18 Event Planner jobs in Canada

English

Work must be completed at the physical location. There is no option to work remotely.

Job Description

Association Headquarters is seeking a highly motivated and detailed oriented Meeting Manager that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants.

The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.

APPLICATION INSTRUCTIONS

To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Our Hiring Promise: Your application will be reviewed by a human. We don't use AI to screen, assess, or select candidates. Our commitment to a human-led process ensures every applicant is evaluated fairly and transparently.

Essential Duties and Responsibilities

Meeting Planning

• Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance
• Assist meeting committees with budgeting and planning by providing historical data and recommendations
• Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines
• Meet deadlines on individual meeting planning timeline
• Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues
• Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board
• Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities
• Primary contact for meeting venues in planning and on-site management of meetings and education programs
• Work closely with volunteer planning committees and speakers
• Manage online proposal system
• Facilitate the use of the proposal system by the program selection committee
• Coordinate speaker communications
• Schedule sessions in contracted meeting space
• Track and communicate program and speaker changes

Promotion

• Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary
• Facilitate creation and distribution of promotional meeting publications
• Arrange distribution and coordinate outreach to non-members
• Perform other activities as required.

Meeting Execution

• Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors
• Coordinate off-site venue selection, contract negotiation, and contract oversight
• Manage meetings and events on-site
• Plan menus, room sets, and audiovisual
• Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs
• Plan flow on-site, including registration, signage, breakouts, etc.
• Create comprehensive staging guides for each meeting and event
• Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees
• Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics
• Identify ways to improve meeting delivery consistent with professional meeting best practices

Administrative

• Monitor meeting budgets and update meeting chair and executive management on significant budget variances.
• Assist meeting committees with budgeting and planning by providing historical data and advice upon request
• Direct Meeting Coordinator on:
• Providing timely and accurate meeting status reports
• Manage registrations for all meetings and events
• Ensure the website is current and accurate for all meetings
• Follow and update meetings manual

What You'll Bring to the Table - Education, Experience, and Required Proficiencies

- At least 10 years' related association and meeting planning experience

- Bachelor's degree (or equivalent experience)

- CMP preferred

What we offer - Employee Company Benefits

• Hybrid / Flexible work schedules available
• Company benefits after required employment length of service
• Paid Time Off (PTO) accrual and Paid holidays
• Training and Development opportunities

What sets us apart

• Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
• Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America

Who is AH?

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

Our Diversity, Equity, & Inclusion Statement

Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

For more information, visit associationheadquarters.com , connect with AH on Facebook on YouTube and follow on Twitter .

Event Coordinator – Brand Activations & Marketing Campaigns

Location:
Greater Vancouver (Lower Mainland)

Join Our Campaign & Events Team

About the Role

We're looking for a
highly organized, energetic, and creative Event Coordinator
to help us bring
brands to life
through
live activations, pop-ups, and experiential campaigns
.

This isn't a typical behind-the-desk role — you'll be
on the ground
, managing logistics, supporting live events, and working closely with marketing and campaign teams to ensure every activation
runs seamlessly
and
delivers an unforgettable customer experience
.

Key Responsibilities

• Coordinate
  on-site brand activations, events, and campaign setups
  .
• Manage event logistics including
  scheduling, setup, and tear-down
  .
• Oversee on-site staff to ensure smooth event execution.
• Work with the marketing team to align messaging and visuals with campaign goals.
• Gather feedback and insights from activations to improve future events.

What We Offer

Competitive compensation
+ performance-based bonuses

Hands-on experience
with high-energy marketing campaigns

A
creative, collaborative environment
where no two days are the same

Fast-tracked career growth
into campaign management and leadership roles

The opportunity to work on
dynamic projects
and
exciting live events

Who We're Looking For

• Outgoing, proactive, and detail-oriented personality
• Exceptional
  organizational and communication skills
• Comfortable leading a team on-site and making quick decisions
• Enjoys working in
  fast-paced, dynamic environments
• Must be
  legally eligible
  to work in Canada

Why This Role Is Different

This isn't your standard event planning job. As an
Event Coordinator
here, you'll be
hands-on with brand activations
, managing
live customer engagement
and
interactive campaigns
. It's perfect for someone who thrives on
energy, people, and impact
.

Apply Now

If you're ready to
create experiences, manage campaigns, and grow your career
, this is your chance.

Click "Apply"
and join a team where
every event makes an impact
.

Job Description

Ignite a meaningful career at Westerner Park, where boundless opportunities, professional growth, and personal fulfillment await. 

Westerner Park is seeking a full-time Event Coordinator to join our dynamic team, with a specific focus on the Trade Show market. The Event Coordinator is a key member of our Event Services Team, supporting the planning, coordination, and successful execution of both client-booked and self-produced events. This role plays a vital part in ensuring exceptional customer service and delivering memorable event experiences. 

Under the direction of the Event Fulfillment Manager, the Event Coordinator is responsible for the following: 

Core Functions  

• Serve clients in person, online and via telephone to assess and fulfill their event needs to the highest standards of satisfaction 

• Respond to all client & event requests including organizing, communicating, and executing changes to function space floor plans and event orders, staffing, service requirements, and access.   

• Interact with clients in a timely and professional manner throughout the event process to build and maintain a friendly, professional relationship. 

• Follow all Westerner Park procedures and policies when providing customer service.   

• Participate in all assigned training; setting goals that are in alignment with the organization to ensure that the sales of Westerner Park services and venues are maximized and clients are served at the highest level of satisfaction.  

• Maintain a comprehensive understanding of the annual events calendar to pre-plan and rebook events while ensuring booking conflict does not occur and a successful cycle of events is maintained.   

• Understand your role as a brand ambassador and provide positive brand experiences to all clients.  

• Build and maintain an up-to-date and in-depth market knowledge base so as to reach new clients, understand and seek opportunities for sales and understand market evolution to assist in meeting revenue targets.  

• Assist in the facilitation of self-produced events including development, planning and day-of facilitation. 

Client Service Relations    

• Balance client needs with the achievability considering venue standards and event logistics.  

• Align client profile with the appropriate services and venues.   

• Achieve personal and team related revenue goals.  

• Ensure business is turned over properly and in a timely fashion for proper service delivery in accordance with Westerner Park standards.    

• Establish and maintain a friendly, professional working relationship with new and existing clients.   

• Communicate contractual agreements and terms within the parameters of the pricing schedule.   

• Contribute to overall revenue goals to include food & beverage, meeting room rental, and box office.  

• Coordinating with other business units to enter and maintain upkeep of event booking system.  

• Act as liaison between clients and business units and/or contractors when necessary. Work closely with the Event Fulfilment Manager in processing events from inquiry to completion, managing all client contact points with Westerner Park and its contractors. 

• Determine the client's needs and fulfill them to mutual satisfaction, taking into consideration all available options as well as applicable policies.  

• Build clear, concise and conclusive Banquet Event Orders that meet the organizational standard for the communication of client’s event needs. 

• Exercise creativity, discretion and independent judgment in determining how to assemble an event to suit each client's taste and needs while working within the parameters of Westerner Park policies.   

• Engage in meaningful communication with clients, business units and contractors to build and maintain effective, professional relationships that facilitate creative planning and problem solving.  

• Conduct site tours and prepare original, creative proposals tailored to address the needs of the client.  

• Participate in the fulfilment of self-produced events as required by the Event Fulfilment Manager and the Internal Event Specialist.  

• Engage in market specific activities that provide opportunities to drive business to Westerner Park and 

• Assist in meeting specified revenue goals.  

Event and Client Support  

• Event Coordinators are required to be available to clients for their events, which necessitates a combination of on-call and onsite support.  

• Work with the Event Delivery to ensure proper event set up, addressing any issues that may arise.  

• Communicate all relevant information during handover to ensure seamless transitions with business units including in-person handover briefings and handover notes.  

• Provide client tours of facilities.  

• Liaise with event contractors, including exhibition builders, caterers and business units within Westerner Park.   

• Balance client needs with the achievability of event logistics and venue standards.  

• Complete Banquet Event Orders and all complementary paperwork.  

• Efficiently address any client concerns, maintaining Westerner Park standards and policies, to the mutual satisfaction of the client and the organization. 

• Support Event Fulfilment Manager and Internal Event Specialist with self-produced events including but not limited to Westerner Days. 

Administration and Compliance  

• Plan, organize, and manage daily event activities to achieve maximum client satisfaction by providing the highest standard of service during the entire event process.   

• Initiate and follow through on the invoicing and billing process for all events, ensuring timely settlement of all accounts.  

• Manage overall event profitability by maximizing revenue opportunities for both client and the organization, understand profit margins and expenses.   Listed above 

• Attend all Event Fulfilment meetings and general staff meetings as applicable.  

• Coordinate with the finance team to assist in the Event Analysis process.  

• Must follow all processes and procedures with the organization and the Event Fulfilment Division. – listed above 

• Ensure applicable documentation is stored in the appropriate system for efficiency and consistency.  

• Ensure deposits and invoicing are processed in a timely manner.  

This role is expected to adapt to changes and take on other duties as required.  

Embark on a dynamic and rewarding career with Westerner Park, where joining our team means unlocking a host of benefits: 

• Competitive compensation packages 

• Comprehensive benefit packages encompassing life, health, dental, and disability insurance. Extended benefits also include an RRSP matching program. 

• Recharge your batteries with ample paid time off and annual vacation, ensuring you have the time to explore and recharge. 

• Contribute to a non-profit agricultural society and exposition association, making a positive impact on the community 

• Immerse yourself in a vibrant culture that makes work enjoyable, allowing you to witness the excitement of Westerner Park events 

• Elevate your skills with tailored professional development initiatives and internal growth pathways. 

• Enjoy fantastic perks, including exclusive staff discounts and participation in the Perkopolis Discount Program 

• Experience firsthand our commitment to a flexible and understanding workplace, where work-life balance isn’t just a buzzword – it’s a way of life 

Here is what you bring: 

• Post-secondary education in business, events, or related program; or equivalent experience.   

• A knowledge of businesses, events, community groups and Ag events in the Central Alberta area and other areas within Canada.  

• Preference to 4-5 years' experience in proactive sales, event planning small-large scale events.   

• Able to demonstrate the ability to maintain composure during fast paced and stressful situations.  

• Excellent organizational, communication and interpersonal skills; a strong team player.   

• Strong computer skills and desktop publishing experience (Microsoft 365 programs) working knowledge of AutoCAD and CRM (EventPro) is an asset.   

• Strong customer service and troubleshooting skills.  

• Ability to effectively communicate both verbally and in writing.  

• Strong attention to detail.  

• Ability to communicate sensitively, tactfully, diplomatically, and professionally at all times.  

Explore working at Westerner Park, where our culture, hospitality, and atmosphere cater to everyone. Join us in creating memorable moments. 
 
Realize your potential and apply now to start your extraordinary story with us. 
 
Affiliation: Member of the Westerner Employees Association 
 
Compensation: $45,988.80 to $56,201.60 annually 

Thank you for your interest in Westerner Park. We look forward to reviewing your application. 

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used. 

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Coordonnateur des événements

Service à la clientèle  

Autres tâches affectées

Connaissances/compétences/habiletés préférables

Type d’expérience préférable requis pour le poste

Exigences physiques

Environnement de travail

Les postulants du Canada et des États-Unis doivent répondre aux exigences fédérales, provinciales et locales pour le poste.

At The Michaels Companies Inc, our purpose is to fuel the joy of creativity . As the leading creative destination in North America, we operate over 1,300 stores in 49 states and Canada and online at and . The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and , a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit 

At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit .

Michaels is an Equal Opportunity Employer. We are here for all Team Members and all c ustomers to create, innovate and be better together.

Company Description

Best Western Pembroke Inn & Conference Centre is a hospitality company located at 1 International Dr, Pembroke, Ontario, Canada. The company is dedicated to providing excellent accommodation and conference services. Our facility includes modern amenities, comfortable accommodations, and versatile event spaces, making it a preferred destination for weddings, conferences, and other events. We are committed to delivering outstanding experiences for our guests through exceptional service and hospitality.

Role Description

This is a full-time, on-site role located in Pembroke, ON for a Wedding & Event Coordinator. The Wedding & Event Coordinator will be responsible for planning and executing weddings and events from start to finish. Responsibilities include coordinating with clients, vendors, and staff to ensure seamless event management, overseeing event setup and teardown, managing event timelines, and providing exceptional customer service to clients and guests.

Qualifications

• Event Planning and Event Management skills
• Strong Communication and Customer Service skills
• Sales experience and ability to liaise with clients effectively
• Excellent organizational and multitasking abilities
• Previous experience in hospitality or event coordination is a plus
• Ability to work flexible hours, including weekends and evenings

Job Description

Salary: $50,000 to $0,000

Job Title: Communication & Event Coordinator / Coordinateur.trice de communication et dvnement

Location: Hybrid position. Work from home with one or more days per week in the Branch Office in Mississauga.

Employment: 1-year contract from October 13th, 2025, to October 13th, 2026

Vacancy: This posting is for an existing position.

WORK ENVIRONMENT

Canadian Parents for French is a nationwide, research-informed, volunteer organization that represents members across Canada. We are located across the country with 10 Branches and Offices, and over 100 local community Chapters. We believe the ability to communicate in more than one language fosters creative, empathetic, and adaptive people who access far-reaching opportunities and enhance the social and economic prosperity of our country. Canada has an enviable capacity to ensure that upcoming generations develop this ability in both official languages. We work to ensure that all learners have the opportunity, support, and motivation to learn and use French.

POSITION SUMMARY

The Communication and Event Coordinator will report to the Director of Operations. This role is responsible for enhancing our brand's profile through effective storytelling and engaging with our audiences. Additionally, the coordinator will implement various communication and administrative tasks related to several CPF Ontario initiatives, events, and communication campaigns.

Your main responsibilities will be to:

Communications (70%)

• Implement the organizations communications plan in collaboration with the leadership team; maintain the integrity of the CPF brand.
• SayOui.ca Campaign: Liaise with and support the outsourced communications firm to ensure the delivery of services.
• CPF Ontario Website: updating content, setting up online registration, and website maintenance.
• Distribution of communications to internal and external audiences.
• Social media (Facebook, Instagram, YouTube, TikTok).
• Other tasks related to the position as assigned.
  

Event Coordination and Support (30%)

• Coordinating the administration of the SayOui.ca Campaign, including compiling data from a variety of sources for the Final Report on Results.
• Administrative support related to the Provincial Concours dart oratoire, Virtual Programs, stakeholder conferences, and events.
• Packaging and shipping for events.
• Other tasks related to the position as assigned.

EMPLOYMENT CONDITIONS

Full-time position (37.5 hrs/wk). Renewal planned on a yearly basis, dependent on confirmed funding.Starting salary, that is paid by-weekly, is commensurate with experience and qualifications ( 50,000 60,000) annually. The selected candidates performance will be evaluated after the completion of a three-month probationary period. Starting vacation entitlement is three (3) weeks per year, and sick leave is fifteen (15) days per year.

SALARY CONTROL POINT

The salary grid control point for this position is 55,000. This amount reflects an employee who possesses all the required skills, qualifications, and experience for the role. Typically, candidates are hired between the minimum and this control point, considering internal equity, experience, and job readiness. Starting salaries above this range may be considered based on the candidates experience, qualifications, and skills.

QUALIFICATIONS AND CORE COMPETENCIES

• Excellent oral and written communication skills in English. Proficiency in French would be considered an asset.
• Post-secondary studies in journalism, communications, public relations or in a field related to the purposes of the position. A bachelors in the fields mentioned is considered an asset.
• A minimum of 2 years of work experience in journalism, communications, public relations or a in a field related to the purposes of this position.
• Strong writing and story telling skills.
• Strong social media skills and working knowledge of WordPress, Word, Excel, Adobe, Canva, Campaign Monitor, JotForm, Zoom, Microsoft Teams.

ADDITIONAL CRITERIA

• Candidates must legally be entitled to work in Canada.
• Experience in the not-for-profit sector, member or volunteer-driven organizations, is considered an asset.
• Supports promoting learning of both official languages and a bilingual Canada.
• Must be able to provide two (2) references.

WORKING ENVIRONMENT

• Work Model Hybrid position. Work from home with one or more days per week in the Branch Office in Mississauga.
• The Regular office hours are between 8:30 to 4:30 (EST), Monday to Friday. The person must have the ability to work evenings and weekends as required. The position may require travelling 3-4 times per year.
• May involve occasional light physical tasks (e.g., lifting office supplies or equipment up to 20 lbs).

REPORTS

• Reports to: Director of Operations
• Direct reports: None

TO APPLY

Please apply using the link provided or send your resume and cover letter in English telling us why you think youd be a great addition to the team at Canadian Parents for French, Ontario.

Please indicate Communication and Event Coordinator in the subject line. Interviews will be scheduled between October 6th, 2025, and October 10th, 2025. The ideal start date is October 13th, 2025. While we thank all applicants for their interest, only candidates selected for an interview will be contacted.

CPF Ontario is committed to equity, diversity, inclusion, and to building an organization that reflects the communities we serve. We are an equal opportunity employer and committed to equitable employment practices. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status. We are happy to provide accommodation for those who require it - please communicate if accommodation will be required during the process.