7,430 Office Admin jobs in Canada

We are currently seeking a friendly, highly sociable, and experienced individual to fill the role of full-time Office Admin Assistant.

In this position, your responsibilities will include:
* Greeting and welcoming visitors with professionalism and a friendly demeanor.
* Answering and directing phone calls, taking messages, and providing information as needed.
* Collaborating closely with the HR Manager and other department heads.
* Scheduling appointments and managing calendars.
* Performing clerical tasks such as filing, photocopying, and faxing.
* Handling incoming and outgoing mail and packages.
* Assisting with various administrative duties as required.

To excel in this role, we require:

* Fluency in English, both spoken and written. French is a plus.
* Previous experience as a front desk receptionist or in a similar position is preferred.
* Professional phone etiquette and the ability to handle inquiries courteously.
* Exceptional customer service and interpersonal communication skills.
* Strong organizational abilities and the capacity to manage multiple tasks efficiently.
* Proficiency in QuickBooks, Microsoft 365 or other accounting software is a plus.
* Attention to detail for proofreading documents and forms.
* Familiarity with standard office equipment and computer systems.


If you meet these qualifications and are interested in joining our team, we look forward to receiving your application.

We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

CSN RSK Downtown is seeking a skilled Bodyshop Administrator to become a part of our Hamilton Team.

The ideal candidate will ensure that our team at CSN RSK Downtown addresses all repairs, inquiries, or concerns in a courteous and professional manner. The primary objective of the administrator is to identify the customer's needs and find the most effective ways to meet them, offering viable options and efficient solutions. This role involves keeping both the customer and the insurance company informed about the status of each repair, as well as facilitating the smooth flow of all repairs into and out of the shop.

DUTIES AND RESPONSIBILITIES:

• Deliver dependable support and assistance to the management team.
• Professionally engage with customers in person, over the phone, and through electronic communication.
• Keep customers informed throughout the repair process.
• Collaborate with team members to obtain status updates to relay to the customers.
• Address all queries and clarify insurance-related procedures and requirements to customers.
• Ensure that the primary communication method is identified and utilized (phone, email, text).
• Oversee estimating systems for requests and assignments, make notes upon receipt of assignments, and follow up with customers within 24 hours to arrange appraisal appointments, verify vehicle drivability, towing, etc.
• Input assignments into the estimating system, including third-party appraisals and record all administrative information (dates).
• Schedule and arrange insurance or private repair appointments.
• Inform customers about rental eligibility and book rentals as necessary.
• Confirm deductibles and communicate this information to customers.
• Prepare all necessary documentation for claims, including drop-off and pickup packages.
• Check in all courtesy vehicles after customers return them, noting mileage, fuel level, and any damages.
• Process payments from customers, insurance companies, and third-party payers.
• Create files and invoices for repairs, towing expenses, and rental charges.
• Update insurance companies on repair dates, repairs completed, and deductibles.
• Guide outside vendors to the appropriate area for parts delivery.
• Post invoices, scan them into the management system, and manage costs.
• Perform additional tasks as assigned by management, such as office organization and cleaning.

Requirements

EXPERIENCE AND SKILLS:

• 3 to 5 years of experience, preferably in automotive parts
• 3 to 5 years of experience in managing insurance claims or direct billing
• Excellent planning and organizational abilities, capable of meeting multiple deadlines concurrently.
• A tactful, clear, and empathetic communicator with outstanding verbal and written skills in English & (French, remove if not needed), able to effectively engage and collaborate with colleagues.
• Thrives in a fast-paced setting, self-driven, and able to work independently with minimal supervision.
• Customer Service Focused

Interested candidates are requested to submit a resume. We thank all candidates for their interest however, only those selected for an interview will be contacted.

Job Description

Join the Team That Keeps Businesses Running — Paramount is Hiring a Dispatcher/Office Administrator.

At Paramount, we don’t just maintain buildings — we keep your entire business running smoothly, from remodels to equipment care. As a full-service commercial maintenance company, we take pride in delivering exceptional service with speed, precision, and professionalism.

We’re looking for a Dispatcher/Office Administrator who thrives in a fast-paced environment, loves solving problems, and takes pride in keeping operations running seamlessly. If you’re organized, proactive, and customer-focused — this is your chance to shine.

What You’ll Do:

You’ll be the heartbeat of our operations, connecting clients, technicians, and leadership to ensure every job runs smoothly.

Your day-to-day impact will include:

• Coordinating and dispatching service calls using our internal systems.
• Reviewing work orders, confirming parts, and tracking job completion.
• Communicating clearly and confidently with clients by phone and email.
• Managing office deliveries and overseeing daily opening/closing procedures.
• Supporting leadership with administrative and project-related tasks.
  
  

What You Bring:

• Education: College diploma preferred, or 3+ years of experience in a fast-paced administrative or customer service role.
• Skills: Exceptional communication, organization, and multitasking abilities.
• Tech-Savvy: Comfortable with Microsoft Office (Outlook, Word, Excel).
• Mindset: Proactive, detail-oriented, and calm under pressure.
  
  

Why You’ll Love Working Here:

At Paramount, you’ll join a team that values efficiency, teamwork, and growth.

Here’s what’s in it for you:

• A supportive, high-performing work culture.
• Hands-on experience in service coordination and operations.
• Career growth opportunities in a stable, expanding company.
• A competitive salary and benefits package that rewards your contributions.
  
  

Step in, take charge, and help us deliver excellence to every client, every day!

Paramount Service Ltd. began as Paramount Restaurant Service Ltd. over 30 years ago. Since then, the company has evolved into a full-service equipment supply and facility maintenance company based from Winnipeg, Manitoba. Our presence is focused in Manitoba but we have strong partnerships spanning coast-to-coast-to-coast across Canada. As part of our full-service commitment throughout the country, we employ refrigeration, HVAC, plumbing, electrical and carpentry journeypersons, and we have over 600 subcontractors at our disposal. Our customer relationships are based on our performance and built on trust. As a result, our customers ask us if we can do more, and we do. From general contracting to minor service calls, landscape and parking lot maintenance, to hot and cold beverage services, equipment sales to preventative maintenance – we do it all.

Job Description

Salary: Based on experience

Spreadsheets, budgets,employeeschedules and numbers really makes your heart sing.

An massive excel sheet is a thing of fine art to you.

There is nothing is better than a balancing bank rec on the first try.

Checklists, systems and organizing are your forte.

You also don't mind a little party planning and people organizing.

If this sounds like you, we may have the position of your dreams.

We are looking for and HR/Finance Assistant to join our team. We are a team of technology loving, efficiency driven, high paced professionals who like to have fun and get shh-stuff done! We need someone to help keep us organized, on budget and on track with our plans.To succeed you must be willing to learn, adapt to new programs and systems, have knowledge of Sage software and experience with payroll/HR. A systematic approach and extreme attention to detail is needed.

Please apply online through this link only as we need to be able to collect and track information to streamline this process without you here to help!

(Applications will only be accepted through this link. Please do not apply in person or by email. If you have any issues with submission, email assistance.)

Job Description

Job Summary:The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually

Powered by JazzHR

XE0JHQAPtt

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

Powered by JazzHR

Tp9T590loJ

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

Powered by JazzHR

Gsc0Ms5jWV

Job Description

CONSULTATION CLERICAL SUPPORT
Governance and Administration
The purposes of this position are:
 

• To provide clerical support for the Consultation Department
• Maintain Consultation Database

1. Reception

• Greets all visitors to the office
• Responsible for answering and directing all incoming calls
• Responds to telephone and personal inquiries by providing factual information, or directing the questioner to the appropriate staff
• Responds to telephone and personal inquiries by providing factual information in accordance with Privacy Act

1. Secretarial and Administrative Assistance

• Provides secretarial services for the Consultation Lead, including the development and maintenance of all the files and accounts for the Consultation Department
• Provides general secretarial, clerical and administrative services, including typing, transcriptions, filing, photocopying and sending and receiving fax and courier message/parcels
• Maintain accurate, detailed records of projects within Curve Lake First Nation’s territories utilizing the Consultation Database
• Receives and posts mail
• Assists in arranging staff meeting; booking appropriate event spaces and maintains awareness of staff whereabouts on a daily basis
• Prepares invoicing, tracks filing fees and payments received

1. Other   

• Performs such other related duties as may reasonably be required by the Consultation Lead

• Graduation from a post-secondary program preferred with emphasis in Lands and/or Resources, Fishing and Wildlife, etc.
• Graduation from a secondary program with an OSSD

• Working knowledge of office practices, experience with use of office equipment and multi-line phones
• High level of organizational, written and verbal communications skills
• Displays initiative and strong interpersonal skills
• High level computer and word processing skills
• Ability to categorize and index a complex filing system
• Excellent public relations skills, including an appreciation for the need for tact, discretion and a positive, cheerful approach with the public
• Possess a basic knowledge of the Williams Treaties First Nations and Curve Lake First Nation Treaty and Traditional Territories
• Knowledge and appreciation of First Nation culture and traditions

• Be honest and trustworthy
• Be respectful
• Possess awareness and sensitivity to the history, language, culture and traditions of the people of Curve Lake First Nation
• Be flexible
• Demonstrate sound work ethics
• Must demonstrate and ensure a high level of personal and professional conduct

Powered by JazzHR

g7PRkJl4ga