50 Document Control Manager jobs in Canada

Job Description

What is the opportunity?

As the Document Control Manager , you will be leading a Document Control team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system within our organization. The successful candidate will ensure that all project documentation, including engineering drawings, contracts, commercial correspondence, specifications, reports, and other critical documents, are securely stored, organized, and accessible in accordance with company and industry standards and client requirements.

This role requires a highly organized individual with a strong understanding of document control systems and software, compliance procedures, and best practices in managing engineering documentation and who will be integral in maintaining the reputation of Entuitive as a trusted partner within our client and consulting engineering community.

You will:

• Establish a system for document control that ensures all relevant documents are controlled, retained, updated, uniquely identified, and easily and securely accessible by Entuitive staff and others.
• Manage the development and implementation of document control processes, records management, systems, and procedures in alignment with industry standards (including ISO 9001:2015) and project requirements.
• Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
• Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
• Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
• Manage the review and approval workflows for project documents and drawings and collaborate with project managers and coordinators, engineers, and other team members to ensure effective implementation of project-specific document control procedures, efficient document flow, and resolution of any document-related issues.
• Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients.
• Monitor and track document status, ensuring timely updates and accuracy of all project files.
• Verify and establish document retention requirements, arranging document cataloging, and long-term storage, or disposal of appropriate documents at the time of project closeout.
• Provide training and guidance to staff and project teams on document control procedures and software tools.
• Prepare and maintain document control reports and metrics for management, project teams, and stakeholders.
• Assist with external and internal audits, document reviews, and compliance inspections as required.
• Raise awareness with project teams and staff of the importance of accurate and controlled documentation.
• Collect user feedback on the document control process, software, and audit results to refine procedures and tools.
• Maintain strong knowledge of industry standards, best practices, and regulatory requirements.
• Provide leadership, mentorship, and training to the Document Control team.

Requirements

What do you need to succeed?

• Bachelor’s degree in Business Administration, Engineering, or related field.
• Minimum of 8 years of experience in document control management, preferably in an engineering or construction environment.
• Strong knowledge of document control software such as SharePoint, ProjectWise, Procore, Aconex, Viewpoint, SAP, Deltek Project Information Management (PIM), AutoDesk BIM 360, iOFFICE, and MasterControl.
• Ensuring documents are stored securely, managing access rights, and understanding data protection regulations such as GDPR, HIPAA, or industry-specific requirements.

• Being conversant with emerging technologies like AI-driven document search or blockchain for immutable document control.
• Experience with project management and construction management tools and workflows and how they integrate with document management systems.
• Knowledge of automating approval workflows, routing documents to the right stakeholders, and managing approvals and rejections efficiently.
• Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions.
• Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required.
• Excellent leadership, team management, communications, presentation, and interpersonal skills, with the ability to collaborate with the client, project teams, and stakeholders.
• An analytical mindset with problem-solving capabilities and the ability, passion, and strategic foresight to anticipate and mitigate Document Control risks.

Benefits

Why Entuitive?

• Flexible working hours, 37.5 hour work week.

• Minimum 3 days a week in office. Building strong relationships and collaborating internally is important to us!

• Commitment to staff growth through mentoring and training.

• Employer paid medical, dental, and vision insurance premiums for employees and their dependents.

• Generous parental leave policy.

• RRSP matching up to 5%.

• Participation in our discretionary profit-sharing plan.

About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.

Job Description

What is the opportunity?

As the Document Control Manager , you will be leading a Document Control team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system within our organization. The successful candidate will ensure that all project documentation, including engineering drawings, contracts, commercial correspondence, specifications, reports, and other critical documents, are securely stored, organized, and accessible in accordance with company and industry standards and client requirements.

This role requires a highly organized individual with a strong understanding of document control systems and software, compliance procedures, and best practices in managing engineering documentation and who will be integral in maintaining the reputation of Entuitive as a trusted partner within our client and consulting engineering community.

You will:

• Establish a system for document control that ensures all relevant documents are controlled, retained, updated, uniquely identified, and easily and securely accessible by Entuitive staff and others.
• Manage the development and implementation of document control processes, records management, systems, and procedures in alignment with industry standards (including ISO 9001:2015) and project requirements.
• Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
• Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
• Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
• Manage the review and approval workflows for project documents and drawings and collaborate with project managers and coordinators, engineers, and other team members to ensure effective implementation of project-specific document control procedures, efficient document flow, and resolution of any document-related issues.
• Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients.
• Monitor and track document status, ensuring timely updates and accuracy of all project files.
• Verify and establish document retention requirements, arranging document cataloging, and long-term storage, or disposal of appropriate documents at the time of project closeout.
• Provide training and guidance to staff and project teams on document control procedures and software tools.
• Prepare and maintain document control reports and metrics for management, project teams, and stakeholders.
• Assist with external and internal audits, document reviews, and compliance inspections as required.
• Raise awareness with project teams and staff of the importance of accurate and controlled documentation.
• Collect user feedback on the document control process, software, and audit results to refine procedures and tools.
• Maintain strong knowledge of industry standards, best practices, and regulatory requirements.
• Provide leadership, mentorship, and training to the Document Control team.

Requirements

What do you need to succeed?

• Bachelor’s degree in Business Administration, Engineering, or related field.
• Minimum of 8 years of experience in document control management, preferably in an engineering or construction environment.
• Strong knowledge of document control software such as SharePoint, ProjectWise, Procore, Aconex, Viewpoint, SAP, Deltek Project Information Management (PIM), AutoDesk BIM 360, iOFFICE, and MasterControl.
• Ensuring documents are stored securely, managing access rights, and understanding data protection regulations such as GDPR, HIPAA, or industry-specific requirements.

• Being conversant with emerging technologies like AI-driven document search or blockchain for immutable document control.
• Experience with project management and construction management tools and workflows and how they integrate with document management systems.
• Knowledge of automating approval workflows, routing documents to the right stakeholders, and managing approvals and rejections efficiently.
• Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions.
• Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required.
• Excellent leadership, team management, communications, presentation, and interpersonal skills, with the ability to collaborate with the client, project teams, and stakeholders.
• An analytical mindset with problem-solving capabilities and the ability, passion, and strategic foresight to anticipate and mitigate Document Control risks.

Benefits

Why Entuitive?

• Flexible working hours, 37.5 hour work week.

• Minimum 3 days a week in office. Building strong relationships and collaborating internally is important to us!

• Commitment to staff growth through mentoring and training.

• Employer paid medical, dental, and vision insurance premiums for employees and their dependents.

• Generous parental leave policy.

• RRSP matching up to 5%.

• Participation in our discretionary profit-sharing plan.

About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.

Job Description

Salary: $67,861 - $9,067 /year

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment flexibility that suits your needs.
• Competitive salary.
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays.
• Comprehensive health & dental benefits, with immediate coverage upon starting.
• Pension Plan BCs Municipal Pension Plan is one of the largest pension plans in Canada and provides secure retirement income to plan members.
• Training and development opportunities HEABC supports your continuing education & growth.
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbias publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

Join our highly talented team in a culture of learning, innovation, and visionary thinking.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office.

For more information, visit

OPPORTUNITY:

Reporting to the Manager, Information Management and Privacy, the Records Management and Privacy Advisor works with people and systems to support the development, implementation, and maintenance of HEABCs information management (IM) and privacy strategy and supporting processes. The position is responsible for the day-to-day operations of HEABCs IM strategy, including administration of information systems, managing record lifecycles, and supporting the operation of HEABCs privacy program.

The Records Management and Privacy Advisor is responsible for:

• Supporting the operation of HEABCs Information Management and Privacy programs, and all related strategies, policies, systems, and processes.
• Assisting in the development of IM policies, workflows, and procedures, including those required for records management and HEABCs privacy responsibilities.
• Leading staff consultations regarding information needs; working with the IMIT team and/or system vendors to translate into system information design & structure.
• Serving as the central professional responsible for the administration, tracking, and management/coordination of privacy-related requests that come to HEABC.

Knowledge, Experience and Education:

A degree in Information Studies and/or Records Management, or Business Administration/Commerce (preferably in Information Management Systems) and a minimum of 3 years in an Analyst role, at a business or technical level, or an equivalent combination of training, education and experience.

• Knowledge and experience in privacy and protection of personal information, information architecture/description, digital transformation, health care industry, and/or government administration.
• Comprehensive knowledge of information management principles & best practices
• Ability to work effectively with both systems and people, and effectively understand and translate information needs into systems.
• Strong interpersonal skills, and ability to establish & maintain effective working relationships across departments and with external organizations.
• Equivalencies will be considered.

In addition to bringing strong technical expertise and superior organizational skills, the successful candidate will be resilient and pragmatic, and possess exceptional relationship building, influencing and communications skills and the ability to work effectively with internal and external partners.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: 67,861 to 89,067

Typical Hiring Range: 67,861 to 84,826

In determining salary, HEABC considers many factors including the successful candidates skillset and experience as well as internal equity. The final salary offer will be at HEABCs sole discretion and presented as part of a competitive total compensation package.

HOW TO APPLY:

If youre looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at:

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted

#HEABCJOBS

Job Overview:

We are seeking a motivated and detail-oriented Document Management Associate to join our Finance team. The successful candidate will provide support to the Finance department in some accounting tasks and contribute to the overall efficiency of our financial operations.

Responsibilities:

Document Processing:

• Review and process operational documents received from clients and index documents appropriately for accurate processing.
• Review and process documents, ensuring accuracy and adherence to company policies.
• Collaborate with vendors and internal stakeholders to resolve any discrepancies.

Data Entry and Bookkeeping:

• Assist in the accurate and timely entry of financial data into accounting software.
• Maintain organized and up-to-date financial records.

Financial Reporting:

• Generate standard financial reports for review by senior accounting staff.
• Assist in preparing ad-hoc financial reports as required.

Assistance in Audits:

• Support the Finance team during internal and external audits by providing requested documentation and information.

Administrative Support:

• Perform general administrative tasks as needed, including filing, photocopying, and organizing financial documents.

Qualifications:

Must be eligible to work in Canada without requiring sponsorship from the employer.

Education:

• Completion of grade 12 or GED certification
• Previous experience in an administrative position will be an asset.

Skills:

• Strong proficiency in Microsoft applications.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Health and Dental benefits after the successful completion of probationary period
• Generous vacation time
• 4% RRSP match by employer after completion of 12 months of employment

We are dedicated to providing equal opportunities and fostering a workplace where everyone can thrive. If you require accommodation during the application process, please let us know, and we will work with you to meet your needs.

Job Overview:

We are seeking a motivated and detail-oriented Document Management Associate to join our Finance team. The successful candidate will provide support to the Finance department in some accounting tasks and contribute to the overall efficiency of our financial operations.

Responsibilities:

Document Processing:

• Review and process operational documents received from clients and index documents appropriately for accurate processing.
• Review and process documents, ensuring accuracy and adherence to company policies.
• Collaborate with vendors and internal stakeholders to resolve any discrepancies.

Data Entry and Bookkeeping:

• Assist in the accurate and timely entry of financial data into accounting software.
• Maintain organized and up-to-date financial records.

Financial Reporting:

• Generate standard financial reports for review by senior accounting staff.
• Assist in preparing ad-hoc financial reports as required.

Assistance in Audits:

• Support the Finance team during internal and external audits by providing requested documentation and information.

Administrative Support:

• Perform general administrative tasks as needed, including filing, photocopying, and organizing financial documents.

Qualifications:

Must be eligible to work in Canada without requiring sponsorship from the employer.

Education:

• Completion of grade 12 or GED certification
• Previous experience in an administrative position will be an asset.

Skills:

• Strong proficiency in Microsoft applications.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Health and Dental benefits after the successful completion of probationary period
• Generous vacation time
• 4% RRSP match by employer after completion of 12 months of employment

We are dedicated to providing equal opportunities and fostering a workplace where everyone can thrive. If you require accommodation during the application process, please let us know, and we will work with you to meet your needs.

Job Description

Administrative Assistant - Busy Property Management Firm

Location: Edmonton, AB
Industry: Property Management
Salary Range: $50,000 - $0,000

Company Story

Our client is a well-established property management group with a diverse portfolio and a reputation for professionalism and responsive service. Their Edmonton office is a busy, collaborative environment where accuracy, client service, and teamwork are valued. The company is committed to providing growth opportunities for staff and maintaining a supportive workplace culture.

The Right Fit

As an Administrative Assistant, you will report directly to the General Manager and support the property management team. This full-time role is best suited for someone organized, detail-oriented, and professional, with a strong ability to manage multiple priorities in a fast-paced environment. Success requires strong data entry skills, clear communication, and a customer-first approach at the front desk.

What You'll Be Doing

• Serving as the first point of contact for tenants, visitors, and callers
• Managing a high volume of incoming emails, phone calls, and correspondence
• Performing accurate data entry for property management systems and records
• Preparing and maintaining digital and physical files, forms, and reports
• Drafting and formatting letters, notices, and tenant communications
• Supporting the property management team with scheduling, mail processing, and filing
• Coordinating office supplies and assisting with vendor communications
• Handling sensitive information with confidentiality and professionalism

• Previous administrative or reception experience, ideally in property management, real estate, or a fast-paced office
• Strong data entry and typing skills with high accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage competing priorities
• Professional, approachable, and reliable work style
• Attention to detail and commitment to follow-through

• Full-time schedule, Monday to Friday during regular business hours
• Stable position within a respected property management company
• Opportunity to contribute to a collaborative, professional team environment
• Growth potential within the organization as the company expands its portfolio
• Competitive salary and benefits package

Job Description

Administrative Assistant - Busy Property Management Firm

Location: Edmonton, AB
Industry: Property Management
Salary Range: $50,000 - $0,000

Company Story

Our client is a well-established property management group with a diverse portfolio and a reputation for professionalism and responsive service. Their Edmonton office is a busy, collaborative environment where accuracy, client service, and teamwork are valued. The company is committed to providing growth opportunities for staff and maintaining a supportive workplace culture.

The Right Fit

As an Administrative Assistant, you will report directly to the General Manager and support the property management team. This full-time role is best suited for someone organized, detail-oriented, and professional, with a strong ability to manage multiple priorities in a fast-paced environment. Success requires strong data entry skills, clear communication, and a customer-first approach at the front desk.

What You'll Be Doing

• Serving as the first point of contact for tenants, visitors, and callers
• Managing a high volume of incoming emails, phone calls, and correspondence
• Performing accurate data entry for property management systems and records
• Preparing and maintaining digital and physical files, forms, and reports
• Drafting and formatting letters, notices, and tenant communications
• Supporting the property management team with scheduling, mail processing, and filing
• Coordinating office supplies and assisting with vendor communications
• Handling sensitive information with confidentiality and professionalism

• Previous administrative or reception experience, ideally in property management, real estate, or a fast-paced office
• Strong data entry and typing skills with high accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage competing priorities
• Professional, approachable, and reliable work style
• Attention to detail and commitment to follow-through

• Full-time schedule, Monday to Friday during regular business hours
• Stable position within a respected property management company
• Opportunity to contribute to a collaborative, professional team environment
• Growth potential within the organization as the company expands its portfolio
• Competitive salary and benefits package