506 Hr Administrator jobs in Canada

Job Description

ABOUT US:
Established in 1956, BEST  is a Canadian janitorial company that aims to create a cleaner world by focusing on communities' social, environmental, and economic impact. We have been recognized by Deloitte  as one of Canada’s Best Managed Companies  and by Waterstone Human Capital  as one of Canada’s 10 Most Admired Corporate Cultures .

When you join the BEST team, you’ll enjoy:

• Flexible and hybrid work schedules for head office positions
• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

JOB OVERVIEW:
 The HR Administrator provides administrative support for employee information changes over the employment life cycle and for assisting in the delivery of human resources services, in accordance with BEST’s culture, mission, and values.  Reporting to the HR Manager, the HR Administrator processes data in a timely manner, follows the defined standard operating procedures and always maintains confidentiality. 

LOCATION:  Coquitlam, BC
POSITION TYPE:  6-Months
SALARY RANGE: $53,000- $60,000 

DUTIES AND RESPONSIBILITIES:

• Support site management with assistance regarding forms, letter requests, programs, information and any general HR requests
• Monitor effectiveness of employee engagement programs
• Ensure the maintenance of employee records and data
• Initiate the new hire process, process letters for terminations and employment changes
• Assist with creating documentation and presentations
• Coordinate team engagement events
• Creation and updating of standard operating procedures and HR process/programs, coordinate training sessions, seminars, and meetings
• Support the creation and maintenance of HR metrics and KPIs
• A focus on continuous improvement to enhance the effectiveness and efficiency of HR activities
• Other duties as required to support business growth.

KNOWLEDGE AND SKILLS:

• Excellent interpersonal & communication skills (written and verbal);
• Familiarity of Employment Standards, Human Rights, Occupational Health & Safety, & Privacy Laws in BC, AB, & ON;
• Intermediate knowledge of MS Office, Excel;
• Excellent customer service and rapport
• Intrinsic ability to effectively plan, organize, prioritize, and meet deadlines

EDUCATION AND EXPERIENCE:

• Post Secondary Education in HR or related field
• Minimum 1 to 2 years previous related work experience;
• Acceptable security and criminal record check.

BEST  is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal-opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.

Click apply today!

#LI-DNI
 

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Job Description

Salary: From $25.80/hr

Position Summary

Seabird Island is committed to fostering a positive workplace environment and ensuring the well-being and development of its employees. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking an HR Administrator to join our team, working collaboratively to enhance the delivery of human resources services and support to employees and leadership.

Under the direction of the Human Resources Manager, the HR Administrator serves as a point of contact for employees on HR-related matters, providing administrative and operational support to the Human Resources team. This role involves managing correspondence, maintaining and updating internal databases, tracking employee leaves, performance reviews, coordinating training, as well as supporting recruitment efforts and managing Criminal Record Checks. The HR Administrator also assists with planning employee events, monitoring compliance with policies, and preparing monthly statistical reports.

This is a Term Contract Position with an end date of August 31st, 2026.

Work that matters

Sq'wqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

Become a part of our team and help us continue making meaningful impacts every day.

Were hiring!|Facebook|LinkedIn|For Our Culture

Benefits and perks

• Extended health and dental benefits,
• Accrued vacation and sick time,
• Pension plan with matching employer contributions,
• Access to internal training programs, professional development, and skill enhancement
• Collaboration with an interdisciplinary team
• Equitable hourly rates
• Casual dress code
  

What you'll do

Employee Relations

• Serve as the first point of contact for employees on HR-related matters, addressing inquiries with professionalism and confidentiality.
  
• Provide guidance and support to employees on HR policies, procedures, and resources, ensuring clear communication and positive experience.
  
• Offer comprehensive administrative support to the Human Resources team by responding to emails, calls, and correspondence on behalf of HR.
  
• Prepare and manage confidential reports, documents, and communications with accuracy anddiscretion.
  
• Manage Criminal Record Check processes to ensure employee records are complete and compliant.
  
• Support case management processes, collaborating with team members to address sensitive employee matters.
  
• Organize and maintain internal databases and spreadsheets related to employee relations, ensuringdata is up to date and accessible.

Employee Records, Tracking and Reporting

• Maintain accurate records of employee leaves, including sick leave, medical leave, and maternityleave, ensuring compliance with policies.
  
• Monitor annual performance appraisal completions, generate reports on progress, and supportemployees and managers throughout the process.
  
• Compile and submit detailed monthly reports for the HR Manager, including statistical data.
  
• Keep knowledge of current HR trends, legislative changes, and emerging best practices to ensurecompliance and innovation.

Planning Meetings and Training

• Manage calendars, schedule meetings, and coordinate activities for the HR team and relatedstakeholders.
  
• Take minutes during meetings, track action items, and follow up to ensure timely completion.
  
• Assist in administering training and development programs, track completion rates, and providesupport to employees seeking growth opportunities.
  
• Maintain a proactive approach to identifying training needs and helping implement solutions.
  
• Assist in planning and hosting employee-focused events, including celebrations, team-buildingactivities, and recognition programs.
  
• Build positive, professional relationships with employees, managers, and external stakeholders,fostering a culture of collaboration and trust.

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.
  
• Provide support to Payroll by ensuring employee information is accurate and submitted in a timelymanner.
  
• Order office supplies and assist with accounting functions to support the efficient operation of the HR Department.
  
• Assist with recruitment tasks, including scheduling interviews, conducting reference checks, and corresponding with candidates.
  
• Build positive, professional relationships with employees, managers, and external stakeholders, fostering a culture of collaboration and trust.
  
• Demonstrate Seabird Island Bands values through respectful and culturally informed interactions withall individuals.

What you bring

Qualifications

• Formal education or training in Human Resources or a related field. Other forms of post-secondaryeducation and training, including teachings from Elders and Knowledge Keepers, will be considered.
• At least 2 years of relevant experience working within First Nations communities, focusing on Human Resources is preferred.
  
• Experience presenting information in forms, tables, spreadsheets, and report writing.
• An excellent learner with the ability to work in teams.
• Flexibility and willingness to always learn.
  
• Excellent organizational skills, with an ability to prioritize timelines and important projects.
  
• Strong phone, email and in-person communication and customer service skills.
  
• Excellent communication and relationship-building skills

Preferred:

• First Nations candidates are strongly encouraged to apply.
• Lived experience as a member of a First Nations community.
• Knowledge and understanding of Seabird Islands culture, traditions, teachings, community dynamics.
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
• Excellent writing, editing, and verbal communication skills.
• Experience with HRIS and ATS software preferred.
  
• Experience in Citation Canada or Bamboo HR is preferred.

Cultural Competency:

• Deep understanding of First Nations cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record ReviewProgram Check to ensure the safety and trust of the communities we serve. This check will beconducted every five years.
  
• Initial and ongoing commitment to the values and guidelines of Sq'wqel (Seabird Island Band),including our policies, procedures, standards of practice, and laws, is essential. Thiscommitment supports our collective work, the community, and the responsibilities of this role.
  
• Must possess a valid class 5 driver's license and have access to safe and reliable transportation,insured for community-based use, to effectively engage and support projects, work, andinitiatives.

Reports to: Human Resources Manager

How to apply

Have a question about this position before you apply? Email

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, particularly in relation human resources. Please include references that can speak to your experience and skills.

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

Pre-Employment Screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Mtis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.

Job Description

Mandat:
L’administrateur(trice) RH joue un rôle clé dans le soutien du département des ressources humaines en coordonnant les tâches administratives tout au long du cycle de vie des employés. Ce poste assure la conformité, maintient des dossiers précis et facilite le bon déroulement des opérations quotidiennes en RH. L’administrateur(trice) RH agit comme point de contact central pour les processus RH, soutient les gestionnaires RH et contribue à une expérience employé positive.

Responsabilités principales, sans s’y limiter :

• Maintenir des dossiers RH exacts et mettre à jour les systèmes internes ainsi que l’intranet.
• Surveiller la conformité aux politiques RH et aux changements réglementaires.
• Générer des rapports RH à l’aide d’Excel et maintenir les données dans les systèmes RH.
• Coordonner les activités de recrutement, y compris les vérifications d’antécédents et la planification des entrevues.
• Gérer les processus d’intégration et de départ, la documentation et les sondages de rétroaction.
• Assurer la conformité aux permis de travail, formulaires d’assurance et règlements en santé et sécurité.
• Agir en tant que super utilisateur(trice) DocuSign du département RH, offrant orientation, dépannage et formation aux membres de l’équipe au besoin.

Qualifications:

• Formation postsecondaire en administration des affaires, droit des affaires ou domaine connexe.
• Minimum de 2 ans d’expérience en administration ou dans un rôle similaire.
• Solide compréhension des processus administratifs, de la conformité et de la gestion documentaire.
• Connaissance des processus RH (un atout).
• Maîtrise de Microsoft Excel (y compris tableaux croisés dynamiques et fonctions intermédiaires).
• Familiarité avec les systèmes RH et la gestion de données.
• Connaissance des réglementations provinciales et régionales en matière d’emploi (QC, ON, BC et États-Unis) (un atout).
• À l’aise avec DocuSign et familiarisé(e) avec ses fonctionnalités avancées.
• Bilingue (anglais et français)
• La maîtrise de l'anglais est obligatoire car ce rôle traite avec des employés canadiens et américains (80 %).

Qualités recherchées

• Excellentes compétences en multitâche, en organisation et souci du détail.
• Capacité à gérer des informations sensibles avec discrétion.
• Autonome, assidu(e) et esprit d’équipe.
• Professionnel(le) et adaptable.

Ce que nous offrons:

• Un employeur d’opportunité égale
• Rémunération compétitive
• Régime complet d’assurances de soins dentaires et de santé
• Équilibre entre la vie professionnelle et la vie personnelle
• Prime de recommandation

___

Mandate:
The HR Administrator plays a key role in supporting the Human Resources department by coordinating administrative tasks throughout the employee lifecycle. This position ensures compliance, maintains accurate records, and facilitates smooth day-to-day HR operations. The HR Administrator acts as a central point of contact for HR processes, supporting HR managers and contributing to a positive employee experience.

Key responsibilities include, but are not limited to:

• Maintain accurate HR records and update internal systems and intranet.
• Monitor HR policy compliance and regulatory changes.
• Generate HR reports using Excel and maintain HR system data.
• Coordinate recruitment activities, including background checks and interview scheduling.
• Manage onboarding and offboarding processes, documentation, and feedback surveys.
• Ensure compliance with work permits, insurance forms, and health & safety regulations.
• Serves as the HR department’s Docusign super user, providing guidance, troubleshooting, and training to team members as needed.

Qualifications:

• Post-secondary education in Business Administration, Business Law, or a related field.
• 2+ years of experience in administration or a similar role.
• Strong understanding of administrative processes, compliance, and documentation.
• Understanding HR processes is an asset.
• Proficiency in Microsoft Excel (including pivot tables and intermediate functions).
• Familiarity with (HR) systems and data management.
• Knowledge of provincial and regional employment regulations is an asset. (QC, ON, BC and USA)
• Comfortable using DocuSign and familiar with its back-end functionality.
• Bilingual (English and French)
• Fluency in English is mandatory as this role deals with Canadian and US employees (80%).

What you offer

• Excellent multi-tasking, organizational skills and attention to detail.
• Ability to handle sensitive information with discretion.
• Self-motivated, hard-working, team player.
• Professional and adaptable.

What We Offer:

• Equal opportunity employer
• Competitive compensation
• Comprehensive health and dental care
• Balance between work and home life
• Referral bonus