10 Event Design jobs in Canada

Job Description

Salary:

ABOUT EVENTCONNECT

At EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.

EventConnect's head office is located in downtown London, Ontario Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, professionalism, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.

EVENTCONNECT OFFERS

• Competitive salary and benefits

• A casual but energetic work environment made for todays workers

• Performance-driven culture

• Growth opportunities

• IT equipment provided

• A culture of teamwork, celebrations of success, social gatherings and goal-oriented work
  
  

ABOUT THE ROLE

At EventConnect our clients are the focus of our team every day. As an Account Coordinator, you will contribute to the day-to-day tasks and workflows alongside the Operations and Account Management teams within a book of business to understand the needs of our partners and athletes and ensure client happiness.

In your role, you will work with an internal team to provide a high and consistent level of service to assist with maximizing partner revenue, team connectivity and functions pertaining to events.

RESPONSIBILITIES

• Develop strong partner and team relationships by staying in constant communication to ensure day-to-day needs are met
• Work with the Account Management team to provide high-quality support while meeting service response time goals and maintaining a high level of customer service
• Assist teams with blocking and maintaining group room blocks to maximize event growth (outbound communication, block drop, large groups/clubs, etc.)
• Monitor registration connectivity as it pertains to opportunity and risk
• Grow a comprehensive understanding of the hotel industry and how our internal procurement team operates
• Assist in building partner training resources for CRM Systems, Knowledge Base, Ada etc.
• Perform administrative tasks such as preparing partner strategy documents, reports and CRM management
• Assist with identifying account growth opportunities and strategic plans to maximize partner revenue
• Contribute to maintaining and building best practices/ training material
• Assist partners and teams with questions about the overall platform by telephone, email & live chat

QUALIFICATIONS

• Must be located in Canada
• University or College degree
• Prior experience in a Customer Service, Sales or Technical Support role
• Knowledge of the youth & amateur sports industry
• General knowledge of the hotel industry, brand standards & hotel contracts
• Friendly, professional and confident nature both on the phone and through email communications
• Strong verbal, written, and presentation skills & strong interpersonal and customer relation skills
• Ability to work independently as well as a team player
• Ability to multitask and be agile in a fast-paced environment
• Accepts and welcomes new challenges
• Attention to detail is crucial
• Strong problem-solving skills and ability to collaborate with others
• CRM experience is preferred (Zendesk, Hubspot, Etc.)
• Comfortable working with proprietary software
  

EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.

We thank all candidates who apply, Only those selected for screening and an interview will be contacted.

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

Our client located in Toronto is looking for a Bilingual Event Planner to add to their team. You will be responsible for planning and delivering events and programs to their members and network.

***Hybrid position***: two days per week in the office on core days

What's in it for you:

• Excellent salary offered with bonuses
• Strong benefit plan fully funded by the employer
• RRSP matching & employer contributions
• 3 weeks paid vacation per year
• Flexible work hours

In this role, you will be responsible for:

• Planning, managing, and executing in-person events
• Developing creative activations and find innovative ways to boost member engagement.
• Seeking out venues, speakers, and managing event sponsorship deliverables.
• Negotiating contracts and managing on-site logistics
• Overseeing volunteer from recruitment to engagement.
• Tracking event budgets, ensuring timely payments, and identifying cost-saving opportunities.
• Any other duties as required

The ideal candidate will have:

• Fluently bilingual in both French/English
• 5+years of Corporate Event Management experience
• A diploma in Event Management, Hospitality or any related field
• Volunteer management experience a strong asset
• Strong relationship management skills
• Very organized and detail-oriented

Send your resume today to be considered for this position.

Please note: the selected candidate will undergo a criminal background check.

BlueSky Personnel Solutions is an equal opportunity employer who welcomes resumes from all interested. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please contact BlueSky Personnel Solutions.

We thank you in advance for your interest, however, only those selected for a pre-screen and/or an interview will be contacted.

Our client located in Toronto is looking for a Bilingual Event Planner to add to their team. You will be responsible for planning and delivering events and programs to their members and network.

***Hybrid position***: two days per week in the office on core days

What's in it for you:

• Excellent salary offered with bonuses
• Strong benefit plan fully funded by the employer
• RRSP matching & employer contributions
• 3 weeks paid vacation per year
• Flexible work hours

In this role, you will be responsible for:

• Planning, managing, and executing in-person events
• Developing creative activations and find innovative ways to boost member engagement.
• Seeking out venues, speakers, and managing event sponsorship deliverables.
• Negotiating contracts and managing on-site logistics
• Overseeing volunteer from recruitment to engagement.
• Tracking event budgets, ensuring timely payments, and identifying cost-saving opportunities.
• Any other duties as required

The ideal candidate will have:

• Fluently bilingual in both French/English
• 5+years of Corporate Event Management experience
• A diploma in Event Management, Hospitality or any related field
• Volunteer management experience a strong asset
• Strong relationship management skills
• Very organized and detail-oriented

Send your resume today to be considered for this position.

Please note: the selected candidate will undergo a criminal background check.

BlueSky Personnel Solutions is an equal opportunity employer who welcomes resumes from all interested. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please contact BlueSky Personnel Solutions.

We thank you in advance for your interest, however, only those selected for a pre-screen and/or an interview will be contacted.

Our Non-Profit client is confidentially hiring for a Bilingual Event Planner to join their team on a full time, permanent basis! This is an exciting opportunity working in a hybrid model, working 3 days onsite downtown Toronto per week.

As a Bilingual Event Planner, you’ll help create meaningful experiences for members through events and volunteer initiatives. You’ll play a key role in planning and delivering the organization’s major events—such as National Conferences - while also supporting regional professional development events. You’ll also foster strong relationships with volunteers across the country and help ensure their ongoing engagement and success.

Key Responsibilities

Event Planning & Execution (40%)

• Help plan and run major national and regional events.
• Coordinate logistics such as venues, contracts, timelines, and on-site delivery.
• Recommend new event ideas and improvements.
• Work with internal teams and vendors to deliver high-quality member experiences.
• Track post-event feedback and recommend enhancements.

Volunteer Engagement (30%)

• Develop and implement volunteer engagement plans.
• Support recruitment and communication with regional volunteers.
• Coordinate volunteer involvement in events and initiatives.
• Promote a positive volunteer experience and address any concerns.

Consultation & Insights (10%)

• Share ideas and insights on how to improve member and volunteer experiences.
• Contribute to team brainstorming and strategy sessions.
• Present recommendations and findings to leadership.

Budget & Administration (20%)

• Track event budgets and manage related invoices.
• Identify and flag budget concerns.
• Ensure cost-effective planning without compromising event quality.

Qualifications

• Bilingual in English and French ( fluently written and spoken).
• Five years experience in event planning in national conferences, webinars, seminars, regional summits and council meetings.
• Certified Meeting Planner (CMP) Designation completed or already in progress.
• Education completed within relevant field.
• Strong organizational and project management skills.
• Excellent communication and collaboration abilities.
• Able and willingness to travel for in-person events across Canada throughout the year.

Our Non-Profit client is confidentially hiring for a Bilingual Event Planner to join their team on a full time, permanent basis! This is an exciting opportunity working in a hybrid model, working 3 days onsite downtown Toronto per week.

As a Bilingual Event Planner, you’ll help create meaningful experiences for members through events and volunteer initiatives. You’ll play a key role in planning and delivering the organization’s major events—such as National Conferences - while also supporting regional professional development events. You’ll also foster strong relationships with volunteers across the country and help ensure their ongoing engagement and success.

Key Responsibilities

Event Planning & Execution (40%)

• Help plan and run major national and regional events.
• Coordinate logistics such as venues, contracts, timelines, and on-site delivery.
• Recommend new event ideas and improvements.
• Work with internal teams and vendors to deliver high-quality member experiences.
• Track post-event feedback and recommend enhancements.

Volunteer Engagement (30%)

• Develop and implement volunteer engagement plans.
• Support recruitment and communication with regional volunteers.
• Coordinate volunteer involvement in events and initiatives.
• Promote a positive volunteer experience and address any concerns.

Consultation & Insights (10%)

• Share ideas and insights on how to improve member and volunteer experiences.
• Contribute to team brainstorming and strategy sessions.
• Present recommendations and findings to leadership.

Budget & Administration (20%)

• Track event budgets and manage related invoices.
• Identify and flag budget concerns.
• Ensure cost-effective planning without compromising event quality.

Qualifications

• Bilingual in English and French ( fluently written and spoken).
• Five years experience in event planning in national conferences, webinars, seminars, regional summits and council meetings.
• Certified Meeting Planner (CMP) Designation completed or already in progress.
• Education completed within relevant field.
• Strong organizational and project management skills.
• Excellent communication and collaboration abilities.
• Able and willingness to travel for in-person events across Canada throughout the year.

Job Description

Association Headquarters is seeking a highly motivated and detailed oriented Meeting Manager that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants.

The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.

APPLICATION INSTRUCTIONS

To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Our Hiring Promise: Your application will be reviewed by a human. We don't use AI to screen, assess, or select candidates. Our commitment to a human-led process ensures every applicant is evaluated fairly and transparently.

Essential Duties and Responsibilities

Meeting Planning

• Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance
• Assist meeting committees with budgeting and planning by providing historical data and recommendations
• Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines
• Meet deadlines on individual meeting planning timeline
• Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues
• Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board
• Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities
• Primary contact for meeting venues in planning and on-site management of meetings and education programs
• Work closely with volunteer planning committees and speakers
• Manage online proposal system
• Facilitate the use of the proposal system by the program selection committee
• Coordinate speaker communications
• Schedule sessions in contracted meeting space
• Track and communicate program and speaker changes

Promotion

• Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary
• Facilitate creation and distribution of promotional meeting publications
• Arrange distribution and coordinate outreach to non-members
• Perform other activities as required.

Meeting Execution

• Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors
• Coordinate off-site venue selection, contract negotiation, and contract oversight
• Manage meetings and events on-site
• Plan menus, room sets, and audiovisual
• Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs
• Plan flow on-site, including registration, signage, breakouts, etc.
• Create comprehensive staging guides for each meeting and event
• Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees
• Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics
• Identify ways to improve meeting delivery consistent with professional meeting best practices

Administrative

• Monitor meeting budgets and update meeting chair and executive management on significant budget variances.
• Assist meeting committees with budgeting and planning by providing historical data and advice upon request
• Direct Meeting Coordinator on:
• Providing timely and accurate meeting status reports
• Manage registrations for all meetings and events
• Ensure the website is current and accurate for all meetings
• Follow and update meetings manual

What You'll Bring to the Table - Education, Experience, and Required Proficiencies

- At least 10 years' related association and meeting planning experience

- Bachelor's degree (or equivalent experience)

- CMP preferred

What we offer - Employee Company Benefits

• Hybrid / Flexible work schedules available
• Company benefits after required employment length of service
• Paid Time Off (PTO) accrual and Paid holidays
• Training and Development opportunities

What sets us apart

• Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
• Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America

Who is AH?

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

Our Diversity, Equity, & Inclusion Statement

Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

For more information, visit associationheadquarters.com , connect with AH on Facebook on YouTube and follow on Twitter .