7,420 Document Management jobs in Canada

Job Description

Job Description

Salary: 100-125k

WHEN WAS THE LAST TIME YOU ENDED YOUR WORKDAY WITH A SMILE?

You spend 80% of your life at work, and you should be doing what you love with people you like doing it with, all while making a difference in your community.

How do we ensure that smile?

• We are fun people.
• We are people who take pride in being themselves and are confident in the help we bring to those around us.
• We get genuine joy from making others around us feel heard, helped, and happy.

If you know what we are talking about, then you are in the right place in your job search journey.

It's a great time to join our team and grow with us.

Idealogical has been in business since 1995. We have continuously worked towards giving our employees and clients access to all the tools and benefits of working with a larger firm while maintaining the empathy and nimbleness of a small business. We take pride in what we do, have a few laughs, stay relatively casual, and deliver best-in-class service.

We are looking for a kickass Document Management Specialist to join our team.

Your code word for success is Momentum.

Who are we looking for, you ask?

We are seeking a skilled Document Management Specialist with expertise in Canon Therefore and other document management systems such as Laserfiche , OpenText , DocuWare , or SharePoint DMS . The ideal candidate combines a technical background with workflow engineering experience and a consultative approach to helping clients achieve their digital transformation goals. You will support both internal teams and clients in building secure, efficient, and automated document workflows that align with business processes and compliance requirements. YOUR creativity, energy and attention-to-detail attitude is what we need to augment our growing team of A-list talent. This position will be client facing.

WHAT WILL YOU BE DOING

• Design solutions for document management problems at clients.
• Configure, administer, and support document management systems
• Design and implement automated document workflows that enhance productivity and reduce manual handling.
• Engage with clients to assess current documentation environments and propose tailored digital transformation strategies.
• Provide consultation and training to users on system capabilities, best practices, and usage.
• Ensure secure, structured, and compliant storage and retrieval of documents across systems.
• Collaborate with internal teams to integrate document management platforms with business systems (ERP, CRM, etc.).
• Conduct audits and maintain system compliance with regulatory standards (e.g., GDPR, HIPAA, ISO).

WHAT YOU BRING TO THE TABLE

Must-Have Skills & Qualifications

• Bachelors degree in Computer Science, Engineering, Information Management, or related fieldor equivalent experience.
• 3+ years of experience in document management systems, with proven expertise in Canon Therefore and/or familiarity with other platforms (e.g., Laserfiche, DocuWare, OpenText, SharePoint).
• Drivers license and a car to travel to client sites
• Demonstrated ability to build and optimize document workflows using system-native tools.
• Strong understanding of document control principles, metadata structures, and data security.
• Excellent problem-solving skills with the ability to analyze, recommend, and implement technical solutions.
• Strong communication and interpersonal skills to engage effectively with clients and cross-functional teams.

Key To Succeed in This Role

• Experience with workflow automation, system integration (e.g., APIs, web services), or scripting.
• Knowledge of compliance-driven document environments in industries such as finance, healthcare, or government.
• Vendor certifications (e.g., Canon Therefore Certified Professional, Laserfiche Certification, etc.) are a strong asset.

• Strong understanding of the organization's goals and objectives.
• Empathy, compassion, sense of humour.
• Exceptional written and oral communication skills.
• Outstanding interpersonal skills, with a focus on listening and questioning skills.
• Strong documentation skills.
• Ability to absorb and retain information quickly.
• Ability to present ideas in user-friendly language to non-technical staff and end users.
• Ability to take on challenges that require critical thinking and decision-making skills.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Experience working in a team-oriented, collaborative environment.
• Stay up-to-date with educational goals to further professional development.
• Dont take yourself too seriously.
  

WHAT CAN YOU EXPECT OF US

By joining Idealogical, you will work with some of the industry's brightest and most experienced people in an environment where you are challenged to be the best in everything you do. Idealogical is where you can grow and develop your career in a meaningful way.

We have folks that have been with us for 5 years, 10 years, 15 years and 30 years.

Our team is everything to us and we take care of our people like we expect you to care for our clients. We foster sustainable growth, good health and overall well-being and strive hard to make you feel heard, helped, and happy.

How we make you feel heard?

• Anonymous feedback system led by the president to make continuous changes and improvements to solidify our already strong company culture.
• Recognition for being a team player reflected in weekly monetary wins in the form of peer praises.
• Recognition for being an exceptional employee with opportunities to win 6 different awards at our annual holiday get together.

How we make you feel helped?

• 6 paid training and education days per year to help you fill your knowledge gap.
  
• We invest heavily in helping our people acquire skills dictated by the IT industry and pay for your professional certifications.
• Distinct regular events infused with competitive team games, good food and great conversations.
• In-house Chiropractor services provided by our trusted health practitioner, who uses cutting-edge tools and techniques to maximize your health.
• In-house Massage facility where you can take a break during the day and relax.
• An organization-wide group of people who looks out for you and goes above and beyond to help each other succeed.

How we make you feel happy?

• Competitive base salary.
• 3-week vacation to start.
• 6 personal days for those uninvited sicknesses, personal commitments (for example, unscheduled school closures), or just 'I don't feel like working today' days.
• Comprehensive health and dental benefits.
• State-of-the-art office space carefully designed to help you transition from the fatigue caused by work-from-home settings.

If you have made it this far on the page, it tells us you are interested in working with us, and we would love to hear from you!

Thank you for your interest in the position.

Only those applicants that are selected for interviews will be contacted. Please do not contact the company directly. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate's request.

**Description**

You are a document control coordinator, who will be overseeing the receipt, maintenance, control, and distribution of project documents. You will ensure the project team is compliant with creation, storage, and distribution of all project documents. You are a problem solver and continuously look for innovative solutions that can be utilized on projects.

Join our True Blue team today!

**Essential Responsibilities:**

- Assists in developing and implementing project-specific document control standards and procedures in accordance with organizational and contractual requirements. Provides recommendations to support improved efficiency in document control procedures and practices
- Performs routine compliance checks of project documents on EDMS
- Oversees the organization and maintenance of all project documents and records, delegating responsibilities to team members and providing guidance and mentorship to the team
- Assists project teams with EDMS (Electronic Document Management System) configuration based on project requirements
- Provides initial training to new subcontractors and project team members on EDMS functionality and procedures - provides ongoing training and support as required

**Qualifications:**

- 2+ years in a document control role, ideally with experience in relevant industry, experience supporting the construction and engineering design teams
- Strong computer background including experience with PowerPoint, Word, Excel; experience with electronic document management software
- Experience using Document Management software platforms.  Experience with Aconex software is an asset
- Ability to manage time effectively and provide solutions to atypical problems based on proven practices or procedures
- Strong written and verbal communication skills
- Confident operating in a client-facing role and the ability to collaborate with a wide range of stakeholders

**POSITION SUMMARY**

The primary function of Document Control Support is to maintain, control, and distribute technical records for each project and ensure document control processes facilitate smooth transfer of engineering/construction documents.

Employees are expected to support and participate in a “culture of safety”, adhere to and be ambassadors of Strike’s Code of Conduct and Values, act professional and amicable, and to treat others with dignity, respect, and fairness.

**PROJECT DETAILS**

- Project Name: Mount Bracey Compressor Station
- Nearest City: Prince George, B.C (Camp Project)
- Shift: 14 Days on/7 Days off
- Travel pay: $400/shift
- Camp retention: $25/day

**CORE ACCOUNTABILITIES**

- Build and maintain relationships with team members / sub-contractors to ensure document control procedures are being followed
- Issue and distribute controlled documents
- Follow project document control systems
- Perform regular audits on field copies of IFC drawings
- Maintain an organized, accurate, and secure document control room
- Ensure received and issued transmittal log is kept current
- Maintain an up-to-date Master Document Register
- Review, submit, and track RFIs
- Updating drawing and document binders as changes are made
- Maintain electronic master files for IFC documents
- Providing support for both the Turnover and Quality Control departments as required
- Ensure documentation at site is stored and controlled according to process

**KNOWLEDGE, SKILLS, AND ABILITIES**

- Working knowledge of construction documentation - P&IDs, ISOs, Structural and Vessel Drawings, Material Test Report would be considered an asset
- Working knowledge of engineering disciplines such as Civil, Mechanical, Electrical, etc. would be considered an asset
- Excellent organizational and time management skills
- Meticulous record-keeping skills
- Developed analytical thinking and problem-solving skills
- Exemplary professional verbal and written communication skills
- Capable of working independently with minimal direction
- Must demonstrate knowledge of document control processes.
- Motivated team player with excellent interface skills at all levels
- Previous experience in Quality Control (asset)

**QUALIFICATIONS**

- 1-3 years of working experience in field is required for this position.
- Must be willing to work at the above project site location
- Previous experience working in an industrial construction industry
- Excellent communication and people management skills.
- Dynamic, self-disciplines and highly motivated.
- Flexible and capable of working under pressure
- Must successfully complete pre-employment drug and alcohol testing
- Valid driver’s license and a clean driving record

**KNOWLEDGE, SKILLS, AND ABILITIES**

- Capable of working as part of a team
- Fluent in speaking and reading English
- Must be able to follow directions
- Microsoft Excel, Word and SharePoint experience would be considered an asset

**Why work for Strike:**

Based in Western Canada with a head office in Calgary, Alberta, we provide energy and industrial construction and maintenance services across the largest geographical area in Canada.

At Strike, we continuously demonstrate leadership, drive, creativity, and initiative. This has been shown through the recognition of being named one of Canada's Best Managed Companies since 2007, and then later recognized at the Platinum Level for Canada’s Best Managed Companies distinction since 2018.

Our team is comprised of loyal, supportive, and forward-thinking industry professionals. We foster a stable, safe, and community-minded environment where you can embrace professional development and maximize your upward mobility. At Strike, we also reward our own people for their continuous commitment, energy, enthusiasm, and results. Our culture at Strike is highly important to us, which is why we make many efforts to support those employed at Strike.

Strike’s main value is that every employee gets home safe. We are a safety-focused company that allows our employees to work efficiently with the safest equipment and procedures. At Strike, we have created a community that supports the importance of physical and mental health. As we value the importance of treating others as we wish to be treated, Strike has a welcoming and inclusive team.

Strike Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Join our fast-growing company with a small business feel.

Job Posting:

***Snackruptors Inc.*** is a renowned leader in the cracker manufacturing industry, recognized globally for delivering exceptional quality products. Our diverse workforce reflects our commitment to creating an inclusive workplace where every individual is valued. Driven by a shared passion for excellence and innovation, we continuously enhance our cutting-edge production processes and foster a collaborative, results-driven culture.

Apply now to the ***Document Control Assistant*** position on our growing ***Quality*** team and be a part of our exciting journey!

**Job purpose**

Responsible for managing all incoming and outgoing documentation of the quality assurance department, including management of QA Systems and Palm Oil Tracking.

**Duties and Responsibilities**

The associate’s primary functions and responsibilities are as follows:

* Ensure that all documents from each production run and each production line are accounted for and collected during each shift.
* Create a package containing all processing documents of each product run, from creation at mixing to the final packaged product.
* Ensure that all submitted documentation is clear, concise, correct and complete.
* Mark all corrections required for all documentation submitted and identify the responsible parties involved.
* Track all reports and deviations and complete a monthly summary to trend findings.
* Must be able to work within a multi-disciplinary team and ensure that Company’s quality & food safety expectations are being met and understood by all team members.
* Ensure proper documentation is submitted for regular, customer specific, organic and allergen changeovers. Document and deviation tracking will be completed for these documents as outlined above.
* Employee will ensure that all pre-operational documentation is submitted for each department for each shift. Document and deviation tracking will be completed for these documents as outlined above, as well as follow up with maintenance on any corrective measures noted during inspection.
* Employee will collect and review all quality audit reports that are completed by the QA auditor, ensure they are signed off by the appropriate auditor, and filed.
* Employee will review all Certificates of Analysis for incoming ingredients as they are submitted and review them against the product specification standard.
* Track all Palm Oil that is used in the facility in the designated Palm Oil Tracker.
* Participation in internal and external audits, mock recalls, traceability (BRC/IFS), and HACCP nonconformance verification.
* Review receiving records, flour tailing record, personnel verification, pre-op shipping and receiving, pre and post loading inspection checklist trailer and container, peanut testing log, sharp tool records, ingredient storage temperature check record, tailgate and packaging meeting records, transfer receiving records, etc.
* Filing of BOLs, Sanitation Records, transfer orders, pre-shift inspection record, drivers access controls and container switch files.
* Perform other assigned duties.
* Follow Health and Safety rules and regulations.
* Must follow Good Manufacturing Practices, Food Safety, and Food Defense guidelines.
* Comply with all Company policies and procedures.

**Qualifications**

* Must be able to work with minimal supervision.
* Educational background in a business / food science background preferred.
* Must be able to lift 5-10 lb.
* Must have good math skills.
* Strong organizational skills.
* Great attention to detail with accuracy.
* Ability to work in a fast-paced environment.

**Working conditions**

* Always work indoors.
* Compliant with ventilation, cleanliness, space, lighting and temperature.

**Physical requirements**

* Sitting involved.
* May repeat the same movement.
* Typing involved.

**What’s in it for you?**

At **Snackruptors Inc**, we truly care about our employees and are committed to their well-being and growth. Our comprehensive benefits package includes:

* Prescription/Drug Coverage
* Extended Health Coverage
* Dental Coverage
* Vision Coverage
* AD&D Insurance

Additional perks to support your work-life balance and personal development:

* Work Life Balance
* PTO to Commemorate Your Work Anniversary
* Employee Engagement Events
* Recognition Programs & Employee Awards
* Bi-Weekly Pay Structure
* Annual Safety Boot Allowance
* Free ESL Classes
* Wellness Room

And Much More!

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

***Snackruptors Inc.*** *is an equal opportunity employer. In accordance with the* ***Accessibility for Ontarians with Disabilities Act (AODA),*** *2005, we are committed to providing accommodations during the recruitment, selection, and assessment processes for applicants with disabilities. If you require disability-related accommodations, please notify the Human Resources (HR) staff. All personal information is collected in accordance with the* ***Personal Information Protection and Electronic Documents Act (PIPEDA).***

#LI-ONSITE

Job Description

Job Description

Salary:

JANIN ATLAS,
a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring a

Document Control Lead

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A5 km-long tunnel, built by a pressurized TBM (10.15 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

Develop document management process, lead and manage document control team, procedures and information management systems in support of the Design and Construction, among other departments.

Beyond implementing and managing the EDMS, this role will require hands-on and pure doc control activities before managing the document control team.

Concretely, your tasks will be:

• Work in close interface with IT head office persons of JV partners and with supplier of the EDMS.
• Manage the implementation of the document management process, beyond the EDMS, even if participating actively in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client.).
• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.
• Efficiently manage organizational documentation throughout the documents life cycle (Submittals, RFIs, FDCs, Drawings, NCRs).
• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.
• Management of Digital Document Platforms and users access.
• Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.
• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
• Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data.
• Confer with document originators or appropriate personnel to resolve discrepancies with documents.
• Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors).
• Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Your skills:

• Around 10 years experience in major construction project in position of Doc Control manager, including process development and managing a team.

• Preferable experience in document management software such as Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, A-Site, InEight.
• Proficiency in MS Office (Outlook, Word, and Excel), Bluebeam, SharePoint and Power BI.
• Must possess excellent organization and communication skills, both oral and written.
• Ability to assume responsibility, interface and communicate effectively with others is essential.
• Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects including cost and schedule control.
• Knowledge of structured project management or project development and execution process required.
• Excellent rigor and clarity.

What do we have to provide:

• Competitive gross salary;
• 4 vacation weeks & 3 emergency/sickness days paid;
• Annual bonuses;
• Group Health Insurance (premium participation including virtual health care system);
• Wellness spending account;
• Monthy public transportation participation;
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

About Janin Atlas:

Subsidiary of the VINCI Group, Janin Atlas is involved in large-scale construction and civil engineering projects in Canada. The headquarter of Janin Atlas is based in Montral, Qubec. We are currently involved in two major construction projects in Ontario valued at several billion Canadian dollars.

• The construction of the subway line south in Toronto, involving a six-kilometer tunnel and associated excavation work. The project includes the design, construction, and handover of all tunnels (twin tubes of 6 km each), 7 stations (turnkey for: 1 at-grade station and 6 underground stations) and civil engineering works.

• Extension of the Confederation Line in Ottawa, one of the components of Phase 2 of the city's O-Train system, which includes the design, construction, and financing of 27.5 km of light rail infrastructure. The work also includes 4 kilometers of cut-and-cover tunnels, 20 engineering structures, 16 stations and a light maintenance facility.

At Janin Atlas, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.

Job Description

Job Description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Document Control Coordinator is located in Pickering and involves working on a full-range of QA Document Control and Administrative tasks as it relates to Nuclear, EPC and Refurbishment projects in the Power Generation Region.

DUTIES AND RESPONSIBILITIES

• Participate in the enforcement of Black & McDonald's management system documents and certifications ES-MSA
  • Reports directly to the Quality Control Manager and functionally to the QA Lead
• Maintain Quality Records
• Ensure quality documentation and records are organized for quality program audits
• Maintain Audit & Distribution Logs
• Document Control for Major Projects (logging transmittals, confirmation of documents)
• Maintain Qualification Records for Inspection & Test Personnel
• Controlling Documents (e.g. Standard Quality Forms, Standard Quality Procedures)
• Archiving history dockets and storage
• Assisting new hires with setup- communicating with IT in setting up computers, email, work stations and ID's
• Document Control for Major Projects (logging transmittals, confirmation of documents- routing of CWPs from client TSSA and Trade supervision for execution)
• Assisting Project Coordinators with project specific tasks (drawings, packages, transmittals, etc)
• Archiving history dockets and storage- scanning of CWPs and submitting to client via VenDM Records
• Maintain Quality Records at site PNGS
• General administrative duties required
  
  

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• A Secondary Education Diploma would be beneficial in this position but not mandatory.

WORK EXPERIENCE REQUIREMENTS

• Minimum 3 years document control or administrative experience

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Intermediate to advanced level of proficiency in MS Office (Excel, Word, Visio, Outlook, Access, Publisher, PowerPoint), and Procor
• Excellent communication skills
• Exceptional organizational skills
• Extremely detail oriented
• Must be motivated, self-directed, detailed oriented and able to work with deadlines
• Must be able to obtain security clearance

WORK PERKS & BENEFITS

• Company paid health and dental benefits
• Opportunity to participate in community and wellness initiatives
• Team building events
• Access to a dynamic Employee & Family Assistance Program
• Opportunity for ongoing professional development
• Rewards and recognition
• Scholarship Program for employee dependents

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-KJ1

Job Description

Job Description

Document Control Manager
Civil Works, Site Development, Mining
Kamloops area, BC
14/7 Rotation, on-site, immediate start
6 month contract, potential for permanent hire
$95K-120K, based on experience + Daily LOA

Our Client
We are working with our Civil General Contractor client to assist in mobilizing a large project near Kamloops/Southern Interior BC. We require a Document Control Manager experienced and knowledgeable in civil construction to join our client on this exciting project for a minimum of 6 months contract role.

*See our other ads for more open positions on this project*

Requirements

• Responsible for establishing and maintaining systems for managing and controlling project and company documentation

• Developing and implementing document control procedures, ensuring compliance with regulations and standards, and overseeing the secure lifecycle of documents

• Document creation, review, approval, distribution, and archiving, with a strong emphasis on version control, change management, and accurate record-keeping

• Ensuring compliance with industry standards, regulatory requirements, and company policies related to document control

• Strong communication skills and work ethic

• Proficient in MS Office Suite, industry related softwares

• Ability to work on-site for scheduled rotation, immediate availability is preferred.

If this role matches your experience and you are ready to get involved, we'd like to hear from you. Please hit apply! Please note only those selected for interview will be contacted.

Job Description

Job Description

Company Description

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.  

Our values showcase everything we believe in:

A Responsible Company  - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company  - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company  - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you?  

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand. 

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

Job Description

• Develop and implement document control procedures
• Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Manage electronic document management systems (EDMS)
• Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
• Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
• Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and address any problems related to document access, version control, or filing discrepancies.

Qualifications

• Strong understanding of document control principles and best practices
• Proficiency in electronic document management systems (EDMS)
• Excellent organizational and time management skills
• Detail-oriented with high accuracy standards
• Effective communication and interpersonal skills to collaborate with diverse teams
• Experience in project management or related field
• Ability to lead and mentor a team
• Proficient in Microsoft Office Suite

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

Job Description

Job Description

What is the opportunity?

As the Document Control Manager , you will be leading a Document Control team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system within our organization. The successful candidate will ensure that all project documentation, including engineering drawings, contracts, commercial correspondence, specifications, reports, and other critical documents, are securely stored, organized, and accessible in accordance with company and industry standards and client requirements.

This role requires a highly organized individual with a strong understanding of document control systems and software, compliance procedures, and best practices in managing engineering documentation and who will be integral in maintaining the reputation of Entuitive as a trusted partner within our client and consulting engineering community.

You will:

• Establish a system for document control that ensures all relevant documents are controlled, retained, updated, uniquely identified, and easily and securely accessible by Entuitive staff and others.
• Manage the development and implementation of document control processes, records management, systems, and procedures in alignment with industry standards (including ISO 9001:2015) and project requirements.
• Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
• Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
• Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
• Manage the review and approval workflows for project documents and drawings and collaborate with project managers and coordinators, engineers, and other team members to ensure effective implementation of project-specific document control procedures, efficient document flow, and resolution of any document-related issues.
• Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients.
• Monitor and track document status, ensuring timely updates and accuracy of all project files.
• Verify and establish document retention requirements, arranging document cataloging, and long-term storage, or disposal of appropriate documents at the time of project closeout.
• Provide training and guidance to staff and project teams on document control procedures and software tools.
• Prepare and maintain document control reports and metrics for management, project teams, and stakeholders.
• Assist with external and internal audits, document reviews, and compliance inspections as required.
• Raise awareness with project teams and staff of the importance of accurate and controlled documentation.
• Collect user feedback on the document control process, software, and audit results to refine procedures and tools.
• Maintain strong knowledge of industry standards, best practices, and regulatory requirements.
• Provide leadership, mentorship, and training to the Document Control team.

Requirements

What do you need to succeed?

• Bachelor’s degree in Business Administration, Engineering, or related field.
• Minimum of 8 years of experience in document control management, preferably in an engineering or construction environment.
• Strong knowledge of document control software such as SharePoint, ProjectWise, Procore, Aconex, Viewpoint, SAP, Deltek Project Information Management (PIM), AutoDesk BIM 360, iOFFICE, and MasterControl.
• Ensuring documents are stored securely, managing access rights, and understanding data protection regulations such as GDPR, HIPAA, or industry-specific requirements.

• Being conversant with emerging technologies like AI-driven document search or blockchain for immutable document control.
• Experience with project management and construction management tools and workflows and how they integrate with document management systems.
• Knowledge of automating approval workflows, routing documents to the right stakeholders, and managing approvals and rejections efficiently.
• Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions.
• Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required.
• Excellent leadership, team management, communications, presentation, and interpersonal skills, with the ability to collaborate with the client, project teams, and stakeholders.
• An analytical mindset with problem-solving capabilities and the ability, passion, and strategic foresight to anticipate and mitigate Document Control risks.

Benefits

Why Entuitive?

• Flexible working hours, 37.5 hour work week.

• Minimum 3 days a week in office. Building strong relationships and collaborating internally is important to us!

• Commitment to staff growth through mentoring and training.

• Employer paid medical, dental, and vision insurance premiums for employees and their dependents.

• Generous parental leave policy.

• RRSP matching up to 5%.

• Participation in our discretionary profit-sharing plan.

About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.