5,765 Office Coordinator jobs in Canada

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Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

English

Work must be completed at the physical location. There is no option to work remotely.

Job Description

Salary:

Who We Are

The Mikisew Cree First Nation (Mikisew) has lived on the ancestral lands of the Athabasca Delta and Wood Buffalo National Park in northeastern Alberta since time immemorial. The lives of our members are linked to the land and to a close understanding of traditions, history and a natural way of life. Many of our members live in the hamlet of Fort Chipewyan, and our traditional lands range over a large portion of Athabasca oil sands deposits.

Who You Are

Mikisew Awasis Kisiwatsowin Society is seeking a detail-oriented and proactive Office Coordinator to oversee and manage all vendor agreements, contracts, and procurement. In this role, you will serve as the main liaison between the agency and external service providers, ensuring timely renewals, compliance with terms, cost-effectiveness, and smooth day-to-day office operations.

Roles & Responsibilities

• Implement office policies and procedures to maintain a productive work environment for employees of the agency.
• Collaborate with HR and IT on onboarding logistics involving vendors (equipment, systems access).
• Monitor and manage building security system.
• Obtain and review quotes, proposals, and service agreements.
• Source and evaluate new vendors or service providers as needed.
• Coordinate with vendors to resolve service issues, renegotiate terms, or terminate contracts when needed.
• Maintain a centralized system for all contracts, agreements, and service-level terms.
• Process purchase orders and track vendor invoicing with the finance team.
• Track contract timelines, renewals, expirations, and renegotiation periods.
• Oversee office budgets and expenses, tracking spending and identifying cost-saving opportunities.
• Maintain an up-to-date inventory of all company assets, including office equipment, technology, furniture, and supplies.
• Oversee company fleet management.
• Perform other related duties and responsibilities as assigned to support the agencies objectives.

Qualifications

• High school diploma or equivalent required.
• Post secondary education or certifications in Office Management or related field preferred.
• Proven experience in office management or administrative roles, with a minimum of 2 years of relevant experience.
• A combination of training and lived experience may be considered.
• Proficiency in Microsoft Office Suite and other office management software.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and prioritize tasks effectively.
• Ability to speak and/or understand the Cree language would be an asset

Requirements

• Criminal Record Check with Vulnerable Sector.
• Child Intervention Record Check.
• Valid Class 5 Drivers License with a satisfactory 5-year Drivers Abstract.
• Willingness and ability to travel as required.
• Willingness and ability to work after hours and/or weekends and be on-call when required.
• Willingness to submit to an oath of confidentiality.
  

Position is open until a suitable candidate is found. All applications will be reviewed, although only candidates selected for an interview will be contacted. Mikisew Cree First Nation is committed to equal opportunity employment and encourages applications from all qualified individuals.

Kinanskomitin (Thank you) for your interest.

Job Description

Company:  Davey Tree Expert Co. of Canada, Limited  
Locations:  Carp, Ontario  
Additional Locations:  NA 
Work Site:  On Site   
Req ID:  215044 

Position Overview

As an office coordinator with Davey Tree you will get to wear many hats and get involved in several aspects of the business. You will act as the main point of contact at the office for all staff and customers and will assist the local management team administratively. This role will be an integral part of not only the local office team but be in direct contact with our corporate office to ensure operations and administration run efficiently.

Monday to Friday, Full Time. 

In office position.

Job Duties

• Answer phone and direct inquires; Reply to general information requests.
• Greet clients/suppliers/visitors to office in a professional and friendly manner.
• Enter and update new customer information.
• Maintain reports from manual or electronic files, inventories, mailing lists and databases. 
• Packaging and mailing of client documents.
• Provide administrative support for the District and Assistant District Manager.
• Order supplies and maintain inventory.
• Responsible for onsite employee orientation.
• Support payroll, including collecting and transferring timesheets and vacation requests to the payroll department for processing.
• Assist with accounts receivable ensuring timeliness, accuracy, and correct billing.

Qualifications

• 1-2 years in an office administrative role preferred.
• Some experience handling client telephone communications.
• Good telephone and communication skills.
• Great aptitude for developing and maintaining relationships with clients and staff.
• Attention to detail.
• Proficient in Microsoft Word, Outlook and Excel.

Additional Information

• Excellent Benefits package, RRSP Matching program
• Employee owned company with stock purchase available after 6 months of service.

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

If you require accommodation at any time during the recruitment process, please email  

Job Description

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!

Key Responsibilities:

Reception/ Dispatch

• Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
• Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
• Act as a backup for Customer Service, answering and escalating calls where appropriate
• Coordinate courier services and receive all couriered envelopes and packages.

Office Administration

• Maintain office supply inventory and ensure stock room is organized and replenished
• Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
• Place orders for business cards/printing items 
• Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
• General office duties such as ordering catering, stocking fridges, printing binders, filing
• Provide backup for quotes email, forwarding emails as appropriate
• Booking flights, hotels, cars

Education/ Experience:

• University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
• Excellent verbal and written communication skills
• Professional phone manner
• Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
• Ability to multitask in a busy office environment
• Willingness to take on other duties as needed

We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to 

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Job Description

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter.  Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

Bantrel Co.: My Company | LinkedIn

We are currently seeking a qualified full-time permanent Office Coordinator to join our team based in Saskatoon, SK. This role is key to ensuring the smooth day-to-day operations of the office and providing broad administrative support across multiple functions, including administration, office services, health & safety (HSE), and human resources.

The ideal candidate is a confident, task-oriented self-starter with exceptional communication skills who thrives in an independent work environment. This position requires full-time, on-site presence in our Saskatoon office and the flexibility to provide occasional minimal after-hours support.

If you're a proactive professional with a passion for operational excellence, be a champion of diversity and inclusion and join our team today!

Duties & Responsibilities:

Administrative Support:

• Serve as the primary point of contact for visitors to ensure a welcoming environment.
• Schedule and coordinate meetings and events, including arranging catering, preparing necessary materials, taking and distributing meeting minutes.
• Develop communications and presentations for senior management as well as development of project and corporate documentation, ensuring alignment with organizational standards and approval processes.
• Act as a back-up to head office reception and project administration when required.
• Maintain and update the project SharePoint portal.
• Coordinate travel arrangements for project personnel.
• Prepare, review, and train personnel on expense reports; review submissions and support the accounting department with any corrections.
• Other administrative duties as required.

Office Services & Health, Safety and Environment :

• Perform basic office security duties, including access card administration, mail/couriers, and basic opening and closing procedures.
• Manage vendor relationships (e.g., cleaners, coffee services, building etc.), including ordering general office supplies and verifying invoices.
• Facilitate preparation for new hire arrival by ensuring workspaces, equipment, and welcome materials are in order. 
• Serve as the designated Fire Warden and participate in the Joint Health & Safety (JH&S) Committee.
• Monitor workplace safety by identifying and reporting incidents or hazards and monitor compliance with local labor laws and safety regulations.

Human Resources:

• Assist the recruitment team with career fair planning and coordination for on-site interviews.
• Act as the primary contact for employee inquiries, escalating to appropriate departments where necessary.
• Coordinate logistics of training sessions as well as virtual orientation sessions for new on-site hires, ensuring a smooth and welcoming experience.
• Champion HR initiatives such as wellness programs, engagement surveys, and training

• Post-secondary education in Business Administration or a related field is preferred.
• 5–7 years of experience in a similar role, with a proven track record of providing administrative support to multiple teams or departments.
• Advanced knowledge of the Microsoft Office Suite with proven ability to utilize PowerPoint to create presentation materials for senior management.
• Prior experience with SharePoint, Visio and Concur (or similar expense reporting software) is an asset.
• Highly accountable with ability to work independently with minimal direction.
• Effective verbal and written communication skills, with the ability to communicate in a tactful and professional manner.
• Strong problem-solving skills, with the ability to think on your feet and find solutions.
• Proactive approach with demonstrated ability to efficiently manage time, resources, and priorities to meet objectives and deliver results.
• Exceptional interpersonal skills, with the ability to engage professionally and deliver a high standard of service to clients and internal teams.

Why Join Bantrel?  

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.  

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period) 
• Employer Group RRSP plan with no matching required 
• Explore the many reasons to be part of our team

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration.  No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.

Job Description

Benefits:

• Company shirts
• Paid sick days
• RRSP Matching after one year
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area
• Answer multi-line phone system
• Coordinate staff meetings for managers and their teams
• Be a brand ambassador
• Possess excellent written and communication skills
• Must be detail-oriented and have excellent organizational skills
• Must have multitasking capabilities and technical prowess
• Personable demeanor on the telephone and in-person
• Have an unwavering dedication to customer service
• Maintain comprehensive and accurate records
• Order company clothing for the team
• Assist with onboarding/preparing for new team members
• Take excellent detailed messages
• All other duties as assigned

• Knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Adobe, One Drive, Share Point)
• Excellent Communication skills
• Ability to be assertive, empathetic, inspiring, and engaging with others
• Ability to learn and operate our primary operating systems
• Ability to answer and communicate with customers via phone and email
• Ability to work with office equipment
• Ability to work independently
• Ability to pass and maintain a satisfactory background check
• Ability to operate a vehicle safely
• Stress Management and Composure
• Problem Solving and Conflict Resolution
• Maintain a level of confidentiality
• Follow the Paul Davis Values, Vision, Mission, and 10 Serving Basics

• High school diploma
• Customer service experience
• 2+ years in an administrative position

Job Description

Salary:

Company Description:

Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region.

From our head office in Fort McKay, Alberta, the company now employs more than 1200 dedicated team members and commands a fleet of over 425 pieces of equipment.

With a strong belief in doing the right things in the right way, Bouchier is now one of the largest companies owned and operated by Indigenous peoples in the area providing contracting, construction, and general site services.

Position Summary:

Position: Office Coordinator

Type: Full Time

Location: Head Office at Fort Mckay Incubator Park

Schedule: 40 hours per week. Monday to Thursday, alternating Friday off

Compensation Details:

• Paid bi-weekly upon start date
• Health & Dental and Long-Term Disability Benefits eligible after 3 months of continuous service
• RPP (Registered Pension Plan) with company matching.
• Employer paid Employee Assistance Program

Other Incentives:

• Progression and development opportunities
• Safety Recognition
• Years of Service Recognition
• Company support for recertification of required tickets
• Bouchier welcome gift and company swag

Role Summary:

The Office Coordinator will provide support to both the Head Office and Marketing and Communications team. The coordinator will act as the first point of contact at Head Office directing calls, emails, and traffic to respective people or teams. This role contributes to the efficient day-to-day operations at our head office. The coordinator ensures efficient document controls on Marketing and Communications assets (files, photo library etc.) and will support budget management for organizational departments as required.

Primary Responsibilities:

• Meet and greet incoming team members and visitors at Head Office
• Direct calls, emails and people to respective recipients as required
• Coordinate meetings
• Order office supplies as needed
• Oversee department documental controls (files, photo library and other asset management
• Support budget management pay invoices, complete expense reports
• Support event planning and execution bookings, ordering, catering
• Research, order, track, distribute and inventory promotional items and manage vendor relationships
• Maintain intranet access and distribution lists
• Distribute and track onboarding welcome back packs for new employees
• Well organized, with a demonstrated ability to prioritize functions daily and capable of simultaneously managing multiple responsibilities efficiently and effectively
• Demonstrated ability to work well independently as well as in an energetic team environment

Education & Experience:

• Certificate or Diploma in Office or Business Administration. Knowledge of Marketing and Communications initiatives is an asset
• 1-2 years in administrative capacity supporting various teams within an organization.

APPLICATION DEADLINE:Until suitable candidate is found. Typically, our postings stay open for 2 weeks.

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Bouchier would like to thank all applicants who apply to our postings. Please note that only those selected for interviews will be contacted directly. No phone calls please.