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Administrative Assistant
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Scope of Duties and Responsibilities of an Administrative Assistant
An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an organization. This role covers a wide range of responsibilities that may vary depending on the company’s size, industry, and structure. At its core, the position involves managing daily administrative tasks, maintaining organization, and assisting in communication between staff, management, and external stakeholders.
Typical duties include handling correspondence through phone calls, emails, and scheduling meetings or appointments. Administrative Assistants are often responsible for managing calendars, coordinating travel arrangements, preparing reports, and drafting professional documents. They may also maintain filing systems, update records, and oversee office supplies to ensure operations run without disruption.
Beyond clerical duties, Administrative Assistants frequently serve as the first point of contact for clients and visitors, providing professional support and fostering a positive impression of the organization. The role may also involve assisting with event planning, supporting financial processes such as invoicing or expense tracking, and ensuring compliance with company policies.
With strong organizational skills, attention to detail, and proficiency in office software, Administrative Assistants play a critical role in improving productivity, enhancing communication, and supporting both staff and leadership.
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Administrative - Administrative Assistant
Posted 2 days ago
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Summary
Responsible for providing day-to-day administrative and business support to the Human Resources Department, specifically within the Recruiting Division, and carrying out administrative responsibilities as established through departmental needs.
Assignment Details
Location: After an initial training period, this role offers a remote working schedule
Essential Duties and Responsibilities include the following. Other duties may as assigned.
• Assist with processing background checks for applicants and employees.
• Answer the Human Resources department phone line and respond to basic inquiries.
• Serve as lead in assigning and tracking department inquiry tickets.
• Issue parking permits for new and existing employees.
• Assist with new hire orientation operations, including preparing and collecting required documentation.
• Print and issue employee badges.
• Support recruiting by sending and receiving candidate video interviews.
• Distribute and track employment assessments.
• Provide general administrative support to the Human Resources department as needed.
Minimum Qualifications
• High School Diploma or General Equivalency Diploma (G.E.D.)
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Knowledge, Skills & Abilities
• Basic skills in PC and systems applications
• Good customer service and telephone etiquette skills
• Good organizational skills
• Good oral and written communication skills
• Ability to multitask
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment
Company Details
Administrative Assistant
Posted 13 days ago
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Job Description
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.
Responsibilities:- Manage and organize office files and documents
- Answer and direct phone calls
- Coordinate meetings and appointments
- Prepare and distribute correspondence, memos, and reports
- Assist in the preparation of presentations and reports
- Manage office supplies and inventory
- Perform data entry and maintain databases
- Handle incoming and outgoing mail
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management and organizational skills
- Strong communication and interpersonal skills
- Ability to multitask and prioritize tasks
- Attention to detail and problem-solving skills
- Knowledge of office management systems and procedures
Company Details
Administrative Assistant
Posted 14 days ago
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Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.
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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity
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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude
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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support
Company Details
Administrative Assistant
Posted 21 days ago
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.
Responsibilities:- Manage and organize office files, documents, and records
- Answer and direct phone calls and emails
- Assist in scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Coordinate office supplies and equipment maintenance
- Assist with data entry and record keeping
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management skills and ability to multi-task
- Strong verbal and written communication skills
- Attention to detail and problem-solving skills
If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!
Company Details
Administrative - Administrative Assistant
Posted 22 days ago
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Responsibilities:- Manage and maintain office supplies inventory
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Answer and direct phone calls
- Provide general support to visitors
- Handle sensitive information in a confidential manner
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
If you are a self-starter with a positive attitude and a passion for organization, we would love to hear from you!
Company Details
Administrative assistant
Posted today
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English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Responsibilities Tasks Experience and specialization Computer and technology knowledge Additional information Transportation/travel information Work conditions and physical capabilities Personal suitabilityBe The First To Know
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Administrative assistant
Posted today
Job Viewed
Job Description
English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Responsibilities TasksAdministrative Assistant
Posted today
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Job Description
We are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
# REQUIRED QUALIFICATIONS
- Minimum of 2 years of relevant experience in a similar position;
- Basic knowledge in accounting;
- Fluent in spoken and written English (essential);
- Strong computer skills and very good knowledge of Windows software;
- Team oriented;
- Strong customer service skills;
- Be resourceful and have a good work organization;
- Experience in the construction field (an asset).
# WHY JOIN US
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
- Candidates who meet all the required qualifications could be eligible for a signing bonus. Details will be provided during the interview process.
- Competitive salary based on competencies and experience.
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
- Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian
provinces.
- Group RRSP with employer contributions (4%) following 3 months of continuous service.
- Supplemental training according to employee, market or company needs.
- Years of service Recognition Program.
Administrative Assistant
Posted today
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Job Description
Come join Sterling Fire Protection Services, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to upholding the highest quality of work, and are eager to be part of a forward-thinking organization that values expertise, teamwork, and continuous growth, then join us in our mission to provide top-tier fire protection services that set the standard for safety and security. We don’t just fight fires - we ignite your career!
**Job Description:**
Are you the life of the party, the guru of organization, and the master of multitasking? If so, we've got the perfect role for you! We're on the hunt for an Office Superstar to join our vibrant young team. Picture this: you'll be the welcoming face that brightens everyone's day, the organizational wizard who keeps things running smoothly, and the go-to person for all things fun and fabulous in the office. Sound like your dream job? Keep reading!
**What You Have:***Superior Organizational Skills:**
- Must be able to juggle multiple tasks with ease and keep everything running like a well-oiled machine.
- A keen eye for detail and a knack for keeping things organized in the midst of chaos.
**Excellent Communication Skills:**
- Strong verbal and written communication skills are essential for interacting with team members, vendors, and customers.
- Ability to convey information clearly and effectively in a fast-paced environment.
**Tech-Savvy Superpowers:**
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must.
- Experience with database entry and management software is preferred.
- Experience with newsletter or poster-creating software such as Canva or Poster My Wall.
- Ability to adapt quickly to new technology and software programs.
**Problem-Solving Abilities:**
- A resourceful mindset and the ability to think on your feet when faced with challenges.
- Proven ability to troubleshoot and find creative solutions to administrative issues.
**Team Player Mentality:**
- A positive attitude and willingness to pitch in and help out wherever needed.
- Ability to collaborate effectively with colleagues across different departments.
**Customer Service Excellence:**
- Dedication to providing exceptional service to both internal and external stakeholders.
- A friendly and approachable demeanor that makes everyone feel welcome and valued.
**Adaptability and Flexibility:**
- Ability to thrive in a fast-paced, ever-changing environment.
- Willingness to take on new tasks and responsibilities as the needs of the team evolve.
**Passion for Fun and Creativity:**
- Enthusiasm for planning and participating in company events and activities.
- Creativity and innovation in crafting engaging communications and newsletters.
**Attention to Detail:**
- Meticulous attention to detail in all administrative tasks, from filing documents to updating databases.
- Commitment to maintaining accuracy and precision in all aspects of the role.
**Initiative and Proactive Nature:**
- Self-starter mentality with the ability to take initiative and tackle projects independently.
- Proactive approach to identifying opportunities for improvement and implementing solutions.
**What You’ll Do:***Spread Joy at the Front Desk:**
- Greet visitors with a smile that lights up the room.
- Handle incoming calls with flair and finesse.
- Keep the reception area looking so inviting that people never want to leave.
**Sprinkle Positivity Everywhere You Go:**
- Be the ultimate cheerleader for your coworkers, offering high-fives, words of encouragement, and maybe even a dance break or two.
- Keep the office vibes positive and upbeat, because life's too short not to have fun at work!
Assist the Service Team, Invoicing Pros, Reporting Gurus, and Sales Superstars:
- Channel your inner superhero as you file documents faster than a speeding bullet.
- Become the ultimate communication champ by making calls to our awesome vendors and customers.
- Embark on thrilling quests for information as you research like a seasoned detective.
- Dive into the digital realm as you expertly enter data into our Service Trade database, ensuring our operations run smoother than a well-oiled machine.
**Support the Manager of HR, Safety, and Office Operations:**
- Gear up for safety adventures as you gather crucial information like COIs, WCB details, and safety statistics and put together safety packages for our amazing safety-conscious clients.
- Summon your organizational prowess as you collect certificates from our awesome staff and upload them, as well as input safety information into BisTrainer.
- Keep our safety compliance software up to date with the latest info, ensuring we're always on top of our game.
- Assist in the administration of various HR & Office initiatives, because teamwork makes the dream work!
**Event Planning:**
- Play a starring role in planning company events and fun-filled activities that'll have everyone talking for weeks.
- Engage your creativity and budding photography skills to capture fun-filled company moments and post them to social media.
**General Superstar Administrator Tasks::**
- Craft the monthly company newsletter with your creative flair and witty charm.
- Keep a watchful eye on office supply levels and sound the alarm if we're running low – after all, we can't save the day without our trusty supplies!
- Transform our printing areas into tidy havens by banishing garbage and recycling with a flick of your magic wand.
- Ensure our kitchen is fully stocked and sparkling clean because every hero needs a well-stocked hideout.
- And of course, tackle any other administrative mission that comes your way with gusto and flair!
**What You Need:**
- Certificate or diploma in Administration is highly valued, although not mandatory.
- Demonstrated experience of 3 - 5 years or more in executing a broad spectrum of administrative responsibilities, showcasing your versatility and adaptability in various tasks.
- Proficiency in Microsoft Office Suite and Google Workspace, demonstrating your ability to navigate and utilize a range of digital tools efficiently.
**What We Offer:**
- Fun, friendly working environment.
- Hourly wage of $22 - $26.00/hr
- Comprehensive benefits package that includes:
- • Long Term Disability
- Life Insurance
- Extended Health benefits
- Dental benefits
- Vision benefits
- Employee Assistance Program
- Teledoc
- Company-contributed RRSPs or TFSAs.
- 5 Paid Time off Days per year.
- 2 Weeks of paid vacation.
- Beautiful office and location within an 8-minute drive from West Edmonton Mall.
Sterling Fire Protection is an equal-opportunity employer. We are committed to creating an inclusive and diverse environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these factors. We encourage individuals from underrepresented backgrounds to apply and join us in our mission to enhance fire safety and protection for all.