300 Document Control Specialist jobs in Canada

Job Description

Job Description

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

We are seeking a detail-oriented and highly professional to join our team as a Document Control Specialist with System Implementation Expertise .

This role is integral to ensuring the accuracy, accessibility, and efficient management of company documents while leading the implementation of advanced systems to optimize document control processes.

This role is for either our Calgary or Edmonton office. 

Job Description

Key Responsibilities:

• Document Management: Develop, implement, and maintain effective document control processes to ensure the systematic organization, accessibility, and secure storage of company documents. Responsibilities include indexing and categorizing documents for seamless retrieval, establishing protocols for secure archiving, and maintaining a centralized repository for efficient document management. Additionally, monitor document workflows to ensure timely updates, proper revisions, and adherence to company policies while minimizing errors or redundancies in the process.
• Compliance:  Ensure all documentation strictly adheres to applicable regulatory requirements, industry-specific guidelines, and organizational standards. This involves conducting regular audits to verify compliance, identifying areas for improvement in document practices, and implementing measures to align with evolving legal or regulatory changes. Safeguard sensitive data and documentation by establishing security protocols that meet or exceed industry benchmarks, ensuring the integrity of information while upholding company values and credibility.
• Version Control: Implement and develop rigorous version control processes to ensure the accuracy, consistency, and security of all documents throughout their lifecycle. This includes establishing clear protocols for tracking document revisions, assigning unique version identifiers, and maintaining detailed revision histories for transparency and accountability, accuracy, consistency, and the integrity of all revisions throughout the document lifecycle. Collaborate with IT teams and stakeholders to assess current systems, identify areas for improvement, and deploy cutting-edge document management solutions that align with organizational needs.
• Collaboration: Work closely with various departments to ensure document workflows align with organizational goals. Collaborate with teams to design, implement, and refine workflows that promote seamless integration, efficiency, and compliance across all functions. Regularly assess and adapt processes to accommodate evolving organizational goals while minimizing disruptions and ensuring consistent support for stakeholders.
• System Implementation:  Take a proactive approach to reviewing and analyzing current document control systems, identifying inefficiencies and areas for improvement, and opportunities for optimization. Analyze workflows, user’s experiences, and organizational needs to determine requirements for new systems. Collaborate closely with IT teams, project managers, and relevant stakeholders to design, and implement innovative document management solutions tailored to the organization's goals. Ensure rigorous testing of these systems to guarantee functionality, scalability, and seamless integration into existing processes.
• Training:  Provide training to staff, equipping them with the knowledge and skills needed to effectively utilize the new systems. Offer ongoing support to teams by monitoring the system’s performance, troubleshooting issues as they arise, and implementing optimizations to maximize functionality and efficiency.
• Reporting: Produce regular detailed reports that track and analyze the effectiveness of document control processes and the progress of system implementation initiatives. These reports should highlight key performance indicators (KPIs), such as document accessibility, accuracy, compliance rates, and workflow efficiency. Summarize findings with actionable recommendations to optimize document control systems and streamline operations.

Qualifications

• Certification in project management or system implementation methodologies
• Proven experience in document control or related roles.
• Expertise in document management systems and system implementation projects.
• Familiarity with ISO standards or other regulatory frameworks is a plus.
• Strong technical skills, including proficiency in relevant software tools.
• Exceptional organizational, analytical, and problem-solving abilities.
• Effective communication and teamwork skills.

Preferred Skills:

• Knowledge of digital transformation strategies for document management.
• Expertise in SharePoint (SharePoint developer).
• Proficiency with document management systems (e.g., InEight Document Management , SharePoint , Aconex , Documentum , OpenText , or similar platforms).
• Knowledge of database management and integration capabilities.
• Previous experience in Real Estate, Energy, Transportation or Infrastructure projects is an asset.
• Experience in customizing and configuring document control systems to meet organizational requirements.
• Understanding of system testing, troubleshooting, and optimization techniques
• Ability to ensure systems align with legal and regulatory guidelines for secure document management.
• Competence in planning, coordinating, and executing system implementation projects.
• Capacity to troubleshoot technical issues promptly and optimize system performance.

Additional Information

What's in it for you. 

• 100% covered health and dental benefits for you and your dependents (including paramedical services) 

• Health spending account, to top up expenses not covered in the benefits program 

• RRSP option with company matching 

• Annual learning and development budget 

• Access to a range of online learning tools, and support for career development and growth 

• Coverage of one professional membership or license fee per year, if directly related to your role

• Comprehensive package of Vacation days, flex days and sick days. 

• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives 

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging 

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.  

At Turner & Townsend, we wholeheartedly adopt diversity. This dedication extends to our team, clients, and communities. We are an equal opportunity employer and encourage applications from individuals regardless of their race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or any other legally protected grounds. We celebrate diversity and are committed to creating an inclusive environment for all employees. Turner & Townsend is dedicated to encouraging a safe, healthy, and accessible environment. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. 

#LI-MB1

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Job Description

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, permanent position located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

Job Description

Job Description

As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.

The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.

Key Responsibilities:

• Provide daily support for mobile devices (iPads, phones) and related technical issues.
• Assist staff across regions with setup, troubleshooting, and training on mobile tools.
• Manage and update digital forms using platforms such as Pronto Forms.
• Maintain accurate contact lists and ensure reports are current and well-organized.
• Upload and organize digital forms within internal systems.
• Prepare and distribute monthly phone bill reports.
• Coordinate with technicians on tracking systems and other technical tools.
• Support the onboarding of new users with mobile technology and tools.

Qualifications:

• Strong organizational and communication skills.
• Experience with mobile devices and basic technical support.
• Experience with Pronto Forms or similar digital form tools.
• Ability to troubleshoot common technical issues and liaise with vendors when needed.
• Proficient in Microsoft Office and SharePoint.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance are provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

Job Description

Job Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Job Summary:

The successful candidate will play a key role in supporting operational and program initiatives, with the primary focus on reviewing, validating, and organizing data. This includes working with subject matter experts as required to ensure the accuracy, consistency, and relevance of data used across various projects and systems. The role also includes supporting video production and asset management as secondary responsibilities.

Key Responsibilities:

• Conduct detailed data reviews to ensure accuracy, completeness, and alignment with project or operational requirements.
• Validate data in collaboration with subject matter experts, ensuring it meets internal standards and is ready for use in reporting, analysis, or system input.
• Organize and maintain data sources and related documentation for easy access and version control.
• Assist in the production of videos using Synthesia, ensuring that visual content aligns with brand standards and is engaging.
• Manage the organization and storage of video assets to support efficient retrieval and reuse.
• Provide creative input on improving video content and production processes, where applicable.
• Act in a professional manner to reflect positively on Ainsworth.
• Adhere to all company policies and procedures.
• Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety, and Environmental company policies and government legislation/regulations.

Qualifications:

• Currently enrolled in a post-secondary program in Business Administration, Marketing, Graphic / Multimedia Design, Corporate Communications, or a related field.
• Strong analytical skills with a demonstrated ability to review and interpret data accurately.
• Proficient in Microsoft Office Suite and adaptable to new software platforms and technologies.
• Detail-oriented with strong organizational skills and a keen eye for data quality.
• Effective time management skills in a fast-paced environment.
• Creative thinking and problem-solving abilities, especially in data organization and presentation.
• Adaptable to changing priorities while maintaining a professional demeanor.
• Strong communication and collaboration skills, particularly in cross-functional settings.
• Professional, friendly, and exceptional interpersonal skills.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .

#LI-Onsite

Job Description

Job Description

Description

Join Seaboard Tire Today! 

Position Overview: We are looking for a friendly, professional, and highly organized Reception & Administrative Support to be the first point of contact for our busy automotive shop. This role requires someone who can handle a fast-paced environment, greet every customer warmly, manage high call volumes, and provide outstanding service while supporting the flow of daily shop operations. The ideal candidate is personable, detail-oriented, and thrives on multitasking—whether it’s answering phones, booking appointments, or assisting customers at the counter.

Key Responsibilities:

Customer Interaction & Service

• Greet every customer with the 6 feet or 6 second rule —acknowledge them within six feet or six seconds.
• Build strong customer relationships by providing friendly, helpful, and professional service.
• Handle upset customers with patience and problem-solving, working to resolve issues and leave them satisfied.

Phone & Front Desk Management

• Manage a high volume of incoming calls (100+ daily), ensuring quick and professional responses.
• Schedule service appointments, road calls, and follow-ups efficiently.
• Provide price estimates and tire quotes to customers.

Shop & Operations Support

• Assist with preparing parts, tires, and work orders to keep vehicles moving through the shop efficiently.
• Support service advisors and technicians by coordinating timing when multiple jobs are completed at once.
• Call vendors for parts pricing, estimates, and availability.
• Help coordinate test drives with technicians to assess vehicle issues.

Problem Resolution

• Anticipate needs and proactively support the shop’s fast-paced workflow.

Qualifications

• Previous experience in a customer-facing or reception role (automotive or service industry experience an asset).
• Strong multitasking and organizational skills; able to manage multiple priorities at once.
• Excellent communication skills—both in person and over the phone.
• Ability to remain calm, professional, and solution-focused under pressure.
• Computer literacy for scheduling, quoting, and record-keeping.

What We Offer

• A supportive team environment known for great service and friendly relationships.
• On-the-job training, including learning the basics of test drives and shop operations.
• Opportunities to build long-term customer connections in a busy, respected local shop.

Job Description

Job Description

As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.

The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.

Key Responsibilities:

• Provide daily support for mobile devices (iPads, phones) and related technical issues.
• Assist staff across regions with setup, troubleshooting, and training on mobile tools.
• Manage and update digital forms using platforms such as Pronto Forms.
• Maintain accurate contact lists and ensure reports are current and well-organized.
• Upload and organize digital forms within internal systems.
• Prepare and distribute monthly phone bill reports.
• Coordinate with technicians on tracking systems and other technical tools.
• Support the onboarding of new users with mobile technology and tools.

Qualifications:

• Strong organizational and communication skills.
• Experience with mobile devices and basic technical support.
• Experience with Pronto Forms or similar digital form tools.
• Ability to troubleshoot common technical issues and liaise with vendors when needed.
• Proficient in Microsoft Office and SharePoint.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance are provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

#cooke-dnp

**Who We Are**
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
We are seeking a highly organized, proactive, and resourceful professional to serve as both **Office Manager** and **Executive Assistant** to the Financial Services Sector (FSS) Leader at Kyndryl Canada. This hybrid role is critical to ensuring smooth day-to-day operations of Kyndryl's Toronto office and more importantly, providing high-level administrative support to the executive leader. This role reports to the leader's Head of Transformation.
**Executive Assistant Duties:**
+ Manage complex calendar(s), schedule meetings and follow-ups, and coordinate travel arrangements.
+ Prepare briefing materials, presentations, and communications for internal consumption as it relates to administrative functions.
+ Handle confidential information with discretion and professionalism.
+ Support meeting logistics including agendas, minutes, and follow-ups, as necessary.
+ Coordination with customers and partners for calendaring.
+ Manage expense reports.
+ Assisting with employee onboarding/offboarding within FSS.
**Office Manager Duties:**
+ Office Reception - greeting and signing in clients and partners upon arrival.
+ Managing the office budget.
+ Setting up and helping organize the office for internal or external meetings as needed (e.g. order catering, assisting with AV functions, office furniture needs, etc.).
+ Overseeing office operations such as, ordering supplies, vendor relationships, key card access, office cleanliness, etc. This will also include coordination with building management, cleaners, mail room and other facility services as required.
+ Help coordinate team events, workshops, and sector-wide communications.
+ Maintain office systems and ensure compliance with company policies.
+ Support onboarding of new team members and manage workspace logistics.
+ Act as a point of contact for facilities, IT, and administrative support.
+ Managing health and safety policies.
+ Assisting with orientation and onboarding of new employees.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here.
**Who You Are**
Who you Are
You're good at what you do and possess the required experience to provide it. However, equally as important - you have a growth mindset; keen to drive your own personal and professional development. You are customer-focused - someone who prioritizes customer success in your work. And finally, you're open and borderless - naturally inclusive in how you work with others.

+ 5+ years of experience in executive support, office management, or a similar role where you've balanced multiple priorities and stakeholders.
+ Proven ability to manage complex calendars, coordinate travel, and prepare executive-level materials with accuracy and discretion.
+ Strong track record of overseeing office operations, including vendor management, budgeting, and facilities coordination.
+ Demonstrated experience in handling confidential information and maintaining professionalism in high-pressure environments.
+ Skilled in building relationships across teams, clients, and partners to ensure smooth communication and collaboration.
+ Proficiency with productivity tools such as Microsoft Outlook, Teams, Excel, and PowerPoint (or equivalent platforms).
+ Ability to anticipate needs, solve problems proactively, and adapt quickly to changing priorities.
+ Commitment to inclusive practices and creating a welcoming, efficient workplace for all team members.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.