1,468 Employee Support jobs in Canada

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work locations may vary. Frequent or constant travel is required from the employee.

English

• or equivalent experience

Work must be completed at the physical location. There is no option to work remotely.

English

• or equivalent experience

Work must be completed at the physical location. There is no option to work remotely.

Job Description

Nature of the Position:

Under the direction of the Senior Manager, Human Resources the Administrative Assistant reports and manages IVC Vita Health’s General Office and Human Resource Administrative activities.

Term of Employment:

• This is a permanent, full-time position requiring the employee to work 37.5 hours per week
• This position is due to begin on March 31st, 2025 (or as soon as an applicant is selected)

Primary Duties and Responsibilities:

Reception

• Oversees IVC Vita Health’s reception activities during regular office hours.
• Answer general phone inquiries in a professional and courteous manner.
• Direct and relay phone/email inquiries to the appropriate staff member
• Greet visitors to the organization in a professional and friendly manner.
• Maintain a clean and organized reception area.
• Maintenance and Stocking of boardroom items.
• Update and distribute company telephone directories.
• Performs other related duties as assigned by management.

Office Administration

• Use computer word processing, spreadsheet, and other company software.
• Sort incoming email, mail, faxes, and packages.
• Prepare and send outgoing email, mail, faxes, and packages.
• Upkeep of hard copy and electronic files, ensuring high level of accuracy
• Maintain inventory of stationery, supplies, and other consumables for the office.
• Provide administrative support to the Senior Leadership Team, Human Resource Team and other departments as required.

Skills Requirements:

• Minimum of 2 years Administrative Assistant Experience supporting senior management preferred.
• Excellent oral and written communication skills in both English.
• Proficiency in the use of computers (Excel, Word, Outlook, Internet).
• Ability to multi-task in a fast-paced team environment.

Education:

• Administrative Assistant Diploma or the completion of post-secondary certificate, degree or diploma of at least 2 academic year

Wage:

• $23.63/hour - $25.00/hour

Benefits package offered:

• Company paid Health, Dental and Vision Insurance.
• Employee Paid STD, LTD, Life, AD&D Insurance
• 7 additional Paid Leave Days Per Year
• 10 days of Paid Vacation Days Per Year
• Employee Assistance Programs for mental health and well-being
• Professional development opportunities and Tuition reimbursement
• Up to 4% Company Paid Retirement Savings Plan
• Employee Product Discount

Please submit your Resume to Human Resources by the application deadline. Contact Information: Maria Naumoff Senior HR Manager

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Scope of Duties and Responsibilities of a Support Specialist

A Support Specialist plays a critical role in ensuring that organizational operations run efficiently by providing assistance across various departments. The scope of this role may vary depending on the industry, but it generally involves offering administrative, technical, or customer-focused support to enhance productivity and service delivery.

Key responsibilities include responding to internal and external inquiries, resolving issues promptly, and escalating complex problems to the appropriate departments when necessary. Support Specialists often manage documentation, update records, and maintain organized filing systems, both digital and physical. They may also assist with scheduling, coordinating meetings, preparing reports, and ensuring effective communication between staff and clients.

In many organizations, Support Specialists are also tasked with onboarding new employees, guiding them through procedures, and providing ongoing assistance. Technical support roles may involve troubleshooting system or software issues, maintaining databases, and ensuring compliance with IT and company policies.

The position requires strong communication skills, problem-solving abilities, and proficiency in relevant tools or software. Ultimately, Support Specialists act as a bridge between teams and stakeholders, contributing to a seamless workflow and improving overall organizational efficiency.

Job Description

Administrative Support
We’re looking for a detail-oriented Administrative Support specialist to assist our Accounting Department. While this role is primarily administrative—focused on organizing documents, managing correspondence, and supporting the team with various office tasks—some familiarity with accounting processes is a plus. This is not an accounting position, but an understanding of cash handling practices and general accounting terminology can be beneficial. If you thrive in a structured environment and enjoy keeping operations running smoothly, we’d love to hear from you

This is a temporary in-office position, based out of our Langford head office, to provide coverage during parental leave, with an expected duration of approximately 9 months. The preferred start date is September 1, 2025.

This is YOU to a ‘T’:

• You are confident, kind, patient, a great listener and above all else have a team centric approach.
• You build consensus within diverse groups and manage expectations clearly.
• You diffuse situations and handle conflict and negative emotions effectively.
• You enthusiastically support positive changes and see opportunities rather than challenges.
• You take initiative and go above and beyond to get things done. You're always ready to step up and contribute wherever needed.
• You have a sense of humor and have fun.
• You create systems to keep organized and stay on top of lots and lots of emails and tasks.
• You love learning, setting goals, and are open to guidance and feedback.

The role day to day:

• Assist with various administration/office duties such as mailing, filing, and scanning.
• Update and maintain our property management database.
• Handle confidential documents with complete discretion.
• Effectively support the Accounting Supervisor and team.
• Work with the Arrears team whose core responsibility is the delivery of positive, appropriate, and sustainable outcomes for our clients, which help them to maintain and regain financial stability.
• Assist with answering department office phone calls and transferring them to the appropriate person where needed.
• Verify cash deposits
• Follow office and company protocol regarding service.
• Attend regular meetings.
• Positively represent the company in the community.
• Provide in office support to remote members of the accounting department.
• Other duties as required.

A little about us:

• We are friendly, hardworking and a little weird.
• Our purpose is helping people live and grow together in every way possible.
• Our paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism and our Purpose is helping people live and grow together.
• Do you want to know more? Visit our website

Experience & Qualifications:

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Effective attention to detail and a high degree of accuracy.
• Excellent typing and knowledge of computer systems including Outlook, Word and Excel is required.
• Valid driver's license and reliable motor vehicle is an asset.
• Clean criminal record check.
• Ability to handle multiple things going on at once including multitasking, meeting deadlines, and maintaining clear communication with the team and clients.

Position Details:

• This is a temporary, full-time, in-office position. However, we also welcome applications from qualified part-time candidates who can commit to at least 20 hours per week, with a set schedule of Monday to Friday, 9:00 AM – 2:00 PM.
• $40,000-44,000 annually to start, based on experience and qualifications; $0.51- 22.56 per hour, if not working a full-time schedule of 37.5 hours per week.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Weekends and statutory holidays off.

Other Details:

• Wellness and Social Committees.
• RRSP matching.
• Health Benefits.
• Paid days off on your birthday and job anniversary.
• Paid volunteer days and other volunteer opportunities.
• Monthly get-togethers for lunch.
• Seasonal staff parties.
• Employee referral program.
• Education reimbursement program.
• Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support role with us. We are looking forward to reviewing your application!

Please note that only selected for the interview process candidates will be contacted.

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.