10,761 Full Time Assistant jobs in Canada

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

CONSULTATION CLERICAL SUPPORT
Governance and Administration
The purposes of this position are:
 

• To provide clerical support for the Consultation Department
• Maintain Consultation Database

1. Reception

• Greets all visitors to the office
• Responsible for answering and directing all incoming calls
• Responds to telephone and personal inquiries by providing factual information, or directing the questioner to the appropriate staff
• Responds to telephone and personal inquiries by providing factual information in accordance with Privacy Act

1. Secretarial and Administrative Assistance

• Provides secretarial services for the Consultation Lead, including the development and maintenance of all the files and accounts for the Consultation Department
• Provides general secretarial, clerical and administrative services, including typing, transcriptions, filing, photocopying and sending and receiving fax and courier message/parcels
• Maintain accurate, detailed records of projects within Curve Lake First Nation’s territories utilizing the Consultation Database
• Receives and posts mail
• Assists in arranging staff meeting; booking appropriate event spaces and maintains awareness of staff whereabouts on a daily basis
• Prepares invoicing, tracks filing fees and payments received

1. Other   

• Performs such other related duties as may reasonably be required by the Consultation Lead

• Graduation from a post-secondary program preferred with emphasis in Lands and/or Resources, Fishing and Wildlife, etc.
• Graduation from a secondary program with an OSSD

• Working knowledge of office practices, experience with use of office equipment and multi-line phones
• High level of organizational, written and verbal communications skills
• Displays initiative and strong interpersonal skills
• High level computer and word processing skills
• Ability to categorize and index a complex filing system
• Excellent public relations skills, including an appreciation for the need for tact, discretion and a positive, cheerful approach with the public
• Possess a basic knowledge of the Williams Treaties First Nations and Curve Lake First Nation Treaty and Traditional Territories
• Knowledge and appreciation of First Nation culture and traditions

• Be honest and trustworthy
• Be respectful
• Possess awareness and sensitivity to the history, language, culture and traditions of the people of Curve Lake First Nation
• Be flexible
• Demonstrate sound work ethics
• Must demonstrate and ensure a high level of personal and professional conduct

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Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

Position: Executive & Personal Assistant to CFO
JOB ID: #
Location: North York (In-Office)
Salary: $85,000-$100,000
Industry: Real Estate

Role Overview

We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant , handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands-on, in-office role suited to someone who thrives in a fast-paced environment.

Main Responsibilities

Personal Assistant

• Manage day-to-day personal tasks and errands including paying personal bills, scheduling appointments, and handling household-related matters.

• Coordinate personal and business travel arrangements (flights, accommodations, itineraries).

• Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment.

• Oversee vendors and service providers related to home or personal services.

Executive Assistant

• Manage a busy and ever-changing calendar including meetings, appointments, and follow-ups.

• Set up boardrooms, prepare materials, take and distribute meeting minutes.

• Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Screen and respond to emails, calls, and internal/external communications on behalf of the CFO.

• Support day-to-day operations in a small office environment with little formal SOP structure.

Qualifications

• 5+ years of experience supporting a senior executive in a hybrid personal/executive capacity.

• Strong proficiency with Microsoft Office Suite and calendar management tools.

• Naturally assertive with excellent judgment—knows when to push back and when to let go.

• Comfortable working independently with limited direction or structure.

• Exceptional organizational, communication, and multitasking skills.

• Must be comfortable working full-time in-office in North York.

This is not a role for someone looking to reinvent systems—it's ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly.

APPLY TODAY!
TSSHP
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Job Description

This job is a Hybrid - part of the time in the office and part can be worked from home.  

What You’ll Do

• Filter and prioritize emails, schedule responses, and track tasks in Google Tasks .

• Draft employee notices and assist with general admin.

• Organize Google Drive and maintain business documents.

• Book travel and accommodations.

• Take and screen phone calls, forwarding important ones.

• Assist with shop organization and equipment/maintenance logs.

• The job requires in office duties but can be a remote job as well for some duties. Vehicle will be required with reimbursement

• other duties as required

What We’re Looking For

• Proficiency with Google Workspace (Drive, Docs, Sheets, Tasks, Calendar).

• Strong organizational and communication skills.

• oriented, trustworthy, and adaptable.

• Administrative or PA experience is an asset.

• Must be based in Windsor-Essex (reliable transportation preferred).

Be part of rebuilding Ontario’s infrastructure. At Integral Pro Inc., we’re leading projects that strengthen bridges, water systems, and communities across the country. With major public investments driving growth in our sector, this is a great time to join a company on the rise.
You’ll work directly with leadership, make an impact every day, and grow with a team that values initiative, organization, and trust.

Be part of rebuilding Ontario’s infrastructure. At Integral Pro Inc., we’re leading projects that strengthen bridges, water systems, and communities across the country. With major public investments driving growth in our sector, this is a great time to join a company on the rise.
You’ll work directly with leadership, make an impact every day, and grow with a team that values initiative, organization, and trust.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong background in office management and executive administrative support, along with excellent communication and interpersonal skills.

Responsibilities
• Manage calendars, schedule appointments, and coordinate meetings using Microsoft Outlook Calendar and Google Workspace.
• Provide event planning support, including organizing logistics for meetings, conferences, and special events.
• Assist with project coordination by tracking progress and ensuring deadlines are met.
• Perform bookkeeping tasks and maintain accurate financial records using QuickBooks.
• Handle online marketing and social media management.
• Handle data entry, filing, and clerical duties to ensure smooth office operations.
• Provide executive administrative support by preparing documents, proofreading reports, and transcribing notes.
• Answer phone calls with professionalism and maintain phone etiquette while managing a multi-line phone system.
• Maintain an organized office environment through effective office management practices.
• Assist with customer service inquiries and provide front desk support as needed.

Requirements
• Proven experience as a Personal Assistant or in an administrative role with strong organizational skills.
• Proficiency in online marketing, Ai, and social media engagement.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
• Excellent typing skills with attention to detail for proofreading and transcription tasks.
• Strong clerical experience including data entry and filing systems management.
• Ability to manage multiple priorities effectively while maintaining a high level of accuracy.
• Outstanding communication skills for effective interaction with clients and team members.
• Experience in event planning or project coordination is a plus. If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as a Personal Assistant, we encourage you to apply.

The Remote Personal Assistant provides virtual administrative and organizational support to help executives, professionals, or business owners manage their personal and professional tasks efficiently. This role involves coordinating schedules, managing communication, handling administrative duties, and assisting with personal errands — all performed remotely.

• Manage calendars, schedule appointments, and coordinate virtual/in-person meetings.
• Handle phone calls, emails, and other correspondence on behalf of the employer.
• Organize digital files, records, and databases.
• Book travel arrangements (flights, hotels, transportation).
• Prepare and edit documents, reports, and presentations.
• Conduct online research and provide summaries or recommendations.
• Assist with personal tasks such as online shopping, reservations, or event planning.
• Monitor and manage expenses, invoices, and budget tracking.
• Liaise with clients, staff, and external stakeholders professionally.
• Maintain confidentiality of sensitive information.

• Proven experience as a Personal Assistant, Virtual Assistant, or similar remote role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency with productivity tools (Google Workspace, Microsoft Office, project/task management apps like Trello, Asana, or Slack).
• Ability to work independently and manage time effectively.
• Tech-savvy with problem-solving skills.
• Professional, discreet, and reliable.