4 Event Organizer jobs in Canada
Project Coordinator - Toy Market (Event Coordination/Logistics)
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Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, weve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables street-involved youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.
To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire totransform the lives of our community members, and who believe in treating everyone with dignity and respect.
If you are inspired by our vision and feel a true call to contribute to YSMs work, wed love to hear from you.
What We Offer:
As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staffs mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community, as well as flexible hybrid work arrangements.
The Opportunity:
Each December, YSM hosts an exciting Christmas Toy Market that serves over 2,000 community members. Families are able to select new toys for their children in an atmosphere that is dignified, joyful, and welcoming.
We are looking for a Project Coordinator - Toy Market to Lead the planning and successfuldelivery of this cherished annual December event. The Project Coordinator will coordinateand oversee the Toy Markets successful execution from planning through to post-eventreporting. Working alongside staff, volunteers, donors, and community participants, thisshort-term role ensures the Toy Market is organized, welcoming, and efficient.
This position is a short-term, 3-month contract (35 hours per week).
Responsibilities:
- Planning and executing all aspects of the Toy Market to ensure smooth operations in its
entirety including logistics, scheduling, setup and cleanup, toy organization, and inventory
management. - Coordinating volunteers and staff, ensuring clear communication and effective teamwork
among all stakeholders and participants. - Liaising with donors, corporate and church groups, and YSM departments to ensure
resources meet event needs. - Supporting families and community participants during the Toy Market to have a welcoming
and positive experience. - Maintain accurate records and documentation to support the Toy Market.
- Document outcomes and compiling a post-event report.
Qualifications:
- 12 years of experience in event coordination, community programming, or a related field.
- Strong project planning and organizational skills, with the ability to manage multiple tasks and
deadlines. - Experience working with volunteers and community members in a multicultural setting.
- Excellent interpersonal skills; able to work effectively with families, volunteers, donors, and
staff. - Proficiency with Google Workspace (Docs, Sheets, Gmail).
- Ability to remain calm, flexible, and solutions-focused in a fast-paced environment.
- Personal commitment to YSMs mission, principles, faith-based values, and Christian identity.
- Ability to lift and move boxes/bags of toys and assist with event setup/teardown.
- Project management certification/qualification/experience will be considered an asset.
Compensation: YSM offers market competitive rates and will pay $24.00 an hour for this contracted role.
Deadline for Application:Until position is filled
While we appreciate all responses, only candidates under consideration will be contacted.
YSM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Please note that YSM does not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include candidate screening and shortlisting, assessment and selection.
Learn more about YSM at />
Date Posted:September 5, 2025
Event Management Coordinator
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ABOUT EVENTCONNECT
At EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM, connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.
EventConnect's head office is located in downtown London, Ontario. Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, intuitiveness, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.
EVENTCONNECT OFFERS
- Competitive salary and benefits
- A casual but energetic work environment made for todays workers
- Performance-driven culture
- Growth opportunities
- IT equipment provided
ABOUT THE ROLE
At EventConnect, our clients are the focus of our teams every day. Our Hotel Partners play a key role in the success of creating an excellent experience for our partners and their travelling teams. As an Event Management Coordinator, you will work to contribute to this success by supporting the Hotel Procurement Team in confirming reservations with assigned hotels, ensuring all booking details are accurate, and documenting communications for accountability.
RESPONSIBILITIES
- Contact assigned hotels to confirm reservations, ensuring all booking details (confirmation numbers, guest names, room types, and dates) are accurate.
- Document and track all confirmation communications for accuracy and accountability.
- Address discrepancies in reservations promptly by liaising with the hotel to resolve issues effectively.
- Communicate any unresolved issues to the appropriate team members or management for escalation.
- Collaborate with internal teams to share hotel confirmation updates to ensure smooth check-ins.
- Foster positive relationships with hotel partners through professional communication and follow-up.
- Identify patterns in hotel compliance issues and recommend solutions to improve the reservation process.
- Potential for supporting Event Management Specialists with other administrative duties, including assisting with oversells and responding to hotel inquiries in the Event Management Specialist's inbox.
- Assist our Hotel Procurement Team in following up with outstanding contracts and proposals
- Assisting with various tasks that may include data entry, event validation, and onboarding new hotel partners
QUALIFICATIONS
- Friendly, professional, and confident nature, both on the phone and through email communications
- Previous experience with CRM systems
- Excellent verbal communication skills to convey information over the phone
- Ability to multitask and be agile in a fast-paced environment
- Knowledge of the hotel industry and brand standards
- Accepts and welcomes new challenges
- Accountable for being a team member and contributing to goals
- Strong problem-solving skills and the ability to collaborate with others
- An organized approach to completing your work
EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.
Director of Event Planning

Posted 13 days ago
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**Job Number**
**Job Category** Event Management
**Location** Marriott Downtown at CF Toronto Eaton Centre, 525 Bay Street, Toronto, ONT, Canada, M5G 2L2VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**Bonus Eligible:** Y
**JOB SUMMARY**
Manages event planning functions and staff on a daily basis. Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the administrative processes associated with the pre-event and post-event phases of an event and the associated transitions between all event phases. Ensures a seamless turnover from sales to operations and back to sales while consistently delivering a high level of service. Ensures the team maximizes revenue opportunities by up-selling and accurately forecasting (catering and group rooms) all events. The position is responsible for achieving guest and employee satisfaction and for managing the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 4 years experience in the event management, food and beverage, sales and marketing, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the event management, food and beverage, sales and marketing, or related professional area.
**CORE WORK ACTIVITIES**
**Managing Event Planning Operations**
- Assigns all events turned over to Event Planning team.
- Oversees for turned opportunities' function space and group room blocks.
- Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures.
- Leads execution of activities to support the Event Management strategy.
- Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts.
- Leads discussions to review event complexity and proactively avoid service challenges and failures.
- Ensures the property is apprised of all groups that will impact property operations.
- Manages customer budgets to maximize revenue and meet customer needs.
- Maintains inventories to maximize customer satisfaction and revenue opportunities.
- Works with highly complex or high profile groups when financial impact will be significant.
**Leading Event Planning Team**
- Leads the catering menu development process.
- Champions all standards, policies and procedures for the Event Planning team.
- Leads Event Management meetings.
**Providing and Ensuring Exceptional Customer Service**
- Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
- Shares plans with property leadership and ensures corrective action is taken to continuously improve guest satisfaction.
- Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere for guest relations.
- Interacts with guests to obtain feedback on product quality and service levels.
- Responds to and handles guest problems and complaints.
- Strives to improve service performance.
- Empowers employees to provide excellent customer service.
**Managing the Sales and Marketing Strategy**
- Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property.
- Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions.
**Conducting Human Resources Activities**
- Establishes customer service guidelines so employees understand expectations and parameters.
- Ensures employees receive on-going training to understand guest expectations.
- Observes service behaviors of employees and provides feedback to individuals and or managers.
- Reviews staffing levels to ensure that guest service and planning needs are met.
The salary range for this position is $110,000 to $149,000 annually.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
**Notification to Applicants:** Marriott Downtown at CF Toronto Eaton Centre takes seriously its obligations under provincial human rights and accessibility legislation (such as the Accessibility for Ontarians with Disabilities Act, 2005, the Accessibility for Manitobans Act, and Nova Scotia Accessibility Act). We are happy to provide accommodations to job applicants needing assistance. If you require an accommodation in relation to this job posting, our online application or an interview, please call or email and a member of our Human Resources team will respond to your request. Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
Events Support, Event Planning (Part-time to December 2025)
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Are you looking to join one of Greater Toronto’s Top 2025 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job summary
We’re looking for a highly organized, tech-savvy administrator to join our events team on a temporary, part-time basis. This role is perfect for someone with strong administrative experience who wants to gain more exposure to event planning while leveraging their organizational and technical strengths.
As our Events Support, you’ll be the backbone of our planning process — keeping records accurate, documents formatted, schedules organized, and technology running smoothly. You’ll work closely with the team to support the planning and delivery of meetings, conferences, and special events by managing a wide range of administrative and logistical tasks.
This role is ideal for someone who thrives on organization, enjoys working with technology, and is curious to learn more about event planning.
How you will make a difference
- Prepare and format event materials (e.g., agendas, name badges, sign-in sheets)
- Maintain and update attendee lists and registration tracking spreadsheets
- Support the setup, testing, and monitoring of online registration platforms (primarily Cvent)
- Compile and organize speaker bios, headshots, and session descriptions
- Assist with travel arrangements and maintain rooming lists
- Track dietary and accessibility requirements for attendees
- Schedule planning meetings and send calendar invites
- Prepare and assemble event kits, folders, or welcome packages
- Communicate with vendors and venues to confirm logistical details
- Ensure event documents, branding, and collateral meet brand guidelines
- Prepare pre- and post-event surveys, and compile and summarize feedback
As part of the selection process, there will be a brief writing exercise and a short test to confirm proficiency in Microsoft Office applications — just to ensure you’ll feel confident using the tools we rely on every day.
Requirements that are important to us
- Proven administrative experience with exceptional attention to detail
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) — including mail merge, spreadsheets, and form creation
- Comfortable using and learning technology, including virtual event platforms (Zoom, MS Teams) and online registration tools (Cvent experience is a strong asset)
- Post-secondary education in Hospitality Management, Event Planning, or equivalent experience is an asset, but not required if administrative skills are strong
- Excellent written and verbal communication skills, with strong time management and problem-solving abilities
- Ability to multitask and stay organized while juggling multiple events — including last-minute requests
- Familiarity with venues, vendors, or event industry terminology is helpful but not essential
The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.
What do we have to offer you?
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
- A friendly and flexible hybrid work environment
- Competitive compensation
- An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.
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We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.
The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
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