7,485 Chairman Assistant jobs in Canada

Job Description

Elite Wealth Management, a well-established and dynamic financial firm celebrating its 20th anniversary, is seeking a highly organized and proactive Executive Personal Assistant to support the President.

This role is ideal for someone who thrives in a high-performance, fast-moving environment and brings calm, clarity, and structure to a visionary executive’s world.

Our website:

Title: Executive Personal Assistant

Duties and Responsibilities:

• Manage and prioritize President’s calendar, meetings, travel, and personal commitments
• Screen and manage emails, calls, and communications with discretion
• Act as a gatekeeper and liaison between President and internal/external stakeholders
• Anticipate needs and handle tasks before being asked
• Organize company events, speaking engagements, and personal appointments
• Maintain confidentiality in all matters with a high level of professionalism
• Assist in light project management and follow-up on deadlines
• Carry out other ad-hoc duties as required.

Qualifications:

• Bachelor Degree in Business Administration or equivalent
• At least 3 years of relevant working experience of supporting senior executives or entrepreneurs
• Fluency in English and Cantonese
• Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
• Highly organized, meticulous, and detail-oriented
• Emotionally intelligent with strong people skills
• Proactive and independent — you take initiative and get things done
• Calm under pressure and able to manage competing priorities
• Comfortable working closely with a high-achieving, direct, and fast-thinking President
• Discreet and trustworthy — you handle sensitive information with care
• Knowledge of financial industry preferred but not required

Job Types: Full-time, Permanent

Salary: $63,000-$73,000 per year subject to working experiences

Schedule: 7 hours

Benefits subject to years of service:

· Group extended health & dental benefit plan

· Group life insurance

· Group retirement savings plan matching

· Critical illness insurance

· Course subsidy program

Please submit your resume along with a brief cover letter outlining your organizational approach, preferred productivity tools, and strategies for managing high-level executive priorities.

Job Description

Job Title: Personal Assistant

About the Role:

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support me a small business owner in professional day-to-day tasks. This is a dynamic role that requires excellent time management, communication skills, discretion, and the ability to multitask effectively.

Key Responsibilities:

• Manage calendar, schedule meetings, and coordinate appointments

• Handle email correspondence and screen phone calls

• Run errands and manage personal tasks

• Book travel arrangements, including flights, hotels, and itineraries

• Maintain records, receipts, and manage expenses

• Assist with project coordination and follow-ups

• Handle confidential information with discretion

• Organize and maintain digital files and documents

• Liaise with vendors, clients, and service providers as needed

Requirements:

• Proven experience as a personal assistant or in a similar administrative role

• construction experience is an asset but not required

• Excellent verbal and written communication skills

• Highly organized and detail-oriented

• Strong problem-solving skills and ability to think ahead

• Tech-savvy with proficiency in Microsoft Office / Google Workspace / project management tools

• Ability to work independently and handle multiple priorities

• Trustworthy, discreet, and professional

• Valid driver's license

Preferred Qualifications:

• Experience managing both personal and professional tasks

• Flexibility with working hours and availability on short notice

• Background in business / project management / household management is a big plus

Job Description

Personal & Administrative Assistant

Location: Edmonton, AB
Industry: Real Estate & Development

About the Company

Our client, a privately owned group active in real estate and development, values collaboration, professionalism, and long-term stability. They are seeking a highly organized and adaptable professional to provide direct administrative and personal support to the owner, while also assisting the wider team with day-to-day operations and ad hoc projects. This role offers variety, responsibility, and the chance to be a trusted go-to resource in a dynamic, fast-paced environment.

Position Summary

The Executive & Administrative Coordinator will serve as a central support resource for the owner and leadership team, managing schedules, communications, and special projects, while ensuring smooth daily operations. The successful candidate will handle confidential information with discretion, adapt to shifting priorities, and provide hands-on assistance wherever needed, including light accounting and operational support.

Key Responsibilities

Executive & Administrative Support

• Serve as primary administrative support to the owner, managing calendars, scheduling meetings, and coordinating travel
• Prepare, proofread, and format correspondence, reports, and presentation materials
• Maintain organized filing systems and ensure documents are up to date and accessible
• Act as the point of contact for internal and external stakeholders, handling communications professionally
• Coordinate personal and business-related tasks for the owner as required
• Organize events, team functions, and special meetings
• Research and compile information for decision-making and project planning

• Assist with various administrative tasks for other team members as needed
• Support property management and development projects with document preparation, data entry, and follow-up tasks
• Liaise with vendors, contractors, and service providers to ensure smooth operations
• Handle ad hoc requests, stepping in to provide coverage and problem-solving for team priorities

• Support accounts payable and accounts receivable processes, including invoice tracking and payment follow-up
• Perform banking tasks such as deposits and credit card reconciliations
• Assist with expense reporting and basic bookkeeping tasks as required

• Post-secondary education in business administration or a related field preferred
• 3+ years of experience in an administrative or executive assistant role, ideally supporting senior leadership
• Strong organizational and time management skills, with the ability to handle multiple priorities
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite
• Discreet and professional when handling confidential information
• Flexible and resourceful with a hands-on approach to problem-solving

• Direct interaction with ownership and leadership in a stable, thriving business
• A varied and engaging role with both administrative and operational responsibilities
• Supportive, collaborative work culture
• Competitive salary and benefits package

As a Remote Personal Assistant, you will play a crucial role in managing daily operations and administrative tasks. You will work closely with executives and team members to ensure that projects are executed smoothly and efficiently. This position requires excellent communication skills, the ability to multitask, and a keen eye for detail.

Key Responsibilities:

- Manage and organize schedules, appointments, and meetings for executives.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and compile information for various projects.
- Handle incoming communications, including emails and phone calls, and respond as necessary.
- Maintain and organize digital files and documents.
- Assist in project management tasks, ensuring deadlines are met.
- Perform general administrative duties, such as data entry and database management.
- Collaborate with team members on various tasks and projects, providing support where needed.

Qualifications:

- Proven experience as a personal assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with project management software (e.g., Trello, Asana) is a plus.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- A proactive and solution-oriented mindset.

Benefits:

- Competitive salary based on experience.
- Flexible working hours and the ability to work from anywhere.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.

Join us in making a difference and supporting our team from the comfort of your home!

We are a dynamic and forward-thinking organization seeking a Remote Personal Assistant to support our team and enhance our productivity. Our ideal candidate is highly organized, proactive, and adaptable, with a commitment to excellence in all tasks.

Job Description:
As a Remote Personal Assistant, you will play a crucial role in managing daily operations and administrative tasks. You will work closely with executives and team members to ensure that projects are executed smoothly and efficiently. This position requires excellent communication skills, the ability to multitask, and a keen eye for detail.

Key Responsibilities:

- Manage and organize schedules, appointments, and meetings for executives.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and compile information for various projects.
- Handle incoming communications, including emails and phone calls, and respond as necessary.
- Maintain and organize digital files and documents.
- Assist in project management tasks, ensuring deadlines are met.
- Perform general administrative duties, such as data entry and database management.
- Collaborate with team members on various tasks and projects, providing support where needed.

Qualifications:

- Proven experience as a personal assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with project management software (e.g., Trello, Asana) is a plus.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- A proactive and solution-oriented mindset.

Benefits:

- Competitive salary based on experience.
- Flexible working hours and the ability to work from anywhere.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.

Join us in making a difference and supporting our team from the comfort of your home!

Job Description

We are currently seeking a Bookkeeper, Personal Assistant. You will work directly with the business owner and be responsible for preparing/tracking invoicing as well as executing various  simple marketing initiatives.

Responsibilities:

• Prepare customer invoices based on employee time sheets  
• Check the accuracy of business transactions
• Perform minor data entry and administrative duties
• Execute simple marketing iniatives 

Qualifications:

• Some previous experience in bookkeeping
• General computer skills
• Solid organizational skills

Small company needing to manage its growth.

Small company needing to manage its growth.

Job Description

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Personal Executive Assistant to the Scandi Family!

Location: Edmonton

Hours: 8:00 AM to 4:30 PM (Hybrid Role 3 days in the office, 2 days remote)

What's in it for you:

• Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
• Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

Reporting into and directly supporting the CEO

• Manage and prioritize the CEO's Calendar, meetings and any personal commitments
• Provide both personal and executive assistance to the CEO
• Managing and directing emails, calendars, and travel arrangements
• Be the first point of contact to the CEO
• Maintaining list of required follow up items, completing presentations, meeting agendas and minutes, as well as expense reports
• Manage the filing of all documentation and correspondence
• Provide administrative support as required assisting team members on higher level tasks or overflow
• Attend monthly Administrative team connect conference calls

Advisory Board Support

• Oversee preparation for board meetings, coordinating logistics with board members
• Organize, consolidate and review the board package
• Prepare initial drafts of board reports as required
• Consolidate board action items, and follow up as required

What you'll need to succeed:

• Must have minimum of 10 years progressive administrative experience including previous experience as an EA
• Completion of post secondary education in business administration considered an asset
• Ability to work well with cross functional teams and diverse communities
• Excellent customer service with strong communication and interpersonal skills
• Ability to prioritize tasks working with a sense of urgency and displaying discretion and confidentiality at all times
• Strong knowledge of MS Office is a must familiarity with SmartSheet an asset

Our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on practice questions or breaks)
• 30 minute MS Teams video interview with Hiring Manager and direct Supervisor

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.