974 Junior Executive jobs in Canada

Job Description

Personal Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years relevant experience. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

About Longevity Achieved

Longevity Achieved is a forward-thinking wealth management firm committed to helping clients achieve their long-term financial goals through strategic planning and a holistic approach. Having evolved from its brokerage origins, the firm is now on a path of accelerated growth, continuously expanding both its service offerings and client base.

We foster a culture of collaboration, innovation, and results-driven performance. As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and strategic thinking to support the Managing Partner in delivering world-class service to our clients.

Longevity values:   

• DYNAMISM: Fuelling action, speed, and continual excellence.

• UNITY: Harmonising wealth and well-being.

• HONOUR: Upholding trust, duty, and ethical conduct.

• BOLDNESS: Pioneering courage, innovation, and decisive action.

• EMPOWERMENT: Enabling choice, strength, and personal growth.

Role Overview

This is not a conventional administrative role. As the Executive Assistant, you will serve as the right hand to the Managing Partner, orchestrating a full spectrum of initiatives that go beyond calendar management. Through precise time & decision management, proactive project oversight, and impeccable communication skills, you will enable high-level decision-making and guard the Managing Partner’s most valuable resources: time, attention, and strategic bandwidth.

Key Responsibilities

1. Time & Decision Management

• Strategic Calendar Oversight: Proactively schedule and optimize the Managing Partner’s calendar, ensuring alignment with top priorities and minimizing disruptions.

• Decision Pre-Filtering: Assess incoming requests and tasks, triaging urgency to streamline the Managing Partner’s focus on critical, high-value activities.

• Efficiency Tracking: Develop and maintain metrics to gauge time allocation and make recommendations for improving executive productivity.

2. Inbox & Communication Management

• Email Correspondence: Organize and prioritize email flow, drafting responses that reflect our professional standards and brand voice.

• Client & Stakeholder Liaison: Serve as the first point of contact for key clients, internal teams, and external partners, ensuring clarity, responsiveness, and polished communication.

• Document Preparation & Editing: Create, refine, and proofread memos, presentations, and reports with meticulous attention to detail.

3. Meeting & Event Coordination

• Agenda Setting & Prep: Plan executive-level meetings, organizing pre-meeting materials to support informed decision-making.

• Follow-Up & Accountability: Own the post-meeting process by delegating tasks, tracking deadlines, and sending timely reminders to maintain progress.

• Event Logistics: Assist with the coordination of both internal and client-facing events, managing everything from venue bookings to final logistics.

4. Operational & Project Support

• Administrative Systems: Oversee records management and reporting processes, ensuring compliance with wealth management regulations.

• Project Ownership: Track and manage critical projects end-to-end, collaborating with cross-functional teams to meet deliverables.

• Process Optimization: Identify operational bottlenecks and introduce tools, templates, or workflows that streamline daily operations.

5. Travel & Logistics Management

• Comprehensive Coordination: Book travel arrangements, create detailed itineraries, and prepare contingency plans for any unanticipated changes.

• Expense & Documentation: Maintain clear travel documentation and expense reports, ensuring prompt reconciliation for budget accuracy.

Qualifications

• Experience: 2+ years in a high-level administrative or Executive Assistant role (finance, consulting, or fast-paced corporate environments preferred).

• Organizational Excellence: Demonstrated ability to manage complex schedules and competing priorities under tight deadlines.

• Technological Proficiency: Advanced skills in Microsoft Office Suite, plus familiarity with scheduling and collaboration platforms (e.g., Outlook, Teams, Google Workspace, or similar).

• Professional Discretion: Track record of handling confidential information with the utmost integrity and adherence to compliance standards.

• Communication & Emotional Intelligence: Strong written and verbal skills, coupled with a high EQ for navigating diverse personalities, managing conflict, and delivering impeccable client service.

• Adaptability & Autonomy: A self-starter who excels in a results-driven environment, comfortable working both independently and as part of a cross-functional team.

What We Offer

• Competitive Salary: A compensation range of $49K–$55K annually, negotiable based on experience and value-added contributions.

• Hybrid Work Model: A balance of in-office presence in Mississauga and remote flexibility.

• Growth & Development: Access to professional development resources, plus opportunities to expand industry knowledge in wealth management and financial services.

• Health Benefits: Comprehensive coverage to support your well-being.

Why Join Longevity Achieved?

• Strategic Impact: Play a pivotal role in a forward-looking wealth management firm that values innovation and client satisfaction.

• Collaborative Culture: Work alongside an engaged leadership team and dynamic colleagues committed to continuous improvement.

• Long-Term Vision: Become part of a growing organization where your input and proactive solutions can shape both the firm’s and your own professional future.

Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.

Job Description

The Opportunity

Are you an organized and proactive individual looking to grow your career? Longevity Achieved is seeking a dedicated Executive Assistant to support our Financial Advisors. We promote professional development and reward our team members based on performance and merit. Join a culture of excellence and help us continue our year-over-year growth.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings.

• Assist in building and maintaining client relationships, providing excellent customer service.

• Prepare, review, and file client documents, ensuring accuracy and compliance.

• Handle phone calls, emails, and correspondence efficiently.

• Conduct research on financial products, market trends, and industry regulations.

• Assist in planning and organizing client events and seminars.

• Maintain accurate records of client interactions and transactions.

• Prioritize and manage multiple tasks to support the financial advisor's workflow.

Experience/Qualifications

• Exceptional ability to manage time, prioritize tasks, and meet deadlines.

• Strong verbal and written communication skills.

• High level of accuracy in preparing and entering information.

• Proficiency with MS Office Suite, CRM systems, and other relevant software.

• Excellent at building and maintaining professional relationships.

• Basic understanding of financial services is preferred but not required.

What's in it for you? (Commissions & benefits)

• Enjoy the flexibility of a hybrid work environment, working both remotely and at our beautiful office location in Mississauga, ON, Canada.

• Performance-based pay with opportunities for growth.

• Access to training programs, mentorship, and continuous learning opportunities.

• Work in a dynamic, supportive team that values your contributions.

Longevity values:   

• DYNAMISM: Fuelling action, speed, and continual excellence.

• UNITY: Harmonising wealth and well-being.

• HONOUR: Upholding trust, duty, and ethical conduct.

• BOLDNESS: Pioneering courage, innovation, and decisive action.

• EMPOWERMENT: Enabling choice, strength, and personal growth.

Qualifications:   

• General understanding of financial services   

• Excellent interpersonal skills   

• LLQP, MFDA or securities license are welcomed but not required
   

To ensure your application is considered, kindly answer our screener questions. They're integral to our selection process, helping us better understand your qualifications and fit for the role.  

Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.

Job Description

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara/Hamilton/Halton region with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara’s Top Employers for 2025 and one of Canada's Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We provide all our employees: * Competitive compensation and benefits package * Flexible work-life balance and summer hours * Professional development, learning, and growth support * A dynamic team of employees who desire to see everyone succeed! Our Hamilton offices have an immediate opening for a full-time Executive Assistant. Reporting to Partners, you will be responsible for: * Providing high-level administrative support to Partners, managing calendars, travel, emails, calls, and meeting coordination * Serving as a key point of contact between Partners, team members, clients, and external stakeholders * Drafting and formatting client communications, presentations, reports, and other documents * Assisting with client service tasks such as billing, collections follow-ups, tracking deliverables, and setting up new clients * Preparing expense reports and supporting basic bookkeeping and administrative tracking * Coordinating logistics for meetings, conferences, and special events (including reservations and registrations) * Managing office tasks such as document handling, ordering supplies, arranging gifts, and coordinating deliveries * Providing backup support to the office admin team and assist with ad hoc projects as needed * Performing other related duties and special projects as assigned or outlined in the full job description The successful candidate will have: * Post-secondary education in Office Administration or equivalent is preferred * 3-5 years in an Administrative role reporting directly to upper management * Experience as an Executive Assistant, Personal Assistant, or a similar role an asset * Public Accounting or previous experience working in a Partnership and/or professional services firm considered an asset * Exceptional time-management skills and the ability to organize and coordinate multiple projects at once * Proven ability to meet tight deadlines in a fast-paced and quickly changing environment * Extensive knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint * Effective listening skills; professional level of verbal and written communication skills * Excellent judgement, and a proactive approach to problem-solving and strong decision-making * High degree of discretion and confidentiality If you are a confident, dedicated, and hardworking professional who is motivated to achieve high standards of quality service and value to clients, we would love to hear from you! We appreciate all who express interest; however, only those selected for an interview will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.

Job Description

Salary:

Youth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based, organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person.

Position: Reporting to the Executive Director of SWO YFC, as the Executive Assistant you will support the ED, and ensure efficient management and operations of the administrative office and administrative staff.

We are seeking a leader who is highly organized with the natural ability to be flexible, prioritizing any changes as they are called for. Having a strong values base that informs your decision making and motivates you to work in a faith-based organization.

You are highly trustworthy and someone who takes ownership of your work, while looking to create a meaningful impact on both the work of the ED and SWO YFC at large.

The salary of this staff position is determined on a scale based on education and experience ranging from 44,122 to 66,184.

HIRING STATEMENT:

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.

Southwestern Ontario Youth for Christ - We see the hope and potential in every young person.

Job Description

Department : Service Delivery

Location: Toronto &Calgary – Hybrid (3 days per week in-office)

Reports to: Manager II, Workplace Operations

Company Overview:

Liberty Mutual Canada is the Canadian operation of Liberty Mutual Insurance Company. We offer a broad suite of commercial insurance products and solutions to mid-size and large Canadian companies with Canadian, North American and/or multinational risks. Liberty Mutual Canada has over 300 employees and services its clients coast-to-coast from our regional offices in Vancouver, Calgary, Toronto, Montreal and Halifax.

At Liberty Mutual Canada, diversity is about all of us. Our promise to you is a culture that is collaborative, rewarding and empowering. We are committed to attracting and retaining employees across all dimensions of diversity and believe that recognizing, appreciating, and applying the unique insights, perspectives and backgrounds of each person cultivates an atmosphere of trust and respect. At Liberty Mutual Canada, our values are to foster a high-performing, equitable and inclusive culture where the best talent of all backgrounds can bring their whole selves to work and succeed.

If you are unsure whether or not your experience matches every requirement below, we encourage you to apply anyway. We are looking for varied and diverse perspectives and experiences that we can add to our team!

Our core values guide all of our decision-making and come to life through our benefits and employee programs. We offer:

- A premier flexible work environment (a combination of on-site & remote work) supporting our employees in their pursuit of a healthy work-life balance

- Competitive health & dental benefits plan

- Market-leading pension plan

- Competitive time off policy

- External education & tuition reimbursement programs

- Employee & Family Assistance Programs

- An opportunity to get involved and become a member of one of our national employee committees – social responsibility, employee engagement, diversity, equity & inclusion

The Opportunity:
Join the Liberty team as an Executive Assistant supporting executives by managing calendars, coordinating meetings and events, and handling travel and expense logistics. You’ll play a vital role in streamlining communications, preparing presentations, and supporting onboarding and recognition initiatives. This is a great opportunity to contribute to a dynamic work environment while showcasing your organizational and multitasking skills.

Duties and Responsibilities:

• Manage and maintain calendars, including scheduling and coordinating meetings for multiple executives.
• Coordinate logistics for meetings, events, and executive travel arrangements.
• Prepare and process expense reports and invoices for aligned executives.
• Draft, proofread, and manage communications to ensure clarity and professionalism.
• Create and update PowerPoint presentations, meeting agendas, and related documents.
• Organize office space and parking reservations as needed.
• Arrange catering services for meetings and events.
• Procure office equipment and supplies to support executive needs.
• Create and maintain digital resources such as OneNote notebooks, Teams sites, and distribution lists.
• Support recognition initiatives, including ordering flowers and gifts for special occasions
• Assist with onboarding processes for executives, ensuring smooth transitions.
• Develop and manage surveys for feedback and engagement purposes.
• Serve as a liaison to support workplace operations and IT on an as-needed basis.
• Other duties as may be assigned.

Skills & Qualifications:

• 3-5+ years of relevant administrative experience, and including prior experience providing support at the executive level.
• Knowledge of administrative procedures, software applications (such as Microsoft Office: Word, Excel, PowerPoint, etc.), records management systems, and other business procedures and terminology. Experience with Microsoft Teams or Slack would be an asset.
• Excellent organizational skills, time management skills and attention to detail, including the ability to anticipate needs and being proactive.
• A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives internally and externally is critical.
• The ideal candidate will be detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and professionalism.

Liberty Mutual Canada is committed to fostering an inclusive, accessible environment where all employees feel valued and supported. We are committed to building a workforce that is representative of the communities we operate in and serve. If you require an accommodation for the recruitment/interview process due to a disability (which may be invisible or visible, temporary or permanent), please let us know and we will work with you to meet your needs.

Job Description

Our Mission Fife House Foundation Inc. is Canada’s largest supportive residential programming and housing services provider for individuals and families living with HIV/AIDS. We believe that access to secure and affordable housing is a key determinant of the health and well-being of people living with HIV/AIDS, and we strive to bring about positive and lasting change through cooperation, collaboration, and partnership with other service agencies and meaningful engagement and involvement of diverse communities of people living with HIV/AIDS. Position Overview Fife House Foundation is seeking a highly organized, proactive, and confidential Executive Assistant to provide administrative support to the Executive Director, Board of Directors, and leadership team. This role is central to the smooth operation of the agency’s executive functions and includes high-level administrative support and coordination of the Board of Directors and the Board Sub-committees, the Executive Director, and organizational meetings, and agency-wide events.   Shift Rotation: 10:30 am to 6:30 p.m., Mondays to Thursdays 4 days a week (30hrs) – some flexibility is required Job Category: Part Time, Salaried (Contract until March 31st ,2026) Union Status: Non-Union Location: Head Office/In-Person     Key Responsibilities Leadership & Executive Support * · Provide comprehensive administrative support to the Board of Directors and Executive Director, ensuring all duties are completed accurately and efficiently. * · Manage and screen incoming telephone calls, emails, and correspondence on behalf of the Executive Director, responding or redirecting as appropriate. * · Proactively manage the Executive Director’s calendar, including scheduling internal and external meetings and events. * · Prepare high-quality correspondence, reports, manuals, presentations, and other documents as required. * · Coordinate logistics for organizational meetings and events, including preparing agendas and minutes, booking venues, arranging materials, and managing bookings for the Board Meetings/Subcommittee meetings, Executive Director, and All-staff meetings. * · Support and organize the Annual General Meeting and oversight of the Membership renewal and key agency-wide events. * · Handle sensitive information and maintain a high degree of confidentiality and discretion.   Finance & Expense Support * · Track and categorize all personal expenses of the Executive Director and Board-related spending, using designated expense management software or systems. * · Collect, organize, and digitize receipts for all the Executive Director and Board-related business expenditures. * · Maintain detailed records of the Executive Director’s credit card statements, bank transactions, and cash expenses. * · Flag unusual or significant expenses for executive review and approval. * · Track and administer membership renewal payments for the organization.   Board of Directors Support  · Coordinate and support all monthly Board and Committee meetings, including scheduling dates, drafting agendas and minutes, and compiling and distributing board materials. * · Manage logistics for board meetings, including booking meeting spaces and ordering meals. * · Maintain organized records, presentations, and reports for the Board of Directors. * · Assist with preparing reports and communications for the Board. * · Coordinate the reproduction of the AGM package.   Organizational & Administrative Support * Manage administrative systems, including emails, filing, databases, schedules, phone systems, and supplies. * Coordinate and support the Corporate Membership Drive by assisting with outreach efforts, tracking memberships, and preparing update reports. * Carry out additional duties as assigned to support the governance and operational needs of the organization. Skills & Qualifications * Minimum 2–3 years of experience in an Executive Assistant or senior administrative role, preferably in a non-profit or community services setting. * Experience working in or supporting leadership within non-profit or community-based organizations * Familiarity with board governance support, including minute-taking and preparing briefing materials * Demonstrated adaptability and initiative in supporting evolving executive and organizational needs * Exceptional organizational, time management, and problem-solving skills. * Strong written and verbal communication skills. * Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment. * High level of professionalism and discretion when handling confidential information. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with databases, Canva, Adobe Pro or DocuSign, and virtual meeting tools (e.g., Zoom, Teams). * Understanding of or commitment to the values and mission of Fife House and the communities it serves.   ASSET: * Post-secondary certificate in Office or Business Administration or equivalent * Cultural competency and sensitivity in working with diverse populations, including those affected by HIV, homelessness, and mental health and addiction * Awareness of social determinants of health and their impact on HIV-affected communities Bilingualism or multilingualism is considered an asset FIFE HOUSE is committed to upholding the values of equity, diversity, and inclusion in our living and work environments. We know that diversity underpins excellence and that we all share responsibility for creating an equitable, diverse, and inclusive community. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: * Persons living with HIV/AIDS * First Nations, Métis and Inuit peoples, and all other Indigenous peoples; * Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; * Persons with visible and/or invisible (physical and/or mental) disabilities; * Persons who identify as women; and * Persons of marginalized sexual orientations, gender identities, and gender expressions.   We recognize that many of these identities intersect and that therefore, equity, diversity and inclusion can be complex. We value the contributions that each person brings, and are committed to ensuring full and equal participation for all in our community. Fife House is an equal opportunity employer committed to being a diverse and inclusive workplace. We are committed to providing employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If contacted for an interview, please advise the Recruiter if you require disability-related accommodation. Accommodations are available on request for candidates taking part in all aspects of selection process.  • Applications will be accepted until the role is filled. We thank all applicants, but only candidates selected for an interview will be contacted. For more information about Fife House, visit

Job Description

Executive Assistant

Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.

Key Responsibilities:

Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.

Qualifications:

Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.