81 Office Coordinator jobs in Canada

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

Support for youths

• Offers on-the-job training tailored to youth

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

Overview Languages

English

Education

• or equivalent experience

Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting Responsibilities Tasks Supervision Experience and specialization Computer and technology knowledge Additional information Work conditions and physical capabilities Personal suitability Benefits Health benefits Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

Job Description

Job Description

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter.  Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

Bantrel Co.: My Company | LinkedIn

Job Description

We are currently seeking a qualified full-time permanent Office Coordinator to join our team based in Saskatoon, SK. This role is key to ensuring the smooth day-to-day operations of the office and providing broad administrative support across multiple functions, including administration, office services, health & safety (HSE), and human resources.

The ideal candidate is a confident, task-oriented self-starter with exceptional communication skills who thrives in an independent work environment. This position requires full-time, on-site presence in our Saskatoon office and the flexibility to provide occasional minimal after-hours support.

If you're a proactive professional with a passion for operational excellence, be a champion of diversity and inclusion and join our team today!

Duties & Responsibilities:

Administrative Support:

• Serve as the primary point of contact for visitors to ensure a welcoming environment.
• Schedule and coordinate meetings and events, including arranging catering, preparing necessary materials, taking and distributing meeting minutes.
• Develop communications and presentations for senior management as well as development of project and corporate documentation, ensuring alignment with organizational standards and approval processes.
• Act as a back-up to head office reception and project administration when required.
• Maintain and update the project SharePoint portal.
• Coordinate travel arrangements for project personnel.
• Prepare, review, and train personnel on expense reports; review submissions and support the accounting department with any corrections.
• Other administrative duties as required.

Office Services & Health, Safety and Environment :

• Perform basic office security duties, including access card administration, mail/couriers, and basic opening and closing procedures.
• Manage vendor relationships (e.g., cleaners, coffee services, building etc.), including ordering general office supplies and verifying invoices.
• Facilitate preparation for new hire arrival by ensuring workspaces, equipment, and welcome materials are in order. 
• Serve as the designated Fire Warden and participate in the Joint Health & Safety (JH&S) Committee.
• Monitor workplace safety by identifying and reporting incidents or hazards and monitor compliance with local labor laws and safety regulations.

Human Resources:

• Assist the recruitment team with career fair planning and coordination for on-site interviews.
• Act as the primary contact for employee inquiries, escalating to appropriate departments where necessary.
• Coordinate logistics of training sessions as well as virtual orientation sessions for new on-site hires, ensuring a smooth and welcoming experience.
• Champion HR initiatives such as wellness programs, engagement surveys, and training

Qualifications

• Post-secondary education in Business Administration or a related field is preferred.
• 5–7 years of experience in a similar role, with a proven track record of providing administrative support to multiple teams or departments.
• Advanced knowledge of the Microsoft Office Suite with proven ability to utilize PowerPoint to create presentation materials for senior management.
• Prior experience with SharePoint, Visio and Concur (or similar expense reporting software) is an asset.
• Highly accountable with ability to work independently with minimal direction.
• Effective verbal and written communication skills, with the ability to communicate in a tactful and professional manner.
• Strong problem-solving skills, with the ability to think on your feet and find solutions.
• Proactive approach with demonstrated ability to efficiently manage time, resources, and priorities to meet objectives and deliver results.
• Exceptional interpersonal skills, with the ability to engage professionally and deliver a high standard of service to clients and internal teams.

Why Join Bantrel?  

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.  

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period) 
• Employer Group RRSP plan with no matching required 
• Explore the many reasons to be part of our team

Additional Information

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration.  No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.   
Your Opportunity
We are currently seeking a highly motivated and proactive Receptionist & Office Coordinator to support office operations and provide high level front desk, administration, customer service support within our office located in Winnipeg, Manitoba (500-311 Portage Avenue).
Reporting to the Office Leader, the successful candidate will play a crucial role in ensuring office operations run smoothly. As office coordinator, you will act as a liaison between employees, management, and external service providers. As receptionist, you will welcome, direct, and check in guests and staff. Being able to balance both roles is key to success. This is an exciting role for someone who can manage time and priorities well, with the confidence of dealing with a wide range of clients (both internal and external) and business partners. This is a full-time in-office role, Monday through Friday, 8:00am-4:30pm.
Your Key Responsibilities
Front Desk/Reception:
- Create a great first impression, and interface with guests and clients in a professional and positive manner, both in-person and over the phone.
- Answer phones and screen/route calls as necessary.
- Maintain visitor logbook; check, issue, and maintain visitor badges.
- Develop and maintain strong, positive relationships with the office leadership and staff.
- Assist the team by typing meeting minutes, filing, photocopying, collating, faxing, etc.
- Assist with scheduling of boardrooms, including special requirements such as ordering food and doing setup for lunches and meetings.
- General stocking of water/coffee stations and ordering requested supplies on a weekly basis.
- Daily cleaning of boardrooms and staffroom (i.e., wiping of tables, surfaces, cupboards and appliances.
- Operate dishwashers (includes loading/unloading) and put clean dishes away.
- Assist with office maintenance inquiries.
- Collaborate with Social Committee to coordinate office social activities.
- Maintain confidentiality of records and ensure document destruction as necessary.
- Provide administrative support for the office leader's strategic initiatives and projects, including managing schedules, organizing meetings, and handling correspondence.
- May be required to sit on internal committees as office administration representative.
Office Coordinator:
- Ensure all site management and operations practices comply with Stantec standards.
- Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
- Office Safety & Security - liaise with building property management regarding issues/concerns (e.g., building entrance doors, parking lot lighting, vandalism, etc.), monitor interior security access system and cameras, and replace equipment as required.
- Maintain and create secured files and databases for Facilities and Health, Safety, Security and Environmental (HSSE), including security system, access card system, maintenance requests, and reports.
- Communicate HSSE initiatives and support messaging in their area of responsibility.
- Participate in regional OSEC/JHSC conference calls.
- Complete worksite inspections for the Winnipeg office.
- Participate as a member of the Emergency Response Team; assist in providing a safe and secure working environment.
- Help maintain operational accountability by tracking key metrics and preparing reports.
- Other duties, as assigned by the Office Leader.
Your Capabilities and Credentials
- Strong leadership and team building skills.
- Excellent interpersonal communication and organizational skills.
- Customer service centric approach to working with internal clients.
- Enthusiastic, collaborative, proactive, and solutions-oriented team player.
- Detail oriented with the ability to handle multiple processes and prioritize tasks.
- Computer proficiency with MS Office Suite.
Education and Experience
Minimum 5 years progressive administrative experience in a professional setting.
Bachelor's degree/administration diploma or equivalent experience an asset.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | MB | Winnipeg
**Organization:** BC-1193 Shared Services-CA Winnipeg MB
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 02/10/ :10:57
**Req ID:**

Job Description

Job Description

Bilingual Office Coordinator ***Hybrid Opportunity in Toronto Area***

Position Type: Full time

Description :

Join Avantier A Trusted Leader in Precision Custom Optical Solutions for 25 Years!


Avantier, a renowned provider of cutting-edge custom optical solutions with a legacy spanning 25 years, is seeking a highly self-motivated, proactive, and exceptionally communicative Bilingual Office Coordinator to join our growing team.

We are currently looking for a Bilingual Office Coordinator to join our team. This is an exciting opportunity for a highly energetic, self-motivated individual fluent in both Chinese and English. While prior industry knowledge is not required, we are willing to provide training. The ideal candidate should be detail-oriented, eager to learn, and possess strong communication skills. Additionally, the candidate should be responsible, meticulous, skilled in calculations, well-organized, and able to multitask effectively. Fluency in reading, writing, and speaking both Chinese and English is a must.

Skills and Requirements:

• Proficiency in both Chinese and English, both spoken and written, is required.
• Strong written and verbal communication skills are essential.
• Proficiency in Outlook, Word, Excel (including the ability to write formulas), and PowerPoint is required.
• Strong time management skills and the ability to multitask effectively are essential.
• Responsible for creating and maintaining confidential records, files, and databases, including compiling and organizing diverse information.
• Exceptional attention to detail, strong organizational skills, and excellent calculation abilities.
• Coordinate with sales, other departments, and clients to update on project status, shipments, invoices, and other sales-related matters.
• Prepare company reports as required.
• The employee may be asked to perform additional ad hoc tasks as needed.
• Must be highly self-motivated, proactive, and exceptionally communicative.
  

Experience:
5+ of working experience preferred

Education:
Bachelor's degree required

Work Hours: 9AM - 6PM, M-F


Salary: $50,000.00-$70,000.00 per year

Experience:

• B2B: 3 years (required)
• Administrative: 5 years (required)
• Microsoft Office: 5 years (required)

Language:

• Chinese (required)
• Mandarin (required)

Job Description

Job Description

Salary: Up to $5000

Human Resources Support(Major focus)

• Coordinate recruitment: job postings, interview scheduling, reference checks, etc.
• Assist in day to day operations of HR functions and duties, inclusive of New Hire pre-employment check appointment booking, Onboarding /Offboarding and New Hire Orientation etc.
• Maintain accurate and confidential employee records, organizational charts, and HRIS databases
• Administer employee benefits enrollment, changes, and respond to inquiries
• Track employee vacation, sick leave, and other absences; assist with payroll input as needed
• Help develop and update HR policies and procedures; ensure compliance with employment standards
• Produce HR reports per requirement.
• Provide support in internal training, corporate events, activities etc.
• Prepare HR reports such as headcount, turnover, and leave summaries
• Assist in employee relations matters and promote a positive and respectful work environment
• Resolve general employee requests
• Other tasks assigned by the supervisor

Administrative & Office Support

• Answering phone calls and directing the callers to the appropriate personnel / department
• Monitor and manage office supplies, equipment, and inventory across departments or locations
• Coordinate travel arrangements and logistics for staff and leadership
• Assist with organizing internal events, meetings, and training sessions
• Take charge of office related administrative work including employee apartment, company vehicle management, office supplies purchasing, company cell phone and related asset management etc.
• Provide administration support to senior executives, such as compiling expense reports, organizing meetings, travel and events

Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field
• 2+ years of experience in HR and/or office administration
• Strong understanding of HR practices and relevant employment legislation
• High level of professionalism, discretion, and confidentiality
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS (BambooHR) experience is an asset

Job Description

Job Description

Sales Office Coordinator

We offer a diverse and positive work environment that allows you to enhance your skills and provides opportunities in a rapidly growing organization.

Position is starting in our Coquitlam office and transitioning into Surrey later in the year. 

Responsibilities:

• Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.
• Handling urgent calls, emails, and messages when Sales Representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.
• Handling orders by phone, email, or mail and checking that the orders have the correct prices, discounts, and product numbers.
• Inputting orders, processing them according to customer requirements, and ensuring they are accurate and timely delivered.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Developing and maintaining filing systems to maintain sales records, prepare reports, and provide financial information to the finance department.
• Making the company's products and services as attractive to potential customers as possible.
• Ensuring adherence to laws, regulations, and policies.

Requirements:

• 2 or more years experience in sales/admin work.
• Customer service experience
• Ability to Lift 25 pounds
• Experience as a Sales Coordinator or in administration may be advantageous.
• Good team development and leadership skills.
• Computer literacy.
• Good administrative, organizational, and problem-solving skills.
• Excellent communication, sales, and customer service skills.
• The ability to multitask, work in a fast-paced environment, and meet deadlines.
• Current knowledge of industry trends and regulations.
• Communication via Email and Phone in English 

#INDRX

Job Description

Job Description

 

Bilingual Office Coordinator ***Hybrid Opportunity in Toronto Area***
 

Position Type: Full time

Description :

Join Avantier – A Trusted Leader in Precision Custom Optical Solutions for 25 Years!

Avantier, a renowned provider of cutting-edge custom optical solutions with a legacy spanning 25 years, is seeking a highly self-motivated, proactive, and exceptionally communicative Bilingual Office Coordinator to join our growing team. 

We are currently looking for a Bilingual Office Coordinator to join our team. This is an exciting opportunity for a highly energetic, self-motivated individual fluent in both Chinese and English. While prior industry knowledge is not required, we are willing to provide training. The ideal candidate should be detail-oriented, eager to learn, and possess strong communication skills. Additionally, the candidate should be responsible, meticulous, skilled in calculations, well-organized, and able to multitask effectively. Fluency in reading, writing, and speaking both Chinese and English is a must.  

Skills and Requirements:

• Proficiency in both Chinese and English, both spoken and written, is required.
• Strong written and verbal communication skills are essential.
• Proficiency in Outlook, Word, Excel (including the ability to write formulas), and PowerPoint is required.
• Strong time management skills and the ability to multitask effectively are essential.
• Responsible for creating and maintaining confidential records, files, and databases, including compiling and organizing diverse information.
• Exceptional attention to detail, strong organizational skills, and excellent calculation abilities.
• Coordinate with sales, other departments, and clients to update on project status, shipments, invoices, and other sales-related matters.
• Prepare company reports as required.
• The employee may be asked to perform additional ad hoc tasks as needed.
• Must be highly self-motivated, proactive, and exceptionally communicative. 
   

Experience:
5+ of working experience preferred 

Education:
Bachelor's degree required 

Work Hours: 9AM - 6PM, M-F

Salary: $50,000.00-$70,000.00 per year

Experience:

• B2B: 3 years (required)
• Administrative: 5 years (required)
• Microsoft Office: 5 years (required)

Language:
 

• Chinese (required)
• Mandarin (required)