206 IT Administration jobs in Canada

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

English

Work must be completed at the physical location. There is no option to work remotely.

Job Description

Salary:

Casacom est la recherche dun.e coordonnateur.trice, Administration polyvalent.e, dbrouillard.e et curieux.se pour soutenir lquipe avec ladministration, la comptabilit et la gestion de projets. Relevant de la direction des finances et administration, cette personne jouera un rle cl pour assurer lefficacit organisationnelle et un soutien stratgique la direction et lquipe.

Description du poste et des responsabilits

• Assurer la bonnegestion du bureau et ladministration au quotidien :
  • Accueillir la clientle; poste la rception

• Soutenir la comptabilit:

• • Suivi et enregistrement des factures fournisseurs

• • Suivi et enregistrement des dpenses relatives aux diffrentes cartes corporatives

• • Suivi et enregistrement des dpenses employs

• • Prparation, envoi et suivi des factures clients

• Collaborer avec lquipe de direction et les gestionnaires de projet dans leurs initiatives internes et clients; organiser les rencontres
  • Contribuer des mandats
  • Participer aux projets ad hoc pour soutenir les oprations globales de lentreprise

• Assurer un soutien technologique de premier niveau:

• • Soutien lquipe pour les demandes ponctuelles

• • Coordination et suivi des demandes non-rsolues notre consultation TI

• • Suivi et gestion des quipements

Comptences recherches

• Diplme en administration, comptabilit ou autre domaine pertinent (AEC, DEC, etc)

• Minimum de 3 ans dexprience dans un rle similaire

• Matrise de la suite Office (Excel, Word, PowerPoint) et grande aisance avec des outils technologiques/collaboratifs

• Aptitudes avances en organisation et en gestion des priorits

• Bilinguisme (franais et anglais) loral et lcrit

• Qualits recherches : rigueur, autonomie, gestion des imprvus, calme, curiosit et excellent sens du service

Avantages

• Un horaire flexible qui sadapte votre ralit

• Un plan complet dassurance collective ds lembauche

• Un service de tlmdecine et un programme daide aux employs

• Quatre (4) semaines de vacances payes par anne

• Trois (3) journes de congs maladie

• Un horaire spcial d't : vendredi aprs-midi en cong

• Des remboursements des frais de dplacement et de cellulaire

• La possibilit de travailler de partout dans le monde six (6) semaines par anne

• Un programme de coaching linterne

• Des dfis la hauteur de vos ambitions

• Dexcellentes possibilits davancement

• Un programme de formations desemploy.e
  

• Des activits dquipe frquentes ;cocktails, mditations guideshebdomadaires, une retraite annuelle, et encore plus!

• Du soutien financier pour les causes des employs

• Un engagement envers la diversit, l'quit et l'inclusion

propos de Casacom

Cheffe de file en stratgie daffaires, relations publiques et communications intgres, Casacom unit sens des affaires et sens des valeurs. Fonde Montral en 2001 et prsente travers le Canada, notre quipe intgre recherche, stratgie et crativit pour gnrer de puissantes ides permettant nos clients de sortir du lot, de connecter de manire durable avec leurs publics et daugmenter leur impact positif.

Parce que nous croyons que les organisations possdent limagination et la capacit pour relever les dfis de lheure, nous nous consacrons aux visionnaires et leaders qui voient grand, provoquent le changement et amliorent notre monde. Grce lexpertise et la dtermination de notre quipe, nous les aidons faire puis raconter leur histoire, celle qui fera la diffrence, celle dont on se souviendra longtemps.

Empreinte des valeurs d'engagement et de respect, notre maison est habite par des professionnel.les talentueux.euses qui visent toujours plus haut, pour eux-mmes, lquipe et pour nos clients. Casacom peut aussi compter sur plus de 85 partenaires lchelle mondiale par lentremise du groupe Worldcom PR Group, le plus important rseau international de firmes indpendantes de relations publiques.

Chez Casacom, le dveloppement humain et professionnel est au cur de nos intrts. Cest pourquoi nous offrons un programme de formation en continu, un plan de dveloppement, un programme de Casacoaching, des activits de pleine conscience et de Casasports et bien plus encore.

Job Description

Position Title: MANAGER, ADMINISTRATION

Reports to: Director, Governance & Administrative Services

Supervision of: Clerk to Council

Executive Assistants

Membership Clerks

Front Desk Receptionist

Job Overview

Reporting to the Director, Governance & Administrative Services, the Manager, Administration, is responsible for the overall management of programs and services within the Administration department of the Haisla Nation. This includes managing day-to-day activities in the areas of support and coordination for the administration staff.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

Administration:

• Provide direction and leadership in meeting established goals, objectives, priorities and strategic plans as outlined, for the area of Administration.
• Provide leadership, guidance and supervision to Administration staff, in day-to-day execution of their duties.
• Manage the research, analysis, and implementation of program policies and guidelines, including but not limited to: Membership Engagement, Elections, and Ratification.
• Manage program budgets for Administration through the monitoring of quarterly budget variances, annual budget preparation, and ensuring fiscal responsibility through the payment of invoices, purchase orders, and purchases.
• Support the implementation of appropriate monitoring and evaluation frameworks for all program deliverables to drive continuous improvement and impact of the Haisla Nation’s services.

Program Leadership: The Manager, Administration supports the Administration program in achieving strategic and operational objectives.

• Work with the Director, Governance & Administrative Services to develop and implement the operational plan, ensuring alignment with the department and organization-wide strategic objectives.
• Support the implementation of appropriate monitoring and evaluation frameworks for all program deliverables to drive continuous improvement and impact of the Haisla Nation’s services.
• Manage the research, analysis, and implementation of program policies and guidelines.
• Oversee governance instruments related to membership governance (e.g., registry administration, status documentation, and reporting) and records governance (e.g. document control systems, and compliance with applicable policies and legislation).
• Ensure all required reporting is completed accurately and on time.

Program Operations: The Manager, Administration oversees and manages the day-to-day operations of the Administration program.

• Oversee the daily operations of the Administration program, including all properties and initiatives in the portfolio.
• Ensure effective and efficient delivery of services in alignment with policies and procedures, relevant legislation, and professional standards.
• Proactively evaluate the individual and overall performance of the Haisla Nation’s administration projects on a regular and ongoing basis; use collected data and information to make needed improvements.
• Support the Director, Governance & Administrative Services to actively pursue, develop, and/or participate in new initiatives to expand services in response to identified needs in the community and the goals of the organization.

Financial Management: The Manager, Administration manages the program’s budgets, ensuring sound financial management.

• Manage and oversee program budgets and reporting requirements.
• Direct departmental staff in maintaining appropriate fiscal controls to ensure operations are within the scope of the annual budget.
• Support the allocation of funds and forecasting.
• Ensure program activities are in compliance with policies, procedures, and legal standards.

People Leadership: The Manager, Administration supports the capacity and capability of their direct reports, including their professional development. The Manager, Administration is a resource and mentor to the team, providing guidance and direction on risks, issues, or problems to ensure services achieve intended benefits and meet expectations.

• Foster a respectful workplace and cooperative working relationships with all employees.
• Ensure employees are appropriately trained and aligned with the Haisla Nation’s mission, vision, values, policies, and procedures.
• Work with the HR department to identify capacities needed (skillsets and competencies) to achieve departmental goals.
• Lead the hiring, evaluation, professional development, discipline, and dismissal of program staff.
• Build the capacity of program staff by implementing processes for orientation, training, and performance appraisal.
• Monitor the attendance of program staff and manage attendance issues including absenteeism, authorizing overtime, leave requests, vacations, etc.
• Support the HR department in ensuring human resource and labour relations processes are effective, efficient, and timely.
• Support the HR department in ensuring the workplace meets all health and safety guidelines.
• Serve as a role model regarding the organization’s values and leadership principles.

Skills & Qualifications

• Bachelor’s degree in Business Administration or other relevant field of study or equivalent combination of education and experience.
• 3 to 5 years of recent related experience.
• Proven leadership capabilities in program management and the supervision of staff with the ability to lead projects and work with diverse individuals to identify issues, design solutions, and evaluate results.
• Experience working for a band government or Indigenous organization is an asset.
• In-depth understanding of office management procedures.
• Knowledge of budget development and monitoring budget variances.
• Experience monitoring and reporting on activities funded from various sources; solid writing skills are required.
• Ability to set goals and implement an operational plan for the department.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Strong working knowledge of Microsoft Office (Excel, Word, Power Point) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Experience in change management and organizational development.
• Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Extended health and dental coverage
• RRSP matching up to 5.5%
• 10 days of standard vacation
• 5 days of paid self-care days
• 10 days of paid sick leave
• 10 paid days during the Christmas office closure
• 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
• Professional development and training opportunities
• Employee assistance program (EAP)
• Cultural leave and wellness initiatives

Salary Range : $73,054 - $90,243 per annum

Position Type : Full-time

Number of Openings: 1

Closing Date : Will remain open until the position is filled.

Job Description

Position: Executive Administrative Assistant
Location: Montreal, QC
Industry: Accounting / CPA Firm

Do you have experience working in a CPA or accounting firm ? if so, this job is for you!

About the Firm:
Our client is a well-established CPA firm recognized for delivering high-quality accounting, tax, and advisory services to a diverse client base. They are currently seeking a highly organized, professional, and resourceful Executive Administrative Assistan t to support senior leadership and ensure seamless office operations.

Responsibilities:

• Provide high-level administrative support a Partner
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare, proofread, and edit correspondence, presentations, and reports
• Handle confidential information with discretion and professionalism
• Act as a liaison between executives, clients, and internal teams
• Organize and maintain files, records, and other essential documentation
• Coordinate internal and client-facing meetings, including logistics and materials
• Support with billing, time tracking, and other administrative tasks as needed

Qualifications:

• 3+ years of experience in an administrative or executive assistant role.
• Experience working in a CPA firm is a MUST
• Excellent organizational and time-management skills
• Strong verbal and written communication abilities - French AND English
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to prioritize and manage multiple tasks with attention to detail
• Discretion, integrity, and a high level of professionalism

Apply today!

Job Description

Are you an experienced Administrative professional with strong Customer Service skills?
If so, we’d love to meet you!

We are currently seeking an Administrative Clerk to join our client’s team of dedicated professionals. This position offers a competitive salary, permanency and a steady day shift schedule from 8:00 AM to 5:00 PM.

Key Responsibilities

• Prepare orders for the following day

• Manage incoming and outgoing calls

• Respond to emails in a timely manner

• Provide support to team members as needed

• Perform general office duties and provide administrative support

• Conduct accurate data entry and maintain records

• Answer and direct phone calls to the appropriate departments

Qualifications

• 1–2 years of relevant experience

• Fluency in both English and French (spoken and written)

• MUST have experience in the manufacturing industry

• Strong organizational skills and attention to detail

• Ability to remain efficient and professional at all times

Don’t miss this opportunity — apply today!

Job Description

Salary:

Casacom is seeking a versatile, resourceful, and curiousCoordinator, Administration to support the team with administration, accounting, and project management. Reporting to the Director of Finance and Administration, this role is pivotal in ensuring organizational efficiency and providing strategic support to the leadership team and staff.

Job Description and Responsibilities

• Manage office operations and oversee daily administrative tasks
  • Welcome clients; serve as the receptionist.

• Support accounting tasks:

• • Monitor and record supplier invoices.

• • Track and record expenses related to corporate credit cards.

• • Monitor and record employee expenses.

• • Prepare, send, and follow up on client invoices.

• Collaborate with the leadership team and project managers on internal and client initiatives ; organize meetings.
• Participate in ad hoc projects to support the company's overall operations.

• Provide first-level tech support:

• • Assist the team with ad hoc requests.

• • Coordinate and track unresolved issues with IT consultants.

• • Manage and track equipment.

Requirements

• Diploma in administration, accounting, or another relevant field (AEC, DEC, etc.).

• Minimum three (3) years of experience in a similar role.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and strong adaptability with technology and collaborative tools.

• Advanced organizational and priority management skills.

• Bilingualism (French and English) in both oral and written communication.

• Desired qualities: attention to detail, autonomy, adaptability, composure, curiosity, and excellent service orientation.
• The candidate must be fluent in French, as the office is located in Montreal, and possess strong bilingual skills (English) to effectively communicate with our Toronto team and clients.
  

Benefits

• A flexible schedule that adapts to your reality.

• A comprehensive group insurance plan starting on your first day.

• Access to telemedicine services and an employee assistance program.

• Four (4) weeks of paid vacation annually.

• Three (3) paid sick days.

• Special summer schedule: Friday afternoons off.

• Reimbursement for travel and cellphone expenses.

• The opportunity to work from anywhere in the world for six (6) weeks per year.

• An internal coaching program.

• Challenges that match your ambitions.

• Excellent opportunities for career advancement.

• Employee training programs.

• Regular team activities: cocktails, weekly guided meditations, an annual retreat, and much more!

• Financial support for employee-driven causes.

• A commitment to diversity, equity, and inclusion.

About Casacom

Founded in Montral in 2001, Casacom is an independent consulting firm whose mission is to help clients achieve their business objectives through a 360-degree communications approach. From our offices in Montral and Toronto, we create value by offering relevant, unique communication strategies rooted in a deep understanding of cultural differences. We assist clients in building and strengthening relationships with their key audiences to maximize their positive impact. Guided by the values of commitment and respect, our firm is powered by talented professionals who continually strive for excellencefor themselves, their team, and their clients.

As a certified B Corp, Casacom is dedicated to continuously improving its social and environmental impact. Our independence allows us the flexibility to focus on projects aligned with our values, always with a results-driven and experienced approach. Through the Worldcom PR Group, the worlds largest partnership of independent public relations firms, we also have access to over 100 global partners.

At Casacom, human and professional development are at the heart of what we do. Thats why we offer ongoing training, tailored development plans, CASAcoaching programs, mindfulness activities, CASAsports initiatives, and much more.