7,392 Dental Administration jobs in Canada
Administrative Assistant & Office Management
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Job Description
Salary:
propos de la LIDD
LIDD est une socit de conseil en gestion de la chane d'approvisionnement de premier plan. Nous concevons des centres de distribution complexes et des systmes logistiques pour aider les entreprises transporter leurs marchandises plus efficacement. Nos clients sont des fabricants, des distributeurs et des dtaillants, y compris de nombreuses marques de produits alimentaires, de boissons et de biens de consommation. Depuis nos bureaux de Montral, Toronto, Los Angeles et Atlanta, nous nous attaquons des projets stimulants dans un environnement agrable et positif.
Quel est votre rle ?
En tant quadjoint.e administratif.ve, marketing et gestion de bureau, vous serez responsable de :
- Accueillir les visiteurs et rpondre aux appels de la rception.
- Fournir un soutien administratif, y compris la correspondance par courrier lectronique et les envois postaux et de colis.
- Planifier, organiser et programmer des runions d'entreprise internes et externes (salons, foires ou autres vnements), runions dquipe, les ftes et activits employs et clients.
- Grer la logistique des vnements, y compris la coordination des fournisseurs, les budgets et le transport du matriel et des quipements.
- Contribuer la maintenance et l'organisation des fichiers et dossiers SharePoint
- Grer linventaire et les commandes de fournitures de bureau et de nourriture pour les installations.
- Prparer et coordonner le courrier et les expditions entre les bureaux, y compris le matriel pour les salons, les tiquettes pour les stands et la coordination de la livraison des stands.
- Contribuer la mise jour et au dveloppement des listes de contacts, de prospects et de clients.
- Prparer et soumettre les notes de frais.
- Servir de point de contact pour les installations et traiter les demandes et les questions des employs.
- Participer et coordonner une partie du processus d'intgration des employs (quipement, curriculum vitae, photo, accs, signatures lectroniques, carte d'accs au bureau).
- Identifier et suggrer des amliorations simples pour les processus quotidiens, en veillant ce que les mises jour et les pratiques soient appliques de manire cohrente et adaptes tous les bureaux.
- Toutes les autres tches connexes
Pour russir dans ce poste, vous aurez besoin de :
- Diplme d'tudes secondaires en secrtariat ou quivalent
- Un an d'exprience en matire de gestion du bureau
- Solides comptences en matire de service la clientle
- Solides comptences en communication crite et orale (franais et anglais)
- Solides comptences en gestion du temps et capacit prioriser
- Matrise de la suite Microsoft
Comptences et qualifications considres comme un atout:
- Exprience de la gestion de budgets et de dpenses
- Comptences en matire de gestion de projets et de tches
About LIDD
LIDD is a leading supply chain management consulting firm. We design complex distribution centers and logistics systems to help companies move goods more efficiently. Our clients are manufacturers, distributors and retailers, including many brand names in food & beverage and consumer goods. From our offices in Montreal, Toronto, Los Angeles and Atlanta, we tackle challenging projects in a fun and supportive environment.
Whats your role:
As the Administrative Assistant, Marketing and Office Management, you will be responsible for:
- Provide front-desk coverage by answering reception calls, greeting guests, managing incoming/outgoing mail and shipments.
- Plan, organize, and schedule company meetings in the office, off-site, tradeshows and via videoconference (employees & client events)
- Order and oversee office supplies and food deliveries for the offices, events, and for group meetings
- Prepare and coordinate mail and shipping, including tradeshow materials, booth labels, and booth delivery coordination.
- Support in the maintenance and development of contact, prospect, and client lists
- Submit and reconcile expense reports
- Act as the point of contact for facilities and handle office requests and queries from employees
- Participate and coordinate part of the onboarding process (equipment, resume, picture, accesses, email signatures, office access card)
- Support in the maintenance and organization of SharePoint files and folders.
- Help plan and manage event logistics, including vendor coordination, budgets, and material transportation.
- Assist with internal events like team meetings, holiday parties, and employee activities.
- Identify and suggest simple improvements for everyday processes, ensuring updates and practices are consistently applied and adapted to all offices
- All other related tasks
To qualify for this role, youll need:
- High school diploma or equivalent
- Proven administrative support and office coordination experience
- Strong customer service skills
- Strong written and verbal communication skills (French and English)
- Strong prioritization and time-management skills
- Microsoft knowledge and experience
Nice to have:
- Experience managing budgets and expenses
- Project and task management skills
Administrative Assistant
Posted today
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Scope of Duties and Responsibilities of an Administrative Assistant
An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an organization. This role covers a wide range of responsibilities that may vary depending on the company’s size, industry, and structure. At its core, the position involves managing daily administrative tasks, maintaining organization, and assisting in communication between staff, management, and external stakeholders.
Typical duties include handling correspondence through phone calls, emails, and scheduling meetings or appointments. Administrative Assistants are often responsible for managing calendars, coordinating travel arrangements, preparing reports, and drafting professional documents. They may also maintain filing systems, update records, and oversee office supplies to ensure operations run without disruption.
Beyond clerical duties, Administrative Assistants frequently serve as the first point of contact for clients and visitors, providing professional support and fostering a positive impression of the organization. The role may also involve assisting with event planning, supporting financial processes such as invoicing or expense tracking, and ensuring compliance with company policies.
With strong organizational skills, attention to detail, and proficiency in office software, Administrative Assistants play a critical role in improving productivity, enhancing communication, and supporting both staff and leadership.
Company Details
Administrative - Administrative Assistant
Posted 1 day ago
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Summary
Responsible for providing day-to-day administrative and business support to the Human Resources Department, specifically within the Recruiting Division, and carrying out administrative responsibilities as established through departmental needs.
Assignment Details
Location: After an initial training period, this role offers a remote working schedule
Essential Duties and Responsibilities include the following. Other duties may as assigned.
• Assist with processing background checks for applicants and employees.
• Answer the Human Resources department phone line and respond to basic inquiries.
• Serve as lead in assigning and tracking department inquiry tickets.
• Issue parking permits for new and existing employees.
• Assist with new hire orientation operations, including preparing and collecting required documentation.
• Print and issue employee badges.
• Support recruiting by sending and receiving candidate video interviews.
• Distribute and track employment assessments.
• Provide general administrative support to the Human Resources department as needed.
Minimum Qualifications
• High School Diploma or General Equivalency Diploma (G.E.D.)
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Knowledge, Skills & Abilities
• Basic skills in PC and systems applications
• Good customer service and telephone etiquette skills
• Good organizational skills
• Good oral and written communication skills
• Ability to multitask
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment
Company Details
Administrative Assistant
Posted 12 days ago
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We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.
Responsibilities:- Manage and organize office files and documents
- Answer and direct phone calls
- Coordinate meetings and appointments
- Prepare and distribute correspondence, memos, and reports
- Assist in the preparation of presentations and reports
- Manage office supplies and inventory
- Perform data entry and maintain databases
- Handle incoming and outgoing mail
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management and organizational skills
- Strong communication and interpersonal skills
- Ability to multitask and prioritize tasks
- Attention to detail and problem-solving skills
- Knowledge of office management systems and procedures
Company Details
Administrative Assistant
Posted 14 days ago
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We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.
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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity
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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude
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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support
Company Details
Administrative Assistant
Posted 21 days ago
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We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.
Responsibilities:- Manage and organize office files, documents, and records
- Answer and direct phone calls and emails
- Assist in scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Coordinate office supplies and equipment maintenance
- Assist with data entry and record keeping
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management skills and ability to multi-task
- Strong verbal and written communication skills
- Attention to detail and problem-solving skills
If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!
Company Details
Administrative - Administrative Assistant
Posted 22 days ago
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Responsibilities:- Manage and maintain office supplies inventory
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Answer and direct phone calls
- Provide general support to visitors
- Handle sensitive information in a confidential manner
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
If you are a self-starter with a positive attitude and a passion for organization, we would love to hear from you!
Company Details
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Administrative assistant
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English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Responsibilities Tasks Experience and specialization Computer and technology knowledge Additional information Transportation/travel information Work conditions and physical capabilities Personal suitabilityAdministrative assistant
Posted today
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Job Description
English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Responsibilities TasksAdministrative Assistant
Posted today
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We are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
# REQUIRED QUALIFICATIONS
- Minimum of 2 years of relevant experience in a similar position;
- Basic knowledge in accounting;
- Fluent in spoken and written English (essential);
- Strong computer skills and very good knowledge of Windows software;
- Team oriented;
- Strong customer service skills;
- Be resourceful and have a good work organization;
- Experience in the construction field (an asset).
# WHY JOIN US
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
- Candidates who meet all the required qualifications could be eligible for a signing bonus. Details will be provided during the interview process.
- Competitive salary based on competencies and experience.
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
- Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian
provinces.
- Group RRSP with employer contributions (4%) following 3 months of continuous service.
- Supplemental training according to employee, market or company needs.
- Years of service Recognition Program.