38 Office Administration jobs in Toronto

Job Description

Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?   

If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant.  This role is essential to the success of our work at POGO, providing a wide range of administrative support.  

As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.  

About POGO: 

POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status. 

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions. 

Responsibilities: 

• Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others 

• Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks 

• Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items 

• Prepare, edit and format documents including correspondence, reports, presentations 

• Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics 

• Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers  

• Assist with invoicing, expense reporting and other financially related administrative activities 

• Ensure the privacy and security of personal health and confidential information  

• Participate in special projects, assignments and program initiatives 

Qualifications: 

• 3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting 

• Completion of college degree/diploma  

• Excellent oral and written communication skills  

• Detail oriented and able to work with a high degree of accuracy  

• Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met  

• Demonstrated project tracking skills  

• Self-direction and the ability to creatively problem solve, gather and summarize information  

• Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization  

• Analytical, critical-thinking skills  

• Able to work independently and as part of a collaborative team  

• Experience with Asana Project Management tool is an asset 

• Experience with REDCap survey and database management is an asset 

• Demonstrated ability to handle sensitive and confidential information  

• Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)  

What we offer: 

• Hybrid work model (employees are required to work from our Toronto office for 2 days/week) 

• A competitive compensation package including comprehensive health benefits 

• 3 weeks of paid vacation time 

• Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP) 

To apply, please include a cover letter with your resume.

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

POGO is working in partnership with HR à la carte for our recruitment efforts.

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Job Description

Alexa Translations is a leading translation service provider that helps the world’s largest and most prestigious legal, financial and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation by forging long-term relationships built on trust. Helping our clients reach their business goals is the foundation of our success.
We have built best-in-class Artificial Intelligence (A.I.) machine translation technology that is specifically trained for the Canadian legal and financial markets. It delivers complex, industry-specific translations with unprecedented quality and unmatched speed.

Job Summary

• Manage the CEO’s calendar, including scheduling via verbal requests, email, LinkedIn, and other platforms.
• Coordinate internal and external meetings, ensuring appropriate timing and minimizing conflicts.
• Follow up with clients if no response is received within 3 business days.

• Schedule internal team meetings on behalf of the CEO or other departments as requested.
• Participate in recurring internal meetings including sales meetings, bi-weekly process improvement sessions, BOA meetings, and others as needed.
• Capture meeting notes, ensure CRM updates, and follow through on next steps (e.g., scheduling demos, sending materials).

• Confirm logistics for in-person meetings, including venue reservations and client confirmations.
• Coordinate and assist with quarterly management team meetings (restaurant reservations, coffee/lunch logistics).
• Support the CEO’s involvement with Junior Achievement by scheduling and coordinating related meetings.

• Plan and coordinate all CEO travel, including identifying key contacts in destination cities and arranging meetings.
• Book flights, hotels, and manage itinerary planning.
• Submit travel claims via AMEX or airline portals.

• Prepare and submit CEO’s AMEX and other expense reports.
• Act as liaison with AMEX for any company credit card issues.

• Coordinate podcast guests from invitation through post-recording follow-up.
• Send podcast kits and ensure guest approval of recordings before publishing.

• Set reminders for CEO to review and post approved marketing materials on social platforms.
• Manage the main company inbox and web contact forms, redirecting inquiries and forwarding quotes appropriately.

• Handle event registrations, client gift coordination, sending brochures, submitting reimbursements, and preparing/sending legal documents via DocuSign.
• Assist with day-to-day office needs, including occasional hospitality tasks like coffee preparation.

• Train new sales team members on best practices for scheduling and virtual meetings.

• Responsible for managing the day-to-day office operations and overseeing the general administrative functions and any events or activities in the office in the Toronto location.
• Support the development of SOPS if needed. 

• 2+ years of experience in an administrative role supporting management teams.

• Bachelor’s degree desired

• Experience communicating with C-level executives
• Familiarity with CRM systems (HubSpot preferred)
• Excellent time management, organization, and problem-solving skills
• High level of professionalism, discretion, and attention to detail

• French is considered an asset.

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Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

Job Description

Salary:

We are looking for an Administrative Assistant to join our team - bring your ambition and shape what comes next.

Be part of something bigger. Build with us today - Now. For tomorrow.

At Baker Tilly, we care about the impact you make. Thats why were invested in your growth from day onebecause the steps you take today define your tomorrow.

We are looking for an Administrative Assistant to join our teama role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, youll collaborate with a dynamic team of professionals, united by a shared commitment to making a differencefor our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

Your role:

• Type, update, assemble, and file financial statements, letters, invoices, etc.
• Process and assemble various tax returns and tax information returns
• Create, edit, and proofread correspondence, proposals, reports, and presentations
• Develop and demonstrate solid knowledge of firm-wide and department specific tools, processes, and databases
• With guidance, manage certain administrative aspects of client engagements
• Manage and maintain schedules, appointments and travel arrangements as needed
• Providing general administrative support to Partners, Managers and Staff
• Other duties as assigned
  

What you bring to the table:

• 2-4 years of administrative experience, preferably assisting senior executives
• Outstanding communication skills, both verbal and written
• Strong interpersonal skills and ability to build rapport with clients and all levels of staff
• Highly organized, the ability to re-prioritize workload and adapt to changing circumstances, and strong time management skills
• A professional and courteous manner
• Driven, flexible and motivated to help others
• Strong attention to detail
• Exceptional customer service skills
• Excellent judgment and problem-solving skills
• Highly proficient in MS Office Suite (Word, Excel and Outlook)
• Ability to work independently, as well as in a team environment
  

Whats in it for you?

• Career Growth opportunities
• Competitive total compensation package including extended health care, dental and group life benefits
• Family Benefits - parental leave top-up program for new parents
• Matching RRSP plan
• Health and wellness spending account.
• Vacation (3 weeks per year)
• Continuing Professional Development courses are provided as well as numerous informal training and development opportunities. The Firm will also reimburse you for approved professional development fees and membership dues
• An open-door culture promoting interaction with all staff levels, including partners
• A fully stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
• Overtime meal and parking reimbursements
• A smart casual dress code (client/day specific)
• Client referral, employee referral, and vehicle purchase incentives
• Many entertaining social events throughout the year

Where youll work:Toronto

Job type:Permanent, Full-time

Your schedule:Monday to Friday

Baker Tilly is fair and competitive when it comes to rewarding our people. We regularly benchmark across a variety of positions, industries,sectors and levels. Our total rewards philosophy is rooted in recognizing people's unique contributions and rewarding the value that they deliver. Along with a competitive base salary we offer comprehensive benefits and perks, performance bonuses and flexible hybrid work.For more information on our Total Rewards clickhere!

When you join Baker Tilly, you become part of something biggeran ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If youre ready to make an impact, were ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status:

New Role: This job posting is for a newly created role within our organization. This position has been established to support our growth, and we are excited to welcome a new team member to help us achieve our goals.

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

Job Description

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

Your Role:
The Administrative Assistant plays a key supporting role in advancing the work of the Executive team at Canada’s National Ballet School (NBS). Reporting to the Senior Executive Assistant & Board Liaison, the Administrative Assistant provides day-to-day administrative and clerical support that enables the smooth functioning of the Executive Director, Artistic Director, and Board of Directors. The job duties will be performed in a regular office environment with frequent interruptions. 

Major Duties and Responsibilities

• Provide daily administrative support to the Senior Executive Assistant & Board Liaison, including calendar coordination, document formatting, data entry, and follow-ups.
• Assist in preparing and proofreading presentations, correspondence, meeting agendas, and reports
• Coordinate internal and external meetings, including scheduling, room bookings, catering, technology support, and minute-taking as needed
• Provide administrative support to senior artistic staff, including drafting communications, and coordinating meetings and logistics
• Attend and take minutes for Board and committee meetings, ensuring accurate records and timely distribution
• Track and organize key deadlines and communications related to Board meetings and other governance activities
• Handle general inquiries from staff, board members, and external stakeholders with professionalism and discretion
• Assist with special projects and cross-departmental initiatives as assigned
• Prepare and process purchase orders, track expenses, and support invoice submission processes
• Maintain physical and digital files, ensuring organized and secure document management
• Provide backup coverage for the Senior Executive Assistant when required
• Other administrative duties as assigned

• Completion of college diploma in Office Administration or related field considered an asset
• Open to new graduates, previous internships or administrative experience considered an asset
• Experience working under pressure and managing multiple, competing tasks and priorities
• Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
• Experience working in arts, education, or nonprofit environments is an asset
• Commitment to equity and social justice, and strong alignment with our organizational values
• Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
• Maintain a high standard of confidentiality, professionalism, and accuracy at all times
• Strong verbal and written communication skills combined with the ability to listen deeply and authentically
• Demonstrated ability to take initiative and contribute to the goals of a dynamic organization
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What's in it for you:

• Comprehensive Health Benefits: Dental, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
• Employer-Sponsored Retirement Plan
• Generous Paid Time Off: 4 weeks of Vacation, plus Personal and Sick days
• Commitment to Work-Life Balance: Standard 35-hour work week
• Professional and Personal Development Opportunities
• Bright and Beautiful Campus: Work in an environment surrounded by contemporary and historic architecture, live music and inspiring artists
• Employee Discounts: NBS Ballet Programs, The Shoe Room and at the NBS Café (onsite lunch, snacks and coffee)
• Monthly Staff Socials: Our EDI and Social Committees host monthly events, i.e. Book Club, Blue Jays Games, Drag Bingo, Lunch + Learns, Costume Contests, Bake Sales, Holiday Celebrations and more!

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Job Description

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated “Administrative Assistant” to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities :

- Daily office duties including:

o Answering and directing phone calls

o Receiving visitors

o Assisting with employee queries

o Ordering and vendor invoice verification of Office supplies and inventory

o Travel bookings

o PPE and swags inventory

o Arranging meetings and room reservations

o Assist organizing client and team events

o Maintain office facilities and common areas

o Records scanning, filing and all other administrative tasks.

o Assist Calgary Office (HQ) administration team as required

o Coordinate Incoming and Outgoing Mail & Shipments

o Assist with vendor callback process

- Project support duties

o Assist with project set up

o Support project cost tracking

o Support invoicing

o Permit applications and tracking

o SAP Entry

o Document control

Qualifications :

- 2 years office experience in a project support, administration or receptionist role

- Proficient in MS Office, Word, Excel and Outlook

- Excellent verbal and written communication Skills

- Flexible and adaptable

- Able to take initiative and ownership of tasks

- Comfortable working individually and in a team

- Attention to detail

- Ability to prioritize tasks effectively

- Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program