97 Facility Oversight jobs in Canada

Job Description

At View West Management, the foundation of our success is a great team. People like you who bring your passion, professionalism, and skill to the workplace and genuinely care about making a difference.

We manage a diverse portfolio of office, retail, and industrial properties in Calgary and the surrounding area. Our mission is to exceed our client’s expectations by not only preserving and maintaining the quality of their real estate investment, but by enhancing their value. Our culture is one of collaboration, mutual respect, excellence in everything we do, integrity, and having fun…a lot of fun along the way.

If you are ready to be part of a team where you can make a difference, and gain experience to accelerate your career, we would love to talk to you.

Position Description

View West has an immediate opening for a full-time Property Management Assistant. The successful candidate will be an integral part of the team involved in all aspects of overseeing, coordinating and managing the day-to-day operations of a portfolio of buildings, reporting directly to the Property Managers.

Accountabilities Include

• Establish and maintain professional working relationships with tenants, resolving tenant inquiries in a courteous and timely manner to enhance their experience.

• Liaise with contractors and operations team for completion of preventative maintenance, repairs and all activities related to the physical operation of the buildings.

• Diligently maintain records of all reports, inspections, logs, work orders, tenant general correspondence and legal documentation.

• Assist the Property Manager in the preparation of request for proposals, tenders, and standard service agreements.

• Prepare and distribute correspondence to tenants.

• Maintain and update all tenant and contractor information.

• Support the Property Manager with all administrative activities of the portfolio including preparation of monthly reporting.

• Assist with all accounting requirements including annual budget preparation, tenant year end reconciliations, tenant set ups and billings, set up of contracts and utility accounts. • Collect and review tenant and contractor insurance.

• Assist with the arrangement and coordination of special projects.

• Other duties as required.

Qualifications

• The ideal candidate will bring a positive attitude to the job, having an eye for detail and a passion for customer service.

• Strong proficiency in Outlook, Microsoft Word and Excel.

• Excellent organizational and multi-tasking skills.

• Able to communicate both oral and written effectively and professionally.

• General accounting knowledge

• You are self-motivated and enjoy the opportunity to use your good common-sense skills. • You are reliable and have a strong work ethic.

• One to three years of administration experience, preferably within residential, condo or commercial property management.

• Police background check required.

Compensation

We offer a very competitive salary

Monthly health spending account

Mileage expense reimbursement

Free parking

Development Program

View West Management Inc. is an equal opportunity employer committed to the inclusion and accommodation of all individuals.

While we appreciate all interest, only those candidates selected for an interview will be contacted.

Job Description

At View West Management, the foundation of our success is a great team. People like you who bring your passion, professionalism, and skill to the workplace and genuinely care about making a difference.

We manage a diverse portfolio of office, retail, and industrial properties in Calgary and the surrounding area. Our mission is to exceed our client’s expectations by not only preserving and maintaining the quality of their real estate investment, but by enhancing their value. Our culture is one of collaboration, mutual respect, excellence in everything we do, integrity, and having fun…a lot of fun along the way.

If you are ready to be part of a team where you can make a difference, and gain experience to accelerate your career, we would love to talk to you.

Position Description

View West has an immediate opening for a full-time Property Management Assistant. The successful candidate will be an integral part of the team involved in all aspects of overseeing, coordinating and managing the day-to-day operations of a portfolio of buildings, reporting directly to the Property Managers.

Accountabilities Include

• Establish and maintain professional working relationships with tenants, resolving tenant inquiries in a courteous and timely manner to enhance their experience.

• Liaise with contractors and operations team for completion of preventative maintenance, repairs and all activities related to the physical operation of the buildings.

• Diligently maintain records of all reports, inspections, logs, work orders, tenant general correspondence and legal documentation.

• Assist the Property Manager in the preparation of request for proposals, tenders, and standard service agreements.

• Prepare and distribute correspondence to tenants.

• Maintain and update all tenant and contractor information.

• Support the Property Manager with all administrative activities of the portfolio including preparation of monthly reporting.

• Assist with all accounting requirements including annual budget preparation, tenant year end reconciliations, tenant set ups and billings, set up of contracts and utility accounts. • Collect and review tenant and contractor insurance.

• Assist with the arrangement and coordination of special projects.

• Other duties as required.

Qualifications

• The ideal candidate will bring a positive attitude to the job, having an eye for detail and a passion for customer service.

• Strong proficiency in Outlook, Microsoft Word and Excel.

• Excellent organizational and multi-tasking skills.

• Able to communicate both oral and written effectively and professionally.

• General accounting knowledge

• You are self-motivated and enjoy the opportunity to use your good common-sense skills. • You are reliable and have a strong work ethic.

• One to three years of administration experience, preferably within residential, condo or commercial property management.

• Police background check required.

Compensation

We offer a very competitive salary

Monthly health spending account

Mileage expense reimbursement

Free parking

Development Program

View West Management Inc. is an equal opportunity employer committed to the inclusion and accommodation of all individuals.

While we appreciate all interest, only those candidates selected for an interview will be contacted.

Job Description

At View West Management, the foundation of our success is a great team. People like you who bring your passion, professionalism, and skill to the workplace and genuinely care about making a difference.

We manage a diverse portfolio of office, retail, and industrial properties in Calgary and the surrounding area. Our mission is to exceed our client’s expectations by not only preserving and maintaining the quality of their real estate investment, but by enhancing their value. Our culture is one of collaboration, mutual respect, excellence in everything we do, integrity, and having fun…a lot of fun along the way.

If you are ready to be part of a team where you can make a difference, and gain experience to accelerate your career, we would love to talk to you.

Position Description

View West has an immediate opening for a full-time Property Management Assistant. The successful candidate will be an integral part of the team involved in all aspects of overseeing, coordinating and managing the day-to-day operations of a portfolio of buildings, reporting directly to the Property Managers.

Accountabilities Include

• Establish and maintain professional working relationships with tenants, resolving tenant inquiries in a courteous and timely manner to enhance their experience.

• Liaise with contractors and operations team for completion of preventative maintenance, repairs and all activities related to the physical operation of the buildings.

• Diligently maintain records of all reports, inspections, logs, work orders, tenant general correspondence and legal documentation.

• Assist the Property Manager in the preparation of request for proposals, tenders, and standard service agreements.

• Prepare and distribute correspondence to tenants.

• Maintain and update all tenant and contractor information.

• Support the Property Manager with all administrative activities of the portfolio including preparation of monthly reporting.

• Assist with all accounting requirements including annual budget preparation, tenant year end reconciliations, tenant set ups and billings, set up of contracts and utility accounts. • Collect and review tenant and contractor insurance.

• Assist with the arrangement and coordination of special projects.

• Other duties as required.

Qualifications

• The ideal candidate will bring a positive attitude to the job, having an eye for detail and a passion for customer service.

• Strong proficiency in Outlook, Microsoft Word and Excel.

• Excellent organizational and multi-tasking skills.

• Able to communicate both oral and written effectively and professionally.

• General accounting knowledge

• You are self-motivated and enjoy the opportunity to use your good common-sense skills. • You are reliable and have a strong work ethic.

• One to three years of administration experience, preferably within residential, condo or commercial property management.

• Police background check required.

Compensation

We offer a very competitive salary

Monthly health spending account

Mileage expense reimbursement

Free parking

Development Program

View West Management Inc. is an equal opportunity employer committed to the inclusion and accommodation of all individuals.

While we appreciate all interest, only those candidates selected for an interview will be contacted.

Job Description

Position Overview

Do you believe that Resident Satisfaction is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team? Are you proud of what you do? If yes, you may be a great fit for our team!

The Property Management Site Administrator supports the overall resident experience in our multi-unit residential buildings in operational activities, through established standards and processes. The administrator works with our operations and leasing support staff to ensure that the daily operations and move inn and move out process for our residents flows smoothly and our principles and program objectives are met. It is a high paced environment with a large amount of flexibility in daily role required.

Work Order Management and Scheduling

• Take ownership of daily site operations (including managing the office space, ordering supplies, accepting packages, and handling maintenance requests).

• Schedule and delegate work order tickets from tenants to the in-house maintenance team.

• Verify all work orders generated to ensure successful execution of system-generated cases and project execution.

• Utilize internal software (CRM) to manage and track Vacated, Turned, and Ready to Rent products.

Collaboration and Coordination:

• Work closely with the Operations team, Sales, and Project Management to meet deadlines and maintain a high level of organization and productivity.

• Assist with NOE and NOC coordination, requests, and management of data for all sites.

• Interact professionally with organizational departments.

Quality Assurance and Compliance:

• Support a strong culture of quality through effective communication, metrics, and processes.

• Prepare and maintain documentation to ensure compliance with quality program standards and turnover requirements.

• Continuously compile and maintain turnover documentation throughout the project in preparation for final turnover, including installation summaries, cleaning summaries, individual turn records, and Client-specific forms.

Site and Unit Inspection:

• Physically inspect and document deficiencies within units for rectification.

• Reconcile painting and cleaning inspection directives, sizes, and specifications prior to contractor assignment, verification, and approval.

Data Management and Documentation:

• Gather all product data from field staff and review it for accuracy.

• Enter and manage data within spreadsheets and databases.

• Perform document control activities as required.

Customer Service:

• Always strive to put customers first by delivering exceptional customer service.

Administrative Support:

• Assist Supervisors with daily site administration duties.

• Professionalism
  
• Results Oriented
• Commitment to Learning
• Experience in office administration, record keeping, and filing.
• Experience with work order / maintenance documentation and data packages
• Experience in property management and construction process and terminology considered an asset
• Intermediate to advanced skills in Microsoft word and Excel
• Experience with program coordination and quality assurance are preferred.
• Experience performing construction / property management inspection activities.
• Project management skills considered an asset
• Knowledge of Yardi is considered an asset

Comprehensive Health and Dental plan

RRSP Matching

Continuous Learning Program

Career advancement opportunities

Employee Assistance Program

Job Description

Position Overview

Do you believe that Resident Satisfaction is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team? Are you proud of what you do? If yes, you may be a great fit for our team!

The Property Management Site Administrator supports the overall resident experience in our multi-unit residential buildings in operational activities, through established standards and processes. The administrator works with our operations and leasing support staff to ensure that the daily operations and move inn and move out process for our residents flows smoothly and our principles and program objectives are met. It is a high paced environment with a large amount of flexibility in daily role required.

Work Order Management and Scheduling

• Take ownership of daily site operations (including managing the office space, ordering supplies, accepting packages, and handling maintenance requests).

• Schedule and delegate work order tickets from tenants to the in-house maintenance team.

• Verify all work orders generated to ensure successful execution of system-generated cases and project execution.

• Utilize internal software (CRM) to manage and track Vacated, Turned, and Ready to Rent products.

Collaboration and Coordination:

• Work closely with the Operations team, Sales, and Project Management to meet deadlines and maintain a high level of organization and productivity.

• Assist with NOE and NOC coordination, requests, and management of data for all sites.

• Interact professionally with organizational departments.

Quality Assurance and Compliance:

• Support a strong culture of quality through effective communication, metrics, and processes.

• Prepare and maintain documentation to ensure compliance with quality program standards and turnover requirements.

• Continuously compile and maintain turnover documentation throughout the project in preparation for final turnover, including installation summaries, cleaning summaries, individual turn records, and Client-specific forms.

Site and Unit Inspection:

• Physically inspect and document deficiencies within units for rectification.

• Reconcile painting and cleaning inspection directives, sizes, and specifications prior to contractor assignment, verification, and approval.

Data Management and Documentation:

• Gather all product data from field staff and review it for accuracy.

• Enter and manage data within spreadsheets and databases.

• Perform document control activities as required.

Customer Service:

• Always strive to put customers first by delivering exceptional customer service.

Administrative Support:

• Assist Supervisors with daily site administration duties.

• Professionalism
  
• Results Oriented
• Commitment to Learning
• Experience in office administration, record keeping, and filing.
• Experience with work order / maintenance documentation and data packages
• Experience in property management and construction process and terminology considered an asset
• Intermediate to advanced skills in Microsoft word and Excel
• Experience with program coordination and quality assurance are preferred.
• Experience performing construction / property management inspection activities.
• Project management skills considered an asset
• Knowledge of Yardi is considered an asset

Comprehensive Health and Dental plan

RRSP Matching

Continuous Learning Program

Career advancement opportunities

Employee Assistance Program

Job Description

Employment Type:  Full-time, Permanent
Department : Finance
Union:  Excluded
Salary Range- $80,000-$85,000 (CAD)
File #:  25-FA-08
Posting Date:  August 13, 2025
Posting Close : Open until filled

Position Summary

Reporting to the Director, Finance, the Manager, Finance- Property Management (PM) -will play a significant role in advancing Dixon Hall’s mission by maintaining high standards and supporting the continuous improvement of Dixon Hall’s Finance department. The Manager, Finance- PM is responsible for supporting the effective delivery of projects in Supportive Housing and Real Estate & Property Management divisions. The Manager, Finance- PM will also ensure oversight for all matters related to financial expenditure and reporting, as well as aiding the financial and operational reporting, day-to-day management, and external audits. 

Duties and Responsibilities

The Manager, Finance- PM role in the realm of property management, is multifaceted and crucial for the financial health and success of the properties you oversee. The following are the specifics:  

• Strategic Financial Planning: Collaborate with colleagues to align financial strategies with organizational goals. 
• Develop innovative approaches to maximize rental income and enhance property management practices with Property Management. 
• Monitor key performance indicators (KPIs) to measure operational success with Property Management. 
• Identify and implement improvements to streamline workflows and optimize processes. 
• Manage vendor relationships to ensure timely and cost-effective goods/services. 
• Develop and implement financial policies, procedures, and controls specific to RGI properties. 
• Prepare and manage annual budgets (operating, capital Improvement and capital replacement) for property operations, including forecasting revenue and controlling expenses.  
• Create 10-year cash flows projections for RGI properties. 
• Manage relations with all lending agencies and organizations. 
• Work closely with partners and stakeholders to support the programs and processes that will drive financial stability and compliance. 
• Monitor financial performance and provide regular reports for senior management and the board of directors on a timely basis (monthly, quarterly, and annual financial statements. 
• Ensure compliance with government regulations, funding requirements, and reporting standards related to RGI housing programs. 
• Coordinate with external auditors, funding agencies, and regulatory bodies as needed. 
• Stay updated on changes in regulations and industry best practices related to RGI housing finance and accounting. 
• Responsible for all financial transactions, such as rent calculations, subsidies, and lease agreements, accounts payable, and general ledger to ensure accuracy and compliance.  
• Identify financial risks and implement effective risk mitigation strategies. 
• Establish and maintain internal controls to safeguard assets and ensure integrity of financial data. 
• Conduct regular audits and reviews to assess compliance and identify areas for improvement.
• Other duties as assigned.

Qualifications

• Bachelor's degree in finance, accounting, business administration, or related field; CPA designation preferred. 
• Minimum of 5 years of experience in finance and accounting, with at least 2 years of experience in property management or affordable housing finance. 
• Strong knowledge of RGI housing programs, regulations, and funding mechanisms in Ontario, particularly in the Toronto area. 
• Proficiency in financial analysis, budgeting, and reporting software (e.g., Yardi, Microsoft Excel and other financial software packages). 
• Excellent communication, leadership, and interpersonal skills. 
• Ability to work effectively in a collaborative team environment and manage multiple priorities in a fast-paced, dynamic organization. 
• Must be qualified to work in Canada legally for the employer. 
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency. 

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

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Job Description

POSITION: Territory Manager, Property Management
LOCATION: Ontario/Greater Toronto Area

MacDonald Search Group is a national permanent placement recruiting firm and we recruit on behalf of hiring companies.

Our client is a leading provider of building and residential services in Ontario and they are on the hunt for a hunter salesperson to further grow market share with property management companies in Ontario. You will grow relationships with property management companies and co-ops and manage the entire sales process with a focus on net new business.

This position offers a healthy base salary, aggressive uncapped commission structure and a company car – the year 1 earning potential is 150K+.

MUST HAVE: previous experience selling in to property management companies with a demonstrated network is this customer segment.

What You’ll Do:

• Develop and execute a territory sales strategy.
• Build and maintain relationships with property managers and key decision-makers.
• Identify new business opportunities and close deals.
• Negotiate contracts and service agreements to meet targets.
• Collaborate internally to ensure outstanding client service.

• 3+ years of B2B sales experience in property management, real estate, or building services.
• Proven track record of hitting or exceeding sales targets.
• Strong relationship-building, communication, and negotiation skills.
• Self-motivated, results-driven, and comfortable working independently.

• Competitive base salary + uncapped lucrative commission program
• Company vehicle
• Career growth opportunities in a leading organization

Job Description

Salary: $60,000 to $75,000

Join Onward: Transforming Lives through Affordable Housing and Community Engagement

At Onward, we stand for more than just housing; we represent affordability, community, and the fostering of personal growth. Our commitment to creating affordable homes and empowering individuals to thrive is what drives us. With over five decades of history, Onward stands as a leading not-for-profit dedicated to affordable housing in Calgary.

Our Mission: Onward focuses on creating, renovating, and expertly managing properties to provide homes for over 3,000 individuals, predominantly with lower incomes. We work closely with over 50 social service agencies to introduce residents who require support. Our buildings, spread across the city, cater to individuals, families, seniors, Indigenous persons, newcomers to Canada, and others who benefit from personalized agency support for various needs, including mental health, addictions, and mobility challenges.

Our People, Our Strength: To fulfill our mission, we rely on an exceptional team of dedicated employees. We seek team members who value results, leadership, and inclusive practices, believing in the power of collaboration and demonstrating courage where needed.

If you resonate with our vision and share our values, we invite you to join us on our mission to make a meaningful difference in people's lives.

What we need from this role:

Reporting to the Senior Manager, Resident Services, the Area Manager, Property Management is responsible for overseeing the daily operations, administration, and resident relations of assigned properties. This role involves managing a team ofResident Services Coordinators/Property Administrators, ensuring that properties are operating efficiently and within budget while maintaining a high level of resident satisfaction. The Area Manager works closely with Head Office staff and the Building Services team to ensure properties are well-maintained and meet all operational standards.

Key Duties and Responsibilities:

1. Operations Management
   • Oversee the daily operations of assigned properties to ensure they are well-managed, secure, and compliant with all relevant regulations.
   • Work closely with the Building Services team to ensure all properties are well-maintained, meet standards, and address maintenance needs in a timely manner.
   • Ensure that the assigned portfolio is operating efficiently, securely, and with all necessary infrastructure for operations.
2. Staff Supervision and Management
   • Supervise and support Resident Services Coordinators/Property Administrators, ensuring performance standards are met and that all team members adhere to Onward policies.
   • Participate in the hiring, training, and evaluation of staff to ensure that all employees have the tools and support needed to perform their roles effectively.
   • Assist in conducting annual performance evaluations for team members.
3. Financial Management and Budget Oversight
   • Manage the annual operating and capital budgets for the assigned properties, ensuring all financial activities align with budgetary goals.
   • Prepare monthly financial reports and assist in the analysis of budget performance.
   • Control expenses to ensure financial targets are met or exceeded.
4. Agency and Resident Relations and Compliance
   • Act as the primary point of contact for both supporting agencies and residents, addressing concerns and maintaining a high level of satisfaction.
   • Enforce the terms of lease agreements and ensure compliance with all relevant laws and regulations.
   • Oversee rent collection, arrears monitoring, and the resolution of repayment agreements.
   • Represent Onward at court or tribunal hearings related to delinquent residents or disputes, if required.
5. Vacancy and Leasing Management
   • Plan and execute advertisement campaigns to fill vacancies and attract prospective residents.
   • Manage the leasing process, ensuring timely lease-up of vacant units, including conducting showings and handling move-in/move-out inspections.
6. Administrative and Compliance Duties
   • Ensure that all required documentation, including lease agreements, income testing, and move-in/move-out forms, is accurately completed and compliant with Onward policies and relevant legislation.
   • Maintain up-to-date records in property management systems (including Yardi Voyager), such as resident information, lease renewals, and other key data.
   • Monitor arrears and follow up according to Onward policies and procedures.
7. Legal and Documentation Responsibilities
   • Ensure that all documentation related to resident compliance, risks, and liabilities is complete and up-to-date.
   • Monitor legal action initiated by delinquent residents and handle any court or tribunal proceedings.
8. Other Responsibilities
   • Assist with other duties and special projects as assigned by the Senior Manager, Resident Services or senior leadership team.

What you bring

To be successful in this role, you will need to have the following:

• At least 3 years of experience in property management or a related field, including experience managing staff and overseeing property management operations.
• Strong knowledge of property management practices, financial oversight, resident relations, and leasing.
• Previous experience with multi-family residential properties or a similar environment is an asset.
• Proven ability to manage budgets and financial reporting.
• Knowledge of the Residential Tenancies Act and relevant legislation.
• Strong communication, organizational, and leadership skills.
• Ability to work effectively under pressure, manage multiple priorities, and solve complex problems.
• Valid drivers license and reliable transportation (for properties that may require travel).
• Experience in conflict resolution, negotiations, and managing resident issues.

You will have an advantage over other candidates if you also have:

• Direct experience working with vulnerable populations.
• Experience working with a not-for-profit (bonus points if it was a housing organization).
• Yardi software skills.

Working environment, conditions and physical demands

The position entails moderate physical activity such as property visits, alongside computer and desk work. The work environment may occasionally be stressful due to handling sensitive situations, managing competing priorities, and meeting tight deadlines. Hours are typically 37.5 per week but may vary based on circumstances, occasionally requiring after-hours and weekend work.

Compensation

• A competitive salary
• Potential performance bonus: Up to 7%
• Initial vacation entitlement of three weeks
• Comprehensive benefits package including a health spending account
• RRSP featuring an automatic 5% contribution from Onward and an additional 2% contribution with a matching component
• Five flex days per year
• A dynamic and supportive work environment where your actions make a real impact in the community

Our Commitment

Our commitment to diversity, equity, and inclusion ensures equal opportunities for all applicants; we encourage individuals from all backgrounds to apply.

Thank you for your interest in Onward!

Join us to make a significant impact in Calgary's community and housing sector! Follow us on LinkedIn, Facebook, and Twitter to discover more about our ongoing work and plans for the future.