77 Legal Secretaries jobs in Canada

Description

Beneva est issue du regroupement de La Capitale et de SSQ Assurance pour devenir la plus grande mutuelle d’assurance au Canada avec plus de 3,5 millions de membres et clients.

En tant que professionnel(le) à la Vice-présidence exécutive Stratégie, expérience client et marketing, vous jouerez un rôle transversal de premier plan en contribuant notamment à la planification stratégique globale de l’entreprise et par ligne d’affaires;

Si vous vous sentez l’âme d’un bâtisseur ou d'une bâtisseuse venez apporter votre pierre à l’édifice de la plus grande mutuelle au Canada ! Des projets et des défis vous attendent dans un écosystème collaboratif empreint de valeurs humaines, d’entraide et de respect !

Pourquoi nous choisir ?

#LI-DNI

True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.

Description

Beneva est issue du regroupement de La Capitale et de SSQ Assurance pour devenir la plus grande mutuelle d’assurance au Canada avec plus de 3,5 millions de membres et clients.

En tant que professionnel(le) à la Vice-présidence exécutive Stratégie, expérience client et marketing, vous jouerez un rôle transversal de premier plan en contribuant notamment à la planification stratégique globale de l’entreprise et par ligne d’affaires;

Si vous vous sentez l’âme d’un bâtisseur ou d'une bâtisseuse venez apporter votre pierre à l’édifice de la plus grande mutuelle au Canada ! Des projets et des défis vous attendent dans un écosystème collaboratif empreint de valeurs humaines, d’entraide et de respect !

Pourquoi nous choisir ?

#LI-DNI

True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.

Description

Beneva est issue du regroupement de La Capitale et de SSQ Assurance pour devenir la plus grande mutuelle d’assurance au Canada avec plus de 3,5 millions de membres et clients.

En tant que professionnel(le) à la Vice-présidence exécutive Stratégie, expérience client et marketing, vous jouerez un rôle transversal de premier plan en contribuant notamment à la planification stratégique globale de l’entreprise et par ligne d’affaires;

Si vous vous sentez l’âme d’un bâtisseur ou d'une bâtisseuse venez apporter votre pierre à l’édifice de la plus grande mutuelle au Canada ! Des projets et des défis vous attendent dans un écosystème collaboratif empreint de valeurs humaines, d’entraide et de respect !

Pourquoi nous choisir ?

#LI-DNI

True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.

We're hiring an 
Administrative Support Staff member
 with strong data entry skills and experience working with databases and Customer Relationship Management (CRM) systems to support the day-to-day operations of a dynamic political office.

Location:
 Edmonton, AB

Salary:
 $54,624.83 annually

Position Type:
 Full-time, Unionized (COPE 397), Classified as S2B

Benefits:
 Excellent benefits package, payment in lieu of pensions, car allowance, and per diems

The ideal candidate is detail-oriented, organized, and thrives in a collaborative environment where accuracy and confidentiality are essential.

Key Responsibilities

• Enter, update, and maintain supporter and donor records in the Party's CRM system.
• Perform accurate data imports, exports, and batch updates as directed.
• Ensure data integrity and consistency across systems and campaigns.
• Assist with database cleanup, duplicate resolution, and list management.
• Generate data reports and export lists for fundraising, events, and outreach.
• Provide administrative support including document preparation, meeting coordination, and filing.
• Assist with incoming communications and follow-up.
• Support basic finance administration such as receipt tracking and data coding.

Qualifications

Required:

• Experience in administrative support or data entry roles.
• Strong knowledge of databases or CRM platforms.
• Excellent attention to detail and ability to work with confidential data.
• Proficiency in Microsoft Excel and Google Sheets.
• Ability to work independently with clear direction and within established processes.
• Effective written and verbal communication skills.

Assets:

• Experience with Raiser's Edge, NationBuilder, Salesforce, or similar systems.
• Interest in politics or work with a nonprofit or campaign organization.
• Bilingualism or fluency in a second language.

Interview Process

• Shortlisted applicants will be invited to a virtual interview with 2–3 team members.
• Successful candidates may be invited to a second interview.
• Final candidates may be asked to complete a short work sample related to data entry or CRM tasks.

Only those selected for an interview will be contacted.

Working Environment and Expectations

This role will work standard office hours with occasional evening or weekend work during peak periods. Additional support may also be required during election campaigns or Party conventions.

Terms and Conditions

This is a full-time position governed by a Collective Agreement between Alberta's New Democrats and COPE 397 and is classified as an S2B Administrative Support Staff. The starting salary is $54, Alberta's New Democrats also offer a payment in lieu of pensions and an excellent employer-paid benefit package.

How to Apply

Please send a resume and cover letter to  with the subject line:

"Database Administrative Support Staff Application – Your Name"

Apply before 5:00pm, September 15, 2025.

We are committed to employment equity and encourage applications from all equity-deserving candidates. If you require accommodations during the application process, please let us know.

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, permanent position located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

NOTE : Applicants must attach a resume to their application.
JOB SUMMARY:
Provide administrative support to the regional administrative and medical director for the Surgical and MDRD sectors. Ensure that the office is properly organized. Provide services in a professional manner.
REQUIREMENTS:
Secondary school diploma or general education diploma (GED) plus an administrative support program of over one year and up to two years in length or the equivalent;
Post-secondary training in office secretarial studies of at least one year;
Five years’ experience in an equivalent or related position;
Ability to write well in both English and French;
Ability to make informed decisions and demonstrate initiative with minimal supervision.
Very good knowledge of the Microsoft Office suite programs (Word, PowerPoint, Access, Excel, Outlook);
Ability to complete assigned tasks within tight deadlines while maintaining a high level of quality. Skilled in planning, organizing, and prioritizing tasks effectively
Ability to plan, organize and prioritize tasks effectively;
Ability to work independently and as part of a team;
Physical ability to perform assigned work;
Good work history (performance and attendance);
Adherence to professional ethics principles, the Network’s management philosophy and organizational values;
Adherence to Vitalité Health Network’s confidentiality rules.

The above requirements may be verified through oral, written or practical tests during the selection process.
Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
The employer reserves the right to shorten or extend temporary assignments for operational reasons.
We thank all applicants. However, only those selected will be contacted.
Les exigences décrites ci-dessus peuvent être vérifiées par le biais d'examens oraux, écrits ou pratiques dans le cadre du processus de sélection.
Si aucun candidat ne satisfait aux exigences du poste, le poste ne sera pas nécessairement réaffiché. Si vous désirez être considéré pour ce poste et répondez à la plupart des exigences, vous êtes encouragé à soumettre votre candidature.
L’employeur se réserve le droit de raccourcir ou de prolonger les affectations temporaires pour des raisons opérationnelles.
Nous remercions à l'avance tous les candidats; cependant, nous ne communiquerons qu'avec les personnes dont la candidature aura été retenue.

Your Opportunity:

Are you seeking a fulfilling career with opportunities for growth and advancement? Are you a dynamic administrator who thrives in a fast-paced scheduling environment that directly impacts patient care? Reporting to the Manager of Staffing Service Centre (SSC) this position plays a vital role in supporting multiple programs within the North Zone. The scheduler uses the Environment for Scheduling Personnel (ESP) staff scheduling application while adhering to established staff scheduling processes. You'll handle complex and often urgent staff scheduling tasks within tight timeframes in a busy, high-pressure environment. Attention to detail is essential as you ensure that employees are scheduled appropriately, and that employee pay data aligns with AHS policies, procedures, and collective agreement provisions. You'll leverage your technical and interpersonal communication skills to provide exceptional customer service to valued clients in a fast-paced environment, even when faced with frequent interruptions and shifting priorities. Your expertise will also be crucial in training and orienting new staff. As a successful Scheduler, your key responsibilities will include filling pre-booked and immediate shifts resulting from staff vacation, leave of absence, illness, and education leave, anticipating staffing needs and informing managers of shifts requiring further attention, entering data for payroll, providing scheduling reports, detailed records and compiling/providing statistical information. The ideal candidate for this role will focus on developing trusted relationships, effective interdisciplinary communication with clients, and maintaining a patient-focused mindset. Please note this role requires the candidate to work on-site at the Staffing Service Centre.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Acute Care Alberta: N
• Primary Care Alberta: N
• Recovery Alberta: N
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Provincial Staffing Shared Services
• Primary Location: Sturgeon Community Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 12-SEP-2025
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 01-OCT-2025
• Temporary End Date: 02-APR-2026
• Hours per Shift: 9
• Length of Shift in weeks: 12
• Shifts per cycle: 52
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Proficiency in using Microsoft Outlook, Word, and Excel. Capability to successfully complete a 6-week training course. Minimum of 1 year of customer service experience. Minimum of 1 year of scheduling experience.

Preferred Qualifications:

3 years customer service experience. Experience in timekeeping and payroll processes. Previous experience in a call center setting. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, healthcare, and/or 24/7 operational environment. Familiarity with AHS scheduling software such as Kronos, ESP, or ASC. Current experience working within an AHS centralized ESP Staffing Service Center.

Job Description

As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.

The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.

Key Responsibilities:

• Provide daily support for mobile devices (iPads, phones) and related technical issues.
• Assist staff across regions with setup, troubleshooting, and training on mobile tools.
• Manage and update digital forms using platforms such as Pronto Forms.
• Maintain accurate contact lists and ensure reports are current and well-organized.
• Upload and organize digital forms within internal systems.
• Prepare and distribute monthly phone bill reports.
• Coordinate with technicians on tracking systems and other technical tools.
• Support the onboarding of new users with mobile technology and tools.

Qualifications:

• Strong organizational and communication skills.
• Experience with mobile devices and basic technical support.
• Experience with Pronto Forms or similar digital form tools.
• Ability to troubleshoot common technical issues and liaise with vendors when needed.
• Proficient in Microsoft Office and SharePoint.
• Comfortable working independently and managing multiple tasks in a fast-paced environment.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package:

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance are provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Time Off: Paid vacation, holidays, and sick leave for work-life balance.
• Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.

The Why

Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

Job Description

Description

Join Seaboard Tire Today! 

Position Overview: We are looking for a friendly, professional, and highly organized Reception & Administrative Support to be the first point of contact for our busy automotive shop. This role requires someone who can handle a fast-paced environment, greet every customer warmly, manage high call volumes, and provide outstanding service while supporting the flow of daily shop operations. The ideal candidate is personable, detail-oriented, and thrives on multitasking—whether it’s answering phones, booking appointments, or assisting customers at the counter.

Key Responsibilities:

Customer Interaction & Service

• Greet every customer with the 6 feet or 6 second rule —acknowledge them within six feet or six seconds.
• Build strong customer relationships by providing friendly, helpful, and professional service.
• Handle upset customers with patience and problem-solving, working to resolve issues and leave them satisfied.

Phone & Front Desk Management

• Manage a high volume of incoming calls (100+ daily), ensuring quick and professional responses.
• Schedule service appointments, road calls, and follow-ups efficiently.
• Provide price estimates and tire quotes to customers.

Shop & Operations Support

• Assist with preparing parts, tires, and work orders to keep vehicles moving through the shop efficiently.
• Support service advisors and technicians by coordinating timing when multiple jobs are completed at once.
• Call vendors for parts pricing, estimates, and availability.
• Help coordinate test drives with technicians to assess vehicle issues.

Problem Resolution

• Anticipate needs and proactively support the shop’s fast-paced workflow.

Qualifications

• Previous experience in a customer-facing or reception role (automotive or service industry experience an asset).
• Strong multitasking and organizational skills; able to manage multiple priorities at once.
• Excellent communication skills—both in person and over the phone.
• Ability to remain calm, professional, and solution-focused under pressure.
• Computer literacy for scheduling, quoting, and record-keeping.

What We Offer

• A supportive team environment known for great service and friendly relationships.
• On-the-job training, including learning the basics of test drives and shop operations.
• Opportunities to build long-term customer connections in a busy, respected local shop.