34 Executive Assistant jobs in Mississauga

Job Description

Personal Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years relevant experience. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

The Opportunity

Are you an organized and proactive individual looking to grow your career? Longevity Achieved is seeking a dedicated Executive Assistant to support our Financial Advisors. We promote professional development and reward our team members based on performance and merit. Join a culture of excellence and help us continue our year-over-year growth.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings.

• Assist in building and maintaining client relationships, providing excellent customer service.

• Prepare, review, and file client documents, ensuring accuracy and compliance.

• Handle phone calls, emails, and correspondence efficiently.

• Conduct research on financial products, market trends, and industry regulations.

• Assist in planning and organizing client events and seminars.

• Maintain accurate records of client interactions and transactions.

• Prioritize and manage multiple tasks to support the financial advisor's workflow.

Experience/Qualifications

• Exceptional ability to manage time, prioritize tasks, and meet deadlines.

• Strong verbal and written communication skills.

• High level of accuracy in preparing and entering information.

• Proficiency with MS Office Suite, CRM systems, and other relevant software.

• Excellent at building and maintaining professional relationships.

• Basic understanding of financial services is preferred but not required.

What's in it for you? (Commissions & benefits)

• Enjoy the flexibility of a hybrid work environment, working both remotely and at our beautiful office location in Mississauga, ON, Canada.

• Performance-based pay with opportunities for growth.

• Access to training programs, mentorship, and continuous learning opportunities.

• Work in a dynamic, supportive team that values your contributions.

Longevity values:   

• DYNAMISM: Fuelling action, speed, and continual excellence.

• UNITY: Harmonising wealth and well-being.

• HONOUR: Upholding trust, duty, and ethical conduct.

• BOLDNESS: Pioneering courage, innovation, and decisive action.

• EMPOWERMENT: Enabling choice, strength, and personal growth.

Qualifications:   

• General understanding of financial services   

• Excellent interpersonal skills   

• LLQP, MFDA or securities license are welcomed but not required
   

To ensure your application is considered, kindly answer our screener questions. They're integral to our selection process, helping us better understand your qualifications and fit for the role.  

Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.

Job Description

Work Environment:  Mississauga (Near Toronto Pearson Airport) | Hybrid Work: 4 Days In-Office + Remote Fridays Position Purpose:   Reporting directly to the President & CEO with a dotted line to the VP of Operations, this is your chance to support a mission-driven organization that champions climate-friendly, efficient heating and cooling systems across the country.  This role is central to the effective functioning of the organization by providing high-level administrative support to the leadership team, and ensuring efficient board and committee administration. The Executive Assistant will manage complex scheduling, prepare and coordinate board and leadership meetings, and ensure timely documentation and follow-up.  Duties & Responsibilities: Boards, Staff & Committee Meetings * Coordinate and schedule Board, staff and/or committee meetings, including venue bookings and virtual meeting arrangements * Lead the process for the preparation and distribution of agendas and materials in collaboration with key stakeholders * Record and manage meeting action items ensuring proper documentation and follow-up * Prepare PowerPoint presentations and information packages for board meetings * Attend all Board and major committee meetings for the purposes of recording minutes &/or capturing action items  Other Meetings & Events * Assist in the planning and execution of the HRAI annual business meeting (AGM). * Coordinate all notifications and document distribution related to the AGM. Plan and organize other ad hoc meetings as required * Plan and organize other ad hoc meetings as required   Office & Leadership Admin Support * Manage the Leadership quarterly reporting schedule * Review, update, and archive Terms of Reference for all HRAI related boards, committees, etc., as required. * Oversight and coordination of the content on the Director’s Resource sub-site and updates * Assist the President with the orientation process for new BOD members * Provide high-level calendar and administrative support for the President and Leadership team as required * Manage the HRAI voicemail and general email inbox, directing inquiries appropriately. * Assist the VP of Operations with office maintenance services provided by 3rd party vendors * Oversee the purchase and maintenance of office and kitchen supplies for staff * Assist HR with the orientation process for new team members Qualifications: Experience: * Minimum 5 years of experience as an Executive Assistant or in a similar senior administrative role, ideally with experience supporting a board of directors * Previous experience using a database including updating, maintaining and reporting * Previous experience in supporting or planning events Core Competencies: * Professional communication and interpersonal skills to interact effectively with a broad range of internal and external stakeholders, to provide clear and concise information to participants and other parties involved in the delivery of the applicable programs     * High attention to detail for preparing documentation, tracking meeting deliverables, managing databases and determining and maintaining compliance to specific program policies and requirements * Strong time management skills and ability to prioritize multiple tasks. * Advanced proficiency with Microsoft Office skills, especially Word and PowerPoint (some Excel requirements as well) * Advanced verbal and written English language communication abilities * Knowledge of Zoom (e.g., scheduling, breakout rooms, hosting) and advanced Outlook features (e.g., calendar sharing, rules, scheduling assistant) is considered an asset. Education: * Holds a post-secondary diploma or degree in administration, or a related field  What We Offer: * Hybrid Model: Work 4 days in-office near Toronto Pearson Airport, with remote Fridays to recharge. * Vacation & Benefits: Start with 3 weeks of vacation, comprehensive benefits, summer hour schedule and Health Care Spending Account (HCSA) top-up. * Retirement Ready: Employer RRSP contributions after 1 year. * Impactful Work: Be part of a tight-knit, purpose-driven team working on big climate and energy issues that affect every Canadian.   How to Apply: HRAI is proud to be an equal opportunity employer. We are committed to fostering an inclusive and accessible environment for all candidates and employees. We welcome and encourage applications from individuals of all backgrounds, including those from historically marginalized communities. If you require accommodation during the recruitment process, please let us know when contacted for an interview. We will work with you to meet your needs. We thank all applicants for their interest; however, only those selected for an interview will be contacted. We look forward to reviewing your application!

Job Description

Salary: $45000-$65000

Clariem is a boutique management consulting firm, that offers team members the opportunity to make a significant impact and advance their career.

We are looking for an Executive Assistant / Analyst, to work closely with Clariems founder, and provide him with the required support in his day-to-day tasks and projects. This is expected to be a long-term position, that starts as a contract engagement with potential transition to full-time employment after a 90-day test-drive period. This role is expected to be a key member of Clariem's core team to help build the internal processes for the next phase of the company's growth.

WHAT YOU WILL BE DOING

1. Communication on the behalf the executive
   • Proactively manage email and phone communication with internal and external stakeholders.
   • Screen conversations and serve as gatekeeper/connecter to optimize executive's time and represent him in preliminary interactions
     
2. Calendar management
   • Ensure optimal calendar management and manage reminders for executives and meeting participants
   • Support preparation of upcoming meetings
     
3. Note taking and documentation
   • Take meeting notes and track follow ups
     
4. Content formatting
   • Convert a variety of information into usable formats. A common scenario is to convert the written meeting notes, or word documents, graphics/pictures into usable PowerPoint format
5. Internet research and content organization
   • Find information from internet to answer to a variety of questions to support the executive
   • Keep the notes and documentation organized for easy access
6. Talent pool/ candidates profile management
   • Maintain the consulting talent pool in HR system by tracking/ following up with specific candidates
7. General office administrative tasks/support as required
   • Example: prepare to participation in industry events/conferences

WHAT WE ARE LOOKING FOR

This role is envisioned to be filled by an experienced executive assistant, but open for young professionals with strong behavioral skills and work ethic/discipline.

• Proficient use of Microsoft Office tools (MS Teams, PowerPoint, Excel, Outlook, Word, SharePoint)
• Must be proactive, responsive and have superior follow through skills
• Excellent organizational and time management skills
• Excellent oral and written communication skills and attention to detail
  
• Ability/acumen to represent executive to a variety of stakeholder
• Ability to manage priorities to effectively optimize executive's time and engagement. Need to continually evaluate relative importance and urgency
• Experience in consulting environment is a big plus
  
  

WHAT WE OFFER

• Competitive compensation
• Job stability & opportunity to grow
  • In this role you will have the option of growing into the operations manager for the company or as a market research specialist
• Flexible working hours
• Option for hybrid work; once you are onboarded and have taken charge of your key responsibilities
• Be part of a team with shared values of excellence and accountability to deliver work and care for everyone we interact with
• Opportunity to be part of the organization building/ growth story with "head & heart"

Start Date: ASAP

Job Description

Executive Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning, and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 3 years experience in a similar role. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

Executive Assistant – (Real Estate Law Firm)

Job description

Our client is a growing law firm in Etobicoke. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Managing Partner of the firm.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning, and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years experience in a similar role. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

Our client is a growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for their commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Ready to put your skills to work where they truly matter?

The Pod Group is partnering with this amazing organization to place a organized, motivated, and compassionate individual to fulfill the role of Executive Administrative Assistant.

WHY YOUR ROLE MATTERS

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.