12 Events Coordinator jobs in Canada

Job Description

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

As an Event Coordinator, you’ll support and lead the planning, organization, and execution of on-mountain races and sporting events. This role focuses on both office-based administrative responsibilities and on-site event operations, helping ensure that each event runs smoothly from concept to wrap up.

Job Specifications:

• Outlet: Race Services – Events Office
• Starting Wage: $21.00/Hr
• Employment Type: Winter Seasonal 2025/2026
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No

Job Responsibilities:

• Serve as a Whistler Blackcomb ambassador, staying informed on event details and delivering outstanding guest service.
• Set up and maintain online registration and ticketing platforms for events.
• Prepare and organize event supplies, such as race info packages, start lists, results, awards, and prizing.
• Update event records, maintain the event calendar, and contribute to social media scheduling.
• Respond to guest and participant inquiries via phone, email, and in-person in a professional and timely manner.
• Act in event official roles, including race secretary, starter, timer, scorekeeper, and more.
• Produce timely and accurate results and assist with awards presentations.
• Gather and manage guest/participant feedback during and after events.
• Be present on-hill during events to lead or support the event host team and manage the run-of-show.
• Complete thorough event wrap-up reports, including post-mortems, sponsor and media reports, surveys, and follow-up communications.

Job Requirements:

• Outgoing and guest-focused , with excellent communication skills.
• Strong typing, computer, and Microsoft Excel skills required.
• Intermediate-level skiing or snowboarding ability (advanced is an asset).
• Able to work long hours in alpine mountain conditions (cold, wind, snow, sun).
• Highly organized , detail-oriented, and able to prioritize multiple tasks .
• Strong numerical aptitude and data handling skills.
• Ability to work both independently and as part of a team, showing leadership when needed.
• Flexible and adaptable to variable work hours, including weekends and holidays.
• Previous event coordination or sports industry experience is a strong asset.
• Must provide a clear criminal record check .
• Submission of a resume is required .

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 
Reference Date: 08/30/2025
Job Code Function: Mountain Events   

Job Description

Canlan Sports is the largest private-sector owner and operator of recreational sports complexes in North America. The company's success in the sports and recreation industry is attributed to a focus on innovative programming, service excellence, world-class sports communities , and an understanding of its customers’ expectations and the commitment needed to deliver industry-leading participant experiences.

This position will be implemented as a one (1) year trial commencing on the hire date of the new employee and ending one year later.

Job Summary

The Events & Community Coordinator is a sales professional who is passionate about selling the sports and event experience with a truly differentiated competitive advantage. Working both inside and outside the Sports Complex, this position is primarily responsible for tournaments, birthday party sales and event booking opportunities and coordinating. Effectively managing the facility’s surface flow.

This role supports the entire sales and community outreach process; from bringing awareness and promoting the facility’s products and services, to the introduction of the facility to the prospect, to maintaining ongoing communication throughout the ‘life-cycle’ of the customer.

Business Goals, Ongoing Planning and Work Management

• Sales & Revenue Development
  • Adhere to and support
    • The Canlan Mission, Vision and Values
    • Canlan's Policies, procedures and best practices
    • The Canlan SPORTS Promise
    • Corporate priorities
• Management and maintenance of the complexes operating systems, pertaining to surface flow and event spaces. Administration and execution of all event and community programing including but not limited to the following:
  • Developing clientele for Birthday Parties, Corporate Events and other non-traditional rental opportunities such as commercial shoots
  • identifying and attending trade shows to promote our event services
  • Taking ownership of events from planning to execution and acting as the primary point of contact for guests during events
  • Coordinating booked events with F&B, Ops, providing guests logistics for their visit
  • Developing relationships with local schools and organizations to introduce our ice and event services
  • Conducting regular competitor analysis of like or similar services
  • Responsible for all contracts are duly signed (including payment terms)
  • Managing payment plans for Birthday Parties and other events
  • Ensuring that all outstanding payments (AR) for Birthday Parties Events, etc. are received
  • Other duties as assigned by the Sales & Customer Care Manager and/or General Manager
  • Assume responsibilities of the Sales Coordinator as needed (vacations, off days, etc.)
• Under the guidance of and with the Sales & Customer Care Manager:
  • Assist in the development and execution of a fully integrated direct sales strategy for the complex, ensuring a proactive and aggressive approach to revenue development, through Strategic Sales, and community outreach plans
  • Provide input in the creation of the annual sports surface plan maximizing all opportunities for all in-house Products, Community Program Initiative, internal and external tournaments, contract holders and special event initiatives
• Assist in the discovery, development, and relationship-building opportunities within their market through contact, to create new customer revenue opportunities and maximize revenue from existing customers
• Input into the monthly and quarterly review process to analyze the effectiveness of the surface sales plan
• Working regular shifts as the Manager On Duty, primarily weekends and evenings/afternoons
• Assume responsibilities of the Sales Coordinator as needed (vacations, off days, etc.)

Team (Effective Work Group) Development and Customer Focus / Relationship

• Customer Focused, Customer Relationships
  • Under the leadership and direction of the Sales Manager and General Manager, ensure complex customers experience “best-in-class” experience, customer care and overall satisfaction
  • Provide assistance in ensuring contract customer relationships at facility level from an initial single point of contact responsibility through ongoing relationship development for the purpose of revenue maximization and long-term business sustainability
  • Under the leadership of the Sales Manager, be responsible for the creation and execution of in-house tournament initiatives and acts as in house point of contact for all 3rd party events

Decision Making and Results

• Manage Financial Accountability and Administrative Requirements
  • Under the direction of the Sales Manager, provide assistance in the management of the signed contracts, and accounts receivable process as it relates to the contract sales
  • Provide assistance in regular reporting requirements providing complex performance to plan and providing strategic recommendations and/or analysis to meet and exceed plan
  • Other duties as assigned by the Sales Manager.
  • Under the direction of the Sales Manager provide support and assistance to our League & Program departments, including but not limited to sport surfaces, food & beverage (on a collaborative basis) and sports stores (where applicable) to ensure complex goals are achieved.

• Adhere to all Risk Management policies and procedures
• Enforce Health and Safety Standards with team members to ensure a safe working environment and a safe customer environment for the facility as detailed in the Risk Management checklist
• Ensure maintenance and cleanliness of department and escalate any unsafe Health & Safety conditions
• Is "WHMIS" and "Workplace Violence" trained
• Uphold and implement appropriate use Personal Protective Equipment (PPE) when required

• Ensure consideration for best practices in energy use management and environmental impact are employed in all projects

Abilities, Attributes and Experience

• Post-Secondary school diploma or degree in business, marketing and/or recreation (an asset)
• 1 - 2 years’ experience within a sports/recreational environment would be (an asset)
• Demonstrated experience in closing in a sales environment
• Previous experience in an inside sales environment (an asset)
• Excellent listening and customer service skills to provide solutions
• Excellent organizational and time management skills
• Excellent written and oral communication, including presentation ability
• Strong follow-up skills and an ability to deal with tact, diplomacy and confidentiality
• Strong working knowledge of MS Office Suite and database management
• Strong working knowledge of the online and social media
• Ability to work independently and in a team environment
• Ability to work a varying work scheduling including weekdays, weekends and varying daily shifts

If you are interested in this role and becoming part of the Canlan team, please apply online.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial, and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices

#LI-Onsite

Job Description

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Sales and Events Coordinator for the Four Points by Marriott, in Grande Prairie, AB!

Job Purpose:

Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Assist with sales efforts in soliciting new business and in selling guestrooms, meeting space
• Conduct site tours
• Assist as needed with hotel and sales related functions, parties and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets and collateral
• Provide assistance to the Director and/or Manger of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and Respond to incoming telephone calls; input any reservations in the PMS System
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room.
• Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
• Type Banquet Event Orders (BEO’s), route event orders to proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as needed
• Responsible for spelling accuracy and professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsible for timely completion of monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.
• Review and approve reservation and Group Commission
• Assist with Event set up as needed

Qualifications and Requirements:

High School diploma /Secondary qualification or equivalent.

Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.

This job requires the ability to perform the following:

• Proficient in Microsoft Word, Excel and PowerPoint
• Available to meet Guests and assist with welcome/check-in which may include week-ends
• Basic administrative knowledge such as business letters and telephone etiquette
• Extremely well organized and detail oriented.
• Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)
• Positive interaction with colleagues and guests.
• Excellent customer service skills are required.
• Self-motivated and ability to work with minimal supervision.
• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
• Must be able to lift up to 50 lbs occasionally
• Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment
• Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers and calculators. Must be able to type 50 wpm.

Other:

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Amazing Benefits At A Glance:

• Team Driven and Values Based Culture
• Medical/Dental
• Vacation & Holiday Pay
• Same-day pay available
• Employee Assistance Program
• Career Growth Opportunities/ Manager Training Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)
• Employee discount
• Life insurance
• Parental leave
• Referral program

Job Description

Salary: $24-$28 CAD per hour

Job Summary:

Looking for an exciting career? Did you work at an event? In Event Management? Ready to inspire students coming from all over the World? If you answer yes to the above, this job is for you!

We are a successful career college located in the center of Downtown Vancouver. With three campuses and thousands of students from all over the World, we offer a wide range of career opportunities.

We are looking for a dynamic expert in Event Management to teach and inspire our students! This position is ideal for a professional in the field, as the classes are held in the evening from 5.30 pm to 9.30pm, Monday through Thursday!

Here are some requirements:

• Strong experience in Hospitality and/or Event Management
• Post-secondary education in Hospitality, Business, Tourism, Event or related field

Job responsibilities:

• Create a teaching-learning environment for the Event Management Program.
• Develop and deliver an effective learning experience using pre-authorized or college-approved course resources.
• Incorporate various teaching/learning methods to meet course objectives.
• Manage lesson planning, assignments, class, and overall course assessment while ensuring students are aware of course objectives.
• Motivate and guide class discussions, encouraging debate and feedback from students.
• Engage students with a diverse and systematic plan of lectures, presentations, demonstrations, discussion groups, laboratory workshops, seminars, case studies, and independent or group projects.
• Create and develop teaching materials, including audio-visual and web-related materials, where appropriate.
• Plan, prepare, administer, and grade papers, tests, exams, and other assessments to monitor and evaluate students progress.
• Maintain effective control and administration of classroom facilities, equipment, materials, software, and tools.
• Perform other additional administrative duties related to the course requirements.

If you are passionate about creating memorable experiences through exceptional event planning and execution, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Benefits:

• Company events
• Discounted or free food
  

Schedule:

• 4 hour shift
• Evening shift
• Monday to Thursday
• Weekends as needed

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Expected start date: Sept 15, 2025

Job Description

Salary:

ABOUT EVENTCONNECT

EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM, connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.

EventConnect's head office is located in downtown London, Ontario. Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, intuitiveness, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.

EVENTCONNECT OFFERS

• Competitive salary and benefits
• A casual but energetic work environment made for todays workers
• Performance-driven culture
• Growth opportunities
• IT equipment provided

ABOUT THE ROLE
At EventConnect, our clients are the focus of our teams each and every day. As an Event Management Specialist, you will have the opportunity to work alongside a Procurement Specialist to assist with securing the best hotels and rates for our events and train hotels on our platform to create value for both the hotels and the athletes/families. The Event Management Specialists are responsible for overseeing all aspects of event management in the post-contracting process. Including reservation compliance, inventory management, event strategy, and various forms of hotel support.

RESPONSIBILITIES

• Provide exceptional support to Hotel Sales Representatives, CVBs and NSOs via phone, email and chat
• Onboarding new hotels into the network of EventConnect hotels
• Monitor and manage event performance via the Event Management Report and cross-department strategy meetings
• Draft & review hotel contracts
• Perform market research
• Creatively consider ways to improve current systems
• Load contract data into the EventConnect software

• Complete Event Validation, including financials and quality checks
• Train hotels on the use of EventConnect software & host hotel dashboard webinars
• Maintain events for adequate available inventory
• Ability to action and complete multiple event management tasks simultaneously
• Comply with hotel reservations with precision and attention to detail
• Ability to work with Hotel Partners on oversell resolution
• Comp room management and compliance
• Analyze and issue renewal contracts to hotels on behalf of Contract Specialists (when applicable)
• Participation with rotating on-call schedule for company emergency phone line
  

QUALIFICATIONS

• Ability to multitask and be agile in a fast-paced environment
• Knowledge of the hotel industry and brand standards
• Intimate knowledge of contracts and the ability to contract
• Ability to calculate revenue minimums and understand revenue targets
• Accepts and welcomes new challenges
• Accountable for being a team member and contributing to goals
• Friendly, professional, and confident nature both on the phone and through email communications
• Strong problem-solving skills and the ability to collaborate with others
• Organized approach to completing your work to ensure clients and hotel relationships are strengthened
• A University or College graduate
• A minimum of 2 years of hotel experience
  

EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.

We thank all candidates who apply, Only those selected for screening and an interview will be contacted.

Job Description

Marketing & Events Coordinator

Type: Contract, part-time | Location: Remote

We’re looking for a high-energy Marketing & Events Coordinator who thrives in fast-paced environments and is eager to grow. You’re organized, outgoing, creative, and resourceful—passionate about events, digital marketing, and making an impact. You’ll help drive our presence at business conferences, assist with sales enablement content, manage social media campaigns, and coordinate marketing activities that elevate our brand. This is a hands-on, stand-alone role—perfect for someone looking to launch a well-rounded career in marketing.

Eligibility

To qualify, you must be a Canadian citizen or permanent resident enrolled as a domestic student in a recognized post-secondary institution, and have experience in a marketing role in a tech startup or digital agency setting. You also must possess marketing experience (coop, internship, etc.) with a Canadian tech company.

What You'll Do

1. Plan and publish engaging content across our blog, LinkedIn, and other social media platforms
2. Maintain our calendar for marketing content and events, and support delivery for marketing campaigns
3. Coordinate logistics, swag, and promotion for in-person and virtual events
4. Assist with client research, social media, blog posts, and sales collateral
5. Collaborate with sales, design, and executive teams to support marketing goals
6. Work on special projects in tech and innovation, including AI and VR

1. Third or fourth year student enrolled in a university degree in Marketing, Communications, or a related field
2. Prior marketing (internship/co-op) experience in tech companies, startups, or agencies
3. Experience with HubSpot, WordPress, and Canva
4. Graphic design and WordPress/HTML/CSS basics
5. Exceptional communicator—clear, confident, and collaborative
6. Energetic, proactive, and comfortable working with minimal supervision
7. Highly organized and goal-oriented

1. Exposure to digital agency, credit unions, or VR industry
2. Bilingual (English + French or Spanish)
3. Able to travel to Vancouver for occasional events.

Location :
This position is 100% remote; however, only candidates based in BC will be considered. 

Salary :
The salary range for this position is CAD $20 - $25 per hour.

AEQ is a top-rated technology consulting firm known for bold ideas and immersive digital experiences. You’ll work closely with leadership and gain exposure to AI and XR.

Aequilibrium is trusted with highly sensitive information. Upon joining our team, you may be asked to undergo security screenings, including a criminal record check.

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Job Description

Salary:

ABOUT EVENTCONNECT

At EventConnect, weve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM connects event organizers, hotels, and cities, offering a better way to manage communication, marketing, in-depth reporting, and everything in between.

EventConnect's head office is located in downtown London, Ontario Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, professionalism, and reliability. We believe these values promote cross-departmental collaboration to enhance our partners' and customers' experience and service.

EVENTCONNECT OFFERS

• Competitive salary and benefits

• A casual but energetic work environment made for todays workers

• Performance-driven culture

• Growth opportunities

• IT equipment provided

• A culture of teamwork, celebrations of success, social gatherings and goal-oriented work
  
  

ABOUT THE ROLE

At EventConnect our clients are the focus of our team every day. As an Account Coordinator, you will contribute to the day-to-day tasks and workflows alongside the Operations and Account Management teams within a book of business to understand the needs of our partners and athletes and ensure client happiness.

In your role, you will work with an internal team to provide a high and consistent level of service to assist with maximizing partner revenue, team connectivity and functions pertaining to events.

RESPONSIBILITIES

• Develop strong partner and team relationships by staying in constant communication to ensure day-to-day needs are met
• Work with the Account Management team to provide high-quality support while meeting service response time goals and maintaining a high level of customer service
• Assist teams with blocking and maintaining group room blocks to maximize event growth (outbound communication, block drop, large groups/clubs, etc.)
• Monitor registration connectivity as it pertains to opportunity and risk
• Grow a comprehensive understanding of the hotel industry and how our internal procurement team operates
• Assist in building partner training resources for CRM Systems, Knowledge Base, Ada etc.
• Perform administrative tasks such as preparing partner strategy documents, reports and CRM management
• Assist with identifying account growth opportunities and strategic plans to maximize partner revenue
• Contribute to maintaining and building best practices/ training material
• Assist partners and teams with questions about the overall platform by telephone, email & live chat

QUALIFICATIONS

• Must be located in Canada
• University or College degree
• Prior experience in a Customer Service, Sales or Technical Support role
• Knowledge of the youth & amateur sports industry
• General knowledge of the hotel industry, brand standards & hotel contracts
• Friendly, professional and confident nature both on the phone and through email communications
• Strong verbal, written, and presentation skills & strong interpersonal and customer relation skills
• Ability to work independently as well as a team player
• Ability to multitask and be agile in a fast-paced environment
• Accepts and welcomes new challenges
• Attention to detail is crucial
• Strong problem-solving skills and ability to collaborate with others
• CRM experience is preferred (Zendesk, Hubspot, Etc.)
• Comfortable working with proprietary software
  

EventConnect welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should an applicant be selected for an interview, please inform EventConnect of any required accommodations. If an applicant or successful candidate requests an accommodation, adjustments to support specific needs will be made.

We thank all candidates who apply, Only those selected for screening and an interview will be contacted.

Job Description

Salary: From $25.80/hr

Position Summary

Seabird Island is committed to fostering career development and employment opportunities within the community. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking an Cultural Events and Program Support Coordinator to join our team, working collaboratively to enhance the coordination and delivery of community and staff events.

Under the direction of the Events Team Lead and the Manager of Custodial and Venue Operations, Cultural Events and Program Support Coordinator will be responsible for planning and coordinating community events (e.g., Seabird Festival, school events, dinners) and also serving as the Bands primary contact for funeral coordination and cemetery management. This includes supporting grieving families, organizing burial logistics, liaising with departments and vendors, and maintaining cemetery records. This role requires a high level of cultural sensitivity, professionalism, and administrative ability.

What You'll Do

Event Coordination

• Plan, organize, and manage Seabird events, including (but not limited to): Seabird Festival, Band dinners, school events, and open houses.
• Coordinate all event logistics such as scheduling, set-up, tear-down, registration, venue booking, catering, and evaluations.
• Advertise and market events in collaboration with Communications and the Events Team.
• Maintain event calendars, booking systems, and a list of caterers with required documentation (e.g., Food Safe).
• Ensure events are planned in accordance with budget, timelines, and cultural practices.
• Troubleshoot day-of-event issues to ensure smooth delivery.
• Liaise with clients and internal departments to assess needs and provide professional event support.
  

Funeral and Cemetery Coordination

• Serve as the primary point of contact for funeral and burial arrangements at Seabird Island.
• Provide compassionate and empathetic support to grieving families, guiding them through the funeral process.
• Coordinate across departments (e.g., Public Works, Health, Membership, Lands, Communications) to arrange funeral services.
• Support families in completing required documentation, permits, and interdepartmental submissions.
• Oversee cemetery operations including:
• Coordinate with families and Seabird to identify and document burial plots and maintain accurate cemetery records.
• Grounds maintenance coordination with Public Works.
• Cemetery mapping and record-keeping (digital and hard copy).
• Enforcement of safety protocols and cemetery regulations.
• Facilitate community events and traditions related to funerals and memorials, such as graveyard clean-ups and cultural knowledge sharing between elders and youth.
  

Community Engagement & Cultural Protocol

• Organize and participate in cultural and ceremonial events.
• Collaborate with the Cultural Committee and Elders to ensure all activities and ceremonies are respectful and appropriate.
• Maintain an understanding of cultural traditions surrounding burial and mourning practices.
  

Administrative & Compliance

• Maintain up-to-date electronic and hardcopy records for funerals, events, and cemetery use.
• Ensure compliance with Seabird Island policies, safety standards, and applicable regulations.
• Submit relevant records (e.g., death certificates) to Membership and Lands departments.
  

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.
• Strategic planning.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record Review Program Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.
• Initial and ongoing commitment to the values and guidelines of Sq'wqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role.
• Must possess a valid class 5 driver's license and have access to safe and reliable transportation, insured for community-based use, to effectively attend events, trainings, workshops, etc. at other locations.
  
• Flexibility in working hours may be required, including evenings and weekends, to accommodate the needs and schedules of events, meetings, and engagements. Employees will be given as much notice as possible to any changes in schedule.
  

What You Bring

Qualifications:

• Minimum of 23 years experience in event planning, community engagement, or related coordination roles.
• Previous experience supporting families through sensitive life events such as funerals or memorials is strongly preferred.
• Experience with administrative record-keeping and booking systems.
• Excellent time management, organizational, and communication skills.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Able to manage multiple responsibilities in high-pressure or emotional situations.

Preferred:

• First Nations candidates are strongly encouraged to apply.
• Lived experience as a member of a First Nations community.
• Familiarity with Seabird Islands traditions, teachings, and governance systems.
• Knowledge of funeral customs, cemetery management, and ceremonial protocols

Cultural Competency:

• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of First Nations cultures, traditions, and contemporary issues.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.
  

How to Apply

• Have a question about this role before you apply?
• Interested candidates are invited to submit their resume and a cover letter sharing how your experience aligns with this role.

Pre-Employment Screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Mtis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

We thank you for your interest. Only those selected for an interview will be contacted.