5 Event Support jobs in Canada
Administration and Event Support
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About the Aboriginal Friendship Centre of Calgary The Aboriginal Friendship Centre of Calgary (AFCC) is a non-profit organization with a mandate to provide social, cultural, education and employment services to the Indigenous peoples within the Calgary Metropolitan area. AFCC plays a regular and significant role in the daily lives of our members in many ways: providing care for our children, our elderly, our in-need and our homeless; enabling access to cultural and spiritual care; offering referrals for suitable housing, food, clothing, pursuit of education, skill development and training; and building a resourceful Indigenous community. AFCC's non-profit family is an expression of how we live, what we value, where we turn for comfort and where we turn when in need. AFCC is a community leader in the advocacy of Indigenous social and cultural services while serving as a support and community resource to other Indigenous Service Agencies on the local, provincial and national level. Role Description The Administration and Event Support part-time position is dedicated to supporting Indigenous communities through the coordination and care of the Confluence community space. The role focuses on providing exceptional customer service, upholding cultural protocols, and fostering a welcoming and respectful environment. As this is a newly established position and program, the ideal candidate will bring experience in administrative support, strong interpersonal and organizational skills, and a demonstrated commitment to relationship-building with Indigenous communities and partner organizations. Professionalism, attention to detail, and cultural sensitivity are essential to the successful execution of this role. The coordinator will work collaboratively with the Confluence team to ensure smooth day-to-day operations of the space, including booking logistics, room maintenance, data collection, and overall safety. Key Responsibilities Calendar Management, Administrative Support & Customer Service * Serve as the first point of contact, offering a welcoming and culturally respectful presence to guests and visitors. * Manage the room booking calendar, coordinate internal and external meetings, and handle correspondence with care and confidentiality. * Provide logistical and administrative support for meetings and other space-related activities. * Use discretion to prioritize and address incoming requests and communications; escalate urgent matters to the AFCC and Confluence team as appropriate. * Route correspondence to relevant individuals or departments for follow-up or response. * Monitor and support the approval process for expense claims and financial documentation requiring CEO signature, ensuring accuracy and policy compliance. * Identify potential issues impacting operations and recommend proactive solutions. * Maintain effective and professional communication with internal staff, community members, and external stakeholders. * Respond to inquiries received via email and phone with professionalism and accuracy. Operational and Financial Support * Oversee office-related budgets, including ordering supplies and managing expense tracking. * Ensure administrative practices and procedures align with organizational protocols. * Coordinate special requests from guests and visitors as needed. * Support broader Confluence team activities and perform additional duties as assigned. Qualifications and Skills * Diploma in Business Administration or a related field is preferred; a certificate combined with relevant experience will also be considered. * Direct experience working with Indigenous communities, particularly within Treaty 7, is a strong asset. Familiarity with cultural and ceremonial protocols is highly valued. * Minimum of 2–5 years of experience in an administrative or coordination role. * Experience working in a nonprofit or community-based setting is an asset. * Strong sense of professionalism, initiative, and accountability. * High level of integrity, confidentiality, and reliability in handling sensitive matters. * Proven ability to build and sustain respectful, collaborative relationships with diverse community members. * Skilled at identifying issues and offering practical, solution-oriented recommendations. * Demonstrates sound judgment and the ability to work independently. * Excellent interpersonal skills; tactful, diplomatic, and respectful in all interactions. * Strong time management skills with the ability to juggle multiple priorities effectively. * Creative and flexible problem-solver who is adaptable to changing needs. * Comfortable working both independently and as part of a collaborative team. * Excellent verbal and written communication skills across various levels and audiences. * Strong analytical, organizational, and research abilities. * Proficient in Microsoft Office Suite and other common administrative tools. * Willingness to work flexible hours, including evenings and weekends, as required. * Energetic, enthusiastic, and committed to fostering a positive community experience. Compensation * $22 - $26 / hour * Days of work (subject to change) – Monday, Wednesday, Friday with Saturday and Sunday availability as needed * Cell phone required – allowance provided * Fulltime contract role expires March 31, 2026 with the possibility of extension
Event Management Specialist
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ABOUT EVENTCONNECT
EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM, connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.
EventConnect's head office is located in downtown London, Ontario. Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, intuitiveness, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.
EVENTCONNECT OFFERS
- Competitive salary and benefits
- A casual but energetic work environment made for todays workers
- Performance-driven culture
- Growth opportunities
- IT equipment provided
ABOUT THE ROLE
At EventConnect, our clients are the focus of our teams each and every day. As an Event Management Specialist, you will have the opportunity to work alongside a Procurement Specialist to assist with securing the best hotels and rates for our events and train hotels on our platform to create value for both the hotels and the athletes/families. The Event Management Specialists are responsible for overseeing all aspects of event management in the post-contracting process. Including reservation compliance, inventory management, event strategy, and various forms of hotel support.
RESPONSIBILITIES
- Provide exceptional support to Hotel Sales Representatives, CVBs and NSOs via phone, email and chat
- Onboarding new hotels into the network of EventConnect hotels
- Monitor and manage event performance via the Event Management Report and cross-department strategy meetings
- Draft & review hotel contracts
- Perform market research
- Creatively consider ways to improve current systems
- Load contract data into the EventConnect software
- Complete Event Validation, including financials and quality checks
- Train hotels on the use of EventConnect software & host hotel dashboard webinars
- Maintain events for adequate available inventory
- Ability to action and complete multiple event management tasks simultaneously
- Comply with hotel reservations with precision and attention to detail
- Ability to work with Hotel Partners on oversell resolution
- Comp room management and compliance
- Analyze and issue renewal contracts to hotels on behalf of Contract Specialists (when applicable)
- Participation with rotating on-call schedule for company emergency phone line
QUALIFICATIONS
- Ability to multitask and be agile in a fast-paced environment
- Knowledge of the hotel industry and brand standards
- Intimate knowledge of contracts and the ability to contract
- Ability to calculate revenue minimums and understand revenue targets
- Accepts and welcomes new challenges
- Accountable for being a team member and contributing to goals
- Friendly, professional, and confident nature both on the phone and through email communications
- Strong problem-solving skills and the ability to collaborate with others
- Organized approach to completing your work to ensure clients and hotel relationships are strengthened
- A University or College graduate
- A minimum of 2 years of hotel experience
EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.
We thank all candidates who apply, Only those selected for screening and an interview will be contacted.
Sport Event Management - Account Coordinator
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ABOUT EVENTCONNECT
At EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.
EventConnect's head office is located in downtown London, Ontario Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, professionalism, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.
EVENTCONNECT OFFERS
- Competitive salary and benefits
- A casual but energetic work environment made for todays workers
- Performance-driven culture
- Growth opportunities
- IT equipment provided
- A culture of teamwork, celebrations of success, social gatherings and goal-oriented work
ABOUT THE ROLE
At EventConnect our clients are the focus of our team every day. As an Account Coordinator, you will contribute to the day-to-day tasks and workflows alongside the Operations and Account Management teams within a book of business to understand the needs of our partners and athletes and ensure client happiness.
In your role, you will work with an internal team to provide a high and consistent level of service to assist with maximizing partner revenue, team connectivity and functions pertaining to events.
RESPONSIBILITIES
- Develop strong partner and team relationships by staying in constant communication to ensure day-to-day needs are met
- Work with the Account Management team to provide high-quality support while meeting service response time goals and maintaining a high level of customer service
- Assist teams with blocking and maintaining group room blocks to maximize event growth (outbound communication, block drop, large groups/clubs, etc.)
- Monitor registration connectivity as it pertains to opportunity and risk
- Grow a comprehensive understanding of the hotel industry and how our internal procurement team operates
- Assist in building partner training resources for CRM Systems, Knowledge Base, Ada etc.
- Perform administrative tasks such as preparing partner strategy documents, reports and CRM management
- Assist with identifying account growth opportunities and strategic plans to maximize partner revenue
- Contribute to maintaining and building best practices/ training material
- Assist partners and teams with questions about the overall platform by telephone, email & live chat
QUALIFICATIONS
- Must be located in Canada
- University or College degree
- Prior experience in a Customer Service, Sales or Technical Support role
- Knowledge of the youth & amateur sports industry
- General knowledge of the hotel industry, brand standards & hotel contracts
- Friendly, professional and confident nature both on the phone and through email communications
- Strong verbal, written, and presentation skills & strong interpersonal and customer relation skills
- Ability to work independently as well as a team player
- Ability to multitask and be agile in a fast-paced environment
- Accepts and welcomes new challenges
- Attention to detail is crucial
- Strong problem-solving skills and ability to collaborate with others
- CRM experience is preferred (Zendesk, Hubspot, Etc.)
- Comfortable working with proprietary software
EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.
We thank all candidates who apply, Only those selected for screening and an interview will be contacted.
Maintenance and Event Set-Up Support (Casual Part-Time)
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MAINTENANCE AND EVENT SETUP SUPPORT (PART-TIME)
INVEST OTTAWA MARKETING AND COMMUNICATIONS
Are you a hard-working individual who thrives in a fast-paced environment? Do you love working closely with a collaborative team? If yes, we strongly encourage you to apply to our posting and join the Invest Ottawa/Bayview YardsTeam! This is a casual part-time position.
WHY THIS ROLE:
Reporting to the Senior Manager Placemaking and Bayview Experience, the Maintenance and Event Setup Support will be completing light maintenance, setting up and tearing down events. As well as cleaning and building maintenance on an ad-hoc basis that is dependent on the event and building schedule.
WHAT YOU WILL BE DOING:
Working under the direction of both the Sr. Manager Placemaking and Building Experience and Building Manager this person will performs a variety of tasks in and around the building and event spaces, these tasks include:
- Events cleaning, when required in the training room, board rooms, foyer, etc.
- Event furniture setup/teardown
- Set up venue according to event layout diagrams
- Flexibility to accommodate and deliver last minute events or changes
- Bathroom cleaning and restocking at weekend events
- Light maintenance(furniture assembly, stage and table setup)
- Seasonal landscaping or snow shoveling when required
- Occasional heavy lifting may be required
- Notify manager of deficiencies and broken inventory
- Criminal background check
- Other duties as assigned by ones manager
The work will be mostly indoors but will require outdoor work occasionally. The work will be dependent on event schedule and could include having to work evenings, weekends, and holidays. Availability to work flexible hours, including both daytime and evening shifts, is preferred.
Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique applicationand learn more about you!
At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesnt simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.
Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.
At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because its whats best for us, our culture and our community.
Event Assistant
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Description
Job Title : Event Assistant
Location : Halifax, NS
Employment Type : Full-time
Reports to : Event Manager / Director of Events
The Event Assistant will support the planning, coordination, and execution of events to ensure a seamless and enjoyable experience for all attendees. Working closely with the Event Manager, the Event Assistant will handle logistics, vendor communication, on-site support, and other operational tasks. This role is ideal for someone organized, detail-oriented, and enthusiastic about event planning.
Key Responsibilities
- Event Coordination : Assist with event logistics, including site preparation, guest registration, setup, and teardown.
- Communication : Coordinate with internal teams to ensure timely and accurate event-related communication.
- Administrative Tasks : Prepare event-related materials, manage inventory of supplies, and handle scheduling.
- Budget Tracking : Assist in monitoring expenses and staying within the event budget.
- Data Collection and Analysis : Collect attendee feedback and event data to support post-event reports and continuous improvement efforts.
- On-Site Presence : Be available for the entire duration of the event to ensure smooth operation and quickly resolve any on-the-ground issues.
Skills, Knowledge and Expertise
- Exceptional organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Ability to work flexible hours, including evenings and weekends, as needed.
Benefits
- Competitive salary and performance-based bonuses.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Creative and collaborative work environment.
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