523 Hr Admin Payroll Coordinator jobs in Canada

Job Description

Job Description

As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.

The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.

Key Responsibilities:

• Provide daily support for mobile devices (iPads, phones) and related technical issues.
• Assist staff across regions with setup, troubleshooting, and training on mobile tools.
• Manage and update digital forms using platforms such as Pronto Forms.
• Maintain accurate contact lists and ensure reports are current and well-organized.
• Upload and organize digital forms within internal systems.
• Prepare and distribute monthly phone bill reports.
• Coordinate with technicians on tracking systems and other technical tools.
• Support the onboarding of new users with mobile technology and tools.

Qualifications:

• Strong organizational and communication skills.
• Experience with mobile devices and basic technical support.
• Experience with Pronto Forms or similar digital form tools.
• Ability to troubleshoot common technical issues and liaise with vendors when needed.
• Proficient in Microsoft Office and SharePoint.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance are provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

#cooke-dnp

Job Description

Job Description

As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.

The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.

Key Responsibilities:

• Provide daily support for mobile devices (iPads, phones) and related technical issues.
• Assist staff across regions with setup, troubleshooting, and training on mobile tools.
• Manage and update digital forms using platforms such as Pronto Forms.
• Maintain accurate contact lists and ensure reports are current and well-organized.
• Upload and organize digital forms within internal systems.
• Prepare and distribute monthly phone bill reports.
• Coordinate with technicians on tracking systems and other technical tools.
• Support the onboarding of new users with mobile technology and tools.

Qualifications:

• Strong organizational and communication skills.
• Experience with mobile devices and basic technical support.
• Experience with Pronto Forms or similar digital form tools.
• Ability to troubleshoot common technical issues and liaise with vendors when needed.
• Proficient in Microsoft Office and SharePoint.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance are provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

Job Description

Job Description

Description

Join Seaboard Tire Today! 

Position Overview: We are looking for a friendly, professional, and highly organized Reception & Administrative Support to be the first point of contact for our busy automotive shop. This role requires someone who can handle a fast-paced environment, greet every customer warmly, manage high call volumes, and provide outstanding service while supporting the flow of daily shop operations. The ideal candidate is personable, detail-oriented, and thrives on multitasking—whether it’s answering phones, booking appointments, or assisting customers at the counter.

Key Responsibilities:

Customer Interaction & Service

• Greet every customer with the 6 feet or 6 second rule —acknowledge them within six feet or six seconds.
• Build strong customer relationships by providing friendly, helpful, and professional service.
• Handle upset customers with patience and problem-solving, working to resolve issues and leave them satisfied.

Phone & Front Desk Management

• Manage a high volume of incoming calls (100+ daily), ensuring quick and professional responses.
• Schedule service appointments, road calls, and follow-ups efficiently.
• Provide price estimates and tire quotes to customers.

Shop & Operations Support

• Assist with preparing parts, tires, and work orders to keep vehicles moving through the shop efficiently.
• Support service advisors and technicians by coordinating timing when multiple jobs are completed at once.
• Call vendors for parts pricing, estimates, and availability.
• Help coordinate test drives with technicians to assess vehicle issues.

Problem Resolution

• Anticipate needs and proactively support the shop’s fast-paced workflow.

Qualifications

• Previous experience in a customer-facing or reception role (automotive or service industry experience an asset).
• Strong multitasking and organizational skills; able to manage multiple priorities at once.
• Excellent communication skills—both in person and over the phone.
• Ability to remain calm, professional, and solution-focused under pressure.
• Computer literacy for scheduling, quoting, and record-keeping.

What We Offer

• A supportive team environment known for great service and friendly relationships.
• On-the-job training, including learning the basics of test drives and shop operations.
• Opportunities to build long-term customer connections in a busy, respected local shop.

Job Description

Job Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Job Summary:

The successful candidate will play a key role in supporting operational and program initiatives, with the primary focus on reviewing, validating, and organizing data. This includes working with subject matter experts as required to ensure the accuracy, consistency, and relevance of data used across various projects and systems. The role also includes supporting video production and asset management as secondary responsibilities.

Key Responsibilities:

• Conduct detailed data reviews to ensure accuracy, completeness, and alignment with project or operational requirements.
• Validate data in collaboration with subject matter experts, ensuring it meets internal standards and is ready for use in reporting, analysis, or system input.
• Organize and maintain data sources and related documentation for easy access and version control.
• Assist in the production of videos using Synthesia, ensuring that visual content aligns with brand standards and is engaging.
• Manage the organization and storage of video assets to support efficient retrieval and reuse.
• Provide creative input on improving video content and production processes, where applicable.
• Act in a professional manner to reflect positively on Ainsworth.
• Adhere to all company policies and procedures.
• Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety, and Environmental company policies and government legislation/regulations.

Qualifications:

• Currently enrolled in a post-secondary program in Business Administration, Marketing, Graphic / Multimedia Design, Corporate Communications, or a related field.
• Strong analytical skills with a demonstrated ability to review and interpret data accurately.
• Proficient in Microsoft Office Suite and adaptable to new software platforms and technologies.
• Detail-oriented with strong organizational skills and a keen eye for data quality.
• Effective time management skills in a fast-paced environment.
• Creative thinking and problem-solving abilities, especially in data organization and presentation.
• Adaptable to changing priorities while maintaining a professional demeanor.
• Strong communication and collaboration skills, particularly in cross-functional settings.
• Professional, friendly, and exceptional interpersonal skills.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .

#LI-Onsite

**Who We Are**
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
We are seeking a highly organized, proactive, and resourceful professional to serve as both **Office Manager** and **Executive Assistant** to the Financial Services Sector (FSS) Leader at Kyndryl Canada. This hybrid role is critical to ensuring smooth day-to-day operations of Kyndryl's Toronto office and more importantly, providing high-level administrative support to the executive leader. This role reports to the leader's Head of Transformation.
**Executive Assistant Duties:**
+ Manage complex calendar(s), schedule meetings and follow-ups, and coordinate travel arrangements.
+ Prepare briefing materials, presentations, and communications for internal consumption as it relates to administrative functions.
+ Handle confidential information with discretion and professionalism.
+ Support meeting logistics including agendas, minutes, and follow-ups, as necessary.
+ Coordination with customers and partners for calendaring.
+ Manage expense reports.
+ Assisting with employee onboarding/offboarding within FSS.
**Office Manager Duties:**
+ Office Reception - greeting and signing in clients and partners upon arrival.
+ Managing the office budget.
+ Setting up and helping organize the office for internal or external meetings as needed (e.g. order catering, assisting with AV functions, office furniture needs, etc.).
+ Overseeing office operations such as, ordering supplies, vendor relationships, key card access, office cleanliness, etc. This will also include coordination with building management, cleaners, mail room and other facility services as required.
+ Help coordinate team events, workshops, and sector-wide communications.
+ Maintain office systems and ensure compliance with company policies.
+ Support onboarding of new team members and manage workspace logistics.
+ Act as a point of contact for facilities, IT, and administrative support.
+ Managing health and safety policies.
+ Assisting with orientation and onboarding of new employees.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here.
**Who You Are**
Who you Are
You're good at what you do and possess the required experience to provide it. However, equally as important - you have a growth mindset; keen to drive your own personal and professional development. You are customer-focused - someone who prioritizes customer success in your work. And finally, you're open and borderless - naturally inclusive in how you work with others.

+ 5+ years of experience in executive support, office management, or a similar role where you've balanced multiple priorities and stakeholders.
+ Proven ability to manage complex calendars, coordinate travel, and prepare executive-level materials with accuracy and discretion.
+ Strong track record of overseeing office operations, including vendor management, budgeting, and facilities coordination.
+ Demonstrated experience in handling confidential information and maintaining professionalism in high-pressure environments.
+ Skilled in building relationships across teams, clients, and partners to ensure smooth communication and collaboration.
+ Proficiency with productivity tools such as Microsoft Outlook, Teams, Excel, and PowerPoint (or equivalent platforms).
+ Ability to anticipate needs, solve problems proactively, and adapt quickly to changing priorities.
+ Commitment to inclusive practices and creating a welcoming, efficient workplace for all team members.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Job Description

Job Description

Administrative Support - Mike Mountain Horse Elementary School

We are excited to have a Administrative Support opportunity available.

Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. Lethbridge School Division is looking for an energetic professional who doesn't mind wearing multiple hats. The Administrative Support will perform a variety of administrative tasks in support of school office operations. Duties include but are not limited to word processing and reception services, maintaining various school and student records, operating standard office and school equipment, and assisting in organizing school events and activities. Employees in this position are effective communicators with excellent organization, prioritization, time management and public relations skills.

Our Division is a proud neighbor to the largest First Nation reserve area in Canada which is called Kainai Nation. We are fortunate to learn from Indigenous communities and are committed to enhancing our understanding of the truths of our past so we can continue to move towards reconciliation.

This position will require considerable contact with staff, students and parents, providing assistance, responding to routine inquiries and requests for information. In addition, the Administrative Support will receive and direct callers both by phone and in person.

The successful candidate will possess demonstrated abilities in the above-mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.

What will you work?

17.50 hours/week.

This positions follow the assigned Administrative Support calendar and afford the successful candidates to have some school breaks off.

What do you need to succeed?

• Have a strong understanding and commitment towards our school’s philosophy.
• Have a proven history of positive interactions with students and parents.
• Have a proven history of advocacy for community involvement in the school.
• Have a proven history of being a committed team member at both the school and division level.

We are looking for experience in performing the following:

• Manage and coordinate confidential student files.
• Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student records.
• Manage and file historical student records.
• Powerschool - daily student attendance, weekly attendance reporting, updating student demographics, report card/grades management within PowerTeacher and PASI, student registration and file management, medical information inputting and updating.
• Create, edit and manage school publications and event programs.
• Provide administrative support for school events.
• General reception supports.
• General administrative support to school administration.
• Assisting in the coordination of bussing and transportation.
• Digital Media – updating information to the school web site, sharing school events and notifications using school Facebook and Twitter accounts.
• Assist in managing of school fees.
• School publications and programs - editing, desktop publishing and supporting administration in planning.
• Conference management - setting up appointments for Parent/Teacher Conferences, assisting parents with online bookings and organization of teacher schedules.
• The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office.

**Candidates may be tested for computer proficiency

Mike Mountain Horse Elementary School serves approximately 400 children from Early Education to Grade 5. Grounded in valuing of inclusion, community and quality learning, the school is a safe place where students thrive. Literacy, numeracy and engagement with project-based learning are priorities.

For more information about Mike Mountain Horse Elementary School, please visit our website at:

Please note that only those selected for further consideration will be contacted regarding an interview.

Requirements

Education and Experience Required:

• Post-secondary diploma in office/business administration with some related experience.
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
• Combination of education and experience.

CONDITIONS OF EMPLOYMENT:

In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
• Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.

Benefits

The wage range for this position is $25.82 - $27.00/hour depending on the candidate's education and experience.

Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. As a result, we offer an exceptional benefit package for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care.
• Health/Wellness Spending Account (HSA/WSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
• Lifestyle and specialty counselling (Health, Life Balance and Career).
• Competitive retirement plan.
• Discount at a variety of local fitness facilities within Lethbridge.

This is a purposeful and rewarding career that helps make a difference in students lives!

Posting will remain open until 10:00 AM October 14, 2025.

Please note that only those selected for further consideration will be contacted regarding an interview.

Job Description

Job Description

Lakeland Lodge and Housing Foundation is seeking applications to fill a part-time, 6-month temporary Administrative Support position.

This dual-role position will provide administrative support for property management operations (2 days per week) and as a Reception/Guardian at Bonnylodge every second weekend. This role will require strong organizational skills, professionalism, and the ability to balance administrative duties with hands-on resident and visitor support.

Lakeland Lodge and Housing Foundation is a non-profit Organization dedicated to providing safe and affordable housing for seniors and families within the M.D of Bonnyville, City of Cold Lake, Town of Bonnyville, and Village of Glendon. The commitment is to treat all individuals with dignity and respect, while delivering high-quality service and support to our residents.

Key Responsibilities

1. Property Management Administration- 2 days per week, 8:00 am – 4:00 pm. Location: Lakeland Lodge and Housing Foundation Head office- Bonnyville

• Provide administrative support for property management, including correspondence, document preparation, and filing.
• Assist with renewals, annual reviews, notices, and communication.
  
• Support with Tenant move-ins and move-outs.
  
• Support with data entry, including processing of rent payments, invoices, and property-related expenses and other financial record-keeping.
  
• Support the coordination of maintenance requests, contractor scheduling, and follow-up on work orders.
  
• Support property inspections and maintain compliance documentation.
  
• Travel may be required between Glendon, Cold Lake, Bonnyville.
  
• Adhering to Foundation policies, procedures and related Legislated acts such as Alberta Housing Act, Landlord and Tenant Act.
  
• Provide general office support, as assigned, including reception, scheduling, and client inquiries.

2. Reception/Guardian – Every Second Saturday & Sunday. Location: Bonnylodge

• First point of contact for residents, visitors, and staff at Bonnylodge; answer phones, respond to inquiries, and take messages.
• Direct supervision of residents, visitors, and overall monitoring of staff on shift, the building and grounds and ensuring safety and security standards are upheld.
• Provide assistance with supportive services, including recreation, housekeeping, laundry, and light kitchen duties as required.
• Completes cleaning, laundry, and kitchen duties as per duty descriptions of shift or at the request of Management.
• Complete required documentation including daily reports, resident incident files, and shift logs.
• Ensure compliance with Lodge policies, health, safety, infection control, and emergency procedures.
• Act as resident advocate by listening to concerns, reporting issues to management, and ensuring respectful, professional service.
• Greet and host all visitors for evening events.
• Ensure adequate staff coverage in the absence of Management.
• Report and resolve complaints, requests, safety conditions, security issues and illegal activities.
• Ensure to identify, respond to, and lead emergent and non-emergent situations.
• Report Maintenance or building upkeep issues to the appropriate resource.
• Ensures all checklists, forms and Foundation documents are reviewed and completed each scheduled shift.

Qualifications

• 3+ years of proven experience in administrative or property management support roles.
• Experience working with seniors, tenants, or in a hospitality setting considered an asset.
• Strong communication skills (written and verbal) with the ability to interact professionally with tenants, residents, and staff.
• Ability to exercise sound judgment and make logical decisions in emergent and non-emergent situations.
• Proficiency in Microsoft Office Suite: Teams,Word, Excel, Outlook
• Ability to provide a Clear Criminal Record Check with Vulnerable Sector.
• Valid class 5 driver’s license and a reliable vehicle.

Working Conditions

• Split role: property administration (weekday office setting) and lodge guardian/reception (every second weekend).
• Must maintain confidentiality of residents, tenants, and organizational information.
• Requires the ability to stand for extended periods, complete repetitive tasks, and lift up to 50 lbs.
• Commitment to professionalism, teamwork, and maintaining a safe, supportive environment.