503 Hr Administration jobs in Canada

Senior HR Operations Specialist

**Job Details**

**Job Title:** Senior HR & Operations Specialist

**Location:** Mississauga

**Work Arrangement:** Hybrid

**About the Role**

**Position** **Overview:**As a **Senior People & Culture Operations Specialist** you will play a pivotal role partnering with People & Culture and building a North America value-add team. You will support the end to end HR services through SuccessFactors and guide North America to **improve the processes** and **tools** that **enable a smooth experience** for our employees.

**Key Responsibilities**

**HR Operations**

- Acts as Regional Point of Contact for the Global HR Services Director, Project team & People & Culture Director for all HR Services related matters
- Ensure data quality and support the global Data Quality plan
- Ensure adoption of Success Factors by People & Culture and the business
- Success Factors champion for the North America Region, including building out training materials and SOP’s with local deviation
- Support the People & Culture transformation journey
- Collaborate with the respective Regional COE Leads in Compensation & Benefits, Talent and OD and recruitment
- Act as the North America COE Lead for People & Culture and point of contact for Global COE Lead
- Owns the delivery of HR Services in the respective region, within the current org, HR setup/landscape
- Drives improvements of processes in SuccessFactors
- Supports the regional roll-out of SuccessFactors, manage & recommend enhancements together with the Global Project Team
- Acts as the change lead for the region and is member of the SuccessFactors program change squad
- Project manages North America HR Services Initiatives that require roll out in the region
- Conducts Data Quality Audits to ensure accurate and up-to-date employee records in SuccessFactors, including personal information, benefits enrollment, and other HR-related data.
- Support leadership & employee adoption of Success Factors.
- Provide support & partnership to the People & Culture Director and other HR team members as needed, including reporting requirements & analysis, presentations, and other HR activities.
- Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements



**Payroll:**

- Partner with NA Payroll Team with SOPs, process improvements and back-up for Payroll Processing
- Support Reporting Requirements needed for Payroll
- Support Payroll Lead with benefits administration



**Total Rewards:**

- Support Regional HR Director with Compensation Analysis, Reporting and Benchmarking needs

**Knowledge / Skills and Experiences**

- Post – Secondary Education/HR Certification
- 3-5 years’ experience in HR function and working with HRIS systems such as SuccessFactors
- Experience with processing Canadian Payroll
- Strong knowledge of HRIS systems and basic HR processes
- In depth knowledge and professional experience in general aspects of Human Resources management
- Ability to process high volumes of paperwork.
- Working knowledge of Employment legislation
- Strong attention to detail and highly organized.
- Strong analytical skills & working knowledge of Microsoft Excel.
- Superior multi-tasking and prioritizing capability.
- Effective time management skills.
- Excellent interpersonal, written and verbal communication skills.

**About Caldic**

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.



**We offer:**

- **Global opportunities** with rapid career growth and development
- An inclusive, diverse, and dynamic work environment
- The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more



We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit:

**Ready to Join Us?**

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

**Equal Opportunity Employer**

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.

**Location:**Mississauga, ON, CA

**City:** Mississauga

**State:** ON

**Country/Region:** CA

Caldic North Americaabout 14 hours ago

Hybrid

Mississauga, ON

Senior Level

# **About the role**

Senior HR Operations Specialist

**Job Details**

**Job Title:** Senior HR & Operations Specialist

**Location:** Mississauga

**Work Arrangement:** Hybrid

**About the Role**

**Position** **Overview:**As a **Senior People & Culture Operations Specialist** you will play a pivotal role partnering with People & Culture and building a North America value-add team. You will support the end to end HR services through SuccessFactors and guide North America to **improve the processes** and **tools** that **enable a smooth experience** for our employees.

**Key Responsibilities**

**HR Operations**

- Acts as Regional Point of Contact for the Global HR Services Director, Project team & People & Culture Director for all HR Services related matters
- Ensure data quality and support the global Data Quality plan
- Ensure adoption of Success Factors by People & Culture and the business
- Success Factors champion for the North America Region, including building out training materials and SOP’s with local deviation
- Support the People & Culture transformation journey
- Collaborate with the respective Regional COE Leads in Compensation & Benefits, Talent and OD and recruitment
- Act as the North America COE Lead for People & Culture and point of contact for Global COE Lead
- Owns the delivery of HR Services in the respective region, within the current org, HR setup/landscape
- Drives improvements of processes in SuccessFactors
- Supports the regional roll-out of SuccessFactors, manage & recommend enhancements together with the Global Project Team
- Acts as the change lead for the region and is member of the SuccessFactors program change squad
- Project manages North America HR Services Initiatives that require roll out in the region
- Conducts Data Quality Audits to ensure accurate and up-to-date employee records in SuccessFactors, including personal information, benefits enrollment, and other HR-related data.
- Support leadership & employee adoption of Success Factors.
- Provide support & partnership to the People & Culture Director and other HR team members as needed, including reporting requirements & analysis, presentations, and other HR activities.
- Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

**Payroll:**

- Partner with NA Payroll Team with SOPs, process improvements and back-up for Payroll Processing
- Support Reporting Requirements needed for Payroll
- Support Payroll Lead with benefits administration

**Total Rewards:**

- Support Regional HR Director with Compensation Analysis, Reporting and Benchmarking needs

**Knowledge / Skills and Experiences**

- Post – Secondary Education/HR Certification
- 3-5 years’ experience in HR function and working with HRIS systems such as SuccessFactors
- Experience with processing Canadian Payroll
- Strong knowledge of HRIS systems and basic HR processes
- In depth knowledge and professional experience in general aspects of Human Resources management
- Ability to process high volumes of paperwork.
- Working knowledge of Employment legislation
- Strong attention to detail and highly organized.
- Strong analytical skills & working knowledge of Microsoft Excel.
- Superior multi-tasking and prioritizing capability.
- Effective time management skills.
- Excellent interpersonal, written and verbal communication skills.

**About Caldic**

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

**We offer:**

- **Global opportunities** with rapid career growth and development
- An inclusive, diverse, and dynamic work environment
- The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: to Join Us?**

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

**Equal Opportunity Employer**

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.

**Location:**Mississauga, ON, CA

**City:** Mississauga

**State:** ON

**Country/Region:** CA

# **About** **Caldic North America**

Food and Beverage Manufacturing

201-500

Caldic is headquartered in Rotterdam, the Netherlands operating with 23 companies and 45 sites in 17 countries throughout Europe, Asia-Pacific and North-America.

Think GLOBAL - Act LOCAL

The Caldic Advantage

Caldic serves as a one-stop shop meeting all the needs of the food industry – sourcing, research and development focusing on tailor-made innovative solutions, processing, and warehousing & distribution. This full range of services is something unique in the food industry. Together with our commitment to customer service excellence is what we like to call the Caldic Advantage.

With our global network of world class suppliers, we are able to source the very finest ingredients and stay abreast of innovations and developments in the industry, we have immediate access to new products and ingredients that add the "Magic" to transform your products from good to great. We are proud to say that we are able to bring ingredients from around the world to your door.

What distinguishes Caldic and what truly translates to a competitive advantage for our customers is our focus on delivering specialized made-to-order innovative solutions. We are not just your distribution partner … we are your knowledge partner.

DESIGN Our in-house R&D and Regulatory teams can turn your ideas into commercial and profitable products.

DEVELOP Our manufacturing capabilities allow us to blend & package to your specifications.

DELIVER We offer more than 5,000 ingredients from over 300 suppliers offering solutions to any formulating challenges.

Job Description

Job Description

Salary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

About OICR

OICR is Ontarios cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Position Details

Position: HR Operations and HRIS Coordinator

Location: MaRS Centre, Toronto

Department: Human Resources

Reports To: Human Resources Manager

Salary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours: 35 hours/week

Job Type: Hybrid; one day onsite per week

Status: Full-time, Temporary (one year)

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking a Human Resources (HR) Operations and Human Resources Information Systems (HRIS) Coordinator to maintain employee data, reporting and documentation in all HR systems, including those for our third-party service providers. HR Operations related responsibilities include support of OICR programs, audit and reporting requirements, compensation programs, and information for staff.

This position is temporary, full-time for one-year.

Position Responsibilities

• Maintenance of employee data and files in the HRIS, Performance Management System (PM), Learning Management System (LMS), and online Employee Self Service site ensuring the accuracy of HR records and integrity of HR data sources
• Data entry into third-party service provider administration sites (i.e., background check, benefits administration, etc.) and other tracking
• Assists in collecting, collating and analyzing HR data for reporting
• Support the configuration of processes/requirements in the systems and ensure data is appropriately maintained over time per HR records management procedures
• Maintains up-to-date process and system documentation, training manuals
• Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases or process improvements
• Support the compensation and benefits programs, coordinating the job evaluation process and finalizing documentation including set up of job-related information in the HRIS
• Support the Performance Management process for eligible staff, including annual and probationary review reporting and follow up
• Drafting communications and keeping HR information up to date on the intranet for staff
• Assist with the annual merit increase program and pay equity reviews
• First point of contact for enquiries from staff regarding policies and procedures

Position Requirements

• Knowledge, competence and experience working with multiple Human Resources systems including HRIS, performance, learning, payroll and benefits administration, including how data flows between each
• Completed or working towards CHRP or CHRL designation
• Working knowledge of employment legislation including the Employment Standards Act, Occupational Health & Safety Act and Ontario Human Rights Code
• Solid knowledge of MS Office applications
• Excellent time management and organization skills
• Demonstrated attention to detail and accuracy
• Ongoing requirement for computer-based work, testing, validation, data entry, analyzing/auditing data, technical troubleshooting, process improvement and reporting
• High level of integrity, confidentiality, and accountability
• Able to communicate and work collaboratively with all levels of staff within the organization
• Knowledge of HR privacy requirements and experience working with sensitive data

For more information about OICR, please visit the website at learn more about working at OICR, visit our career page.

POSTED DATE: September 11, 2025

CLOSING DATE: Until filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidates abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan ( Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page Information received related to accommodation will be handled confidentially.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

Resume Format:If you elect to apply, please click on the Apply for this Job button. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.

Job Description

Job Description

Position Title: Global HR & Operations Partner

Department : Systems

Reports to : Chief People & Culture Officer

Status: Full-time, exempt

Location: Burlington ON, with options for hybrid work (2 days in-office)

Last Updated: April 2025

PURPOSE: We are seeking an experienced, and people-centric Global HR & Operations Partner that ensures effective and efficient delivery of Human Resources services for World Renew Canada and overseas, in alignment with World Renew's global mission, strategy and values.

This role is responsible for driving HR strategy and initiatives across our global footprint, ensuring alignment with organizational priorities and regional compliance. Based in Canada, this role will act as a trusted advisor to leadership and employees, managing global employee relations, performance systems, and legal compliance while leading a small HR team in the Burlington office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Team Leadership:

• Manage and develop direct report(s): the Global HR Generalist, and other equivalent roles, as assigned.
• Set team goals, monitor performance, and support professional development.
• Practice continuous improvement, improving processes and procedures based on feedback and lessons learned.
• Stay current and up to date with Global HR best practices.

2. Global HR Strategic Partnership:

• Serve as a strategic thought partner to leaders across global functions, Canada and overseas.
• Translate business objectives into integrated HR solutions that drive performance, engagement, and development.
• Represent the global HR operations function on the HR Leadership Team, contributing to the broader people strategy.

• Build and maintain a thorough understanding of the organization's talent strategy needs, role requirements and qualifications, compensation practices
• Determine recruitment strategies for open and future roles and provide hands-on support and guidance in the recruitment process.

3. Global HR Operations:

Collaborate with internal and external stakeholders to ensure HR operations are aligned globally.

• Work closely with Finance, Legal, and departmental leaders to support workforce planning and organizational development.
• Assist management and international employees with expatriate assignments, including international employment policies, benefits, and other HR matters.
• Effectively partner with counterparts in the CRCNA Canada HR and Payroll Offices to ensure effective and efficient delivery of HR services to World Renew employees.
• Work in close collaboration with US-based and Canadian-based HR team members, ensuring streamlined, consistent employee-focused operations.
• Implement organizational change initiatives in alignment with the strategic initiatives set forth by the Chief People & Culture Office.

4. Employee Relations:

• Manage employee relations within Canada, with oversight and support of international and overseas employee relations through local partners or external counsel, as applicable.
• Foster a positive, inclusive, and high-performance work culture globally.
• Provide coaching and guidance to managers on employee engagement, conflict resolution, and organizational change.
• Create an environment of positive employee relations; balance organizational needs with employee needs, establish trust and credibility with employees and be seen as approachable and fair.
• Manage and resolve complex employee relations issues in consultation, as needed, with the Chief People & Culture Officer.

5. People Policy & Compliance:

• Develop and maintain the Canadian and International Employee Handbook, ensuring updates align with federal and provincial legislation.
• Oversee and partner with local experts to maintain International Employee Handbooks and HR policies.
• Ensure compliance with labor laws and employment standards across Canada (including provincial-specific requirements) and globally through in-country partnerships.
• Conduct end-to-end management of international mobility for staff, including securing work permits, visas, and travel documentation, as applicable in alignment with host country laws and organizational policies.
• Serve as the primary liaison with immigration consultants, legal advisors, and/or governmental agencies to ensure timely and compliant processing of visa applications for international hires and staff travel.
• Develop internal protocols to support cross-border onboarding, staff relocation, and international assignments, ensuring alignment with both Canadian and global regulatory requirements.
• Maintain in-depth and up to date knowledge of legislation requirements.
• Support staff safety assurances by carrying out assigned duties under the Crisis Management Policy.
• Effectively provide HR policy guidance and interpretation to both employees and management.
• Ensure all human resources functions are in compliance with relevant legislation and tax and compensation laws globally.

6. Performance Management

• Lead the performance management process and system across the organization.
• Drive initiatives that support ongoing feedback, goal alignment, and career development.
• Monitor the effectiveness of performance programs and recommend improvements.

7. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• Global Human Resources Generalist
• Other equivalent role(s), as assigned.

EDUCATION & EXPERIENCE

1. Bachelor's degree in Human Resources, Business Administration, or related field is required.
2. CHRP/CHRL or equivalent designation preferred.
3. Minimum 7+ years of progressive experience in Human Resources with at least 2 years in a strategic HR partner or global HR lead position
4. Minimum of 2 years of experience managing a team or an individual.
5. In-depth knowledge of Canadian labor law (including multiple provinces) and experience working with international employment law via in-country partnerships.
6. Proven experience managing employee relations and performance management systems in a global setting.
7. Previous working experience in a not-for-profit required; global or multinational organization is an asset.
8. Demonstrated leadership experience, including managing others and multiple HR programs.
9. Experience with HRIS systems; proficiency in implementation or oversight is a plus.

QUALIFICATIONS

1. Able to respect and support the mission, vision and values of the CRCNA and World Renew.
2. Demonstrated commitment to Christ and be able to recognize this position as one that contributes to the work of His Kingdom.
3. Demonstrated commitment to contribute to and promote a work environment that values diversity, inclusion and equity.
4. Committed to working towards gender equality, equity and justice in all aspects of our programming, plans, policies and organizational structure.
5. Strong interpersonal and coaching skills.
6. Excellent written and verbal communication skills.
7. Proven organizational skills, able to prioritize and manage time and workflow (e.g. delegation) effectively to accomplish objectives.
8. Ability to develop and effectively apply and help others implement policies, processes and procedures for organizational effectiveness and culture aims (values).
9. Ability to adapt to changing circumstances
10. Strong analytical and problem-solving skills
11. Proficient in Microsoft 365 software including Teams, SharePoint, MS Word, MS Excel and MS Power Point

LANGUAGE SKILLS

Fluency in English, both written and verbal, is required for this position; a working knowledge of Spanish and/or French is an asset.

WORK ENVIRONMENT, PHYSICAL AND OTHER DEMANDS:

The work environment encountered and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires:

• Computer work and concentrated reading, sitting for long periods of time
• Telephone and computer communication, including conference calls (video)
• Travel:

1. Requires travel within North America for meetings and conferences, as needed, up to 15 days a year.
2. May require international travel, up to 3 weeks a year to participate in HR related portions of INGO meeting (e.g. Integral, ACT Alliance), or (b) visit field programs, which may include the possibility of destinations with rough terrain, unreliable access to water and electricity, and increased exposure to illness.

Job Description

Job Description

Our client is a technology company with over 25 years of experience in software development . They operate a cloud-based digital platform supporting a portfolio of online communities across high-consumer spending categories . With deep in-house expertise in Search Engine Optimization (SEO) , internet marketing, and traffic acquisition, the company builds and scales highly targeted, successful online communities and websites. Their platform operates at the intersection of community, content, and commerce , reflecting a belief in the power of enthusiasts to inform and inspire.

POSITION SUMMARY
We are seeking a Senior Legal & HR Operations Administrative Assistant to provide operational support to the Chief Legal Officer and HR Leadership Team . This role blends responsibilities across legal administration, corporate governance, and HR operations . The ideal candidate is detail-oriented, proactive, and highly organized, with the ability to work independently in a fast-paced public company environment while maintaining confidentiality.

RESPONSIBILITIES
Legal Operations & Corporate Governance

• Provide direct support to the Chief Legal Officer across legal and governance matters.
• Manage the full contract lifecycle, including template creation, approvals, renewals, and e-signatures.
• Maintain corporate governance documentation, records, and securities compliance filings.
• Coordinate logistics for board and committee meetings, including scheduling, agendas, resolutions, and board portal administration.
• Draft, redline, proofread, and execute legal and HR documents.
• Support due diligence processes for corporate initiatives, along with legal research and benchmarking.
• Maintain trackers for legal matters, invoices, and deadlines, ensuring organization and compliance.

Human Resources Operations

• Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
• Manage employee equity grants and settlement workflows.
• Prepare and update templates for employment agreements, amendments, and incentive documentation.
• Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
• Maintain HR records and support the development of HR forms, surveys, and process documentation.

SKILLS

• Strong organizational, multitasking, and time management abilities.
• Excellent written and verbal communication skills, with advanced proofreading capabilities.
• Ability to work independently, take initiative, and manage shifting priorities.
• High level of professionalism and discretion in handling confidential information.
• Proficiency with productivity and contract management tools (e.g., Google Workspace, Microsoft Office, DocuSign, Slack).
• Experience with HRIS systems such as BambooHR, WorkSuite, Ledgy, and Checkr is an asset.

QUALIFICATIONS

• 5+ years of experience in legal operations and administration required
• Legal Administration Assistant/Paralegal Diploma required
• Public company experience is an asset
• Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
• Manage employee equity grants and settlement workflows.
• Prepare and update templates for employment agreements, amendments, and incentive documentation.
• Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
• Maintain HR records and support the development of HR forms, surveys, and process documentation.

REQUIRED

• Hybrid work environment with a minimum of once per month working in the downtown Toronto office, requiring flexibility around quarterly board meetings and social events.
• Working hours are Monday to Friday, from 9:30 AM to 5:30 PM, with flexibility for urgent situations, though these are anticipated to be infrequent.

This job description represents the general responsibilities and duties of our client’s position but should not be construed as an all-inclusive detailed job description.

Confidentiality Note
This search is being conducted confidentially . Details regarding the organization and its operations will be shared with qualified candidates during the interview process.

At The Talent Company, we recognize the value of different perspectives and experiences to prompt innovation, spark creativity, and solve problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities and all other categories protected by law.

We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know if an adjustment or adaptation is required at any stage to support you during the recruitment journey.