8 Event Planners jobs in Canada

Job Description

Are you looking to join one of Greater Toronto’s Top 2025 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary
We’re looking for a highly organized, tech-savvy administrator to join our events team on a temporary, part-time basis. This role is perfect for someone with strong administrative experience who wants to gain more exposure to event planning while leveraging their organizational and technical strengths.

As our Events Support, you’ll be the backbone of our planning process — keeping records accurate, documents formatted, schedules organized, and technology running smoothly. You’ll work closely with the team to support the planning and delivery of meetings, conferences, and special events by managing a wide range of administrative and logistical tasks.

This role is ideal for someone who thrives on organization, enjoys working with technology, and is curious to learn more about event planning.

How you will make a difference

• Prepare and format event materials (e.g., agendas, name badges, sign-in sheets)
• Maintain and update attendee lists and registration tracking spreadsheets
• Support the setup, testing, and monitoring of online registration platforms (primarily Cvent)
• Compile and organize speaker bios, headshots, and session descriptions
• Assist with travel arrangements and maintain rooming lists
• Track dietary and accessibility requirements for attendees
• Schedule planning meetings and send calendar invites
• Prepare and assemble event kits, folders, or welcome packages
• Communicate with vendors and venues to confirm logistical details
• Ensure event documents, branding, and collateral meet brand guidelines
• Prepare pre- and post-event surveys, and compile and summarize feedback

• Proven administrative experience with exceptional attention to detail
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) — including mail merge, spreadsheets, and form creation
• Comfortable using and learning technology, including virtual event platforms (Zoom, MS Teams) and online registration tools (Cvent experience is a strong asset)
• Post-secondary education in Hospitality Management, Event Planning, or equivalent experience is an asset, but not required if administrative skills are strong
• Excellent written and verbal communication skills, with strong time management and problem-solving abilities
• Ability to multitask and stay organized while juggling multiple events — including last-minute requests
• Familiarity with venues, vendors, or event industry terminology is helpful but not essential

• A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• A friendly and flexible hybrid work environment
• Competitive compensation
• An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.

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Job Description

Association Headquarters is seeking a highly motivated and detailed oriented Meeting Manager that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants.

The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.

APPLICATION INSTRUCTIONS

To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Our Hiring Promise: Your application will be reviewed by a human. We don't use AI to screen, assess, or select candidates. Our commitment to a human-led process ensures every applicant is evaluated fairly and transparently.

Essential Duties and Responsibilities

Meeting Planning

• Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance
• Assist meeting committees with budgeting and planning by providing historical data and recommendations
• Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines
• Meet deadlines on individual meeting planning timeline
• Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues
• Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board
• Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities
• Primary contact for meeting venues in planning and on-site management of meetings and education programs
• Work closely with volunteer planning committees and speakers
• Manage online proposal system
• Facilitate the use of the proposal system by the program selection committee
• Coordinate speaker communications
• Schedule sessions in contracted meeting space
• Track and communicate program and speaker changes

Promotion

• Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary
• Facilitate creation and distribution of promotional meeting publications
• Arrange distribution and coordinate outreach to non-members
• Perform other activities as required.

Meeting Execution

• Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors
• Coordinate off-site venue selection, contract negotiation, and contract oversight
• Manage meetings and events on-site
• Plan menus, room sets, and audiovisual
• Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs
• Plan flow on-site, including registration, signage, breakouts, etc.
• Create comprehensive staging guides for each meeting and event
• Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees
• Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics
• Identify ways to improve meeting delivery consistent with professional meeting best practices

Administrative

• Monitor meeting budgets and update meeting chair and executive management on significant budget variances.
• Assist meeting committees with budgeting and planning by providing historical data and advice upon request
• Direct Meeting Coordinator on:
• Providing timely and accurate meeting status reports
• Manage registrations for all meetings and events
• Ensure the website is current and accurate for all meetings
• Follow and update meetings manual

What You'll Bring to the Table - Education, Experience, and Required Proficiencies

- At least 10 years' related association and meeting planning experience

- Bachelor's degree (or equivalent experience)

- CMP preferred

What we offer - Employee Company Benefits

• Hybrid / Flexible work schedules available
• Company benefits after required employment length of service
• Paid Time Off (PTO) accrual and Paid holidays
• Training and Development opportunities

What sets us apart

• Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
• Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America

Who is AH?

AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

Our Diversity, Equity, & Inclusion Statement

Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.

For more information, visit associationheadquarters.com , connect with AH on Facebook on YouTube and follow on Twitter .

Job Description

Salary:

Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, weve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables street-involved youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.

To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire totransform the lives of our community members, and who believe in treating everyone with dignity and respect.

If you are inspired by our vision and feel a true call to contribute to YSMs work, wed love to hear from you.

What We Offer:

As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staffs mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community, as well as flexible hybrid work arrangements.

The Opportunity:

Each December, YSM hosts an exciting Christmas Toy Market that serves over 2,000 community members. Families are able to select new toys for their children in an atmosphere that is dignified, joyful, and welcoming.

We are looking for a Project Coordinator - Toy Market to Lead the planning and successfuldelivery of this cherished annual December event. The Project Coordinator will coordinateand oversee the Toy Markets successful execution from planning through to post-eventreporting. Working alongside staff, volunteers, donors, and community participants, thisshort-term role ensures the Toy Market is organized, welcoming, and efficient.

This position is a short-term, 3-month contract (35 hours per week).

Responsibilities:

• Planning and executing all aspects of the Toy Market to ensure smooth operations in its
  entirety including logistics, scheduling, setup and cleanup, toy organization, and inventory
  management.
• Coordinating volunteers and staff, ensuring clear communication and effective teamwork
  among all stakeholders and participants.
• Liaising with donors, corporate and church groups, and YSM departments to ensure
  resources meet event needs.
• Supporting families and community participants during the Toy Market to have a welcoming
  and positive experience.
• Maintain accurate records and documentation to support the Toy Market.
• Document outcomes and compiling a post-event report.

Qualifications:

• 12 years of experience in event coordination, community programming, or a related field.
• Strong project planning and organizational skills, with the ability to manage multiple tasks and
  deadlines.
• Experience working with volunteers and community members in a multicultural setting.
• Excellent interpersonal skills; able to work effectively with families, volunteers, donors, and
  staff.
• Proficiency with Google Workspace (Docs, Sheets, Gmail).
• Ability to remain calm, flexible, and solutions-focused in a fast-paced environment.
• Personal commitment to YSMs mission, principles, faith-based values, and Christian identity.
• Ability to lift and move boxes/bags of toys and assist with event setup/teardown.
• Project management certification/qualification/experience will be considered an asset.

Compensation: YSM offers market competitive rates and will pay $24.00 an hour for this contracted role.

Deadline for Application:Until position is filled

While we appreciate all responses, only candidates under consideration will be contacted.

YSM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please note that YSM does not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include candidate screening and shortlisting, assessment and selection.

Learn more about YSM at />

Date Posted:September 5, 2025

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

On behalf of our GoC Defence client, S.i. Systems is searching for an Int SAP Event Management Functional Analyst to provide Supply Chain Visibility.

Secret clearance and the ability to attain Controlled Goods clearance is required. Performed remotely , this contract shall start ASAP and last until March 31st, 2026 with several years of renewal possible.

Job Tasks:

Design, configure, and maintain SAP Event Management (SAP EM) f or tracking logistics and supply chain processes.
Define event handler structures and monitor steps for key processes such as order fulfillment, goods issue, goods receipt, and shipment visibility.
Integrate SAP EM with SAP TM, EWM, MM, and third-party logistics systems.
Develop and implement event messages and alert frameworks for real-time tracking of operational milestones.
Support incident resolution and analyze event data for issue trends or system failures.
Collaborate with functional teams and end users to define event tracking requirements and KPIs.
Produce functional documentation, including business process procedures, configuration specifications, and interface requirements.
Provide ongoing knowledge transfer, user guidance, and participate in workshops as directed by the Technical Authority.

Mandatory Requirements:
Minimum 5 years of hands-on experience with SAP Event Managemen t configuration and support.
Proven ability to integrate SAP EM with SAP TM, EWM , or external systems via IDocs, BAPIs, and PI/PO middleware.

Nice To Have
SAP Certification
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