36 Information Management Specialist jobs in Canada

Our client is hiring a permanent Information Management Specialist to support a major infrastructure initiative. The role focuses on document control, regulatory compliance, and managing project deliverables. The ideal candidate will have strong document management experience within regulated or technical environments and are skilled in information systems, governance, and stakeholder coordination.

This position is located in Toronto, ON.

Responsibilities:

• Set up and maintain systems to organize and track documents
• Make sure documents are properly labeled, stored, and easy to access
• Work with internal teams and outside partners to collect and manage information
• Review documents to ensure they meet quality and compliance standards
• Help choose and manage document management software
• Train others on document procedures and best practices
• Monitor how well the system is working and suggest improvements
• Use tools like AI to make document handling more efficient

Qualifications:

• Degree in Information Management, Library Sciences, or a related field
• 3–6 years of document management experience in a regulated industry
• Good understanding of document systems and processes
• Strong writing and communication skills

Our client is hiring a permanent Information Management Specialist to support a major infrastructure initiative. The role focuses on document control, regulatory compliance, and managing project deliverables. The ideal candidate will have strong document management experience within regulated or technical environments and are skilled in information systems, governance, and stakeholder coordination.

This position is located in Toronto, ON.

Responsibilities:

• Set up and maintain systems to organize and track documents
• Make sure documents are properly labeled, stored, and easy to access
• Work with internal teams and outside partners to collect and manage information
• Review documents to ensure they meet quality and compliance standards
• Help choose and manage document management software
• Train others on document procedures and best practices
• Monitor how well the system is working and suggest improvements
• Use tools like AI to make document handling more efficient

Qualifications:

• Degree in Information Management, Library Sciences, or a related field
• 3–6 years of document management experience in a regulated industry
• Good understanding of document systems and processes
• Strong writing and communication skills

Job Description

Salary: $22.80 - $34.18 depending on education and experience

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.

We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Deadline for Applications: Open until filled.

POSITION

Reporting to the Director of Member Services, the Records Information Management System (RIMS) Coordinator effectively carries out records management and general administrative tasks while providing excellent customer service. The RIMS Coordinator uses a cordial and friendly approach in helping WLFN staff to understand the system and works to build effective relationships within the organization.

Employment Type

Permanent, Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

• Grade 12 graduation

Experience Required

• Minimum 3-5 years administrative, clerical or records management experience.

Overtime Status

Non exempt.

DUTIES AND RESPONSIBILITIES

1. Implements a standardized file classification and numbering system and retention schedule for all documentation, correspondence, and records.
2. Transition to Laserfiche, Process Automation and Workflow Platform.
3. Works with supervisor concerning the appropriate creation, use, maintenance, and disposition of electronic records in the existing computer systems.
4. Trains staff in records management, helping them to understand the rationale behind the system.
5. Provides clear instructions and reference material (e.g., file number lists).
6. Transfers semi-active or inactive records including destruction in an orderly and periodic manner.
7. Identifies vital records including preservation of records with permanent value.
8. Classifies, files and records documents and other data according to RIMS cross referencing to other files, as necessary.
9. Coordinates a bring forward system and ensures follow-up dates are set for action in the future.
10. Ensures legal retention requirements are built into the system.
11. Transitions paper files to electronic storage following the classification system.
12. Coordinates a file sign-in and out procedure for files removed from the central file area.
13. Designates Office of Primary Responsibility for records that are shared between departments.
14. Undertakes continuous education and training of staff.
15. Ensures proper safekeeping of records is undertaken including fireproof cabinets, off-site storage for electronic data, confidential storage for sensitive documents and process for file destruction.
16. Provides recommendations for changes to the RIM program, the technology to support the program and other related needs.
17. Supports the mission, vision, and values of Williams Lake First Nation.
18. Contributes to the WLFNs ongoing success by accomplishing other duties as required or assigned.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Job Description

Cooke is a global seafood company with operations in North America, Europe, South America and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

We are seeking a Data Governance Specialist to lead the development and administration of our Master Data Management (MDM) platform and drive our enterprise data governance program. As a key member of the Data Services team, you will be responsible for the end-to-end management of our MDM environment, and the implementation of scalable data governance practices.

This role combines hands-on MDM tool administration with strategic governance responsibilities to ensure the accuracy, integrity, and trustworthiness of enterprise data assets.

Key Responsibilities:

MDM Administration

• Administer and enhance the Semarchy xDM platform, including data modeling, match/merge rule configuration, survivorship logic, and workflow design
• Maintain and monitor the performance, integrity, and reliability of the MDM environment
• Lead MDM implementation activities across new domains and business units
• Collaborate with Data Engineering team to connect MDM with the ERP, CRM, and analytics platforms
• Troubleshoot and resolve MDM issues; maintain platform documentation and metadata
• Provide input into MDM architecture, version upgrades, and environment planning
• Experience with other MDM tools such as Informatica MDM, Reltio, SAP MDG, or Oracle MDM is a strong asset

Data Governance

• Define and implement data governance policies, standards, and stewardship models
• Configure and manage our data catalog and governance tool (Secoda) to support metadata management, business glossary, and data lineage
• Support enterprise data quality initiatives by establishing monitoring and reporting frameworks
• Engage with business and technical stakeholders to assign data ownership and ensure accountability
• Provide training and support to data stewards and users across departments
• Promote data literacy, consistency, and transparency through stewardship enablement
• Familiarity with other data governance and catalog platforms such as Collibra, Alation, Atlan, or Microsoft Purview is preferred

Qualifications

• 5+ years of experience in MDM, data governance, or enterprise data management roles
• Hands-on experience with Semarchy xDM or similar MDM tools
• Experience administering or configuring Secoda or other modern governance platforms
• Strong SQL and data modeling skills
• Experience with ERP and CRM platforms, particularly in relation to master data
• Deep understanding of data quality, stewardship, metadata, and governance frameworks
• Strong communication, analytical, and problem-solving abilities
• Ability to work independently and collaboratively across both technical and business teams

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• H ealth Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.
• Convenience: On-site parking or parking allowance.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

Job Description

Description

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

WHAT YOU WILL DO

• Data Governance Frameworks: Contribute to refining the priorities and scope of CI’s Data Governance program to align with business objectives.  Shape processes, roles and CI’s use of technology to achieve these objectives.
• Metadata Management:  Develop a process to manage metadata effectively, ensuring data and reporting concepts are well-documented and accessible across the organization.  Curation of metadata will require Data Governance Lead to efficiently learn and understand asset management concepts, as this will be required to successfully engage with business stakeholders.
• Data Classification: Work with the Privacy Office and other stakeholders to refine CI’s Data Classification and Data Access Management Standards and Policies.  Work with Data Engineering and Operations stakeholders to implement data access management rules based on the standards and policies you have worked to define.
• Data Policies and Standards: Work with business, IT teams and the Data Governance Council to define and enforce data policies, standards, and procedures, ensuring compliance with internal and external regulations.
• Data Quality Management: Recommend and lead initiatives to monitor and improve data accuracy, completeness, consistency, and timeliness.
• Stakeholder Collaboration: Work closely with data owners, stewards, and business units to promote a data governance culture.
• Risk and Compliance: Ensure that data governance practices comply with applicable legal, regulatory, and contractual obligations.
• Data Stewardship: Oversee data stewardship activities, ensuring data custodianship roles are clearly defined and maintained.
• Data Governance Tools: This role may involve evaluating, selecting, and implementing data governance tools, technologies, and methodologies that enhance data management practices.
• Reporting and Metrics: Develop and maintain dashboards and reports to measure data governance program performance, data quality, and compliance with governance policies.
• Training and Awareness: Develop and deliver data governance training programs for business and technical stakeholders to ensure understanding and compliance with data governance practices.

WHAT YOU WILL BRING

• 5+ years of experience in data management, governance, or a related field.
• Proven experience contributing to data governance programs.
• Experience with data governance tools (e.g., Collibra, MS Purview, Informatica, Alation).
• Experience developing a Business Glossary.
• Excellent communication and interpersonal skills, with the ability to work across teams and communicate complex data and reporting detail effectively.
• Experience with developing training materials and conducting sessions.
• Experience gathering and collaborating with different technical teams (e.g. Cloud, dba, developers, vendor support) to resolve data issues.
• Experience in the Financial Services Industry is an asset.

Education/Training

• Degree in information management, data science, computer science, or related field.

Knowledge, Skills, and Abilities

• Knowledge of industry data governance frameworks (e.g., DAMA, DCAM).
• Strong working knowledge and understanding of SQL.
• Knowledge of data privacy regulations, compliance requirements and risk management.
• A strong analytical mindset with the ability to efficiently deconstruct and understand complex spreadsheets, complex SQL queries and complex multi-hop data lineage.
• Proficient with tools and technologies including Snowflake, Oracle, Python, Jira (Agile), Visio.
• Strong project management and organizational skills, with the ability to manage multiple priorities and deliverables.
• Business and technical requirements documentation skills.
• Experience with governing structured and unstructured data. 
• Ability to work within an organization based upon continuous improvement.
• Appreciation of the value of data as an asset and importance of data reliability.
• Passion for democratizing data and improving organizational data literacy.

WHAT WE OFFER 

• Modern HQ location within walking distance from Union Station.
• Equipment Purchase Program.
• Training Reimbursement.
• Paid Professional Designations.
• Employee Share Purchase Program (ESPP).
• Corporate Discount Program.
• Enhanced group benefits.
• Parental Leave Top–up program.
• Fitness membership discounts.
• Volunteer paid Days.

We are focused on building a diverse and inclusive workforce. If you are excited about this role and are not confident you meet all the qualification requirements, we encourage you to apply to investigate the opportunity further.

Please submit your resume in confidence by clicking “Apply”. Only qualified candidates selected for an interview will be contacted. CI Financial Corp. and all of our affiliates (“CI”) are committed to fair and accessible employment practices and provide reasonable accommodations for persons with disabilities. If you require accommodations in order to apply for any job opportunities, require this posting in an additional format, or require accommodation at any stage of the recruitment process please contact us at , or call ext. 4747.

Job Description

Cooke is a global seafood company with operations in North America, Europe, South America and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

We are seeking a Data Governance Specialist to lead the development and administration of our Master Data Management (MDM) platform and drive our enterprise data governance program. As a key member of the Data Services team, you will be responsible for the end-to-end management of our MDM environment, and the implementation of scalable data governance practices.

This role combines hands-on MDM tool administration with strategic governance responsibilities to ensure the accuracy, integrity, and trustworthiness of enterprise data assets.

Key Responsibilities:

MDM Administration

• Administer and enhance the Semarchy xDM platform, including data modeling, match/merge rule configuration, survivorship logic, and workflow design
• Maintain and monitor the performance, integrity, and reliability of the MDM environment
• Lead MDM implementation activities across new domains and business units
• Collaborate with Data Engineering team to connect MDM with the ERP, CRM, and analytics platforms
• Troubleshoot and resolve MDM issues; maintain platform documentation and metadata
• Provide input into MDM architecture, version upgrades, and environment planning
• Experience with other MDM tools such as Informatica MDM, Reltio, SAP MDG, or Oracle MDM is a strong asset

Data Governance

• Define and implement data governance policies, standards, and stewardship models
• Configure and manage our data catalog and governance tool (Secoda) to support metadata management, business glossary, and data lineage
• Support enterprise data quality initiatives by establishing monitoring and reporting frameworks
• Engage with business and technical stakeholders to assign data ownership and ensure accountability
• Provide training and support to data stewards and users across departments
• Promote data literacy, consistency, and transparency through stewardship enablement
• Familiarity with other data governance and catalog platforms such as Collibra, Alation, Atlan, or Microsoft Purview is preferred

Qualifications

• 5+ years of experience in MDM, data governance, or enterprise data management roles
• Hands-on experience with Semarchy xDM or similar MDM tools
• Experience administering or configuring Secoda or other modern governance platforms
• Strong SQL and data modeling skills
• Experience with ERP and CRM platforms, particularly in relation to master data
• Deep understanding of data quality, stewardship, metadata, and governance frameworks
• Strong communication, analytical, and problem-solving abilities
• Ability to work independently and collaboratively across both technical and business teams

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• H ealth Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.
• Convenience: On-site parking or parking allowance.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

cooke-dnp

Job Description

Description

Ness is a full lifecycle digital engineering firm offering digital advisory through scaled engineering services. Combining our core competence in engineering with the latest in digital strategy and technology, we seamlessly manage Digital Transformation journeys from strategy through execution to help businesses thrive in the digital economy. As your tech partner, we help engineer your company’s future with cloud and data. For more information, visit

We are problem-solvers, architects, strategists, implementors, and lifelong learners. We collaborate with each other and with our clients to help them meet their short- and long-term technology goals. Our culture is open, transparent, challenging, and fun. 

We hire smart, self-starters who thrive in an open-ended environment to figure out what needs to be done and take ownership in delivering quality results 

Job Title: Data Governance Associate

What you’ll do:  

Reporting to the Data Enablement Manager, the Data Governance Analyst will serve as a liaison between data governance teams and data stewards across departments to ensure consistent application of data governance policies and practices.

Data Stewardship Liaison, Policy, and Compliance Support:  

• Act as a key Liaison and serve as a central point of contact for all governance-related communications.
• Ensure that policies, initiatives, and best practices are clearly communicated to business units, and other stakeholders and provide input for the development and communication of guidelines to help Data Owners/Stewards effectively manage their domains in alignment with company-wide governance goals.
• Support data stewards in creating and maintaining data dictionaries, glossaries, and metadata management in CTC’s Data Governance tools including our Enterprise Data Catalog (IBM IKC) and ensure data sources are cataloged and are well-maintained with clear definitions and standards in place.
• Support the implementation and maintenance of data quality frameworks, ensuring data meets the required standards for completeness, accuracy, consistency, and timeliness and assist data stewards in managing and ensuring the accuracy, consistency, and security of data within their domains.
• Develop and maintain documentation on data stewardship processes, governance standards, and policies and ensure roles and responsibilities are clearly defined, documented, and aligned with governance objectives.
• Regularly update the Accountability Framework for Data to reflect organizational changes in management structure, business processes, or governance policies.
• Collaborate with business units and IT teams to identify and assign Data Owners/Stewards for new assets, ensuring accountability across the lifecycle.
• Assist with audits and reporting related to data governance and stewardship compliance.

Data Literacy and Training:  

• Support the develop and help to coordinate and deliver training programs to ensure employees understand the importance of governance and how to apply it in their day-to-day work.
• Support the creation of training materials, user guides, and documentation to aid users in understanding governance tools, policies, and best practices.
• Promote data literacy across the organization by providing resources that help employees understand data governance principles.

Communication  

• Support the ongoing maintenance of the Data Governance Website that serves as a central hub for all governance-related information.
• Create and organize content including policies, procedures, templates, training materials, and FAQs.
• Track usage of the portal to identify opportunities for improving user experience and content quality.
• Develop strategies for communicating news, activities, tasks related to data & AI governance across the organization.
• Produce newsletters or regular updates highlighting important governance activities and achievements.
• Ensure timely dissemination of information regarding policy changes, upcoming training sessions, or critical updates through various communication channels (e.g., email bulletins, intranet posts).

What you bring:  

• 5+ years of experience in data governance, data management, or related fields, with a focus on data quality, policy implementation, and compliance
• Experience with data governance tools, metadata management systems, and data stewardship practices is a plus
• 2+ years of experience in a leadership role managing teams of data stewards or data governance professionals
• Proven experience with data quality frameworks, data governance principles, and metadata management
• Familiarity with data privacy laws (e.g., PIPEDA) and regulatory requirements
• Familiarity with data management and governance tools (e.g., IBM Knowledge Catalog, Informatica, Collibra, Alation, Talend)
• Experience with SQL and data modeling tools is a plus
• Familiarity with cloud-based data platforms
• Ability to develop and deliver training materials and workshops
• Bachelor’s degree in Business, Communications, Information Systems, or Computer Science a related field, or equivalent work experience
• Certifications in data governance (e.g., DAMA, CDMP) or related fields are a plus

Why Ness 

We know that people are our greatest asset. Our staff’s professionalism, innovation, teamwork, and dedication to excellence have helped us become one of the world’s leading technology companies. It is these qualities that are vital to our continued success. As a Ness employee, you will be working on products and platforms for some of the most innovative software companies in the world. 

You’ll gain knowledge working alongside other highly skilled professionals that will help accelerate your career progression. At Ness, we treat our values of rigor, innovation, and partnership with the highest priority, and they are placed at the very core of our business — to guide us through our daily operations and interactions with our customers. 

We offer our employees exciting and challenging projects across a diverse range of industries, as well as the opportunity to collaborate with a group of forward-thinking, capable partners around the globe. 

Discover Ness Digital Engineering by visiting our website

Do you feel like not checking every single requirement? 

At Ness Digital Engineering we are willing to build a work culture that is based on diversification, inclusion, and authenticity. Also, we are aware of the studies that have shown that women/people of color/introverts are less likely to apply to jobs unless they meet every single qualification. 

So, if this role sounds good to you, even if you don’t meet every single bullet point in the job description, we encourage you to apply anyway. For most of the candidates that applied, we found a role that was a very good fit with their skills. 

Let’s meet and you may just be the right candidate for one of our roles.