32 Data Administration jobs in Canada

Our client is hiring a permanent Information Management Specialist to support a major infrastructure initiative. The role focuses on document control, regulatory compliance, and managing project deliverables. The ideal candidate will have strong document management experience within regulated or technical environments and are skilled in information systems, governance, and stakeholder coordination.

This position is located in Toronto, ON.

Responsibilities:

• Set up and maintain systems to organize and track documents
• Make sure documents are properly labeled, stored, and easy to access
• Work with internal teams and outside partners to collect and manage information
• Review documents to ensure they meet quality and compliance standards
• Help choose and manage document management software
• Train others on document procedures and best practices
• Monitor how well the system is working and suggest improvements
• Use tools like AI to make document handling more efficient

Qualifications:

• Degree in Information Management, Library Sciences, or a related field
• 3–6 years of document management experience in a regulated industry
• Good understanding of document systems and processes
• Strong writing and communication skills

Job Description

Salary: $22.80 - $34.18 depending on education and experience

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.

We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Deadline for Applications: Open until filled.

POSITION

Reporting to the Director of Member Services, the Records Information Management System (RIMS) Coordinator effectively carries out records management and general administrative tasks while providing excellent customer service. The RIMS Coordinator uses a cordial and friendly approach in helping WLFN staff to understand the system and works to build effective relationships within the organization.

Employment Type

Permanent, Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

• Grade 12 graduation

Experience Required

• Minimum 3-5 years administrative, clerical or records management experience.

Overtime Status

Non exempt.

DUTIES AND RESPONSIBILITIES

1. Implements a standardized file classification and numbering system and retention schedule for all documentation, correspondence, and records.
2. Transition to Laserfiche, Process Automation and Workflow Platform.
3. Works with supervisor concerning the appropriate creation, use, maintenance, and disposition of electronic records in the existing computer systems.
4. Trains staff in records management, helping them to understand the rationale behind the system.
5. Provides clear instructions and reference material (e.g., file number lists).
6. Transfers semi-active or inactive records including destruction in an orderly and periodic manner.
7. Identifies vital records including preservation of records with permanent value.
8. Classifies, files and records documents and other data according to RIMS cross referencing to other files, as necessary.
9. Coordinates a bring forward system and ensures follow-up dates are set for action in the future.
10. Ensures legal retention requirements are built into the system.
11. Transitions paper files to electronic storage following the classification system.
12. Coordinates a file sign-in and out procedure for files removed from the central file area.
13. Designates Office of Primary Responsibility for records that are shared between departments.
14. Undertakes continuous education and training of staff.
15. Ensures proper safekeeping of records is undertaken including fireproof cabinets, off-site storage for electronic data, confidential storage for sensitive documents and process for file destruction.
16. Provides recommendations for changes to the RIM program, the technology to support the program and other related needs.
17. Supports the mission, vision, and values of Williams Lake First Nation.
18. Contributes to the WLFNs ongoing success by accomplishing other duties as required or assigned.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Job Description

Salary:

- Franais ci-dessous -

Nimonik is always looking for talented people to join our dynamic and multi-cultural team. If youre passionate about the environment, safety, quality, technology, law, or information management, and you thrive in an environment of continuous improvement, its easy to apply!

If you see yourself in the description below, simply answer this eight-question quiz and well get back to you if youre successful! Theres nothing else that you need to do.

Or if you know someone else who wed love to work with, help us find the right person and get a $1000 finder's fee!

Benefits include

• Permanent, full-time positions
• Salary $0,000 per year
• Three weeks paid vacation to start
• Fridays off in July
• Extended Christmas break
• Office in Montrals Mile End, with option to frequently work from home
• Flexible work hours
• Free coffee and inclusive culture

Youll succeed at Nimonik if youre curious, self-motivated, and flexible; if you have a drive for self-improvement and improvement of the company; and if you offer:

Required Qualifications

We will only consider candidates who have all of the following qualifications:

• One year of work experience in any of the following:
  • Environment
  • Law
  • Database management
  • Data analysis
  • Worker health and safety
  • Public safety or public health
  • Library science
  • Engineering
  • Journalism
• Full professional proficiency in English.
• Able to apply integrity, persistence, and long-term thinking to everyday tasks.
• Excellent accuracy and attention to detail.
• Able to quickly summarize information in plain language following a specified format in English.
• Familiarity with web technology and strong level of general technical knowledge.
• Able to work efficiently with large amounts of data.

Desirable Qualifications

The qualifications below are not required, but a candidate who has any of these qualifications will be preferred over a candidate who does not.

• Native or bilingual proficiency (reading and writing) in other languages.
  • French (most needed), Spanish, Chinese, and Arabic are particular assets.
• Some proficiency with any of the following: advanced Google Sheets functions, Google Apps Script, Javascript, Python, data scraping, API use.

Job Description

Nature of the work varies depending on current need, but will include some of the elements listed below.

• Search government sites to find information about EHS and other regulatory documents.
• Categorize documents according to characteristics such as topic, type of content, or applicable industrial sector.
• Write plain-language summaries of document contents or regulatory changes.
• Keep Nimoniks document library current and accurate by updating information and adding new content.
• Identify ways to work more accurately and efficiently, with help from technology where appropriate.

You will have the option to accept opportunities outside of your regular job duties to grow your skills, contribute your expertise, or build your professional reputation.

To succeed at this job and find it stimulating, you should embrace using technology to handle a continuously growing quantity of data with less human effort or involvement. You should be accepting of repetitive tasks but have a drive to eliminate them by improving and automating work processes.

About Nimonik

Nimonik is a growing company that helps companies and organizations respect environmental, health and safety and quality requirements with online and mobile tools to identify obligations, issue follow-up actions, and conduct audits. We believe that if all companies respected the regulations and standards, our environment would be cleaner, our workplaces would be safer and the quality of our products would be improved.

Analyste - Gestion de l'information juridique, conformit environnementale

Nimonik est toujours la recherche de personnes talentueuses pour rejoindre son quipe dynamique et multiculturelle. Si vous tes enthousiaste l'gard de l'environnement, la scurit, la qualit, la technologie, le droit ou la gestion de l'information, et que vous vous panouissez dans un environnement d'amlioration continue, il est facile de postuler !

Si vous vous identifiez dans la description ci-dessous, il vous suffit de rpondre ce quiz de huit questions et nous vous contacterons si votre candidature est retenue ! Vous n'avez rien d'autre faire.

Ou bien si vous connaissez quelqu'un d'autre avec qui nous aimerions travailler, aidez-nous trouver la personne idale et recevez un montant de 1,000!

Les avantages comprennent

• Postes permanents et temps plein
• Salaire annuel de 50,000
• Trois semaines de vacances payes au dpart
• Vendredis de cong en juillet
• Vacances tendues pour la priode des ftes
• Bureau situ dans le Mile-End Montral, offrant la possibilit de travailler frquemment domicile
• Horaire flexible
• Caf gratuit et culture inclusive

Vous russirez chez Nimonik si vous tes une personne curieuse, motive et flexible, si vous avez envie de vous amliorer et de faire progresser l'entreprise et si vous possdez les qualits suivantes:

Qualifications requises

Nous ne prendrons en considration que les candidats qui possdent toutes les qualifications suivantes :

• Un an d'exprience professionnelle dans l'un des domaines suivants :
  • Environnement
  • Droit
  • Gestion de base de donnes
  • Analyse de donnes
  • Sant et scurit au travail
  • Scurit publique ou sant publique
  • Bibliothconomie
  • Ingnierie
  • Journalisme
• Matrise professionnelle de la langue anglaise. Faire preuve dintgrit, de persistance et avoir une vision long terme au quotidien.
• Excellente prcision et un grand souci du dtail.
• tre capable de rsumer rapidement de linformation technique en anglais de faon vulgarise et selon le format requis.
• tre familier avec les technologies web et possder un bon niveau de comptence technique gnral en informatique.
• Capable de travailler efficacement avec de grandes quantits de donnes.

Qualifications souhaitables

Les qualifications ci-dessous ne sont pas requises, mais un-e candidat-e qui possde une de ces qualifications sera prfr-e un-e candidat-e qui n'en possde pas.

• Matrise professionnelle dune langue autre que langlais (lecture et criture).
  • Le franais (le plus ncessaire), l'espagnol, le chinois et l'arabe sont des atouts particuliers.
• Comptences dans l'un des domaines suivants : fonctions avances de Google Sheets, Google Apps Script, Javascript, Python, extraction de donnes, utilisation d'API.

Description du poste

La nature du travail varie en fonction des besoins actuels, mais comprend certains des lments numrs ci-dessous.

• Consulter les sites gouvernementaux pour trouver des informations sur l'ESS et d'autres documents rglementaires.
• Classer les documents en fonction de caractristiques telles que le sujet, le type de contenu ou le secteur industriel concern.
• Rdiger des rsums en langage clair du contenu des documents ou des modifications de la rglementation.
• Maintenir la bibliothque de documents de Nimonik en mettant jour les informations et en y ajoutant du nouveau contenu.
• Identifier des faons de travailler qui sont plus prcises et efficientes et laide de la technologie lorsque cest appropri.

Vous serez encourags saisir des opportunits en dehors des fonctions rgulires du travail, acqurir de nouvelles comptences, amliorer votre domaine dexpertise et forger votre rputation.

Afin de russir ce poste en le trouvant stimulant, vous devrez utiliser les nouvelles technologies pour grer une quantit toujours plus grande de donnes normatives en utilisant de moins en moins de travail. Vous devrez tre laise avec les tches rptitives, tout en ayant le dsir de les rduire en optimisant et en automatisant diverses procdures et processus de travail.

propos de Nimonik

Nimonik est une entreprise en pleine croissance qui aide les entreprises et les organisations

respecter leurs obligations en matire denvironnement, de sant et scurit et de qualit industrielle (ESSQ) laide doutils web et mobiles permettant d'identifier les obligations, d'mettre des actions de suivi et de raliser des audits. Nous croyons que si toutes les entreprises respectaient la rglementation et les normes, nous habiterions dans un environnement plus sain, nos lieux de travail seraient plus scuritaires et les produits de meilleure qualit.