432 Corporations jobs in Canada
Executive Assistant
Waterloo, Ontario
Manulife
Posted 1 day ago
Job Viewed
Job Description
Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help build the future you want to see and discover that better can take you anywhere you want to go.
**Position** **Responsibilities:**
- Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
- Manages projects as assigned and ensures the accurate and timely completion of tasks.
- Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
- Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
- Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
- May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
- Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
- Composes correspondence and documents of a highly confidential nature.
- Maintains file records for executive and/or officer.
- Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
- Uses various applications to produce reports, spreadsheets, presentations and other documents.
- Generally, plans, organizes and schedules own work.
- Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
- Completes expense reports and maintains detailed records of expenses.
- Performs other duties as assigned,
- Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.
**Required Qualifications:**
- Bachelor's Degree or equivalent experience preferred,
- Has progressed to this level after 10 or more years in a related Secretarial or Administrative Assistant role
- Proficiency in all MS Office applications
- Comprehensive skill and knowledge of organization policies and practices.
- Activity Coordination
- Business Partnering
- Prioritization
- Service Delivery Effectiveness
- Troubleshooting/Technical Support
**Preferred Qualifications** **:**
- Prioritizing meetings, calls and situations for executive review
- Improving administrative business practices to increase effectiveness
- Works with others to ensure efficiency of the administrative and support functions.
- May oversee or collaborate on special projects or initiatives.
- Mentors administrative support staff.
**When you join our team:**
- We'll empower you to learn and grow the career you want.
- We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
- As part of our distributed team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Referenced Salary Location**
Waterloo, Ontario
**Modalidades de Trabajo**
Híbrido
**Salary range is expected to be between**
$68,775.00 CAD - $114,625.00 CAD
Si se está postulando para este puesto fuera de la ubicación principal, póngase en contacto con para conocer el rango salarial de su ubicación. El salario real variará según las condiciones locales del mercado, la geografía y los factores relacionados con el trabajo pertinentes, como conocimiento, habilidades, calificaciones, experiencia y educación/capacitación. Los empleados también tienen la oportunidad de participar en programas de incentivos y obtener una compensación de incentivos vinculada al desempeño comercial e individual.
Manulife ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de tiempo libre remunerado en Canadá incluye feriados, vacaciones, días personales y días por enfermedad, y ofrecemos la gama completa de ausencia laboral reglamentaria. Si se está postulando para este puesto en los EE. UU., póngase en contacto con para obtener más información sobre las disposiciones relativas al tiempo libre remunerado específicas de EE. UU.
**Position** **Responsibilities:**
- Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
- Manages projects as assigned and ensures the accurate and timely completion of tasks.
- Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
- Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
- Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
- May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
- Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
- Composes correspondence and documents of a highly confidential nature.
- Maintains file records for executive and/or officer.
- Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
- Uses various applications to produce reports, spreadsheets, presentations and other documents.
- Generally, plans, organizes and schedules own work.
- Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
- Completes expense reports and maintains detailed records of expenses.
- Performs other duties as assigned,
- Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.
**Required Qualifications:**
- Bachelor's Degree or equivalent experience preferred,
- Has progressed to this level after 10 or more years in a related Secretarial or Administrative Assistant role
- Proficiency in all MS Office applications
- Comprehensive skill and knowledge of organization policies and practices.
- Activity Coordination
- Business Partnering
- Prioritization
- Service Delivery Effectiveness
- Troubleshooting/Technical Support
**Preferred Qualifications** **:**
- Prioritizing meetings, calls and situations for executive review
- Improving administrative business practices to increase effectiveness
- Works with others to ensure efficiency of the administrative and support functions.
- May oversee or collaborate on special projects or initiatives.
- Mentors administrative support staff.
**When you join our team:**
- We'll empower you to learn and grow the career you want.
- We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
- As part of our distributed team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Referenced Salary Location**
Waterloo, Ontario
**Modalidades de Trabajo**
Híbrido
**Salary range is expected to be between**
$68,775.00 CAD - $114,625.00 CAD
Si se está postulando para este puesto fuera de la ubicación principal, póngase en contacto con para conocer el rango salarial de su ubicación. El salario real variará según las condiciones locales del mercado, la geografía y los factores relacionados con el trabajo pertinentes, como conocimiento, habilidades, calificaciones, experiencia y educación/capacitación. Los empleados también tienen la oportunidad de participar en programas de incentivos y obtener una compensación de incentivos vinculada al desempeño comercial e individual.
Manulife ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de tiempo libre remunerado en Canadá incluye feriados, vacaciones, días personales y días por enfermedad, y ofrecemos la gama completa de ausencia laboral reglamentaria. Si se está postulando para este puesto en los EE. UU., póngase en contacto con para obtener más información sobre las disposiciones relativas al tiempo libre remunerado específicas de EE. UU.
This advertiser has chosen not to accept applicants from your region.
0
Executive Assistant
Mississauga, Ontario
Aston Carter
Posted 2 days ago
Job Viewed
Job Description
Job Title: Executive Assistant
Job Description
The Executive Assistant provides essential administrative support by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success.
Responsibilities
+ Maintain and organize calendars, scheduling appointments, and meetings as needed.
+ Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow-up and action.
+ Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
+ Coordinate travel arrangements, including booking flights, accommodation, and transportation.
+ Assist in planning and executing company events, meetings, and off-site engagements.
+ Maintain confidentiality and exercise discretion when handling sensitive information.
+ Support with expense report preparation, invoice processing, and budget tracking.
+ Act as a liaison between departments or external partners.
+ Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office.
Essential Skills
+ Minimum of 7+ years of executive assistant experience (c-suite level).
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
+ High school diploma.
+ Driver's license and vehicle.
Additional Skills & Qualifications
+ Internal and external event planning experience.
+ Need grit and confidence in abilities.
+ Ability to adapt and understand people right away.
+ High level of emotional intelligence and patience.
+ Thick skin, able to not take things personally.
+ Ability to hit the ground running with minimal guidance.
Work Environment
The role is based at 5800 Explorer Drive, requiring five days in the office. The position offers flexibility in hours, with an expectation of 8 hours in the office, typically from 8 am to 4:30 pm, with the option to arrive earlier. The company has a supportive culture that promotes internal growth, offering long-term vacation plans and RRSP matching as benefits.
Job Type & Location
This is a Permanent position based out of Mississauga, Ontario.
Pay and Benefits
The pay range for this position is $ - $ /yr.
Workplace Type
This is a fully onsite position in Mississauga,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
The Executive Assistant provides essential administrative support by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success.
Responsibilities
+ Maintain and organize calendars, scheduling appointments, and meetings as needed.
+ Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow-up and action.
+ Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
+ Coordinate travel arrangements, including booking flights, accommodation, and transportation.
+ Assist in planning and executing company events, meetings, and off-site engagements.
+ Maintain confidentiality and exercise discretion when handling sensitive information.
+ Support with expense report preparation, invoice processing, and budget tracking.
+ Act as a liaison between departments or external partners.
+ Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office.
Essential Skills
+ Minimum of 7+ years of executive assistant experience (c-suite level).
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
+ High school diploma.
+ Driver's license and vehicle.
Additional Skills & Qualifications
+ Internal and external event planning experience.
+ Need grit and confidence in abilities.
+ Ability to adapt and understand people right away.
+ High level of emotional intelligence and patience.
+ Thick skin, able to not take things personally.
+ Ability to hit the ground running with minimal guidance.
Work Environment
The role is based at 5800 Explorer Drive, requiring five days in the office. The position offers flexibility in hours, with an expectation of 8 hours in the office, typically from 8 am to 4:30 pm, with the option to arrive earlier. The company has a supportive culture that promotes internal growth, offering long-term vacation plans and RRSP matching as benefits.
Job Type & Location
This is a Permanent position based out of Mississauga, Ontario.
Pay and Benefits
The pay range for this position is $ - $ /yr.
Workplace Type
This is a fully onsite position in Mississauga,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant
Toronto, Ontario
WSP USA
Posted 5 days ago
Job Viewed
Job Description
**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant
North York, Ontario
Nestle
Posted 5 days ago
Job Viewed
Job Description
**Position Snapshot**
**Business area: Nestlé Finance and Information Technology (IT)**
**Job Title: Executive Assistant**
**Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid**
**A little bit about us**
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We're a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees
**What to Expect:**
As an Executive Assistant, you will provide comprehensive support to the Chief Financial Officer (CFO) and Vice President, Information Technology (IT) and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving while maintaining a high level of professionalism.
**A day in the life of an Executive Assistant:**
- Provide executive level administrative assistance to the CFO and VP, IT and senior leaders on the teams.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.
**Qualification and Role Requirements**
- Proven experience, preferably 7-10 years as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
**What you need to know**
We will be considering applicants as they apply, so please don't delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
**Business area: Nestlé Finance and Information Technology (IT)**
**Job Title: Executive Assistant**
**Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid**
**A little bit about us**
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We're a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees
**What to Expect:**
As an Executive Assistant, you will provide comprehensive support to the Chief Financial Officer (CFO) and Vice President, Information Technology (IT) and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving while maintaining a high level of professionalism.
**A day in the life of an Executive Assistant:**
- Provide executive level administrative assistance to the CFO and VP, IT and senior leaders on the teams.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.
**Qualification and Role Requirements**
- Proven experience, preferably 7-10 years as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
**What you need to know**
We will be considering applicants as they apply, so please don't delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant
Edmonton, Alberta
WSP USA
Posted 5 days ago
Job Viewed
Job Description
**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an Executive Assistant to support key Leaders at WSP. You will be responsible for providing a high level of support to Executives, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. Working very closely with our Executives, you are a highly organized planner with strong communication skills.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**This position will be based in either Calgary or Edmonton.**
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Assist the Executives with their daily activities as required;
+ Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
+ Coordinate on executive projects and support client management activities;
+ Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual;
+ Arrange and coordinate Leadership and face-to-face meetings;
+ Arrange travel and accommodation through our corporate travel provider;
+ Organize and submit corporate credit card and personal expenses;
+ Coordinate national communications and distribute accordingly;
+ Participate in leadership team meetings, develop minutes and support as required;
+ Maintain meeting minutes and distribute accordingly;
+ Organize social functions as required;
+ Provide backup support to other Executive Assistants, if required;
+ Work with Legal to ensure all documents requiring signature are done in a timely manner;
+ Occasional overtime and travel required;
+ Other duties as assigned/required.
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ 5+ years of experience directly supporting corporate executives;
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset;
+ Fluency in English is required; fluency in French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an Executive Assistant to support key Leaders at WSP. You will be responsible for providing a high level of support to Executives, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. Working very closely with our Executives, you are a highly organized planner with strong communication skills.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**This position will be based in either Calgary or Edmonton.**
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Assist the Executives with their daily activities as required;
+ Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
+ Coordinate on executive projects and support client management activities;
+ Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual;
+ Arrange and coordinate Leadership and face-to-face meetings;
+ Arrange travel and accommodation through our corporate travel provider;
+ Organize and submit corporate credit card and personal expenses;
+ Coordinate national communications and distribute accordingly;
+ Participate in leadership team meetings, develop minutes and support as required;
+ Maintain meeting minutes and distribute accordingly;
+ Organize social functions as required;
+ Provide backup support to other Executive Assistants, if required;
+ Work with Legal to ensure all documents requiring signature are done in a timely manner;
+ Occasional overtime and travel required;
+ Other duties as assigned/required.
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ 5+ years of experience directly supporting corporate executives;
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset;
+ Fluency in English is required; fluency in French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
Calgary, Alberta
WSP USA
Posted 5 days ago
Job Viewed
Job Description
**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an Executive Assistant to support key Leaders at WSP. You will be responsible for providing a high level of support to Executives, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. Working very closely with our Executives, you are a highly organized planner with strong communication skills.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**This position will be based in either Calgary or Edmonton.**
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Assist the Executives with their daily activities as required;
+ Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
+ Coordinate on executive projects and support client management activities;
+ Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual;
+ Arrange and coordinate Leadership and face-to-face meetings;
+ Arrange travel and accommodation through our corporate travel provider;
+ Organize and submit corporate credit card and personal expenses;
+ Coordinate national communications and distribute accordingly;
+ Participate in leadership team meetings, develop minutes and support as required;
+ Maintain meeting minutes and distribute accordingly;
+ Organize social functions as required;
+ Provide backup support to other Executive Assistants, if required;
+ Work with Legal to ensure all documents requiring signature are done in a timely manner;
+ Occasional overtime and travel required;
+ Other duties as assigned/required.
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ 5+ years of experience directly supporting corporate executives;
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset;
+ Fluency in English is required; fluency in French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an Executive Assistant to support key Leaders at WSP. You will be responsible for providing a high level of support to Executives, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. Working very closely with our Executives, you are a highly organized planner with strong communication skills.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**This position will be based in either Calgary or Edmonton.**
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Assist the Executives with their daily activities as required;
+ Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
+ Coordinate on executive projects and support client management activities;
+ Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual;
+ Arrange and coordinate Leadership and face-to-face meetings;
+ Arrange travel and accommodation through our corporate travel provider;
+ Organize and submit corporate credit card and personal expenses;
+ Coordinate national communications and distribute accordingly;
+ Participate in leadership team meetings, develop minutes and support as required;
+ Maintain meeting minutes and distribute accordingly;
+ Organize social functions as required;
+ Provide backup support to other Executive Assistants, if required;
+ Work with Legal to ensure all documents requiring signature are done in a timely manner;
+ Occasional overtime and travel required;
+ Other duties as assigned/required.
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ 5+ years of experience directly supporting corporate executives;
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset;
+ Fluency in English is required; fluency in French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant
Thornhill, Ontario
WSP USA
Posted 12 days ago
Job Viewed
Job Description
**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
Mississauga, Ontario
WSP USA
Posted 12 days ago
Job Viewed
Job Description
**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant
Waterloo, Ontario
TEKsystems
Posted 12 days ago
Job Viewed
Job Description
Our client, a leader in the insurance industry, is seeking to hire a permanent, full-time Executive Assistant to the Chief Technology Officer for their Waterloo location.
About the Role:
This individual must be highly organized, detail-oriented, and forward thinking. This is a pivotal role that goes beyond traditional administrative support. You will serve as a strategic partner, trusted advisor, and operational anchor, enabling the CTO to focus on driving innovation, technical strategy, and global leadership.
The ideal candidate is a self-starter who thrives in a fast-paced, high-growth environment. You are not only comfortable with technology, you embrace it. You bring a creative, solutions-oriented mindset, exceptional communication skills, and a deep understanding of how to support and anticipate the needs of executives and their stakeholders.
Responsibilities for this position include:
+ Own and optimize the CTO's complex calendar. With an understanding of key goals and deliverables, prioritize meetings, resolve conflicts, and proactively anticipate scheduling needs across a diverse stakeholder group including C-suite and external partners
+ Plan and manage intricate domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas. Prepare accurate and timely expense reports with a high degree of precision
+ Serve as a key liaison and gatekeeper actively triaging incoming communications. Draft, review, and manage high-level communications, ensuring clarity, professionalism, and alignment with the CTO's voice and priorities
+ Lead the planning and execution of internal and external meetings, off-sites, technical summits, and strategic events. Coordinate logistics, prepare briefing materials, and ensure seamless follow-up
+ Maintain highly organized digital and physical filing systems, ensuring critical documents, research, and data are easily accessible and secure. Track key deliverables, deadlines, and documents to ensure the CTO is always prepared and informed
+ Handle a wide range of highly sensitive and confidential information with unwavering discretion, integrity, and professionalism, including intellectual property, strategic plans, personnel matters, and pre-release technologies
+ Build and maintain strong working relationships across the organization and external partners, representing the CTO's office with warmth, professionalism, and a deep understanding of stakeholder needs
+ Bring a creative lens to challenges. Whether it's streamlining a process or improving a communication flow, you're always looking for ways to enhance efficiency and impact
+ Think several steps ahead. Proactively identify opportunities, flag potential issues and propose solutions such as pre-booking necessary resourcing and monitoring upcoming deadlines
Qualifications:
+ 5 years of Executive Assistant experience supporting C-level executives within a fast-paced organization
+ A college diploma or equivalent practical experience
+ Strong verbal and written communication skills
+ Proficient with MS Office Suite (calendar, docs/word, sheets/excel, slides/powerpoint)
+ Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously without compromising quality
+ Proven track record of handling highly confidential information with the utmost integrity and professionalism
+ A self-starter who takes initiative, anticipates needs, identifies problems, and proposes solutions with minimal oversight
+ Ability to thrive in a dynamic, rapidly evolving environment, adapting to changing priorities and tight deadlines with a positive attitude
+ Strong ability to build rapport, influence without authority, and collaborate effectively with diverse personalities and work styles
Pay and Benefits
The pay range for this position is $ - $ /yr.
Workplace Type
This is a hybrid position in Waterloo,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l'entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d'Allegis Group. Découvrez d'autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About the Role:
This individual must be highly organized, detail-oriented, and forward thinking. This is a pivotal role that goes beyond traditional administrative support. You will serve as a strategic partner, trusted advisor, and operational anchor, enabling the CTO to focus on driving innovation, technical strategy, and global leadership.
The ideal candidate is a self-starter who thrives in a fast-paced, high-growth environment. You are not only comfortable with technology, you embrace it. You bring a creative, solutions-oriented mindset, exceptional communication skills, and a deep understanding of how to support and anticipate the needs of executives and their stakeholders.
Responsibilities for this position include:
+ Own and optimize the CTO's complex calendar. With an understanding of key goals and deliverables, prioritize meetings, resolve conflicts, and proactively anticipate scheduling needs across a diverse stakeholder group including C-suite and external partners
+ Plan and manage intricate domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas. Prepare accurate and timely expense reports with a high degree of precision
+ Serve as a key liaison and gatekeeper actively triaging incoming communications. Draft, review, and manage high-level communications, ensuring clarity, professionalism, and alignment with the CTO's voice and priorities
+ Lead the planning and execution of internal and external meetings, off-sites, technical summits, and strategic events. Coordinate logistics, prepare briefing materials, and ensure seamless follow-up
+ Maintain highly organized digital and physical filing systems, ensuring critical documents, research, and data are easily accessible and secure. Track key deliverables, deadlines, and documents to ensure the CTO is always prepared and informed
+ Handle a wide range of highly sensitive and confidential information with unwavering discretion, integrity, and professionalism, including intellectual property, strategic plans, personnel matters, and pre-release technologies
+ Build and maintain strong working relationships across the organization and external partners, representing the CTO's office with warmth, professionalism, and a deep understanding of stakeholder needs
+ Bring a creative lens to challenges. Whether it's streamlining a process or improving a communication flow, you're always looking for ways to enhance efficiency and impact
+ Think several steps ahead. Proactively identify opportunities, flag potential issues and propose solutions such as pre-booking necessary resourcing and monitoring upcoming deadlines
Qualifications:
+ 5 years of Executive Assistant experience supporting C-level executives within a fast-paced organization
+ A college diploma or equivalent practical experience
+ Strong verbal and written communication skills
+ Proficient with MS Office Suite (calendar, docs/word, sheets/excel, slides/powerpoint)
+ Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously without compromising quality
+ Proven track record of handling highly confidential information with the utmost integrity and professionalism
+ A self-starter who takes initiative, anticipates needs, identifies problems, and proposes solutions with minimal oversight
+ Ability to thrive in a dynamic, rapidly evolving environment, adapting to changing priorities and tight deadlines with a positive attitude
+ Strong ability to build rapport, influence without authority, and collaborate effectively with diverse personalities and work styles
Pay and Benefits
The pay range for this position is $ - $ /yr.
Workplace Type
This is a hybrid position in Waterloo,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l'entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d'Allegis Group. Découvrez d'autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant
Toronto, Ontario
Insight Global
Posted 12 days ago
Job Viewed
Job Description
Job Description
Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Financial industry experience or similar required
- Experience supporting multiple executives at once
- Ability to work with both internal and external stakeholders - ranging from junior to C-suite level
- Ability to be in-office 4x/week Downtown Toronto null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Financial industry experience or similar required
- Experience supporting multiple executives at once
- Ability to work with both internal and external stakeholders - ranging from junior to C-suite level
- Ability to be in-office 4x/week Downtown Toronto null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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