168 Finance Administration jobs in Canada

Accounts Receivable

• Issue and send customer invoices.

• Record incoming payments and follow up on outstanding balances.

• Follow up with overdue customers and manage debt collection.

• Prepare account statements and balance confirmations.

• Collaborate with the sales and customer service teams to resolve billing discrepancies.

Accounts Payable

• Receive, verify, and record supplier invoices.

• Ensure compliance with purchase orders and goods received.

• Prepare and process payments (wire transfers, direct deposits, cheques).

• Monitor due dates to avoid late payments.

• Manage discrepancies and disputes with suppliers.

• Maintain and update files and records.

General and Analytical Accounting

• Maintain general and analytical accounting records (data entry, bank reconciliations, closing entries).

• Actively contribute to quarterly and annual closing activities.

• Prepare and analyze financial reports (customer/supplier balances, overdue accounts, cash flow reports).

• Ensure the accuracy, reliability, and relevance of accounting data.

• Prepare and submit monthly tax declarations and other remittances.

• Coordinate with controllers, the Chartered Professional Accountant (CPA), and the Isagri Group.

Operational Support and Continuous Improvement

• Participate in the implementation and ongoing improvement of the Odoo ERP system.

• Optimize accounting processes.

• Proactively contribute to improving work methods and tools.

Financial Management and Controlling

• Participate in the development and monitoring of budgets; analyze variances and propose corrective actions.

• Optimize cash flow, monitor financial movements, and anticipate liquidity needs.

• Prepare financial dashboards to support management decision-making.

• Education: Diploma of College Studies (DEC) in Administration, Management, or Accounting, or equivalent.

• Experience: Minimum 2 to 3 years in a similar position (SME or accounting firm).

• Technical Skills:

  • Strong knowledge of general accounting.

  • Proficiency in office tools (Microsoft Office Suite, accounting software, ERP systems such as Odoo).

  • Experience in invoicing and payment follow-up.

• Personal Qualities:

  • Precision, autonomy, and strong organizational skills.

  • Analytical thinking and critical mindset to make recommendations.

  • Proactive approach: ability to suggest improvements to tools and processes.

  • Adaptability: capable of understanding the broader scope of responsibilities and contributing meaningfully to the team.

  • Excellent interpersonal skills for effective collaboration with sales teams, management, accountants, and external partners.

Key Responsibilities
Accounts Receivable

Issue and send customer invoices.

Record incoming payments and follow up on outstanding balances.

Follow up with overdue customers and manage debt collection.

Prepare account statements and balance confirmations.

Collaborate with the sales and customer service teams to resolve billing discrepancies.

Accounts Payable

Receive, verify, and record supplier invoices.

Ensure compliance with purchase orders and goods received.

Prepare and process payments (wire transfers, direct deposits, cheques).

Monitor due dates to avoid late payments.

Manage discrepancies and disputes with suppliers.

Maintain and update files and records.

General and Analytical Accounting

Maintain general and analytical accounting records (data entry, bank reconciliations, closing entries).

Actively contribute to quarterly and annual closing activities.

Prepare and analyze financial reports (customer/supplier balances, overdue accounts, cash flow reports).

Ensure the accuracy, reliability, and relevance of accounting data.

Prepare and submit monthly tax declarations and other remittances.

Coordinate with controllers, the Chartered Professional Accountant (CPA), and the Isagri Group.

Operational Support and Continuous Improvement

Participate in the implementation and ongoing improvement of the Odoo ERP system.

Optimize accounting processes.

Proactively contribute to improving work methods and tools.

Financial Management and Controlling

Participate in the development and monitoring of budgets; analyze variances and propose corrective actions.

Optimize cash flow, monitor financial movements, and anticipate liquidity needs.

Prepare financial dashboards to support management decision-making.

Profile Sought

Education: Diploma of College Studies (DEC) in Administration, Management, or Accounting, or equivalent.

Experience: Minimum 2 to 3 years in a similar position (SME or accounting firm).

Technical Skills:

Strong knowledge of general accounting.

Proficiency in office tools (Microsoft Office Suite, accounting software, ERP systems such as Odoo).

Experience in invoicing and payment follow-up.

Personal Qualities:

Precision, autonomy, and strong organizational skills.

Analytical thinking and critical mindset to make recommendations.

Proactive approach: ability to suggest improvements to tools and processes.

Adaptability: capable of understanding the broader scope of responsibilities and contributing meaningfully to the team.

Excellent interpersonal skills for effective collaboration with sales teams, management, accountants, and external partners.

Job Description

STRATEGIC ● COLLABORATIVE ● INITIATIVE ● RESULTS-DRIVEN ● EMPATHETIC

OVERVIEW

A not-for-profit organization dedicated to supporting vulnerable individuals with homelessness, mental health and addictions and/or conflict with the law. Our clients focus on community safety and inclusion through capacity-building supports that promote belonging, dignity, nourishment, education, and employment opportunities. We acknowledge that, with the right support and a strong personal commitment to change, a brighter future is possible.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

The Director of Finance and Administration oversees the administrative operations of the organization, ensuring the seamless management of resources, systems and processes to support organizational goals. This role is responsible for the management and administration of the IT and Finance Department, including the preparation, administration and monitoring of operating and capital budgets, monthly accounting, budgeting and reporting.

The Pod Group is partnering with this organization to place a compassionate and hands-on leader to fulfill the role of the Director of Finance and Administration.

PRIORITIES

Financial Leadership

• Provide leadership to the Finance and IT department.
• Coordinate all activities within the Finance Department, including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, budgeting and reporting.
• Lead annual budget process (including Cash Flow preparation) and present to Finance Committee in March for ultimate BOD approval.
• Lead the finance committee of the board of directors.
• Complete Year-end Audit in a timely manner.
• Ensure all Government reporting is complete.
• Investment portfolio management.
• Develop and implement strategies to optimize administrative functions, aligning them with organizational objectives.

Administrative Leadership

• Partner with HR to support recruitment, onboarding and professional development initiatives.
• Lead and execute the RFP/RFQ process for capital projects.
• Review and approve payroll, group benefits, group RRSP and WSIB, as well as T4s.
• Contribute to the development and implementation of organizational strategies and long-term plans.
• Provide data and reports to support decision-making at the executive level.
• Represent the organization professionally in external engagements, with vendors, partners and stakeholders.
• Other duties as assigned.

Requirements

TALENTS & EXPERTISE

• A Bachelor’s Degree in Business Administration, Finance or Accounting or a related field.
• Canadian Chartered Professional Accountant (CPA) designation is preferred.
• Minimum five (5) years’ experience working in Finance in a leadership capacity.
• Experience working in a non-profit or government setting is an asset.
• Strong leadership and team management skills in building, motivating and coaching a diverse team.
• Exceptional organization and problem-solving skills with strong financial capabilities to support the executive team.
• Knowledge of government and funder agency structures, procedures and reporting.
• Proficiency in financial management, budgeting, and resource allocation to manage services for the organization effectively.
• Excellent written and verbal communication skills.
• Familiarity with compliance and risk management processes.
• Proficient in office software and administrative tools (Microsoft Office, Dayforce, Sage, Boardable, Smartsheet).

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Job Description

Position Overview:

Lambert Nemec Group is partnering with a respected organization in its search for a VP of Finance and Administration. This is an exceptional opportunity for an experienced financial leader to make a significant impact in a dynamic, growth-oriented environment.

Key Responsibilities:

• Provide strategic financial leadership to drive profitable growth while optimizing operational expenses
• Oversee all financial operations, including reporting, accounting, budgeting, forecasting, and cash flow management
• Direct human resources functions, including talent acquisition, employee development, and workplace culture initiatives
• Manage external audits, tax compliance, and relationships with financial institutions and regulatory bodies
• Implement and enforce policies to enhance overall corporate effectiveness
• Contribute to key business decisions through financial analysis and strategic input
• Have a direct say in the approval of procurement deals, sales quotes, and other mission-critical items as requested.

Requirements:

• Canadian CPA designation in good standing.
• Bachelor's degree in Accounting, Finance, or Business; MBAs are considered an asset
• 10+ years of progressive finance experience with exposure to both Canada and US
• 5 years of experience acting in a leadership position
• Experience overseeing HR operations
• Proven track record in managing audits, compliance, and internal controls
• Must have experience in a Big 4 accounting firm and IFRS exposure
• Proficiency with ERP systems, Microsoft Dynamics, and advanced Excel skills

Rewards:

• Competitive compensation package commensurate with experience
• Opportunity to shape financial strategy and drive organizational growth
• Hybrid work model with flexibility
• Comprehensive benefits, including RSP matching
• Collaborative team environment with direct impact on company success

To Apply
Apply via the platform where you discovered this role.

Job Description

360°ree;kids has been a leader in the delivery of innovative support services for over 30 years as we work to improve the lives of homeless and at-risk youth and families in York Region. We are a vitally important community agency serving all of York Region. At 360°ree;kids, we provide a unique continuum of care approach with a range of programs and services that are essential to the health and well-being of youth and that are proven strategies for helping to keep youth off the streets by providing safe housing options.

Are you a strategic thinker for a passion for numbers and operational excellence? Do you thrive in a leadership role where finance, technology, and infrastructure come together to drive real impact? If so, we invite you to join our team as Director of Finance & Administration.

This pivotal role ensures the smooth and effective internal operations of 360°ree;kids - spanning finance and accounting, contracts and infrastructure and IT management. As a key member of the Senior Leadership Team, you will partner closely with the CEO to shape the financial strategy of 360°ree;kids.

Key Responsibilities:

• Lead Financial Planning: Oversee the development of annual operating budgets, manage cash flow, and drive long-term forecasting.
• Ensure Fiscal Integrity : Maintain robust internal controls and financial practices and ensure compliance with relevant legislation and policies. Support the Board Finance Committee
• Optimize Financial Performance : Monitor program spending, identify efficiencies, and support fundraising initiatives that strengthen outcomes.
• Drive Audit Excellence : Lead the annual audit process, collaborate with external auditors, and present audited financials to the Board & Finance Committee
• Oversee IT Operations : Manage all aspects of 360°ree;kids’ IT infrastructure, including vendor contracts, cybersecurity, and risk mitigation.
• Manage Contracts & Infrastructure: Review & negotiate contracts - ranging from vendor agreements to commercial property leases.
• Shape Financial Strategy: Develop forward-thinking financial policies and ensure consistent organization-wide adherence.
• Support Strategic Initiatives : Collaborate with stakeholders to build partnerships and help the development and execution of the Strategic Plan.
• Report with Impac t: Deliver timely, insightful reports to the CEO, Finance Committee, Board of Directors, and regulatory agencies.
• Lead with Purpose: Foster a culture of accountability, innovation, inclusion, and continuous improvement.
• Perform other duties as required.

QUALIFICATIONS OR SKILLS REQUIRED:

• Education & Designation : Post-secondary education in Business Accounting or related field; CPA and/or MBA
• Experience : Minimum five years of financial leadership experience in the not-for-profit sector.
• Technical Proficiency: Strong working knowledge of MS Office and accounting systems (Sage Intact, QuickBooks or similar accounting software). Able to interpret financial data and create clear reports.
• Sector Knowledge : Familiarity with the financial landscape of the non-profit sector and its unique challenges.
• Leadership Acumen : Proven ability to lead teams through motivation, mentoring, and inclusive leadership practices.
• Tech Knowledge : A demonstrated ability to leverage technology for operational efficiency and improvement.
• Current vulnerable sector screening (criminal background check)
• Current First Aid and CPR certification is an asset.
• Ability to travel to 360°ree;kid’s locations and attend off-site meetings.

This job posting is for an existing vacancy within our organization. Apply Today - We Review Applications as they come in!

360°ree;kids recognize that lived experiences shape the way individuals navigate the workplace, and we are committed to fostering an inclusive and equitable environment. If you are a member of an equity-deserving group and feel comfortable sharing this with us, we welcome you do so. This information is completely voluntary and will be used solely to help us improve our hiring practices and workplace inclusivity.

Accommodation will be provided throughout the hiring process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA). Applicants that require accommodation during the recruitment process are encouraged to notify the People and Culture Department when contacted for an interview. We will work with you to meet your access needs in an equitable and inclusive way.

Upon joining 360°ree;kids, you'll be welcomed into a fun and collaborative environment where we truly value our employees and want to see them succeed. We thank everyone for their interest and appreciate the time put into applying, but only those selected for an interview will be contacted.

Job Description

Senior Director of Finance and Administration

Job Description

Salary: Starting at $50,000

About Us

Skills Ontario is a not-for-profit organization dedicated to promoting careers in skilled trades and technologies to Ontario youth through a variety of programs and competitions across the province. We are looking to add a new member to our current team. Our employees enjoy a casual work environment, flexible schedules, and a real opportunity to make a difference! Some administrative tasks may be completed from home. Skills Ontario is strongly committed to fostering diversity and inclusivity within our organization and is an equal opportunity employer. Representation throughout all programs is essential to Skills Ontario.

Job Summary

The Finance and Administrative Coordinator plays a vital role in supporting the organizations day-to-day financial operations and administrative functions. Reporting to the Director of Finance and Administration, this position ensures accuracy in financial processing, record-keeping, and reporting while providing essential administrative and HR support across the organization. The successful candidate will contribute to the smooth functioning of the Finance Department and provide general office coordination. This role requires strong attention to detail, organizational skills, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Accounting & Finance

• Ensure timely and accurate recording of accounts receivable and payable transactions, verifying coding, approvals, and supporting documentation in accordance with organizational policies.
• Set up EFTs, reconcile incoming payments, and prepare cheque deposits for submission to the bank.
• Draft, issue, and track invoices for sponsorships, fundraising events, and other revenue-generating activities, ensuring proper follow-up for collections.
• Review and reconcile employee expense claims, ensuring receipts and approvals align with policies, and transfer data accurately between QuickBooks Online (QBO) and RBC banking systems.
• Input financial transactions and maintain organized, up-to-date records to support month-end and year-end reporting requirements.
• Provide coverage for routine finance functions during absences, including preparing financial documentation and distributing pay stubs to staff.
• Assist in preparing documentation for auditors, funding reports, and other compliance-related financial requirements.
• Identify opportunities to streamline accounting procedures and recommend best practices to improve efficiency and accuracy.

Administrative & HR Support

• Assist with recruitment activities, onboarding, maintaining personnel files, and processing employee documentation in line with company policies and employment standards.
• Perform reception duties, manage office supplies, process incoming/outgoing mail, coordinate courier services, and ensure smooth daily office operations.
• Track volunteer applications, onboarding requirements, scheduling, and hours served, ensuring data is kept accurate and up to date.
• Support the Communications Manager with donor or sponsor communications, event mailings, and preparation of marketing or fundraising materials across departments for meetings, fundraising events, and special initiatives, providing administrative and logistical support as needed.
• Handle sensitive employee, financial, and donor information with discretion while following organizational policies and relevant legislation.
• Act as a cross-departmental support resource.

The normal working hours are from Monday to Friday, 8:30AM to 4:30PM with exceptions.

Qualifications

• Post-secondary education in accounting, finance, business, or a related discipline.
• Accounting background (experience with Canadian GAAP/IFRS considered an asset)
• Experience with QuickBooks (QBO preferred)
• Strong written and verbal communication skills
• Attention to detail with an ability to prioritize effectively
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to work independently and collaboratively as part of a team

Why You Should Apply

• Make a Difference: This is more than just a jobits an opportunity to play a key role in shaping the financial and operational success of the organization.
• Collaborative Environment: You will work under the guidance of the Director of Finance and Administration, and alongside a dedicated team, all committed to fostering a strong, well-managed, and mission-driven organization.
• Competitive Employee Benefits: We offer a comprehensive benefits plan, a pension program, a home office allowance, and paid time off during our annual holiday office shutdown. Employees also enjoy holiday and milestone gifts, years of service recognition, and a special birthday meal. Additionally, we provide a dedicated learning budget for Truth and Reconciliation education, opportunities to participate in Bring Your Kid to Work Day, and continuous professional development resources to support career growth.

How To Apply

Applicants should submit their resume through the application link.

Skills Ontario is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, or status. Skills Ontario welcomes and encourages applications from people with exceptionalities. Skills Ontario is committed to accommodating applicants with exceptionalities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).