9,754 Full Time Assistant jobs in Canada

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

CONSULTATION CLERICAL SUPPORT
Governance and Administration
The purposes of this position are:
 

• To provide clerical support for the Consultation Department
• Maintain Consultation Database

1. Reception

• Greets all visitors to the office
• Responsible for answering and directing all incoming calls
• Responds to telephone and personal inquiries by providing factual information, or directing the questioner to the appropriate staff
• Responds to telephone and personal inquiries by providing factual information in accordance with Privacy Act

1. Secretarial and Administrative Assistance

• Provides secretarial services for the Consultation Lead, including the development and maintenance of all the files and accounts for the Consultation Department
• Provides general secretarial, clerical and administrative services, including typing, transcriptions, filing, photocopying and sending and receiving fax and courier message/parcels
• Maintain accurate, detailed records of projects within Curve Lake First Nation’s territories utilizing the Consultation Database
• Receives and posts mail
• Assists in arranging staff meeting; booking appropriate event spaces and maintains awareness of staff whereabouts on a daily basis
• Prepares invoicing, tracks filing fees and payments received

1. Other   

• Performs such other related duties as may reasonably be required by the Consultation Lead

• Graduation from a post-secondary program preferred with emphasis in Lands and/or Resources, Fishing and Wildlife, etc.
• Graduation from a secondary program with an OSSD

• Working knowledge of office practices, experience with use of office equipment and multi-line phones
• High level of organizational, written and verbal communications skills
• Displays initiative and strong interpersonal skills
• High level computer and word processing skills
• Ability to categorize and index a complex filing system
• Excellent public relations skills, including an appreciation for the need for tact, discretion and a positive, cheerful approach with the public
• Possess a basic knowledge of the Williams Treaties First Nations and Curve Lake First Nation Treaty and Traditional Territories
• Knowledge and appreciation of First Nation culture and traditions

• Be honest and trustworthy
• Be respectful
• Possess awareness and sensitivity to the history, language, culture and traditions of the people of Curve Lake First Nation
• Be flexible
• Demonstrate sound work ethics
• Must demonstrate and ensure a high level of personal and professional conduct

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Job Description

Job Summary:The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually

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Job Description

Position: Executive & Personal Assistant to CFO
JOB ID: #16714381
Location: North York (In-Office)
Salary: $85,000-$100,000
Industry: Real Estate

Role Overview

We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant , handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands-on, in-office role suited to someone who thrives in a fast-paced environment.

Main Responsibilities

Personal Assistant

• Manage day-to-day personal tasks and errands including paying personal bills, scheduling appointments, and handling household-related matters.

• Coordinate personal and business travel arrangements (flights, accommodations, itineraries).

• Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment.

• Oversee vendors and service providers related to home or personal services.

Executive Assistant

• Manage a busy and ever-changing calendar including meetings, appointments, and follow-ups.

• Set up boardrooms, prepare materials, take and distribute meeting minutes.

• Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Screen and respond to emails, calls, and internal/external communications on behalf of the CFO.

• Support day-to-day operations in a small office environment with little formal SOP structure.

Qualifications

• 5+ years of experience supporting a senior executive in a hybrid personal/executive capacity.

• Strong proficiency with Microsoft Office Suite and calendar management tools.

• Naturally assertive with excellent judgment—knows when to push back and when to let go.

• Comfortable working independently with limited direction or structure.

• Exceptional organizational, communication, and multitasking skills.

• Must be comfortable working full-time in-office in North York.

This is not a role for someone looking to reinvent systems—it's ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly.

APPLY TODAY!
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Job Description

Elite Wealth Management, a well-established and dynamic financial firm celebrating its 20th anniversary, is seeking a highly organized and proactive Executive Personal Assistant to support the President.

This role is ideal for someone who thrives in a high-performance, fast-moving environment and brings calm, clarity, and structure to a visionary executive’s world.

Our website:

Title: Executive Personal Assistant

Duties and Responsibilities:

• Manage and prioritize President’s calendar, meetings, travel, and personal commitments
• Screen and manage emails, calls, and communications with discretion
• Act as a gatekeeper and liaison between President and internal/external stakeholders
• Anticipate needs and handle tasks before being asked
• Organize company events, speaking engagements, and personal appointments
• Maintain confidentiality in all matters with a high level of professionalism
• Assist in light project management and follow-up on deadlines
• Carry out other ad-hoc duties as required.

Qualifications:

• Bachelor Degree in Business Administration or equivalent
• At least 3 years of relevant working experience of supporting senior executives or entrepreneurs
• Fluency in English and Cantonese
• Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
• Highly organized, meticulous, and detail-oriented
• Emotionally intelligent with strong people skills
• Proactive and independent — you take initiative and get things done
• Calm under pressure and able to manage competing priorities
• Comfortable working closely with a high-achieving, direct, and fast-thinking President
• Discreet and trustworthy — you handle sensitive information with care
• Knowledge of financial industry preferred but not required

Job Types: Full-time, Permanent

Salary: $63,000-$73,000 per year subject to working experiences

Schedule: 7 hours

Benefits subject to years of service:

· Group extended health & dental benefit plan

· Group life insurance

· Group retirement savings plan matching

· Critical illness insurance

· Course subsidy program

Please submit your resume along with a brief cover letter outlining your organizational approach, preferred productivity tools, and strategies for managing high-level executive priorities.

Job Description

Job Title: Personal Assistant

About the Role:

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support me a small business owner in professional day-to-day tasks. This is a dynamic role that requires excellent time management, communication skills, discretion, and the ability to multitask effectively.

Key Responsibilities:

• Manage calendar, schedule meetings, and coordinate appointments

• Handle email correspondence and screen phone calls

• Run errands and manage personal tasks

• Book travel arrangements, including flights, hotels, and itineraries

• Maintain records, receipts, and manage expenses

• Assist with project coordination and follow-ups

• Handle confidential information with discretion

• Organize and maintain digital files and documents

• Liaise with vendors, clients, and service providers as needed

Requirements:

• Proven experience as a personal assistant or in a similar administrative role

• construction experience is an asset but not required

• Excellent verbal and written communication skills

• Highly organized and detail-oriented

• Strong problem-solving skills and ability to think ahead

• Tech-savvy with proficiency in Microsoft Office / Google Workspace / project management tools

• Ability to work independently and handle multiple priorities

• Trustworthy, discreet, and professional

• Valid driver's license

Preferred Qualifications:

• Experience managing both personal and professional tasks

• Flexibility with working hours and availability on short notice

• Background in business / project management / household management is a big plus

Job Description

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Personal Executive Assistant to the Scandi Family!

Location: Edmonton

Hours: 8:00 AM to 4:30 PM (Hybrid Role 3 days in the office, 2 days remote)

What's in it for you:

• Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
• Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

Reporting into and directly supporting the CEO

• Manage and prioritize the CEO's Calendar, meetings and any personal commitments
• Provide both personal and executive assistance to the CEO
• Managing and directing emails, calendars, and travel arrangements
• Be the first point of contact to the CEO
• Maintaining list of required follow up items, completing presentations, meeting agendas and minutes, as well as expense reports
• Manage the filing of all documentation and correspondence
• Provide administrative support as required assisting team members on higher level tasks or overflow
• Attend monthly Administrative team connect conference calls

Advisory Board Support

• Oversee preparation for board meetings, coordinating logistics with board members
• Organize, consolidate and review the board package
• Prepare initial drafts of board reports as required
• Consolidate board action items, and follow up as required

What you'll need to succeed:

• Must have minimum of 10 years progressive administrative experience including previous experience as an EA
• Completion of post secondary education in business administration considered an asset
• Ability to work well with cross functional teams and diverse communities
• Excellent customer service with strong communication and interpersonal skills
• Ability to prioritize tasks working with a sense of urgency and displaying discretion and confidentiality at all times
• Strong knowledge of MS Office is a must familiarity with SmartSheet an asset

Our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on practice questions or breaks)
• 30 minute MS Teams video interview with Hiring Manager and direct Supervisor

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.

Job Description

Our client, a successful Vancouver business leader and philanthropist is seeking a Personal Executive Assistant to support his day to day personal and business related activities. If you have relevant experience, a flexible schedule, and live in or near downtown Vancouver, please read on.

What you will be doing:

• Daily planning and organization
• Travel and packing support
• Health and wellness oversight
• Household and wardrobe management
• Social and personal coordination
• Communication management
• Errands and ad hoc projects
• Legacy and document organization
• Technology and digital support
• Business activity support

• You have experience as a Personal Assistant/Executive Assistant
• You have excellent spoken and written English communication skills
• You have the ability to proactively anticipate the needs of others
• You are a multitasker able to manage & prioritize competing priorities
• You have flexibility in your schedule and are able to work outside of "normal" business hours with the likelihood that each week will be different from the last
• You are able to travel from time to time as required
• You are able to treat confidential information with discretion
• You are comfortable using various digital tools, apps, and devices to stay organized, manage schedules, and communicate effectively.
• You have a Class 5 drivers license and, ideally, your own car.