18 Event Coordinator jobs in Canada
Event Coordinator
Posted today
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Job Description
Event Coordinator – Brand Activations & Marketing Campaigns
Location:
Greater Vancouver (Lower Mainland)
Join Our Campaign & Events Team
About the Role
We're looking for a
highly organized, energetic, and creative Event Coordinator
to help us bring
brands to life
through
live activations, pop-ups, and experiential campaigns
.
This isn't a typical behind-the-desk role — you'll be
on the ground
, managing logistics, supporting live events, and working closely with marketing and campaign teams to ensure every activation
runs seamlessly
and
delivers an unforgettable customer experience
.
Key Responsibilities
- Coordinate
on-site brand activations, events, and campaign setups
. - Manage event logistics including
scheduling, setup, and tear-down
. - Oversee on-site staff to ensure smooth event execution.
- Work with the marketing team to align messaging and visuals with campaign goals.
- Gather feedback and insights from activations to improve future events.
What We Offer
Competitive compensation
+ performance-based bonuses
Hands-on experience
with high-energy marketing campaigns
A
creative, collaborative environment
where no two days are the same
Fast-tracked career growth
into campaign management and leadership roles
The opportunity to work on
dynamic projects
and
exciting live events
Who We're Looking For
- Outgoing, proactive, and detail-oriented personality
- Exceptional
organizational and communication skills - Comfortable leading a team on-site and making quick decisions
- Enjoys working in
fast-paced, dynamic environments - Must be
legally eligible
to work in Canada
Why This Role Is Different
This isn't your standard event planning job. As an
Event Coordinator
here, you'll be
hands-on with brand activations
, managing
live customer engagement
and
interactive campaigns
. It's perfect for someone who thrives on
energy, people, and impact
.
Apply Now
If you're ready to
create experiences, manage campaigns, and grow your career
, this is your chance.
Click "Apply"
and join a team where
every event makes an impact
.
Event Coordinator
Posted today
Job Viewed
Job Description
**Job Number**
**Job Category** Administrative
**Location** JW Marriott Parq Vancouver, 39 Smithe Street, Vancouver, BC, Canada, V6B 0R3VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**Pay Range:** $33.97 - $33.97/hour
**POSITION SUMMARY**
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
_Notification to Applicants: JW Marriott Parq Vancouver takes seriously its obligations under the applicable provincial legislation and will provide accommodations to job applicants needing assistance. If you require an accommodation in relation to this job posting, our online application or an interview, please call or email_ _and a member of our Human Resources team will respond to your request. Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
Event Coordinator

Posted 15 days ago
Job Viewed
Job Description
**Job Number**
**Job Category** Food and Beverage & Culinary
**Location** The Westin Bayshore Vancouver, 1601 Bayshore Drive, Vancouver, BC, Canada, V6G 2V4VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Assist other departments when needed to ensure optimum service to guests. Maintain cleanliness of work areas throughout the day, practicing clean-as-you-go procedures. Stand, sit, or walk for an extended period of time or for an entire work shift. Read and visually verify information in a variety of formats (e.g., small print). Enter and locate work-related information using computers and/or point of sale systems. Exchange information with other employees using electronic devices (e.g., pagers and two-way radios, email). Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
The pay range for this position is $2.68 to 32.68 per hour.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
_Notification to Applicants: The Westin Bayshore Vancouver takes seriously its obligations under the applicable provincial legislation and will provide accommodations to job applicants needing assistance. If you require an accommodation in relation to this job posting, our online application or an interview, please call or email_ _and a member of our Human Resources team will respond to your request. Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.
Event Coordinator
Posted 1 day ago
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Job Description
Job Description
Ignite a meaningful career at Westerner Park, where boundless opportunities, professional growth, and personal fulfillment await.
Westerner Park is seeking a full-time Event Coordinator to join our dynamic team, with a specific focus on the Trade Show market. The Event Coordinator is a key member of our Event Services Team, supporting the planning, coordination, and successful execution of both client-booked and self-produced events. This role plays a vital part in ensuring exceptional customer service and delivering memorable event experiences.
Under the direction of the Event Fulfillment Manager, the Event Coordinator is responsible for the following:
Core Functions
Serve clients in person, online and via telephone to assess and fulfill their event needs to the highest standards of satisfaction
Respond to all client & event requests including organizing, communicating, and executing changes to function space floor plans and event orders, staffing, service requirements, and access.
Interact with clients in a timely and professional manner throughout the event process to build and maintain a friendly, professional relationship.
Follow all Westerner Park procedures and policies when providing customer service.
Participate in all assigned training; setting goals that are in alignment with the organization to ensure that the sales of Westerner Park services and venues are maximized and clients are served at the highest level of satisfaction.
Maintain a comprehensive understanding of the annual events calendar to pre-plan and rebook events while ensuring booking conflict does not occur and a successful cycle of events is maintained.
Understand your role as a brand ambassador and provide positive brand experiences to all clients.
Build and maintain an up-to-date and in-depth market knowledge base so as to reach new clients, understand and seek opportunities for sales and understand market evolution to assist in meeting revenue targets.
Assist in the facilitation of self-produced events including development, planning and day-of facilitation.
Client Service Relations
Balance client needs with the achievability considering venue standards and event logistics.
Align client profile with the appropriate services and venues.
Achieve personal and team related revenue goals.
Ensure business is turned over properly and in a timely fashion for proper service delivery in accordance with Westerner Park standards.
Establish and maintain a friendly, professional working relationship with new and existing clients.
Communicate contractual agreements and terms within the parameters of the pricing schedule.
Contribute to overall revenue goals to include food & beverage, meeting room rental, and box office.
Coordinating with other business units to enter and maintain upkeep of event booking system.
Act as liaison between clients and business units and/or contractors when necessary. Work closely with the Event Fulfilment Manager in processing events from inquiry to completion, managing all client contact points with Westerner Park and its contractors.
Determine the client's needs and fulfill them to mutual satisfaction, taking into consideration all available options as well as applicable policies.
Build clear, concise and conclusive Banquet Event Orders that meet the organizational standard for the communication of client’s event needs.
Exercise creativity, discretion and independent judgment in determining how to assemble an event to suit each client's taste and needs while working within the parameters of Westerner Park policies.
Engage in meaningful communication with clients, business units and contractors to build and maintain effective, professional relationships that facilitate creative planning and problem solving.
Conduct site tours and prepare original, creative proposals tailored to address the needs of the client.
Participate in the fulfilment of self-produced events as required by the Event Fulfilment Manager and the Internal Event Specialist.
Engage in market specific activities that provide opportunities to drive business to Westerner Park and
Assist in meeting specified revenue goals.
Event and Client Support
Event Coordinators are required to be available to clients for their events, which necessitates a combination of on-call and onsite support.
Work with the Event Delivery to ensure proper event set up, addressing any issues that may arise.
Communicate all relevant information during handover to ensure seamless transitions with business units including in-person handover briefings and handover notes.
Provide client tours of facilities.
Liaise with event contractors, including exhibition builders, caterers and business units within Westerner Park.
Balance client needs with the achievability of event logistics and venue standards.
Complete Banquet Event Orders and all complementary paperwork.
Efficiently address any client concerns, maintaining Westerner Park standards and policies, to the mutual satisfaction of the client and the organization.
Support Event Fulfilment Manager and Internal Event Specialist with self-produced events including but not limited to Westerner Days.
Administration and Compliance
Plan, organize, and manage daily event activities to achieve maximum client satisfaction by providing the highest standard of service during the entire event process.
Initiate and follow through on the invoicing and billing process for all events, ensuring timely settlement of all accounts.
Manage overall event profitability by maximizing revenue opportunities for both client and the organization, understand profit margins and expenses. Listed above
Attend all Event Fulfilment meetings and general staff meetings as applicable.
Coordinate with the finance team to assist in the Event Analysis process.
Must follow all processes and procedures with the organization and the Event Fulfilment Division. – listed above
Ensure applicable documentation is stored in the appropriate system for efficiency and consistency.
Ensure deposits and invoicing are processed in a timely manner.
This role is expected to adapt to changes and take on other duties as required.
Embark on a dynamic and rewarding career with Westerner Park, where joining our team means unlocking a host of benefits:
Competitive compensation packages
Comprehensive benefit packages encompassing life, health, dental, and disability insurance. Extended benefits also include an RRSP matching program.
Recharge your batteries with ample paid time off and annual vacation, ensuring you have the time to explore and recharge.
Contribute to a non-profit agricultural society and exposition association, making a positive impact on the community
Immerse yourself in a vibrant culture that makes work enjoyable, allowing you to witness the excitement of Westerner Park events
Elevate your skills with tailored professional development initiatives and internal growth pathways.
Enjoy fantastic perks, including exclusive staff discounts and participation in the Perkopolis Discount Program
Experience firsthand our commitment to a flexible and understanding workplace, where work-life balance isn’t just a buzzword – it’s a way of life
Here is what you bring:
Post-secondary education in business, events, or related program; or equivalent experience.
A knowledge of businesses, events, community groups and Ag events in the Central Alberta area and other areas within Canada.
Preference to 4-5 years' experience in proactive sales, event planning small-large scale events.
Able to demonstrate the ability to maintain composure during fast paced and stressful situations.
Excellent organizational, communication and interpersonal skills; a strong team player.
Strong computer skills and desktop publishing experience (Microsoft 365 programs) working knowledge of AutoCAD and CRM (EventPro) is an asset.
Strong customer service and troubleshooting skills.
Ability to effectively communicate both verbally and in writing.
Strong attention to detail.
Ability to communicate sensitively, tactfully, diplomatically, and professionally at all times.
Explore working at Westerner Park, where our culture, hospitality, and atmosphere cater to everyone. Join us in creating memorable moments.
Realize your potential and apply now to start your extraordinary story with us.
Affiliation: Member of the Westerner Employees Association
Compensation: $45,988.80 to $56,201.60 annually
Thank you for your interest in Westerner Park. We look forward to reviewing your application.
Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.
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Wedding & Event Coordinator
Posted today
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Company Description
Best Western Pembroke Inn & Conference Centre is a hospitality company located at 1 International Dr, Pembroke, Ontario, Canada. The company is dedicated to providing excellent accommodation and conference services. Our facility includes modern amenities, comfortable accommodations, and versatile event spaces, making it a preferred destination for weddings, conferences, and other events. We are committed to delivering outstanding experiences for our guests through exceptional service and hospitality.
Role Description
This is a full-time, on-site role located in Pembroke, ON for a Wedding & Event Coordinator. The Wedding & Event Coordinator will be responsible for planning and executing weddings and events from start to finish. Responsibilities include coordinating with clients, vendors, and staff to ensure seamless event management, overseeing event setup and teardown, managing event timelines, and providing exceptional customer service to clients and guests.
Qualifications
- Event Planning and Event Management skills
- Strong Communication and Customer Service skills
- Sales experience and ability to liaise with clients effectively
- Excellent organizational and multitasking abilities
- Previous experience in hospitality or event coordination is a plus
- Ability to work flexible hours, including weekends and evenings
Communication & Event Coordinator
Posted 1 day ago
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Job Description
Job Description
Salary: $50,000 to $0,000
Job Title: Communication & Event Coordinator / Coordinateur.trice de communication et dvnement
Location: Hybrid position. Work from home with one or more days per week in the Branch Office in Mississauga.
Employment: 1-year contract from October 13th, 2025, to October 13th, 2026
Vacancy: This posting is for an existing position.
WORK ENVIRONMENT
Canadian Parents for French is a nationwide, research-informed, volunteer organization that represents members across Canada. We are located across the country with 10 Branches and Offices, and over 100 local community Chapters. We believe the ability to communicate in more than one language fosters creative, empathetic, and adaptive people who access far-reaching opportunities and enhance the social and economic prosperity of our country. Canada has an enviable capacity to ensure that upcoming generations develop this ability in both official languages. We work to ensure that all learners have the opportunity, support, and motivation to learn and use French.
POSITION SUMMARY
The Communication and Event Coordinator will report to the Director of Operations. This role is responsible for enhancing our brand's profile through effective storytelling and engaging with our audiences. Additionally, the coordinator will implement various communication and administrative tasks related to several CPF Ontario initiatives, events, and communication campaigns.
Your main responsibilities will be to:
Communications (70%)
- Implement the organizations communications plan in collaboration with the leadership team; maintain the integrity of the CPF brand.
- SayOui.ca Campaign: Liaise with and support the outsourced communications firm to ensure the delivery of services.
- CPF Ontario Website: updating content, setting up online registration, and website maintenance.
- Distribution of communications to internal and external audiences.
- Social media (Facebook, Instagram, YouTube, TikTok).
- Other tasks related to the position as assigned.
Event Coordination and Support (30%)
- Coordinating the administration of the SayOui.ca Campaign, including compiling data from a variety of sources for the Final Report on Results.
- Administrative support related to the Provincial Concours dart oratoire, Virtual Programs, stakeholder conferences, and events.
- Packaging and shipping for events.
- Other tasks related to the position as assigned.
EMPLOYMENT CONDITIONS
Full-time position (37.5 hrs/wk). Renewal planned on a yearly basis, dependent on confirmed funding.Starting salary, that is paid by-weekly, is commensurate with experience and qualifications ( 50,000 60,000) annually. The selected candidates performance will be evaluated after the completion of a three-month probationary period. Starting vacation entitlement is three (3) weeks per year, and sick leave is fifteen (15) days per year.
SALARY CONTROL POINT
The salary grid control point for this position is 55,000. This amount reflects an employee who possesses all the required skills, qualifications, and experience for the role. Typically, candidates are hired between the minimum and this control point, considering internal equity, experience, and job readiness. Starting salaries above this range may be considered based on the candidates experience, qualifications, and skills.
QUALIFICATIONS AND CORE COMPETENCIES
- Excellent oral and written communication skills in English. Proficiency in French would be considered an asset.
- Post-secondary studies in journalism, communications, public relations or in a field related to the purposes of the position. A bachelors in the fields mentioned is considered an asset.
- A minimum of 2 years of work experience in journalism, communications, public relations or a in a field related to the purposes of this position.
- Strong writing and story telling skills.
- Strong social media skills and working knowledge of WordPress, Word, Excel, Adobe, Canva, Campaign Monitor, JotForm, Zoom, Microsoft Teams.
ADDITIONAL CRITERIA
- Candidates must legally be entitled to work in Canada.
- Experience in the not-for-profit sector, member or volunteer-driven organizations, is considered an asset.
- Supports promoting learning of both official languages and a bilingual Canada.
- Must be able to provide two (2) references.
WORKING ENVIRONMENT
- Work Model Hybrid position. Work from home with one or more days per week in the Branch Office in Mississauga.
- The Regular office hours are between 8:30 to 4:30 (EST), Monday to Friday. The person must have the ability to work evenings and weekends as required. The position may require travelling 3-4 times per year.
- May involve occasional light physical tasks (e.g., lifting office supplies or equipment up to 20 lbs).
REPORTS
- Reports to: Director of Operations
- Direct reports: None
TO APPLY
Please apply using the link provided or send your resume and cover letter in English telling us why you think youd be a great addition to the team at Canadian Parents for French, Ontario.
Please indicate Communication and Event Coordinator in the subject line. Interviews will be scheduled between October 6th, 2025, and October 10th, 2025. The ideal start date is October 13th, 2025. While we thank all applicants for their interest, only candidates selected for an interview will be contacted.
CPF Ontario is committed to equity, diversity, inclusion, and to building an organization that reflects the communities we serve. We are an equal opportunity employer and committed to equitable employment practices. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status. We are happy to provide accommodation for those who require it - please communicate if accommodation will be required during the process.
Event Coordinator - Good Earth
Posted 1 day ago
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Job Description
Job Description
Craft Unforgettable Experiences Among the Vines
Nestled among endless rows of vines and lush gardens, Good Earth Winery is more than just an award-winning destination—it’s a place where rustic elegance meets warm, heartfelt hospitality. From nationally and internationally acclaimed wines to farm-fresh seasonal cuisine, every experience here is crafted with passion and care.
Whether you’re serving guests in our restaurant, guiding visitors through wine tastings, supporting special events, or helping create unforgettable banquets, your role is essential to bringing the Good Earth story to life.
As part of Carmen’s Group—an entertainment and hospitality leader with over 40 years of creating extraordinary moments—you’ll join a team dedicated to exceptional service, genuine connection, and creating memories that last a lifetime. If you’re ready to grow your career surrounded by natural beauty and excellence, Good Earth Winery is the place to be.
Why Work for Carmen’s Group?
- Fun and dynamic team
- Competitive salary & incentive package
- Great Place to Work Certified and award recipient in several categories
- Most Trusted Executive Teams – 2023
- Best Places to Work in Hospitality & Retail – 2023
- Best Places to Work in Canada – 2024
- Best Workplaces for Women – 2024
- Best Workplaces for Mental Wellness – 2024
- Perks & Benefits
- Pay on Demand – get paid when you need it
- Global Hotel Discounts for your travels
- Comprehensive Group RRSP & Health Benefits
- Staff discounts at our restaurants
- Wellness programs & staff events
- Employee recognition programs celebrating your achievements and milestones
- Safe, inclusive and supportive workplace culture
What you will be doing:
- Plan, organize and finalize all event details for weddings, corporate and social events and ensure client satisfaction on the day of the event.
- Assist clients in the planning process and utilize effective upselling techniques to suggest upgrades that enhance their experience.
- Create floor plans for events, as well as reviewing clients’ floor plan for accuracy and calculation of seated guests.
- Co-ordinate event logistics for sample meals.
- Ensure completion of banquet event orders (BEOs), floor plans and other documents required for all team members participating in the event.
- Respond to all email and phone inquiries, confirmation of event details, questions and concerns from clients in a timely manner.
- Maître D’ and serve events as needed; effectively leading by example and ensuring flawless execution of the event service
- Ensure that event schedules are accurate, and timelines are followed, constant communication between servers and other event staff
- Stay up to date on industry trends by reading publications, attending seminars, conferences, webinars and other professional development avenues in relation to the wedding & events industry.
- Introduce and recommend preferred vendors for event services, including: décor, set-up and day of coordination professionals, lighting and DJ services, event rental companies, etc.
- Maintain good working relations with Carmens preferred vendors and ensure adherence to event space, policies and regulations, and submitting of the purchase order related to their services.
- Maintain solid and open communication with operations department.
- Build partnerships with Maître D’, Chef and key servers in order to ensure that the service standards are maintained.
- Attend and participate in sales, operations & Carmens Group meetings as required.
- Use of Event Temple program to track, solicit, book, and follow up on accounts.
- Prepare invoices and invoice clients for any outstanding balance owed on their contract, prior to the event taking place.
- Conduct and take sales calls as needed to show prospective clients the facility and utilize effective sales techniques to book events.
- Other related duties as required.
What you bring:
- Post-Secondary education, specialization in Event Management, Professional Event Planning, Tourism, Hospitality Management, Social Sciences, or Arts preferred.
- 1 to 2 years of experience in an Event Coordinator or Maître D position.
- Knowledge of Event Temple is considered an asset.
- Exceptional interpersonal and communication skills, both written and verbal.
- Strong organizational and time management skills.
- Strong sense of exceeding in providing quality service to our internal and external customers.
- Customer service mindset as well as a high level of ethics and integrity.
- Flexible work schedule, including evenings and weekends.
- Valid Smart Serve certification
Are You Ready to Take the Lead? Apply today and let’s create something extraordinary together.
Carmens Group makes certain there is an equal employment opportunity for all employees and applicants for employment. Carmens Group will strive to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify People & Culture upon scheduling your interview.
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Entry-level Event Coordinator
Posted 3 days ago
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Job Description
Position Overview
We are looking for a motivated Entry-level Event Coordinator to support our events and marketing team. This role is perfect for someone eager to gain hands-on experience in event planning, coordination, and execution while building a career in marketing.
Key Responsibilities
- Assist in planning, organising, and executing on-site marketing events and brand activations.
- Coordinate event logistics, including venue setup, vendor management, and scheduling.
- Support the marketing team in creating event-related materials and communications.
- Manage registrations, attendee communications, and on-site coordination during events.
- Maintain event databases, track performance metrics, and prepare post-event reports.
- Work closely with cross-functional teams to ensure events align with marketing goals.
Qualifications
- Recent graduate or early-career professional with a background in Marketing, Events, Communications, or a related field.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office; familiarity with social media and digital tools is a plus.
- Energetic, proactive, and able to work in a fast-paced, on-site environment.
- Must be located in Toronto and available to work on-site (this is not a remote role).
What We Offer
- Hands-on experience in event management and marketing campaigns.
- Mentorship and training to grow your professional skills.
- Opportunities for career progression within a growing company.
- A dynamic, supportive, and collaborative team environment.
Ready to kick-start your events career?
If you are enthusiastic, organised, and eager to gain practical on-site experience, apply today with your CV.
Entry-level Event Coordinator
Posted 3 days ago
Job Viewed
Job Description
Position Overview
We are looking for a motivated Entry-level Event Coordinator to support our events and marketing team. This role is perfect for someone eager to gain hands-on experience in event planning, coordination, and execution while building a career in marketing.
Key Responsibilities
- Assist in planning, organising, and executing on-site marketing events and brand activations.
- Coordinate event logistics, including venue setup, vendor management, and scheduling.
- Support the marketing team in creating event-related materials and communications.
- Manage registrations, attendee communications, and on-site coordination during events.
- Maintain event databases, track performance metrics, and prepare post-event reports.
- Work closely with cross-functional teams to ensure events align with marketing goals.
Qualifications
- Recent graduate or early-career professional with a background in Marketing, Events, Communications, or a related field.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office; familiarity with social media and digital tools is a plus.
- Energetic, proactive, and able to work in a fast-paced, on-site environment.
- Must be located in Toronto and available to work on-site (this is not a remote role).
What We Offer
- Hands-on experience in event management and marketing campaigns.
- Mentorship and training to grow your professional skills.
- Opportunities for career progression within a growing company.
- A dynamic, supportive, and collaborative team environment.
Ready to kick-start your events career?
If you are enthusiastic, organised, and eager to gain practical on-site experience, apply today with your CV.
Web, Digital Media and Promotional Event Coordinator
Posted today
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Job Description
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Information Services, Level A
Job Title
Web, Digital Media and Promotional Event Coordinator
Department
UBCO | Communications | Leadership Team | Dean's Office | Irving K. Barber Faculty of Science
Compensation Range
$5, $8,323.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
September 13, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Ongoing
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
This position works to enhance the reputation of the Faculty of Science, its departments, and its programs by supporting the management of all external and internal website assets and promotional events for the Faculty. This includes working in collaboration with staff, faculty, and executives on content strategy and development, design and creation of new websites and webpages and content in the form of graphics and story content to enhance the reputation of the Faculty, its departments, and programs.
This position also supports the management of the FoS digital platforms, using social media platforms to drive the faculty's strategic and communications initiatives. This position supports coordinating, scheduling, and executing multiple projects, timelines, and deliverables across web and social platforms.
Organizational Status
This position reports directly to the Manager, IKB Faculty of Science Communications. As a communications team member, this position collaborates closely with other communicators, such as designers, IT staff, UBC Studios, and University Relations, to produce and coordinate communications across UBC's Okanagan campus.
Work Performed
Web Projects
- Supports the creation and execution of all web projects, from developing project plans for internal project team members and external departments to creating strategies plans, information architecture, site maps, wireframes, visual design, page layout and quality assurance testing.
- Defines functional requirements and contributes to the university-wide WebCore committee by identifying additional features required for the UBCO central website platform.
- Act as Faculty liaison on all web development and enhancement projects, news feeds, and payment forms between the Faculties and UBCO IT Web Services.
- Works closely with communications colleagues, Faculty, staff and students to advocate for user experience and accessibility best practices and communicates technical terms and concepts in a common language.
- Builds new websites and webpages and develops, implements, maintains and evaluates content for FoS websites; performs iterative audits, identifies gaps and develops content strategies, including scoping, timelines and workflows.
- Delivers day-to-day web and digital communications maintenance-related services and activities across the Faculty.
Digital Communications
- Supports the development and implementation of web and social media project plans that integrate multifaceted digital content strategies to ensure the flow of content across digital channels within FoS and other stakeholders, including faculties and campus-wide units.
- Develops website story and visual content, which would include, for example, but are not limited to, stories related to student success, research accomplishments, leadership profiles, and complementary photographic images.
- Brings forward new opportunities, plans, and research and develops creative concepts, social media content strategies, and web content strategies for the Faculty's websites and social media channels.
- Provides ongoing digital communications support through managing workflows and working directly with stakeholders to ensure websites are accurate, up to date, and serving their needs.
- Creates Faculty and student profiles and completes web content additions, updates, and revisions through the website content management system (WordPress).
- Monitors website and social media analytics and produces reports that support decision-making and evaluation.
- Completes quality assurance and testing and identifies technical issues and bugs on the Faculty's websites by reporting to UBCO IT Web Services.
Social Media
- Supports the development of and maintains a social media strategy that serves the communications and marketing goals of the Faculty by implementing innovative and compelling content, monitoring digital trends, and using new digital tools on social media platforms.
- Creates various assets for web and social media channels, including selecting photographs and creating visual and story assets that adhere to the UBC brand guidelines.
- Responsible for day-to-day social media channel operations for both Faculties, including program marketing, promoting research, awards and events, announcements, and a wide range of communications toolkits while ensuring synergy and linkages across digital communications channels.
- Curates and modifies relevant and existing content from the Faculty, partner channels and groups. Edits digital content to ensure accuracy and adherence to brand standards while translating complex information into clear, concise, and engaging content.
- Advises student course unions on social media strategy best practices and works with students contributing content.
Promotional Events
- Develops and executes promotional plans, which could include posting to UBC and community events calendars, creating and sharing social media posts, creating graphics and posters, creating digital signage, setting up and managing Eventbrite registrations, promoting events in campus newsletters and on Faculty webpages.
- For more significant events, works with external partners on promotional strategies and materials, creates news articles or advisories, and works with UBC Studios to produce video assets.
- Develops and executes paid online advertising as required
- If applicable, communicate with the client/organizer about event promotion plans and status and registration numbers.
- Attends events to take photos and videos and gather content to feed Faculty news and social channels
- Evaluate the efficacy of promotions and recommend improvements.
Consequence of Error/Judgement
The consequence of error in this area could be very serious for the University as it concerns the public image and profile of the Irving K. Barber Faculty of Science on a local, provincial, national and international level. Errors could seriously impair the public image of the Faculty and may impact the reputation of the University. Consequences of error in the training area could be severe, as the position is responsible for creating and accurately creating training content to ensure that departmental administrators can make web changes efficiently and accurately, reducing duplication of effort. This position must exercise tact and diplomacy when dealing with staff and faculty. This position must decide how best to manage projects given short timeframes, the relative strategic importance of projects, the ease of substituting one project for another provided the staffing available, and the impact of failing to meet deadlines.
Supervision Received
Working under the direction of the communications manager, this position will work closely with the Web and Digital Media Support position, with the opportunity to exercise judgment and innovation in developing, implementing and supporting communication initiatives. Work is reviewed for achievement of objectives, sound judgment, and quality of work.
Supervision Given
None
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum four years of related experience, or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- University degree in Computer Science, Communications, Marketing or Journalism is an asset.
- Proven experience in strategic communications planning, project management, and implementation of various digital communications projects for various audiences.
- Demonstrated ability to work in a project-based environment, manage multiple and concurrent projects, set priorities, and meet project deadlines.
- Demonstrated ability to write quickly and fluently for various audiences and communications platforms (e.g. print, websites, Twitter and other social media etc.).
- Valid BC Driver's License, access to a vehicle, and the ability to travel may be required
- Must be able to work flexible hours, including occasional evenings and weekends
- High initiative, creativity, attention to detail and judgment in all communication work.
- Critical thinker who can make well-informed, thoughtful and thorough decisions.
- Ability to use tact and discretion when working with information of a confidential or sensitive nature.
- Ability to work effectively both independently and in a team environment that is collaborative, complex, and with a diverse range of stakeholders.
- Experience working with web content management systems, including Drupal and WordPress.
- Demonstrated ability to design and implement digital performance metrics using Google Analytics and other relevant tools.
- Demonstrated working knowledge of graphic and web design principles required.
- Ability to use desktop publishing software at an advanced level, such as Adobe Creative Suite (Illustrator, Photoshop, InDesign, etc.).
- Knowledge and experience in website development, CSS and HTML are considered assets.
- Excellent organization skills.
- Significant experience in event organization.