8,967 Office Assistant jobs in Canada

Job Description

Office assistant required for a home-based business in Kettle Valley, Upper Mission, Kelowna . Hours are typically 10 – 4 on Mondays, Tuesdays and Fridays. Mondays are the most critical, and the other days can be more flexible. The hours can increase in busy periods and due to company sales growth. The duties are varied, some clerical, some hands-on assembly of small parts, some shipping labels and packaging of our website orders. No experience is necessary, however attention to detail is critical. We will train the person and someone available in the long term is preferred. Our work environment is strictly casual and easy going. Applicants must be able to travel to Kettle Valley in the Upper Mission area. Please call or text for more information.

Job Description

Salary: $39,500

Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate Programmes, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.

GNS is a thriving community whose members care about each other and the world around them. We are looking for individuals who will share in our passion for preparing outstanding citizens of character who will contribute to the world through their leadership, a commitment to service, and an understanding that we are all responsible for the future of our communities. We are currently seeking an exceptional administrator for the following opportunity:

Office Assistant

Senior School

Full-time Position

Work term: August - June

(during academic time)

Position Overview

The Office Assistant supports the Senior School office by providing reception duties and administrative support to the Principal, teachers and staff. This position operates the main switchboard for the Pemberton Woods campus, manages student attendance, and provides a wide range of administrative support to the office team and other departments as necessary. Demonstrating initiative and pride in performance, the successful candidate will thrive in a fast paced office setting and contribute positively to a respectful and productive work environment.

What Youll Bring

You will have a certificate or diploma in Office Administration with at least three years of experience in a high volume office setting. An equivalent combination of education and experience may be considered. You will be highly responsive to the needs of others with a strong aptitude for delivering exceptional service. As a self-starter, you are highly motivated, collaborative and possess excellent communications skills, both verbally and in writing with strong technical and word processing skills. A First Aid certificate, or willingness to obtain, is also necessary.

Our Must-Haves

You are a caring and compassionate individual who actively lives the GNS values of Truth, Courage, Caring, Individuality and Community. You will demonstrate a high degree of professionalism and integrity, be driven to succeed, and show a strong commitment to high work standards. You will have a natural ability to connect with others, be tactful and diplomatic in your approach, and know how to get things done. Impeccable attention to detail and effective organization, time management and prioritization skills are required to deliver desired results in a high volume environment.

Why work for GNS?

Working at GNS means joining a community that fosters a collaborative, caring, innovative and inclusive culture where learning and professional development are life-long passions. We are a committed group of people who love what we do and believe firmly in living our values. We work hard but we also believe in having fun while were at it!

GNS offers a comprehensive total compensation package including immediate benefits with a health spending account and virtual health care, plus a generous RRSP program, extensive holiday time, free parking, wellness programs, fitness centre and much more. We invite you to join our truly exceptional learning community and to experience a rewarding career in independent education. This position works during the academic calendar and therefore, enjoys time off during mid-term, winter, spring and summer break periods. Annual salary is $39,500. Interested candidates should submit a resume and cover letter indicating personal strengths and accomplishmentswithout delay as interviews will commence in early August. This position will remain open until filled.

It is the policy of Glenlyon Norfolk School to provide equal employment opportunity for all qualified persons. Additionally, we invite those who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and who will assist us in expanding our capacity in this regard. To correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

Glenlyon Norfolk School will only use and retain personal information for the purpose for which it was collected. Any personal information provided will be maintained in confidence.

Job Description

Salary:

Office Assistant

ABOUT THIS CAREER OPPORTUNITY:

WB Melback Corporation is a progressive company currently seeking to hire a part time or full time experienced professional with the knowledge, skills, and abilities to fill the role of office assistant. As a key member of our Team, you will have the opportunity to be a part of a fast-paced and dynamic company, supporting various office functions and projects.

RESPONSIBILITIES:

• Assists with maintain employee records
• Digitizing documentation
• Assists with on-boarding of new employees
• Maintaining and organizing office files and records
• Assist with distribution of office communications
• Aid in maintaining office equipment and facilities
• Assist with special projects
• Demonstrate professional competence and maintaining strict confidentiality when handling sensitive documents and employee information.
• Exceptional organizational and prioritization skills with a high attention to detail.
• Assist with accounts payable.
• Other administrative tasks as required.
• Some travel may be required with this position.

QUALIFICATIONS:

• Experience working in a unionized environment preferred.
• Experience in the construction industry is considered an asset.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office Suite.
• Ability to work under pressure and in a fast-paced environment.
• Excellent interpersonal skills with the ability to build strong relationships at all levels within the organization.

HOW TO APPLY:

Submit resumes to

Only candidates selected for interviews will be contacted.

We're an equal opportunity employer. All applicants will be considered for employment without barrier. If an accommodation is required, please inform us in advance.

The Office Assistant plays a critical role in the organization of the corporate office and by providing effective administrative support to a team of busy Associates. The ideal candidate is enthusiastic and eager to learn, highly organized, team-driven, and is flexible to assume a variety of responsibilities as needed.

New graduates are welcome to apply!

DUTIES & RESPONSIBILITIES:

• Provide support and undertake all aspects of administration for their team including managing calendars and scheduling
• Coordination of meetings and functions, including arranging facilities and catering, meeting materials, and any necessary travel arrangements
• Professionally greeting guests and visitors and cover reception desk when needed
• Responsible for ordering office supplies, kitchen maintenance (stocking and replenishing), other miscellaneous tasks as requested
• Prepare outgoing mail/couriers and distribute incoming mail
• Organize/maintain business and client contacts
• Correspondence to various internal and external stakeholders
• Prepare and update reports, spreadsheets, documents, etc.
• Assist with the Coordination and planning of various internal and external events
• Arrange catering services for events, including menu selection, ordering, and coordination with catering staff
• Act as the go-to person for administrative and operational needs for the department.
• Collaborate and engage with staff at all levels
• Assist with corporate and executive projects as needed

Qualifications:

• Post-secondary education preferred
• 1+ year of related administrative and/or office experience.
• Ability to work collaboratively in a team environment and meet timelines
• Enthusiastic and positive attitude, team player
• Excellent computer skills required, such as MS-Word, MS-PowerPoint, MS-Excel and MS-Outlook
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to work well under pressure while maintaining a calm demeanor

The Office Assistant plays a critical role in the organization of the corporate office and by providing effective administrative support to a team of busy Associates. The ideal candidate is enthusiastic and eager to learn, highly organized, team-driven, and is flexible to assume a variety of responsibilities as needed.

New graduates are welcome to apply!

DUTIES & RESPONSIBILITIES:

• Provide support and undertake all aspects of administration for their team including managing calendars and scheduling
• Coordination of meetings and functions, including arranging facilities and catering, meeting materials, and any necessary travel arrangements
• Professionally greeting guests and visitors and cover reception desk when needed
• Responsible for ordering office supplies, kitchen maintenance (stocking and replenishing), other miscellaneous tasks as requested
• Prepare outgoing mail/couriers and distribute incoming mail
• Organize/maintain business and client contacts
• Correspondence to various internal and external stakeholders
• Prepare and update reports, spreadsheets, documents, etc.
• Assist with the Coordination and planning of various internal and external events
• Arrange catering services for events, including menu selection, ordering, and coordination with catering staff
• Act as the go-to person for administrative and operational needs for the department.
• Collaborate and engage with staff at all levels
• Assist with corporate and executive projects as needed

Qualifications:

• Post-secondary education preferred
• 1+ year of related administrative and/or office experience.
• Ability to work collaboratively in a team environment and meet timelines
• Enthusiastic and positive attitude, team player
• Excellent computer skills required, such as MS-Word, MS-PowerPoint, MS-Excel and MS-Outlook
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to work well under pressure while maintaining a calm demeanor

Job Description

Position: Medical Office Assistant (FT)

Responsibilities:

• Greet and check-in patients, ensuring a positive and welcoming experience.
• Answer phone calls and schedule appointments.
• Maintain electronic medical records, ensuring accuracy and confidentiality.
• Assist with insurance verification and billing processes.
• Prepare examination rooms, ensuring cleanliness and organization.
• Assist healthcare providers with administrative tasks as needed.
• Provide exceptional customer service to patients and their families.

Qualifications:

• High school diploma or equivalent required.
• Previous experience working in a medical or dental office preferred.
• Knowledge of medical terminology and procedures.
• Familiarity with electronic medical records systems (e.g., Accuro).
• Proficiency in using office equipment and phone systems.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.

Note:

• This job description is not intended to be all-inclusive.
• The employee may perform other related duties as assigned by their supervisor to meet the ongoing needs of the organization.

Job Description

This is a medical office and we need a medical office assistant that deals with a duty for family physicians needs including answering the phone, helping patients, putting patients and the examination rooms, assistant Dr. when necessary, do computer work including test results, faxes, scans, and referrals. Experiences in family practice work would be an asset but we are ready to train The successful candidate.

Job Description

This is a full time permanent position reporting directly to the Controller and will also have a daily working relationship with other administrative staff.

The successful candidate will be a team player who enjoys working in a fast-paced environment, with deadlines and initiatives as key drivers of the daily routine. This position will be responsible for;

• Monitoring RFP's daily, logging, assigning quote numbers, addressing proposals and compiling of client info to be entered for billing.
• Reception and Clerical Duties such as; answering the telephone, mail/courier, filing, updating company lists; data-entry, photocopying, scanning, and other duties as may be assigned which are typically performed by one in such a position, employed by a business similar to ours.
• Representing the company with a professional image.
• Other duties and functions will be assigned that complement the Engineering Services group such as; formatting documents, addressing report templates, sending documents to clients.
• Identify, resolve and recommend operational improvements relating to internal controls.
• Assist with set up and planning of company events including BBQ's, Holiday Parties, Trade Shows and Meetings.

We offer a competitive base salary, three-weeks vacation and a competitive benefits package including paramedical, dental and vision.

Qualifications:

• Minimum 2-5 years of experience as a receptionist working in a professional office
• Experience in an engineering, legal or construction environment would be an asset
• Fluent English with strong written and oral communication skills
• Strong knowledge of Outlook and proficient in MS Office (Word/Excel/PowerPoint)
• Must be detail-oriented with a high degree of accuracy
• Must be a self-starter and a highly-motivated individual with a strong work ethic
• Must be able to effectively prioritize workload and manage multiple deadlines
• Must be able to deal with confidential information in a respectful and discreet manner while using good judgment
• Must be able to influence without authority while respecting others

We thank all candidates who apply for their interest, however, only those selected for an interview will be contacted.

No Recruiters please.

Belanger Engineering is a firm of Building Science Engineers that was established in 1995 to serve the needs of Condominium Corporations and Building Owners. We provide our clients with consulting services to aid them in the evaluation, repair and maintenance of their buildings and properties. Paul Belanger, the Founder and President of Belanger Engineering, has over 30 years experience in the investigation and repair of residential, commercial and industrial buildings.

Belanger Engineering is a firm of Building Science Engineers that was established in 1995 to serve the needs of Condominium Corporations and Building Owners. We provide our clients with consulting services to aid them in the evaluation, repair and maintenance of their buildings and properties. Paul Belanger, the Founder and President of Belanger Engineering, has over 30 years experience in the investigation and repair of residential, commercial and industrial buildings.

Job Description

Salary:

RIVER STONE NURSEPRACTITIONER CLINIC (RSNP)

Medical Office Assistant (MOA)

Website: River Ston e Nurse Practitioner Clinic - Edmonton, AB (riverstonenpclinic.ca)

Check us out: Corporate Video: River Stone Corporate (youtube.com)

Socials: riverstonewc | Instagram, Facebook | Linktree

Vision:

The RSNP Clinic supports NPs, other healthcare and administrative professionals in delivering high quality, coordinated care with the aim of enhancing the client care experience within a community care setting. As well, the RSNP Clinic ensures enhanced capacity for their care team to work in a positive, hopeful environment which provides their clients and themselves with opportunity to optimize health, quality of life, and well-being.

The RSNP Clinic is a private clinic which aims to be a leader in the provision of primary care through collaboration, innovation, and teamwork, creating healthy clients and satisfied employees.

Position Summary:

This role requires an experienced MOA looking to work to their full scope of practice and eager to assist in providing medical office administration and support with the NPs, other healthcare and administrative professionals in providing high quality client centered care .

The RSNP Clinic MOA reports to the Clinic Manager and in addition to working directly with NPs, healthcare and administrative professionals, will also be required to collaborate with other health and community providers.

Specific Skills:

• Maintaining electronic medical records, email and paper filing systems;
• Completing client specific forms, referral preparation, and letters;
• Maintaining referral procedures / documents;
• Managing day-to-day clerical issues;
• Managing day-to-day billing;
• Participating on special projects as required;
• Continually updating ones own knowledge of community services/ information that is available to the NP Clinic team and clients;
• Transcription / clerical support as needed; and
• Performing other related duties as required.

Qualifications:

• Part Time - Flexible & Adaptable
• Medical Office Administration Diploma an asset;
• Knowledge of clinical procedures and transcription an asset;
• Knowledge of EMRs (CHR) and Alberta NetCare an asset;
  
• Specialist/program referral experience an asset;
• Knowledge/experience with medical billing an asset;
• High awareness of the programs and services available in the community is an asset.

Condition of Employment:

• Security; proof of a clean criminal record is required;
• Copy of related MOA certification

Summary of Compensation Package:

• Competitive Compensation Structure
• Work/Life Balance - Flexible Scheduling
• Group Health Benefits Plan: Medical, Dental, EFAP
• In-House Employee Discount Program on Products & Services (River Stone Wellness Centre)
• Professional Development Fund
• Employee Referral Program
• Performance Feedback & Opportunity for Growth & Development

Please note: The River Stone Nurse Practitioner Clinic thanks all interested applicants in advance however only suitable candidates will be contacted for an interview.

RIVER STONE is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

RIVER STONE expressly prohibits any form of workplace discrimination or harassment based on any of the aforementioned characteristics. We are dedicated to promoting a diverse and inclusive workplace, and we welcome and encourage individuals from all backgrounds to join our team.