237 Executive Assistance jobs in Canada

Our valued public sector clients are looking for a Secret Cleared Senior Project Executive (10+ years) to support high-visibility Identity and Access Management (IAM) and Digital Identity transformation initiatives . This consultant will serve as a strategic bridge between technical implementation teams and business leadership-translating complex digital identity concepts into clear, actionable business narratives. The ideal candidate will bring a strong mix of executive-level communication skills, and the ability to align cross-functional teams around a unified roadmap.

Responsibilities:
Translate technical concepts and roadmaps into compelling business narratives, ensuring alignment across teams.
Support executive leadership with insights, communication, and recommendations to help drive the program forward with a business-first lens.
Develop high-quality decks and present to senior executives and stakeholders. Must be able to communicate technical progress and challenges in a way that resonates with non-technical audiences.
Assist in defining and communicating a clear, cohesive roadmap that connects team activity to business goals, both internally and externally.
Coordinate and help lead workshops to align stakeholders and refine strategies.
Ensure consultants are embedded as collaborative team members, not treated as isolated contract resources.
Solicit, understand, and align to stakeholder requirements with a product management mindset.
Demonstrate high emotional intelligence and professionalism, particularly in complex or sensitive environments.
Act as a right hand to executive leadership, helping prioritize and focus efforts in a high-volume, high-demand environment.

Must Haves:
Secret Clearance
Experience working with Executive Leadership
Experience in IAM , cybersecurity , or related domains.

Nice to Haves:
Bilingual (French/English)
Background in product management or strategy consulting.
Apply

AWM-Alliance Real Estate Group Ltd. is a Real Estate Service Company that has been active in Greater Vancouver and the Interior of British Columbia since 1997. AWM has recently enjoyed a very rapid level of growth over the past few years and has evolved from being a dominant neighbourhood Real Estate firm in Greater Vancouver to becoming one of the most active firms in Canada.

Situated in the heart of Vancouver and near all transit routes, AWM Head Office is looking for an Office Assistant to join and grow with their dynamic admin team.

Responsibilities include:

- Reception duties

- Photocopy/data entry

- Answering phones

- Client services

- Other administration duties

Requirements:

- Strong verbal and written communication skills

- Strong attention to detail with the ability to multi-task in a large volume, fast-paced environment

- Has a "do what it takes" attitude to meet tight deadlines and be a contributing member in a team environment

- Proven efficiency in Excel and word

This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. Please note on the subject line Office Assistant Application. Only those selected for an interview will be contacted. No phone calls please.

Job Type: Full-time

Pay: $45,000.00-$48,000.00 per year

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (preferred)

Work Location: In person

Director, Project Management Office (PMO)

Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.

We are seeking a Director, Project Management Office (PMO) to establish and lead our PMO, driving structure, discipline, and excellence in project delivery across the firm. This role is both strategic and hands-on — ideal for a leader who is comfortable designing the PMO framework, directly managing critical projects, and coaching a small but high-performing team.

The Director, PMO will bring proven expertise in Scrum and Agile delivery, strong IT technical knowledge, and a track record of mentoring and developing talent. This role spans business applications, process improvement initiatives, infrastructure and cybersecurity programs, as well as data migration and data warehouse projects.

Responsibilities

Strategic Leadership & Hands-On Delivery

• Design and implement the PMO framework, governance, and standards from the ground up.
• Personally manage key enterprise projects, ensuring delivery excellence.
• Serve as a trusted advisor to executives on portfolio prioritization and risk management.

Team Coaching & Development

• Directly manage one project manager, providing day-to-day guidance and mentorship.
• Build career development plans and create a culture of continuous learning.
• Scale team capacity over time based on business needs.

Comprehensive Project Portfolio

• Lead initiatives across:
• Business applications (CRM, financial systems, investor platforms).
• Process improvements that drive operational efficiency and compliance.
• Infrastructure (network upgrades, cloud migrations, end-user computing).
• Cybersecurity (identity & access management, endpoint protection, vulnerability management, data loss prevention).
• Data warehouse projects supporting analytics and reporting.
• Apply technical expertise to evaluate feasibility, anticipate risks, and ensure successful implementation.

Agile & Scrum Leadership

• Champion Agile delivery across the organization, embedding Scrum ceremonies and metrics.
• Act as Scrum coach to stakeholders and project teams.
• Ensure the organization adopts a repeatable and scalable Agile framework.

Process Improvement & Change Management

• Identify inefficiencies in workflows and lead process re-engineering initiatives.
• Drive change management efforts to secure adoption of new systems and processes.

Stakeholder & Executive Engagement

• Build trusted relationships with executives and business leaders.
• Provide clear, concise reporting on project portfolio health, risks, and value delivered.
• Act as a single point of accountability for project delivery excellence.

Qualifications

• Bachelor’s degree in business, technology, or a related field.
• 10+ years of progressive project/program management experience, with a demonstrated ability to both lead and execute projects.
• Proven experience coaching and developing talent — comfortable leading a small team while remaining hands-on.
• Demonstrated ability to manage initiatives across business applications, process improvement, infrastructure, cybersecurity, and data platforms (migration & warehouse).
• Experience building or maturing a PMO in a mid-sized organization.
• Scrum certification is mandatory.
• PMP or equivalent certification preferred.
• Strong IT technical knowledge and ability to work closely with technical teams.
• Strong analytical and problem-solving abilities.
• Proven success in process improvement and operational efficiency programs.
• Expertise in project, program, and portfolio management principles (Agile, Waterfall, hybrid).
• Familiarity with data governance, cybersecurity frameworks, and regulatory compliance.
• Excellent leadership, facilitation, and communication skills with the ability to influence at all levels.

We're hiring an 
Administrative Support Staff member
 with strong data entry skills and experience working with databases and Customer Relationship Management (CRM) systems to support the day-to-day operations of a dynamic political office.

Location:
 Edmonton, AB

Salary:
 $54,624.83 annually

Position Type:
 Full-time, Unionized (COPE 397), Classified as S2B

Benefits:
 Excellent benefits package, payment in lieu of pensions, car allowance, and per diems

The ideal candidate is detail-oriented, organized, and thrives in a collaborative environment where accuracy and confidentiality are essential.

Key Responsibilities

• Enter, update, and maintain supporter and donor records in the Party's CRM system.
• Perform accurate data imports, exports, and batch updates as directed.
• Ensure data integrity and consistency across systems and campaigns.
• Assist with database cleanup, duplicate resolution, and list management.
• Generate data reports and export lists for fundraising, events, and outreach.
• Provide administrative support including document preparation, meeting coordination, and filing.
• Assist with incoming communications and follow-up.
• Support basic finance administration such as receipt tracking and data coding.

Qualifications

Required:

• Experience in administrative support or data entry roles.
• Strong knowledge of databases or CRM platforms.
• Excellent attention to detail and ability to work with confidential data.
• Proficiency in Microsoft Excel and Google Sheets.
• Ability to work independently with clear direction and within established processes.
• Effective written and verbal communication skills.

Assets:

• Experience with Raiser's Edge, NationBuilder, Salesforce, or similar systems.
• Interest in politics or work with a nonprofit or campaign organization.
• Bilingualism or fluency in a second language.

Interview Process

• Shortlisted applicants will be invited to a virtual interview with 2–3 team members.
• Successful candidates may be invited to a second interview.
• Final candidates may be asked to complete a short work sample related to data entry or CRM tasks.

Only those selected for an interview will be contacted.

Working Environment and Expectations

This role will work standard office hours with occasional evening or weekend work during peak periods. Additional support may also be required during election campaigns or Party conventions.

Terms and Conditions

This is a full-time position governed by a Collective Agreement between Alberta's New Democrats and COPE 397 and is classified as an S2B Administrative Support Staff. The starting salary is $54, Alberta's New Democrats also offer a payment in lieu of pensions and an excellent employer-paid benefit package.

How to Apply

Please send a resume and cover letter to  with the subject line:

"Database Administrative Support Staff Application – Your Name"

Apply before 5:00pm, September 15, 2025.

We are committed to employment equity and encourage applications from all equity-deserving candidates. If you require accommodations during the application process, please let us know.

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, permanent position located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

NOTE : Applicants must attach a resume to their application.
JOB SUMMARY:
Provide administrative support to the regional administrative and medical director for the Surgical and MDRD sectors. Ensure that the office is properly organized. Provide services in a professional manner.
REQUIREMENTS:
Secondary school diploma or general education diploma (GED) plus an administrative support program of over one year and up to two years in length or the equivalent;
Post-secondary training in office secretarial studies of at least one year;
Five years’ experience in an equivalent or related position;
Ability to write well in both English and French;
Ability to make informed decisions and demonstrate initiative with minimal supervision.
Very good knowledge of the Microsoft Office suite programs (Word, PowerPoint, Access, Excel, Outlook);
Ability to complete assigned tasks within tight deadlines while maintaining a high level of quality. Skilled in planning, organizing, and prioritizing tasks effectively
Ability to plan, organize and prioritize tasks effectively;
Ability to work independently and as part of a team;
Physical ability to perform assigned work;
Good work history (performance and attendance);
Adherence to professional ethics principles, the Network’s management philosophy and organizational values;
Adherence to Vitalité Health Network’s confidentiality rules.

The above requirements may be verified through oral, written or practical tests during the selection process.
Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
The employer reserves the right to shorten or extend temporary assignments for operational reasons.
We thank all applicants. However, only those selected will be contacted.
Les exigences décrites ci-dessus peuvent être vérifiées par le biais d'examens oraux, écrits ou pratiques dans le cadre du processus de sélection.
Si aucun candidat ne satisfait aux exigences du poste, le poste ne sera pas nécessairement réaffiché. Si vous désirez être considéré pour ce poste et répondez à la plupart des exigences, vous êtes encouragé à soumettre votre candidature.
L’employeur se réserve le droit de raccourcir ou de prolonger les affectations temporaires pour des raisons opérationnelles.
Nous remercions à l'avance tous les candidats; cependant, nous ne communiquerons qu'avec les personnes dont la candidature aura été retenue.

Job Description

Company Description

Who we are:

At RCL - Reitmans (Canada) Limited , we live and breathe fashion and customer experience every day. We believe that fashion is about more than just style — it's about empowering our customers with the confidence to shine when it matters most.

Whether through bold ideas at the design table or seamless experiences in our stores and digital channels, our goal is to create unforgettable moments. With a strong portfolio of brands and a passionate, creative team, we constantly reimagine what’s possible in fashion retail.

Position Overview

Reporting to the Chief Financial Officer (CFO), the Director, Project Management Office (PMO) is a key senior leadership role at Reitmans (Canada) Limited (RCL). This individual will lead the corporate PMO function, overseeing the planning, execution, governance, and successful delivery of strategic, cross-functional projects.

The Director will manage a team of project professionals, external partners and collaborate with departments across the organization to drive initiatives forward. This includes leading major enterprise-wide projects related to technology, business process transformation, and physical infrastructure and equipment upgrades.

A core responsibility of this role is to establish and uphold project governance frameworks, ensuring consistency in project management practices, effective risk management, and alignment with organizational objectives. The Director will play a key role in enabling informed decision-making and driving accountability across all project portfolios.

Key Responsibilities

• Leadership and Strategy : Provide strategic leadership and direction to the PMO team, fostering a culture of excellence, continuous improvement, and strong project governance. Ensure alignment with the organization’s overall strategic priorities by developing and driving a PMO strategy focused on proactive planning, flawless execution, transparency, and measurable delivery.
• Project Governance: Establish and maintain standardized project management methodologies, tools, and best practices, ensuring consistency across all initiatives. Oversee adherence to established governance frameworks to support effective project execution and accountability.
• Portfolio Management: Oversee the management of the project portfolio, managing initiatives based on resource availability, risks and technology.  Monitor and report on the status of projects, ensuring timely delivery and effective risk management. Establish and report Key Performance Indicators that reflect progress and potential future issues.
• Resource Allocation: Manage the allocation of resources, including staff, budget, and technology, to support the successful execution of projects. Collaborate with department heads to ensure the optimal utilization of all key resources and address any capacity constraints.  Ensure that all key subject matter experts are identified across the organization and contribute to the related projects at the right time.  Coordinate sequencing of both resources and project plans to cover IT, people and process (including change management) deliverables.
• Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including executive leadership, department heads, and external partners. Communicate project status, risks and issues effectively, ensuring transparency and stakeholder buy-in.  Develop processes and tools to address and negotiate any potential conflicts.
• Team Development: Develop and mentor PMO team members, ensuring they have the skills and competencies needed to deliver high-quality project management services. Recruit and train staff as needed, while fostering a collaborative and supportive environment that promotes continuous learning and professional growth.
• Performance Measurement: Define, track, and analyze key performance indicators to assess the PMO’s effectiveness and efficiency. Conduct regular performance evaluations of project execution and implement corrective actions when needed to ensure delivery of expected outcomes, benefits, and overall project success.

Qualifications

• Bachelor’s degree in business administration, management, technology, or a related field is required. Master's degree or professional certification is a major asset.
• Minimum of 10 years of experience in project management, with at least 5 years in a senior leadership role. Proven experience in managing complex, cross-functional projects and leading a PMO is essential.
• In-depth knowledge of project management methodologies, standards, and best practices. Familiarity with industry-specific regulations and compliance requirements. Understanding of financial management principles and budgetary control.
• Proven leadership, communication, and interpersonal skills, with the ability to inspire teams and influence stakeholders at all levels.
• Demonstrated capability to translate business objectives into actionable project plans, while developing and implementing robust governance frameworks and processes. Proficient in project management tools and software, with strong problem-solving and decision-making abilities to navigate complex project challenges.
• Demonstrated strong customer focus by consistently delivering high-quality services and solutions that meet the needs of both internal and external stakeholders.
• Effective verbal and written communication skills in both English and French, with the ability to articulate complex concepts clearly, confidently, and concisely to diverse audiences.

What Sets Us Apart:

• Ultimate flexibility : Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
• Well-being first: Access a comprehensive benefits program designed to take care of you.
• Flexible time off: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
• Exclusive discounts: Enjoy 50% off regular-priced items from Penningtons, Reitmans, and RW&CO.
• Referral rewards: Refer friends and earn a bonus for helping us grow our talented team.
• Growth opportunities: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.

Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract.

If this inspires you…let’s talk. Send us your resume today! 

By the way, did you know that RCL - Reitmans (Canada) Limited has several hundreds of stores all across Canada and three fashion apparel banners? Get ready to join the Canadian fashion retail icon, with a great success story where you can have a voice and make a real difference. 

There are many ways to wear a career at RCL! #ReadytoRCL 

Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and  contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.  

We thank all applicants. Only selected candidates will be contacted.

#LI-Hybrid

Your Opportunity:

Are you seeking a fulfilling career with opportunities for growth and advancement? Are you a dynamic administrator who thrives in a fast-paced scheduling environment that directly impacts patient care? Reporting to the Manager of Staffing Service Centre (SSC) this position plays a vital role in supporting multiple programs within the North Zone. The scheduler uses the Environment for Scheduling Personnel (ESP) staff scheduling application while adhering to established staff scheduling processes. You'll handle complex and often urgent staff scheduling tasks within tight timeframes in a busy, high-pressure environment. Attention to detail is essential as you ensure that employees are scheduled appropriately, and that employee pay data aligns with AHS policies, procedures, and collective agreement provisions. You'll leverage your technical and interpersonal communication skills to provide exceptional customer service to valued clients in a fast-paced environment, even when faced with frequent interruptions and shifting priorities. Your expertise will also be crucial in training and orienting new staff. As a successful Scheduler, your key responsibilities will include filling pre-booked and immediate shifts resulting from staff vacation, leave of absence, illness, and education leave, anticipating staffing needs and informing managers of shifts requiring further attention, entering data for payroll, providing scheduling reports, detailed records and compiling/providing statistical information. The ideal candidate for this role will focus on developing trusted relationships, effective interdisciplinary communication with clients, and maintaining a patient-focused mindset. Please note this role requires the candidate to work on-site at the Staffing Service Centre.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Acute Care Alberta: N
• Primary Care Alberta: N
• Recovery Alberta: N
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Provincial Staffing Shared Services
• Primary Location: Sturgeon Community Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 12-SEP-2025
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 01-OCT-2025
• Temporary End Date: 02-APR-2026
• Hours per Shift: 9
• Length of Shift in weeks: 12
• Shifts per cycle: 52
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Proficiency in using Microsoft Outlook, Word, and Excel. Capability to successfully complete a 6-week training course. Minimum of 1 year of customer service experience. Minimum of 1 year of scheduling experience.

Preferred Qualifications:

3 years customer service experience. Experience in timekeeping and payroll processes. Previous experience in a call center setting. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, healthcare, and/or 24/7 operational environment. Familiarity with AHS scheduling software such as Kronos, ESP, or ASC. Current experience working within an AHS centralized ESP Staffing Service Center.