9 Finance Administration jobs in Canada

Job Description

STRATEGIC ● COLLABORATIVE ● INITIATIVE ● RESULTS-DRIVEN ● EMPATHETIC

OVERVIEW

A not-for-profit organization dedicated to supporting vulnerable individuals with homelessness, mental health and addictions and/or conflict with the law. Our clients focus on community safety and inclusion through capacity-building supports that promote belonging, dignity, nourishment, education, and employment opportunities. We acknowledge that, with the right support and a strong personal commitment to change, a brighter future is possible.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

The Director of Finance and Administration oversees the administrative operations of the organization, ensuring the seamless management of resources, systems and processes to support organizational goals. This role is responsible for the management and administration of the IT and Finance Department, including the preparation, administration and monitoring of operating and capital budgets, monthly accounting, budgeting and reporting.

The Pod Group is partnering with this organization to place a compassionate and hands-on leader to fulfill the role of the Director of Finance and Administration.

PRIORITIES

Financial Leadership

• Provide leadership to the Finance and IT department.
• Coordinate all activities within the Finance Department, including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, budgeting and reporting.
• Lead annual budget process (including Cash Flow preparation) and present to Finance Committee in March for ultimate BOD approval.
• Lead the finance committee of the board of directors.
• Complete Year-end Audit in a timely manner.
• Ensure all Government reporting is complete.
• Investment portfolio management.
• Develop and implement strategies to optimize administrative functions, aligning them with organizational objectives.

Administrative Leadership

• Partner with HR to support recruitment, onboarding and professional development initiatives.
• Lead and execute the RFP/RFQ process for capital projects.
• Review and approve payroll, group benefits, group RRSP and WSIB, as well as T4s.
• Contribute to the development and implementation of organizational strategies and long-term plans.
• Provide data and reports to support decision-making at the executive level.
• Represent the organization professionally in external engagements, with vendors, partners and stakeholders.
• Other duties as assigned.

Requirements

TALENTS & EXPERTISE

• A Bachelor’s Degree in Business Administration, Finance or Accounting or a related field.
• Canadian Chartered Professional Accountant (CPA) designation is preferred.
• Minimum five (5) years’ experience working in Finance in a leadership capacity.
• Experience working in a non-profit or government setting is an asset.
• Strong leadership and team management skills in building, motivating and coaching a diverse team.
• Exceptional organization and problem-solving skills with strong financial capabilities to support the executive team.
• Knowledge of government and funder agency structures, procedures and reporting.
• Proficiency in financial management, budgeting, and resource allocation to manage services for the organization effectively.
• Excellent written and verbal communication skills.
• Familiarity with compliance and risk management processes.
• Proficient in office software and administrative tools (Microsoft Office, Dayforce, Sage, Boardable, Smartsheet).

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Job Description

Senior Director of Finance and Administration

Job Description

Title: Manager, Office Administration & Finance

Location: Brantford Head Office (On-site, 5 days per week)

About Career Colleges Ontario

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Position Summary

The Manager, Office Administration & Finance is a key leadership role responsible for overseeing the administrative, financial operational, and human resources functions of the organization. Reporting to the Executive Director, and working closely with the Administrative Advisor, this position ensures the smooth functioning of the head office, supports internal staff and external members, provides leadership in budgeting and financial reporting and plays a significant role in organizational planning and communications. The ideal candidate will have strong financial acumen, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Office & Operations Management

• Oversee daily administrative functions and supervise office staff.
• Maintain office facilities, equipment, and IT systems, including vendor coordination and repairs.
• Supporting leadership with corporate filings, insurance policies, and leasehold agreements.
• Hold regular staff meetings to ensure communication and alignment.

Human Resources

• In conjunction with the HR consultant and the Administrative Advisor, implement HR policies and procedures and maintain up-to-date job descriptions.
• Lead recruitment and onboarding processes in collaboration with Leadership
• Accountable for staff onboarding and corporate orientation.
• Manage employee performance reviews and administer discipline or terminations in conjunction with Leadership.
• Maintain HR records in compliance with applicable laws and best practices.

Finance & Accounting

• Prepare accurate monthly, quarterly, and year-end financial reports for the Executive Director, Administrative Advisor, and Board of Directors.
• Manage annual budgets and monthly financial projections, under the oversight of the Administrative Advisor and the Executive Advisor.
• Oversee accounts payable and receivable functions.
• Support the annual audit process and ensure timely submission of required documentation.
• Administer payroll and benefits using ADP and serve as point of contact for staff support.
• Provide financial insight and forecasting to support organizational decision-making.

Annual Conference Management

• Collaborate with hotel staff, the Project Administrator, and Communications Officer to coordinate all conference logistics.
• Work with the Board’s Conference Committee to build the conference agenda.
• Oversee speaker and sponsor recruitment, exhibitor coordination, and event promotion.
• Manage promotion of CCO Awards for graduates, instructors, and member colleges.

Project Coordination:

• Process student transcript requests using the CCO’s STEPS (Student Transcript Electronic Protection System) Platform.
• Manage Transcript Storage Agreements for Career Colleges seeking to store student transcripts within STEPS.
• Assist Career Colleges with any issues related to the STEPS platform.

Other Support:

• Provide administrative support to the Board of Directors as needed.
• Take minutes for Association board and committee meetings, if required.
• Schedule and coordinate committee meetings.

• Take initiative in areas where support is needed across the head office.

Qualifications

• Minimum 5 years of experience in office management, financial administration, or HR leadership, preferably in a non-profit or association environment.
• Post-secondary diploma in Business Administration, Accounting, or a related field. An equivalent combination of education and relevant experience will also be considered.
• Strong understanding of budgeting, financial reporting, and payroll systems (preferably ADP).
• Strong understanding of HR best practices and employment legislation.
• Demonstrated experience with budgeting, financial reporting, and payroll systems (preferably ADP).
• Skilled in Microsoft Office Suite, Adobe Acrobat, and CRM platforms (Zoho or similar).
• Excellent organizational and multitasking abilities with attention to detail.
• Professional communication and interpersonal skills.
• Ability to work independently with high discretion and integrity.
• Experience supporting boards or governance structures is an asset.
• Familiarity with Ontario’s private career college sector is beneficial but not required.

Working Conditions

• This position is based in the Brantford head office and requires on-site presence five days per week.
• Occasional travel or extended hours may be required for events, meetings, or the annual conference.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Job Description

Finance and Supply Chain Administrative Assistant  Raw Office is an exciting tech start-up that helps organizations become more eco-friendly via it’s next generation ecommerce procurement platform. Located in the heart of downtown Toronto, at Young and Dundas Square, we offer an inclusive & exciting lean start-up environment. We empower our team members to become the best they can be, as individuals and as team members.  Raw Office is enlisted in two of the world’s top-rated accelerator programs: DMZ (Canada) and Gener8tor (USA). You will have access to all the resources and mentorships of these world-class organizations! Perks include free mentorship with industry leading experts, free classes and workshops from industry leading companies, free coffee of course and cool perks like Scotch Fridays, in-office ping-pong and the occasional in-office chef!  What You Will Do  The Finance and Supply Chain Administrative Assistant will:  * Oversee and administer the day-to-day activities of the office; develop policies, procedures, and systems which ensure productive and efficient office operation.  * Serve as principle point of administrative and financial contact and liaison with internal and external clients and vendors.  * Provide specialist administrative services as appropriate in such areas as fiscal management; public/community relations; general business administration; and/or development and relations, depending upon the functional area supported at any given time.  Personal Attributes We Value  * Love for the environment & eco-friendly products  * Excellent analytical, written and verbal communication skills  * Amazing organizational skills including prioritizing, scheduling, time management, and meeting deadlines; detail oriented  * Entrepreneurial spirit & ability to “wear many hats” (or toques)  * Ability to use independent judgment and to manage and impart confidential information  * Ability to analyze and solve problems  * Ability to plan, develop, and coordinate multiple projects  * Ability to foster a cooperative work environment  * Works well in a fast paced environment  * Energetic, upbeat, tenacious team player  * Proficiency in English (and other languages are great too!)  * Creative and positive can do spirit  Your day to day activities will include:  Finance  1. Support the book keeper and the accountants to ensure that they have the documentations they need  2. Accounting entries of accounts payable and accounts receivable  3. Ensure transactions are properly recorded and entered into the computerized accounting system  4. Issue, code and authorize purchase orders  5. Collect receivables  6. Send invoices to customers  7. Pay suppliers  Administration  8. Provides assistance and support to the office management in problem solving, project planning and management, and development and execution of stated goals and objectives.  9. Manages password lists and ensures the security in delivering the passwords to needed personnel  10. Manages the documentation and follow through on legal matters.  11. Ensures insurance requirements are maintained and accurate coverage and payments are up to date.  12. Manages contact and documentation with landlord.  13. Maintain insurance coverage’s  14. Respond to customer inquiries  15. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends meetings, and participates in discussions, as appropriate.  16. Find new suppliers and vendors and vet them for quality, terms and pricing  17. Manage supplier agreements and oversee their executions    Sales Support:    18. Assist with the quoting process  19. Prepare cost/benefit proposals for clients (Raw Switch)  20. Update the client databases for products and pricing  Technical Skills We Are Looking For  As the Finance and Supply Chain Administrative Assistant, here are some of the skills required:  1. Knowledge of office management principles and procedures.  2. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.  3. Skills in the use of database management, spreadsheet, and/or presentation software. (Microsoft Office)  4. Organizing and coordinating skills.  5. Knowledge of general accounting principles.  6. Diploma in Accounting or Business Administration  7. 2 years of directly related experience managing at least one of the following functional areas: fiscal services, administration, logistics  8. 3 years of additional work experience directly related to the duties and responsibilities specified.  9. Exceptional attention to detail  10. Experience with Quickbooks &/or XERO Online  Think You’d Be a Great Fit? We’d Love to Hear from You!  At Raw Office, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.  Raw Office offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation

Job Description

WHO WE ARE? 
StrategyCorp is Canada’s trusted integrated strategy advisory firm. Our professionals create the conditions for success for our clients by helping them to strategically manage both the substance and the politics of their business by bringing together the disciplines of management consulting, public affairs, and strategic communications into one integrated and unmatched services offering.

WHAT WE’RE LOOKING FOR? 
Position:    Senior Consultant – Municipal Administration and Finance, Management Consulting 

StrategyCorp is seeking a Senior Consultant to join its Municipal Practice Group within its Management Consulting Service Line in Toronto. Senior Consultants are key to delivering our value proposition and providing high-quality services to our clients.  

We’re looking for a consultant who understands public service, the complexity of municipal finance and administration and is motivated by the opportunity to help clients navigate their toughest challenges. You’ll be part of a team that delivers practical advice, grounded in evidence, with a focus on municipal operations, financial strategy, and organizational effectiveness. This role is a fit for someone who brings sharp analytical skills, a collaborative approach, and the ability to translate complex issues into clear, actionable recommendations.

StrategyCorp expects a lot from our consultants – with responsibilities that include supporting client service teams in formulating evidence-based advice for clients, conducting and reviewing deep research and analysis, creating high quality deliverables and assisting with new business proposal development. Fulfilling these expectations also produces unique benefits for our consultants, including the unparalleled exposure to the substance and politics of complex issues, contributing to projects that provide outstanding opportunities to grow as a consulting and public policy professional.   

WHY THIS ROLE?
You’ll be working in environments where complex issues, data, and decisions come together, so your insights will help turn municipal budgets into better services for communities.

WHO WE NEED:
The ideal candidate is: 

• A strategy consultant or municipal public policy professional with 3 - 5 years professional experience. 
• Experienced directly working in, or consulting to, municipal public administration and finance. 
• Knowledgeable about municipal government operations and services, the legislative framework for municipal public administration, and municipal decision-making processes.
• Well-versed in municipal budgeting processes, long-range financial planning, asset management planning, financial policy development, and user fee reviews.
• Familiar with municipal and broader public sector documents such as budgets, strategic plans, master plans, detailed consultant reports and data sources including the Financial Information Return and municipal benchmark databases. 
• Skilled at building and maintaining strong client relationships with municipal administrators, staff, and elected officials.
• Confident contributing to business development activities, including drafting proposals and supporting client presentations.
• Experienced working with inter-disciplinary project teams within established project methodologies to meet client deliverables and timelines. 
• Comfortable managing competing priorities across multiple client projects.
• Proficient in producing well-written, accurate reports that analyze and present information clearly and effectively for client audiences, in a range of formats (Word, PPT, Excel). 
• Experienced with producing analysis and recommendations that reflect the use of digital tools, analytics methods and contemporary change management techniques
• Resilient and thrives in a high-pressure environment; comfortable debating ideas and rigorously fine-tuning advice and recommendations. 

• 3-5 years experience in municipal consulting, administration, finance, or qualitative and quantitative research role.  
• Ability to design, write, and verbally present high quality client deliverables that organize and present complex information with clarity and precision. 
• Proven ability to deliver projects on-time, on-budget, and within the scope that meets or exceeds stakeholder expectations. 
• Demonstrated experience working across multiple projects with multiple-phases at one time. 
• Impeccable organizational skills. 
• Strong aptitude for analytical, strategic and critical thinking, including an ability to conduct financial analysis and modelling in a municipal environment.  
• Proficiency in Microsoft Office (Excel, PowerPoint, and Word). 
• Experience with a major strategy consulting firm or direct experience working within a municipal organization is considered an asset. 
• Active involvement or membership in municipal sector professional associations such as AMCTO or MFOA is considered an asset, as is holding relevant certifications (e.g., CMO).

• Opportunity to work in a collaborative and high-impact environment.
• Competitive Salary
• Hybrid work environment
• Career development; we believe in growing our people and helping them achieve their goals
• Health benefits & Wellness Account, covered by us!
• 3 weeks of vacation, flex days and a long break during the holidays
• Parental Leave Top-up
• Phone allowance
• And a whole lot more…

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