24 Finance Administrator jobs in Canada

Job Description

Salary:

Position Type: Full-Time, Permanent

Location: On-site (Ottawa)

Start Date: August 2025

About Trellis:

Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. In the last two years, the Ottawa Business Journal has listed us as one of the top 10 fastest-growing companies in Ottawa.

About the Role:
Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics.

Youll have the opportunity to work closely with multiple team leads across Finance, HR, Marketing, and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.

Key Responsibilities:

Finance & RevOps Support

• Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and QuickBooks.
• Support expense reporting through Float (monitor funds, receipts collection)
• Collect contractor invoices monthly and ensure payment
• Approve and reconcile Hubspot deals, Stripe charges, and cancellations
• Grant administration (CSJ, IRAP, CanExport, etc)
• Liaise with our external bookkeeper to support month-end close procedures
• Grow into managing full-cycle AP, AR, and payroll functions over time
  
  

Office & Facilities Management

• Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces
• Restock fridge/snacks (monthly Costco orders & inventory tracking)
• Water plants weekly and monthly (as scheduled)
• Manage office supplies and swag inventory
• Coordinate booth shipments and logistics for trade shows
• Organize internal events (Trellis Day, Christmas Week, team lunches, etc.)
  
  

HR & Onboarding Support

• Post jobs on BambooHR
• Prepare offer letters, coordinate onboarding (accounts, equipment, access)
• Manage employee offboarding (termination letters, access removal)
• Assemble and ship welcome boxes for new hires
  
  

IT & Equipment Admin

• Manage laptop/monitor assignments
• Oversee Apple Business, Mosyle, G-Suite admin tasks
• Maintain inventory and readiness of devices
  
  

Travel & Booking Coordination

• Book flights/hotels for staff attending trade shows or visiting Ottawa
• Coordinate with the Marketing team on travel needs
• Manage Uber for Business account setup
  
  

Qualifications:

• 3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role
• Highly organized and self-driven, with strong multitasking skills
• Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float
• A collaborative and positive attitude ready to pitch in wherever needed
  Must be able to work on-site daily in our Ottawa office
• Post-Secondary Diploma
• Strong knowledge of office procedures and practicies
• Resourceful and flexible
• Strong English communication skills and organizational skills
• Ability to schedule multiple duties/projects and manage stressful situations
• Fast learner with the ability to work unsupervised, including an evident work ethic
• Desire to contribute to a team environment
• Must be able to work on-site daily in our Ottawa office
  

Job Description

Administrative Support
We’re looking for a detail-oriented Administrative Support specialist to assist our Accounting Department. While this role is primarily administrative—focused on organizing documents, managing correspondence, and supporting the team with various office tasks—some familiarity with accounting processes is a plus. This is not an accounting position, but an understanding of cash handling practices and general accounting terminology can be beneficial. If you thrive in a structured environment and enjoy keeping operations running smoothly, we’d love to hear from you

This is a temporary in-office position, based out of our Langford head office, to provide coverage during parental leave, with an expected duration of approximately 9 months. The preferred start date is September 1, 2025.

This is YOU to a ‘T’:

• You are confident, kind, patient, a great listener and above all else have a team centric approach.
• You build consensus within diverse groups and manage expectations clearly.
• You diffuse situations and handle conflict and negative emotions effectively.
• You enthusiastically support positive changes and see opportunities rather than challenges.
• You take initiative and go above and beyond to get things done. You're always ready to step up and contribute wherever needed.
• You have a sense of humor and have fun.
• You create systems to keep organized and stay on top of lots and lots of emails and tasks.
• You love learning, setting goals, and are open to guidance and feedback.

The role day to day:

• Assist with various administration/office duties such as mailing, filing, and scanning.
• Update and maintain our property management database.
• Handle confidential documents with complete discretion.
• Effectively support the Accounting Supervisor and team.
• Work with the Arrears team whose core responsibility is the delivery of positive, appropriate, and sustainable outcomes for our clients, which help them to maintain and regain financial stability.
• Assist with answering department office phone calls and transferring them to the appropriate person where needed.
• Verify cash deposits
• Follow office and company protocol regarding service.
• Attend regular meetings.
• Positively represent the company in the community.
• Provide in office support to remote members of the accounting department.
• Other duties as required.

A little about us:

• We are friendly, hardworking and a little weird.
• Our purpose is helping people live and grow together in every way possible.
• Our paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism and our Purpose is helping people live and grow together.
• Do you want to know more? Visit our website

Experience & Qualifications:

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Effective attention to detail and a high degree of accuracy.
• Excellent typing and knowledge of computer systems including Outlook, Word and Excel is required.
• Valid driver's license and reliable motor vehicle is an asset.
• Clean criminal record check.
• Ability to handle multiple things going on at once including multitasking, meeting deadlines, and maintaining clear communication with the team and clients.

Position Details:

• This is a temporary, full-time, in-office position. However, we also welcome applications from qualified part-time candidates who can commit to at least 20 hours per week, with a set schedule of Monday to Friday, 9:00 AM – 2:00 PM.
• $40,000-44,000 annually to start, based on experience and qualifications; $0.51- 22.56 per hour, if not working a full-time schedule of 37.5 hours per week.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Weekends and statutory holidays off.

Other Details:

• Wellness and Social Committees.
• RRSP matching.
• Health Benefits.
• Paid days off on your birthday and job anniversary.
• Paid volunteer days and other volunteer opportunities.
• Monthly get-togethers for lunch.
• Seasonal staff parties.
• Employee referral program.
• Education reimbursement program.
• Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support role with us. We are looking forward to reviewing your application!

Please note that only selected for the interview process candidates will be contacted.

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

Job Description

Salary: $49,000.00 - $0,000.00 per annum

Immediate for Hire

Be a part of a rapidly growing organization focused on one of the most pressing challenges in Canada: supporting sustainable access to safe, clean water in Indigenous communities. Water First partners with Indigenous communities to solve local drinking water and environmental water challenges through education, training, and meaningful collaboration.

We seek an Finance and Payroll Administrator, reporting to the Director, Finance.

This is a hybrid work-from-home position. Candidates must be available to travel to the Creemore office, 10 Francis Street East, at least 2 days per week.

Start Date: Immediate

Wage:

49,000.00 - 60,000.00 per annum (flexible based on level of experience)

Water First supports progressive labour policies, including:

• Flexible hours
• Health benefits
• Defined benefit pension plan
• Generous paid vacation

This role is responsible for maintaining all necessary and appropriate financial and payroll resources records, files, and processes to ensure the organizations smooth and compliant operation, focusing on accuracy and transparency.

Responsibilities for this position include:

• Maintain accurate financial records by recording daily transactions in accounting software.
• Prepare monthly deposit report details for the fundraising team to ensure reconciliation to our donor dollars
• Perform bank reconciliation to ensure all accounts are balanced and discrepancies are resolved promptly.
• Perform monthly credit card reconciliations
• Manage accounts payable and receivable processes, including invoicing and payment tracking.
• Perform payroll processing using ADP, ensuring compliance with relevant regulations.
• Conduct regular account analysis to identify trends and discrepancies in financial data.
• Collaborate with other departments to gather necessary financial information for reporting purposes.
• Ensure compliance with company policies and accounting standards.
• Perform additional balance sheet account reconciliations
• Other duties as assigned

The ideal candidate for this position will possess the following:

Qualifications

• Undergraduate degree or diploma in accounting. Registered Professional accountant (RPA) or currently enrolled would be an asset.
• Payroll Compliance Professional (PCP) professional designation considered an asset
• Proven experience as a Bookkeeper or in a similar accounting role.
• Proficiency in accounting software such as QuickBooks Online is required.

Skills

• Strong understanding of accounts receivable and accounts payable processes.
• Experience in account reconciliation and bank reconciliation is required.
• Excellent attention to detail and accuracy in financial reporting and proofreading.
• Ability to analyze accounts and identify discrepancies effectively.
• Strong organizational and time management skills
• Excellent communication skills for collaboration with team members across departments.
• Experience with Quickbooks Online is required and Payroll Processing is required.
• Experience with Expense Point and ADP will be considered an asset.
• Experience with not-for-profit accounting will be considered an asset.
• Ability to analyze financial data effectively and provide insights.
• Strong communication skills, both written and verbal.

The ideal candidate for this position will also possess the following:

• Degree or diploma from an accredited university or college in business/accounting
• Post secondary education in Human Resources would be considered an asset
• Minimum of 2 years of experience working as a bookkeeper or accounting clerk
• Strong knowledge of generally accepted accounting principles
• Previous experience working for a non-profit would be an asset
• Previous payroll processing experience would be a strong asset
• Extensive experience with data entry and record-keeping
• Advanced working knowledge of Microsoft Office and Google Suite applications
• Experience with accounting software (QuickBooks Desktop preferred)
• Experience working with an HRIS system (i.e., BambooHR, ADP/WorkForce Now)
• Demonstrated ability to work effectively with minimal supervision and prioritize workload
• Excellent administrative and organizational skills with a strong attention to detail
• A flexible team player with a demonstrated ability to collaborate and support colleagues
• Strong English communication skills both oral and written
• Demonstrable professionalism, integrity, credibility, judgment, initiative, tact, discretion, confidentiality, and diplomacy
• Strong time management skills
• Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations

We would love to hear from you if you want to learn more about this exciting opportunity! Qualified Indigenous applicants are encouraged to apply.

Water First is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, gender identity, sexual orientation, age, marital status, physical and or mental handicap or financial ability.

By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview.

While we appreciate all interest, only those candidates selected for an interview will be contacted.

A Chat Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, 20-month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

A Chat Administrative And Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.