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124 Executive Support jobs in Canada

Manager, Results Management Office

Richmond, British Columbia The Boeing Company

Posted 1 day ago

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**Job Description**
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Canada Operations Ltd. is seeking an entrepreneurial and results-driven leader to manage the **Results Management Office (RMO)** and lead the **Project Management team** .
This leadership role is responsible for developing and implementing project management standards, tools, and processes to ensure the consistent and efficient execution of all projects-delivered on **scope, time, and budget** (triple constraints).
As a member of the Aviation Business Solutions leadership team, this role will drive business growth, support revenue targets, and directly manage large, complex projects. The RMO functions as a **revenue-generating department** with defined financial goals, and this leader will play a key role in both operations and business development.
**Manager RMO Key Responsibilities:**
+ Leadership & Strategy:
+ Lead and grow the Results Management Office (RMO) and Project Management team.
+ Contribute to Aviation Business Solutions' strategic direction as part of the leadership team.
+ Set and achieve revenue goals for the RMO as a revenue-generating unit.
+ Build and expand service offerings, including business development and sales prospecting.
+ Act as an extension of Sales to drive revenue growth.
+ Project Management Excellence:
+ Establish standardized project management practices, policies, and procedures.
+ Create and implement a comprehensive RMO employee development program.
+ Develop and implement project document templates and reporting tools for both internal and customer-facing use.
+ Ensure consistent project execution aligned with scope, schedule, and cost objectives.
+ Provide professional project support and governance to ensure delivery excellence.
+ People & Resource Management:
+ Acquire, onboard, and train project management resources.
+ Develop guidelines for resource allocation and project assignments.
+ Foster a high-performance culture focused on accountability and results.
+ Project Execution:
+ Personally lead and manage large, complex projects as needed.
+ Oversee the portfolio of ongoing projects to ensure alignment with strategic objectives and customer satisfaction.
**Project Manager Responsibilities:**
In addition to leadership duties, this role will directly manage large, complex, customer-facing projects to ensure delivery excellence. Responsibilities include:
+ Define scope, objectives, milestones, and measures of success.
+ Develop detailed project plans, timelines, and risk management strategies.
+ Track and communicate project progress, issues, and updates to stakeholders.
+ Maintain project documentation (action logs, issue logs, decision logs).
+ Monitor and manage project budgets and financial performance.
+ Conduct post-implementation reviews and ensure lessons learned are shared and integrated.
+ Help to develop and implement measures for customer satisfaction.
**Basic Qualifications (Required Skills/Experience):**
+ 20+ years of experience in Project Management.
+ 15+ years of experience managing multiple high-volume, complex, concurrent projects.
+ 10+ Aviation experience required.
+ Project Management Professional (PMP) certification preferred.
+ Six Sigma Designation preferred.
+ Change Management Certification preferred.
+ Must be legally able to work in Canada.
**Preferred Qualifications (Education/Experience):**
+ Excellent communication and presentation skills, both verbal and written communication skills.
+ Extensive experience with project management tools (preferably MS Project), best practices and strong processes.
+ Post-secondary education equivalent to a university degree in Business Administration, Project Management or related field.
+ Strong interpersonal and communication skills.
+ Strong customer service orientation.
+ Must be able to travel - expected travel is 50% of the time.
+ Self-motivated and results oriented.
+ Demonstrated problem solving skills.
+ Demonstrated ability to drive to clear action and ownership.
+ Exceptional project and time management skills.
**Additional Information:**
This requisition is for a locally hired position in Canada. The employer is Boeing Canada. Candidates must be legally authorized to work in Canada. Benefits and pay are determined by Canada and are not on Boeing US-based payroll. This is not an expatriate assignment.
Starting salary will be based on year of post-secondary education completed, qualifications and experience.
British Columbia Salary pay range: CAD 98,000.00 - CAD 175,000.00
Applications for this position will be accepted until **Oct. 29, 2025**
**Relocation**
This position offers relocation based on candidate eligibility.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Equal Opportunity Employer:**
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 ( and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
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Director Project Management Office

Ontario, Ontario Romspen Investment Corporation

Posted 5 days ago

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Director, Project Management Office (PMO)

Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.

We are seeking a Director, Project Management Office (PMO) to establish and lead our PMO, driving structure, discipline, and excellence in project delivery across the firm. This role is both strategic and hands-on — ideal for a leader who is comfortable designing the PMO framework, directly managing critical projects, and coaching a small but high-performing team.

The Director, PMO will bring proven expertise in Scrum and Agile delivery, strong IT technical knowledge, and a track record of mentoring and developing talent. This role spans business applications, process improvement initiatives, infrastructure and cybersecurity programs, as well as data migration and data warehouse projects.

Responsibilities

Strategic Leadership & Hands-On Delivery

  • Design and implement the PMO framework, governance, and standards from the ground up.
  • Personally manage key enterprise projects, ensuring delivery excellence.
  • Serve as a trusted advisor to executives on portfolio prioritization and risk management.

Team Coaching & Development

  • Directly manage one project manager, providing day-to-day guidance and mentorship.
  • Build career development plans and create a culture of continuous learning.
  • Scale team capacity over time based on business needs.

Comprehensive Project Portfolio

  • Lead initiatives across:
  • Business applications (CRM, financial systems, investor platforms).
  • Process improvements that drive operational efficiency and compliance.
  • Infrastructure (network upgrades, cloud migrations, end-user computing).
  • Cybersecurity (identity & access management, endpoint protection, vulnerability management, data loss prevention).
  • Data warehouse projects supporting analytics and reporting.
  • Apply technical expertise to evaluate feasibility, anticipate risks, and ensure successful implementation.

Agile & Scrum Leadership

  • Champion Agile delivery across the organization, embedding Scrum ceremonies and metrics.
  • Act as Scrum coach to stakeholders and project teams.
  • Ensure the organization adopts a repeatable and scalable Agile framework.

Process Improvement & Change Management

  • Identify inefficiencies in workflows and lead process re-engineering initiatives.
  • Drive change management efforts to secure adoption of new systems and processes.

Stakeholder & Executive Engagement

  • Build trusted relationships with executives and business leaders.
  • Provide clear, concise reporting on project portfolio health, risks, and value delivered.
  • Act as a single point of accountability for project delivery excellence.

Qualifications

  • Bachelor’s degree in business, technology, or a related field.
  • 10+ years of progressive project/program management experience, with a demonstrated ability to both lead and execute projects.
  • Proven experience coaching and developing talent — comfortable leading a small team while remaining hands-on.
  • Demonstrated ability to manage initiatives across business applications, process improvement, infrastructure, cybersecurity, and data platforms (migration & warehouse).
  • Experience building or maturing a PMO in a mid-sized organization.
  • Scrum certification is mandatory.
  • PMP or equivalent certification preferred.
  • Strong IT technical knowledge and ability to work closely with technical teams.
  • Strong analytical and problem-solving abilities.
  • Proven success in process improvement and operational efficiency programs.
  • Expertise in project, program, and portfolio management principles (Agile, Waterfall, hybrid).
  • Familiarity with data governance, cybersecurity frameworks, and regulatory compliance.
  • Excellent leadership, facilitation, and communication skills with the ability to influence at all levels.
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Director, Project Management Office (PMO)

Montréal, Quebec Reitmans (Canada) Ltée/Ltd

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Job Description

Job Description

Company Description

Who we are:

At RCL - Reitmans (Canada) Limited , we live and breathe fashion and customer experience every day. We believe that fashion is about more than just style — it's about empowering our customers with the confidence to shine when it matters most.

Whether through bold ideas at the design table or seamless experiences in our stores and digital channels, our goal is to create unforgettable moments. With a strong portfolio of brands and a passionate, creative team, we constantly reimagine what’s possible in fashion retail.

Job Description

Position Overview

Reporting to the Chief Financial Officer (CFO), the Director, Project Management Office (PMO) is a key senior leadership role at Reitmans (Canada) Limited (RCL). This individual will lead the corporate PMO function, overseeing the planning, execution, governance, and successful delivery of strategic, cross-functional projects.

The Director will manage a team of project professionals, external partners and collaborate with departments across the organization to drive initiatives forward. This includes leading major enterprise-wide projects related to technology, business process transformation, and physical infrastructure and equipment upgrades.

A core responsibility of this role is to establish and uphold project governance frameworks, ensuring consistency in project management practices, effective risk management, and alignment with organizational objectives. The Director will play a key role in enabling informed decision-making and driving accountability across all project portfolios.

Key Responsibilities

  • Leadership and Strategy : Provide strategic leadership and direction to the PMO team, fostering a culture of excellence, continuous improvement, and strong project governance. Ensure alignment with the organization’s overall strategic priorities by developing and driving a PMO strategy focused on proactive planning, flawless execution, transparency, and measurable delivery.
  • Project Governance: Establish and maintain standardized project management methodologies, tools, and best practices, ensuring consistency across all initiatives. Oversee adherence to established governance frameworks to support effective project execution and accountability.
  • Portfolio Management: Oversee the management of the project portfolio, managing initiatives based on resource availability, risks and technology.  Monitor and report on the status of projects, ensuring timely delivery and effective risk management. Establish and report Key Performance Indicators that reflect progress and potential future issues.
  • Resource Allocation: Manage the allocation of resources, including staff, budget, and technology, to support the successful execution of projects. Collaborate with department heads to ensure the optimal utilization of all key resources and address any capacity constraints.  Ensure that all key subject matter experts are identified across the organization and contribute to the related projects at the right time.  Coordinate sequencing of both resources and project plans to cover IT, people and process (including change management) deliverables.
  • Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including executive leadership, department heads, and external partners. Communicate project status, risks and issues effectively, ensuring transparency and stakeholder buy-in.  Develop processes and tools to address and negotiate any potential conflicts.
  • Team Development: Develop and mentor PMO team members, ensuring they have the skills and competencies needed to deliver high-quality project management services. Recruit and train staff as needed, while fostering a collaborative and supportive environment that promotes continuous learning and professional growth.
  • Performance Measurement: Define, track, and analyze key performance indicators to assess the PMO’s effectiveness and efficiency. Conduct regular performance evaluations of project execution and implement corrective actions when needed to ensure delivery of expected outcomes, benefits, and overall project success.
Qualifications

Qualifications

  • Bachelor’s degree in business administration, management, technology, or a related field is required. Master's degree or professional certification is a major asset.
  • Minimum of 10 years of experience in project management, with at least 5 years in a senior leadership role. Proven experience in managing complex, cross-functional projects and leading a PMO is essential.
  • In-depth knowledge of project management methodologies, standards, and best practices. Familiarity with industry-specific regulations and compliance requirements. Understanding of financial management principles and budgetary control.
  • Proven leadership, communication, and interpersonal skills, with the ability to inspire teams and influence stakeholders at all levels.
  • Demonstrated capability to translate business objectives into actionable project plans, while developing and implementing robust governance frameworks and processes. Proficient in project management tools and software, with strong problem-solving and decision-making abilities to navigate complex project challenges.
  • Demonstrated strong customer focus by consistently delivering high-quality services and solutions that meet the needs of both internal and external stakeholders.
  • Effective verbal and written communication skills in both English and French, with the ability to articulate complex concepts clearly, confidently, and concisely to diverse audiences.


Additional Information

What Sets Us Apart:

  • Ultimate flexibility : Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
  • Well-being first: Access a comprehensive benefits program designed to take care of you.
  • Flexible time off: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
  • Exclusive discounts: Enjoy 50% off regular-priced items from Penningtons, Reitmans, and RW&CO.
  • Referral rewards: Refer friends and earn a bonus for helping us grow our talented team.
  • Growth opportunities: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.

Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract.

If this inspires you…let’s talk. Send us your resume today! 

By the way, did you know that RCL - Reitmans (Canada) Limited has several hundreds of stores all across Canada and three fashion apparel banners? Get ready to join the Canadian fashion retail icon, with a great success story where you can have a voice and make a real difference. 

There are many ways to wear a career at RCL! #ReadytoRCL 

Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and  contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.  

We thank all applicants. Only selected candidates will be contacted.

#LI-Hybrid

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Executive Assistant

Calgary, Alberta Insight Global

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Job Description
Position Overview
We are seeking a highly organized and detail-oriented Executive Assistant with strong bookkeeping skills and experience working with Oracle NetSuite. This role is ideal for someone who can manage tasks independently, solve problems proactively, and provide seamless support to senior management.
The Executive Assistant will play a critical role in organizing schedules, coordinating travel, preparing financial and operational reports, and ensuring logistics run smoothly.
Key Responsibilities
· Provide direct support to senior management with scheduling, correspondence, and travel arrangements (including flights).
· Prepare and organize financial and operational reports using Oracle NetSuite and other tools.
· Assist with bookkeeping functions, including reconciliations, reporting, and general accounting tasks.
· Support logistics planning for field operations.
· Maintain and organize company files, contracts, and documentation.
· Anticipate needs, solve problems proactively, and act with a high degree of independence.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
· Minimum 3+ years of administrative or executive assistant experience, preferably in a private company environment.
· Strong bookkeeping background and proficiency with Oracle NetSuite is required.
· Excellent organizational skills and the ability to multitask effectively.
· Strong written and verbal communication skills.
· High level of discretion, professionalism, and attention to detail.
· Must be based in the Calgary, Alberta area (majority of work will be done remotely).
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Executive Assistant

Toronto, Ontario Kelly Services

Posted 9 days ago

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Kelly's customer, located in downtown Toronto, ON, are seeking a highly skilled Executive Assistant with excellent administrative, organizational, and computer skills to support their finance team. The ideal candidate is proficient in Microsoft Office programs, including Outlook (calendar and contacts), Word, Excel, and PowerPoint, and has familiarity with Microsoft Teams and Planner Tasks. This role requires exceptional communication skills, the ability to work independently, and strong multi-tasking abilities.
**Responsibilities:**
+ Manage multiple calendars, scheduling meetings, and coordinating appointments.
+ Make travel arrangements, including itineraries and bookings.
+ Assist with various administrative tasks to support team operations and transitional projects.
+ Prepare presentations, documents, and reports on Microsoft Office programs.
+ Collaborate with team members to ensure smooth office operations and provide support as needed.
+ Maintain confidentiality and handle sensitive information with discretion.
**Requirements:**
+ Strong proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
+ Knowledge of Microsoft Teams and Planner Tasks is highly desirable.
+ Exceptional organizational and time-management skills.
+ Excellent written and verbal communication skills.
+ Ability to work quickly, independently, and manage multiple priorities.
+ Team-oriented mindset with flexibility to assist with varied administrative tasks.
**Perks**
+ Contract basis through to May, with the potential to become permanent with benefits
+ Pay rate while on contract ranges from $33.00 per hour
+ Work in a dynamic work environment
If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and apply today!
**Why Kelly®?**
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
**About Kelly®**
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
+ Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.
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Executive Assistant

Markham, Ontario Sofina Foods

Posted 4 days ago

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**Position Summary:**
The Executive Assistant will provide confidential administrative support services to multiple C-Level executive leaders.


**Key Accountabilities:**

- Manage the calendar of the Executives including arranging and coordinating appointments, meetings and conference calls and managing conflicting demands and changes to schedule.
- Compose and prepare correspondence that is confidential in nature.
- Prepare, edit and format documents including, but not limited to correspondence, reports, presentations and agreements in a timely and accurate manner.
- Prepare and process monthly invoices and expense reports for the Executives.
- Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis
- Manage complex travel arrangements including coordinating travel plans, itineraries and agendas for the Executives and team.
- Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive’s time.
- Plan and coordinate regular team meetings and annual conferences, including (but not limited to) attending the meetings, taking minutes preparing meeting materials and other related tasks.
- Other responsibilities as assigned.

**Requirements:**

- Post-secondary education along with 5+ years of experience supporting C-level executives.
- Proficiency in MS Office (Word, Outlook, Excel, Power Point)
- Demonstrated experience in organizing complex travel arrangements
- Ability to take initiative and work independently with little supervision/direction and to manage changing priorities
- Ability to handle and maintain confidentiality when dealing with highly sensitive information.
- Excellent ability to communicate effectively, both oral and written form
- Excellent organizational skills; ability to manage conflicting priorities and solve problems.
- Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and external stakeholders
- On-site role, 5 days/week in office.

#SMARK


Sofina Foods Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.
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Executive Assistant

Mississauga, Ontario Ignite Talent Solutions

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Job Description

Personal Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years relevant experience. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

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Executive Assistant

Mississauga, Ontario Longevity Achieved

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Job Description

About Longevity Achieved

Longevity Achieved is a forward-thinking wealth management firm committed to helping clients achieve their long-term financial goals through strategic planning and a holistic approach. Having evolved from its brokerage origins, the firm is now on a path of accelerated growth, continuously expanding both its service offerings and client base.

We foster a culture of collaboration, innovation, and results-driven performance. As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and strategic thinking to support the Managing Partner in delivering world-class service to our clients.

Longevity values:   

  • DYNAMISM: Fuelling action, speed, and continual excellence.

  • UNITY: Harmonising wealth and well-being.

  • HONOUR: Upholding trust, duty, and ethical conduct.

  • BOLDNESS: Pioneering courage, innovation, and decisive action.

  • EMPOWERMENT: Enabling choice, strength, and personal growth.

Role Overview

This is not a conventional administrative role. As the Executive Assistant, you will serve as the right hand to the Managing Partner, orchestrating a full spectrum of initiatives that go beyond calendar management. Through precise time & decision management, proactive project oversight, and impeccable communication skills, you will enable high-level decision-making and guard the Managing Partner’s most valuable resources: time, attention, and strategic bandwidth.

Key Responsibilities

1. Time & Decision Management

• Strategic Calendar Oversight: Proactively schedule and optimize the Managing Partner’s calendar, ensuring alignment with top priorities and minimizing disruptions.

• Decision Pre-Filtering: Assess incoming requests and tasks, triaging urgency to streamline the Managing Partner’s focus on critical, high-value activities.

• Efficiency Tracking: Develop and maintain metrics to gauge time allocation and make recommendations for improving executive productivity.

2. Inbox & Communication Management

• Email Correspondence: Organize and prioritize email flow, drafting responses that reflect our professional standards and brand voice.

• Client & Stakeholder Liaison: Serve as the first point of contact for key clients, internal teams, and external partners, ensuring clarity, responsiveness, and polished communication.

• Document Preparation & Editing: Create, refine, and proofread memos, presentations, and reports with meticulous attention to detail.

3. Meeting & Event Coordination

• Agenda Setting & Prep: Plan executive-level meetings, organizing pre-meeting materials to support informed decision-making.

• Follow-Up & Accountability: Own the post-meeting process by delegating tasks, tracking deadlines, and sending timely reminders to maintain progress.

• Event Logistics: Assist with the coordination of both internal and client-facing events, managing everything from venue bookings to final logistics.

4. Operational & Project Support

• Administrative Systems: Oversee records management and reporting processes, ensuring compliance with wealth management regulations.

• Project Ownership: Track and manage critical projects end-to-end, collaborating with cross-functional teams to meet deliverables.

• Process Optimization: Identify operational bottlenecks and introduce tools, templates, or workflows that streamline daily operations.

5. Travel & Logistics Management

• Comprehensive Coordination: Book travel arrangements, create detailed itineraries, and prepare contingency plans for any unanticipated changes.

• Expense & Documentation: Maintain clear travel documentation and expense reports, ensuring prompt reconciliation for budget accuracy.

Qualifications

• Experience: 2+ years in a high-level administrative or Executive Assistant role (finance, consulting, or fast-paced corporate environments preferred).

• Organizational Excellence: Demonstrated ability to manage complex schedules and competing priorities under tight deadlines.

• Technological Proficiency: Advanced skills in Microsoft Office Suite, plus familiarity with scheduling and collaboration platforms (e.g., Outlook, Teams, Google Workspace, or similar).

• Professional Discretion: Track record of handling confidential information with the utmost integrity and adherence to compliance standards.

• Communication & Emotional Intelligence: Strong written and verbal skills, coupled with a high EQ for navigating diverse personalities, managing conflict, and delivering impeccable client service.

• Adaptability & Autonomy: A self-starter who excels in a results-driven environment, comfortable working both independently and as part of a cross-functional team.

What We Offer

• Competitive Salary: A compensation range of $49K–$55K annually, negotiable based on experience and value-added contributions.

• Hybrid Work Model: A balance of in-office presence in Mississauga and remote flexibility.

• Growth & Development: Access to professional development resources, plus opportunities to expand industry knowledge in wealth management and financial services.

• Health Benefits: Comprehensive coverage to support your well-being.

Why Join Longevity Achieved?

• Strategic Impact: Play a pivotal role in a forward-looking wealth management firm that values innovation and client satisfaction.

• Collaborative Culture: Work alongside an engaged leadership team and dynamic colleagues committed to continuous improvement.

• Long-Term Vision: Become part of a growing organization where your input and proactive solutions can shape both the firm’s and your own professional future.

Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.

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Executive Assistant

Mississauga, Ontario Longevity Achieved

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Job Description

Job Description

The Opportunity

Are you an organized and proactive individual looking to grow your career? Longevity Achieved is seeking a dedicated Executive Assistant to support our Financial Advisors. We promote professional development and reward our team members based on performance and merit. Join a culture of excellence and help us continue our year-over-year growth.


Responsibilities

  • Manage calendars, schedule appointments, and organize meetings.

  • Assist in building and maintaining client relationships, providing excellent customer service.

  • Prepare, review, and file client documents, ensuring accuracy and compliance.

  • Handle phone calls, emails, and correspondence efficiently.

  • Conduct research on financial products, market trends, and industry regulations.

  • Assist in planning and organizing client events and seminars.

  • Maintain accurate records of client interactions and transactions.

  • Prioritize and manage multiple tasks to support the financial advisor's workflow.


Experience/Qualifications

  • Exceptional ability to manage time, prioritize tasks, and meet deadlines.

  • Strong verbal and written communication skills.

  • High level of accuracy in preparing and entering information.

  • Proficiency with MS Office Suite, CRM systems, and other relevant software.

  • Excellent at building and maintaining professional relationships.

  • Basic understanding of financial services is preferred but not required.


What's in it for you? (Commissions & benefits)

  • Enjoy the flexibility of a hybrid work environment, working both remotely and at our beautiful office location in Mississauga, ON, Canada.

  • Performance-based pay with opportunities for growth.

  • Access to training programs, mentorship, and continuous learning opportunities.

  • Work in a dynamic, supportive team that values your contributions.

Longevity values:   

  • DYNAMISM: Fuelling action, speed, and continual excellence.

  • UNITY: Harmonising wealth and well-being.

  • HONOUR: Upholding trust, duty, and ethical conduct.

  • BOLDNESS: Pioneering courage, innovation, and decisive action.

  • EMPOWERMENT: Enabling choice, strength, and personal growth.

Qualifications:   

  • General understanding of financial services   

  • Excellent interpersonal skills   

  • LLQP, MFDA or securities license are welcomed but not required
     

To ensure your application is considered, kindly answer our screener questions. They're integral to our selection process, helping us better understand your qualifications and fit for the role.

Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.

This advertiser has chosen not to accept applicants from your region.
 

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