47 Facility Oversight jobs in Canada

Are you passionate about real estate and committed to delivering exceptional service?

Our employer is seeking a driven and experienced Portfolio Manager - Residential Property Management (Avenue Rd/Bloor, in-person) to oversee a diverse portfolio of rental properties in Toronto. This is an exciting opportunity to be part of a decades experienced growing property management firm that shapes the rental experience for landlords and tenants across the city.

• Must be based in Toronto and able to commute reliably to the office 5 days per week.
• This role requires occasional work during evenings, weekends, and holidays to accommodate tenant move-ins, move-outs, and urgent property needs.

Our client is a specialized property management firm (18 employees approx.) dedicated to optimizing real estate ownership as investors. They provide comprehensive property management services encompassing residential, commercial, and mixed-use assets, ensuring operational efficiency, enhanced tenant satisfaction, and maximized asset value. Their approach combines hands-on oversight with strategic planning, covering lease administration, maintenance coordination, financial reporting, and proactive tenant relations. Leveraging industry expertise and technology, they focus on sustainable operations, preventative maintenance programs, and responsive service delivery. This is an opportunity to join a forward-thinking team committed to excellence in managing properties and fostering strong, long-term relationships with both tenants and property owners.

Perks & Compensation:

• Compensation: 60-65k CAD
• Benefits: Yes, after 3 months
• Vacation: 10 days
• Travel allowance of $150/month provided.
• Weekend work is compensated with time off in lieu (time and a half = 1.5x hourly rate) in accordance with company policy.

Key Responsibilities:

Portfolio Oversight & Client Relations:

• Manage a portfolio of residential rental properties, ensuring operational excellence and client satisfaction.
• Oversee the day-to-day operations of residential units located in Toronto’s downtown core I would rather share this info later on for a greater confidentiality about the company.
• Act as the main point of contact for property owners and tenants, providing timely and professional service.
• Coordinate move-ins and move-outs, including inspections, documentation, and scheduling.
• Perform regular on-site property inspections and generate inspection reports.

Operational & Regulatory Compliance:

• Collaborate with maintenance and service teams to resolve maintenance requests and ensure timely repairs.
• Ensure compliance with the Residential Tenancies Act (RTA), Condominium Act, and Tarion guidelines.
• Maintain organized and up-to-date property records using our property management software (e.g., Buildium).
• Communicate with building management and condominium corporations as necessary.

Problem Solving & Process Management:

• Approach challenges creatively, balancing adherence to established procedures with innovative solutions when needed.
• Follow company processes with discipline, while recognizing when situations call for outside-the-box thinking.
• Support and lead various operational projects and initiatives as assigned.

Qualifications:

• Minimum 5 years of direct residential property management experience overseeing rental or condominium portfolios.
• Deep understanding of Ontario's Residential Tenancies Act (RTA) and Landlord & Tenant Board (LTB) procedures.
• Must be proficient in English, both verbal and written; additional language skills are an asset.
• Outstanding verbal and written communication skills, able to manage sensitive conversations professionally.
• Strong work ethics and proven ability to process information quickly.
• Strong organizational skills with the ability to manage multiple tasks and deadlines under pressure.
• Proactive, client-service-oriented, and a confident problem solver.
• Technologically savvy with proficiency in MS Office, Google Suite, and property management software (Buildium or similar).
• Practical knowledge of maintenance and building operations is a plus.
• Bachelor's degree preferred.
• Professional demeanor and appearance.
• Valid Ontario driver's license and reliable transportation preferred.

Are you passionate about real estate and committed to delivering exceptional service?

Our employer is seeking a driven and experienced Portfolio Manager - Residential Property Management (Avenue Rd/Bloor, in-person) to oversee a diverse portfolio of rental properties in Toronto. This is an exciting opportunity to be part of a decades experienced growing property management firm that shapes the rental experience for landlords and tenants across the city.

• Must be based in Toronto and able to commute reliably to the office 5 days per week.
• This role requires occasional work during evenings, weekends, and holidays to accommodate tenant move-ins, move-outs, and urgent property needs.

Our client is a specialized property management firm (18 employees approx.) dedicated to optimizing real estate ownership as investors. They provide comprehensive property management services encompassing residential, commercial, and mixed-use assets, ensuring operational efficiency, enhanced tenant satisfaction, and maximized asset value. Their approach combines hands-on oversight with strategic planning, covering lease administration, maintenance coordination, financial reporting, and proactive tenant relations. Leveraging industry expertise and technology, they focus on sustainable operations, preventative maintenance programs, and responsive service delivery. This is an opportunity to join a forward-thinking team committed to excellence in managing properties and fostering strong, long-term relationships with both tenants and property owners.

Perks & Compensation:

• Compensation: 60-65k CAD
• Benefits: Yes, after 3 months
• Vacation: 10 days
• Travel allowance of $150/month provided.
• Weekend work is compensated with time off in lieu (time and a half = 1.5x hourly rate) in accordance with company policy.

Key Responsibilities:

Portfolio Oversight & Client Relations:

• Manage a portfolio of residential rental properties, ensuring operational excellence and client satisfaction.
• Oversee the day-to-day operations of residential units located in Toronto’s downtown core I would rather share this info later on for a greater confidentiality about the company.
• Act as the main point of contact for property owners and tenants, providing timely and professional service.
• Coordinate move-ins and move-outs, including inspections, documentation, and scheduling.
• Perform regular on-site property inspections and generate inspection reports.

Operational & Regulatory Compliance:

• Collaborate with maintenance and service teams to resolve maintenance requests and ensure timely repairs.
• Ensure compliance with the Residential Tenancies Act (RTA), Condominium Act, and Tarion guidelines.
• Maintain organized and up-to-date property records using our property management software (e.g., Buildium).
• Communicate with building management and condominium corporations as necessary.

Problem Solving & Process Management:

• Approach challenges creatively, balancing adherence to established procedures with innovative solutions when needed.
• Follow company processes with discipline, while recognizing when situations call for outside-the-box thinking.
• Support and lead various operational projects and initiatives as assigned.

Qualifications:

• Minimum 5 years of direct residential property management experience overseeing rental or condominium portfolios.
• Deep understanding of Ontario's Residential Tenancies Act (RTA) and Landlord & Tenant Board (LTB) procedures.
• Must be proficient in English, both verbal and written; additional language skills are an asset.
• Outstanding verbal and written communication skills, able to manage sensitive conversations professionally.
• Strong work ethics and proven ability to process information quickly.
• Strong organizational skills with the ability to manage multiple tasks and deadlines under pressure.
• Proactive, client-service-oriented, and a confident problem solver.
• Technologically savvy with proficiency in MS Office, Google Suite, and property management software (Buildium or similar).
• Practical knowledge of maintenance and building operations is a plus.
• Bachelor's degree preferred.
• Professional demeanor and appearance.
• Valid Ontario driver's license and reliable transportation preferred.

Are you passionate about real estate and committed to delivering exceptional service?

Our employer is seeking a driven and experienced Portfolio Manager - Residential Property Management (Avenue Rd/Bloor, in-person) to oversee a diverse portfolio of rental properties in Toronto. This is an exciting opportunity to be part of a decades experienced growing property management firm that shapes the rental experience for landlords and tenants across the city.

• Must be based in Toronto and able to commute reliably to the office 5 days per week.
• This role requires occasional work during evenings, weekends, and holidays to accommodate tenant move-ins, move-outs, and urgent property needs.

Our client is a specialized property management firm (18 employees approx.) dedicated to optimizing real estate ownership as investors. They provide comprehensive property management services encompassing residential, commercial, and mixed-use assets, ensuring operational efficiency, enhanced tenant satisfaction, and maximized asset value. Their approach combines hands-on oversight with strategic planning, covering lease administration, maintenance coordination, financial reporting, and proactive tenant relations. Leveraging industry expertise and technology, they focus on sustainable operations, preventative maintenance programs, and responsive service delivery. This is an opportunity to join a forward-thinking team committed to excellence in managing properties and fostering strong, long-term relationships with both tenants and property owners.

Perks & Compensation:

• Compensation: 60-65k CAD
• Benefits: Yes, after 3 months
• Vacation: 10 days
• Travel allowance of $150/month provided.
• Weekend work is compensated with time off in lieu (time and a half = 1.5x hourly rate) in accordance with company policy.

Key Responsibilities:

Portfolio Oversight & Client Relations:

• Manage a portfolio of residential rental properties, ensuring operational excellence and client satisfaction.
• Oversee the day-to-day operations of residential units located in Toronto’s downtown core I would rather share this info later on for a greater confidentiality about the company.
• Act as the main point of contact for property owners and tenants, providing timely and professional service.
• Coordinate move-ins and move-outs, including inspections, documentation, and scheduling.
• Perform regular on-site property inspections and generate inspection reports.

Operational & Regulatory Compliance:

• Collaborate with maintenance and service teams to resolve maintenance requests and ensure timely repairs.
• Ensure compliance with the Residential Tenancies Act (RTA), Condominium Act, and Tarion guidelines.
• Maintain organized and up-to-date property records using our property management software (e.g., Buildium).
• Communicate with building management and condominium corporations as necessary.

Problem Solving & Process Management:

• Approach challenges creatively, balancing adherence to established procedures with innovative solutions when needed.
• Follow company processes with discipline, while recognizing when situations call for outside-the-box thinking.
• Support and lead various operational projects and initiatives as assigned.

Qualifications:

• Minimum 5 years of direct residential property management experience overseeing rental or condominium portfolios.
• Deep understanding of Ontario's Residential Tenancies Act (RTA) and Landlord & Tenant Board (LTB) procedures.
• Must be proficient in English, both verbal and written; additional language skills are an asset.
• Outstanding verbal and written communication skills, able to manage sensitive conversations professionally.
• Strong work ethics and proven ability to process information quickly.
• Strong organizational skills with the ability to manage multiple tasks and deadlines under pressure.
• Proactive, client-service-oriented, and a confident problem solver.
• Technologically savvy with proficiency in MS Office, Google Suite, and property management software (Buildium or similar).
• Practical knowledge of maintenance and building operations is a plus.
• Bachelor's degree preferred.
• Professional demeanor and appearance.
• Valid Ontario driver's license and reliable transportation preferred.

Job Description

Salary:

About York

At York, we are bold, fast, and relentlessly focused on what matters:our clients.

While others get lost in bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and executeno excuses, no shortcuts.

This is not the place for complacency. Our team thrives in a high-performance, no-BS environment we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results.

This is how we work. This is how we win.

Contract Type:
Fixed-term (12-18 months) to cover a maternity leave.

Position Summary

The Property Management Administrator provides support and administrative functions to property managers with the goal of simplifying internal communication/processes, maintaining Yorks best-in-class building standards, and providing high quality service to tenants. The Property Management Administrator is often the tenants first point of contact with property management concerns. As a result, the Property Management Administrator plays a critical role in providing Property Solutions Simplified and providing solutions within Yorks value set (responding quickly, challenging the status quo, doing what we say, and doing the right things for our tenants).

Key Responsibilities

Tenant Relationships:

• Create, manage and complete all welcome and onboarding documentation including utility information, rent payment schedule, contact information and lease documentation

• Assist in the creation of a move-in inspection report and once finalized by the Property Manager, send to tenant

• Communicate with tenants and track insurance policy requirements as outlined in the lease

• Resolve tenant issues or concerns as they arise in timely manner and within Yorks value set, escalating to Property Manager and Maintenance Manager as required

• Initial management and resolution of tenant receivables (initial contact, statements and balance reconciliation), including escalation to Property Manager where necessary

• Keep tenants apprised of all maintenance projects, requesting assistance from Property Manager, where required

• Maintain tenant files and ensure they are fully up to date and properly stored

Building Management & Upgrades:

• Notify tenants of annual site inspections of single tenant buildings

• Obtain quotes to execute non-recurring maintenance items

• Update and maintain building files and ensure they are fully up to date with all relevant information

• Coordination of utilities (common, landlord and tenant specific)

• Administer tenant chargebacks

Operating Budget Management:

• Prepare annual operating budgets for review by Property Manager

• Review monthly budget variances with a view to resolving any reclassifications or investigations

• Solicit tenders for annual service contracts (snow removal, landscaping, sweeping, line painting, etc.) and collaborate with Property Manager to ensure contracts are awarded and managed in timely manner

Administration:

• Enter lease and budget information into Yardi
• Provide general administrative support to Property Management team

• Review accounts payable within portfolio to ensure compliance with contract/purchase order and correct accounting coding

• Escalate any questions in timely manner to Property Manager

• Prepare and administer chargebacks to tenants

• Other duties as assigned

What you bring to York

• Experience in Property Administrative role preferred

• Excellent knowledge of Microsoft Office

• Working knowledge of YARDI accounting systems is an advantage

• Customer oriented/customer focused

• Excellent written and verbal communication skills

• Supports teamwork environment with positive and professional attitude

• Goes the extra mile to understand and respond to customer needs

• Flexibility to changing work conditions including interruptions and multi-tasking ability

• Ability to work independently and under pressure, deal with deadlines

• This role is a critical collaborator and requires full-time office presence

Job Description

Company Description

Are you looking to transform an industry stuck in outdated systems and processes? Join Propra, an early-stage startup based in Calgary, on a mission to revolutionize property management and put it on autopilot. 

Propra is reimagining property management with a focus on using technology to alleviate the administrative burden for landlords and property managers, allowing them to focus on growing their business and delivering an exceptional living experience for their residents.

As a core member of our team, you have the opportunity to make a lasting impact and elevate the resident and landlord experience. We're a highly collaborative and customer-focused team, eager to welcome individuals who are ready to stretch beyond traditional roles to drive innovation and excellence.

As the Property Management Accounting Services - Customer Success Associate, you will serve as a key point of contact for clients, offering guidance and expertise during their onboarding and throughout their journey with Propra. Leveraging your accounting and financial knowledge, you will help customers successfully onboard and maximize the value of Propra—particularly its accounting and financial tools. Your role will focus on driving product adoption, ensuring customer satisfaction, and delivering ongoing value through proactive support and strategic insights.

This role offers a unique opportunity to expand your career beyond traditional bookkeeping/accounting and shift towards consultation, with exposure to automation and AI that will shape the future of accounting and property management processes.

What you'll be doing:

• Handle the day-to-day operations of the managed bookkeeping services, ensuring accuracy in all accounting tasks such as accounts payable, receivable, and reconciliations.

• Provide exceptional customer support by addressing inquiries related to bookkeeping services, ensuring a positive client experience.

• Maintain accurate records of financial transactions and ensure all reports meet compliance and regulatory standards.

• Collaborate with the product and development teams sharing feedback and helping to identify areas for further automation and development of AI tools that enhance the bookkeeping process.

• Troubleshoot and resolve discrepancies or issues in customer accounts, ensuring timely solutions that align with best practices.

• Assist with the onboarding of new clients to the managed bookkeeping service, ensuring a smooth and positive transition.

• Continuously seek opportunities to optimize processes and improve the efficiency of bookkeeping workflows.

At Propra, we value creativity, teamwork, and a customer-first mindset. We’re looking for someone who shares our vision of transforming property management through innovation. If you’re someone who enjoys solving problems, working with customers, and is passionate about technology, we’d love to hear from you!

Who we're looking for: 

• Previous experience (2-3 years) in bookkeeping, accounting, payment processing, or financial operations.

• Degree in finance, accounting, business administration, or equivalent experience.

• Previous experience with property management or condominium accounting is a plus.

• Proficiency in accounting software (experience with automation tools is a bonus).

• Strong analytical skills with the ability to troubleshoot and solve complex problems.

• Excellent communication and interpersonal skills for interacting with customers and cross-functional teams.

• Detail-oriented with a commitment to accuracy and data integrity.

• Proactive mindset with a willingness to learn and adapt to evolving financial technologies.

At Propra, we value diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, but only those selected for an interview will be contacted. Please note that successful candidates may undergo a security screening, including a criminal records check.