170 Office Executive jobs in Canada

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Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Job Description

Title: Manager, Office Administration & Finance

Location: Brantford Head Office (On-site, 5 days per week)

About Career Colleges Ontario

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Position Summary

The Manager, Office Administration & Finance is a key leadership role responsible for overseeing the administrative, financial operational, and human resources functions of the organization. Reporting to the Executive Director, and working closely with the Administrative Advisor, this position ensures the smooth functioning of the head office, supports internal staff and external members, provides leadership in budgeting and financial reporting and plays a significant role in organizational planning and communications. The ideal candidate will have strong financial acumen, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Office & Operations Management

• Oversee daily administrative functions and supervise office staff.
• Maintain office facilities, equipment, and IT systems, including vendor coordination and repairs.
• Supporting leadership with corporate filings, insurance policies, and leasehold agreements.
• Hold regular staff meetings to ensure communication and alignment.

Human Resources

• In conjunction with the HR consultant and the Administrative Advisor, implement HR policies and procedures and maintain up-to-date job descriptions.
• Lead recruitment and onboarding processes in collaboration with Leadership
• Accountable for staff onboarding and corporate orientation.
• Manage employee performance reviews and administer discipline or terminations in conjunction with Leadership.
• Maintain HR records in compliance with applicable laws and best practices.

Finance & Accounting

• Prepare accurate monthly, quarterly, and year-end financial reports for the Executive Director, Administrative Advisor, and Board of Directors.
• Manage annual budgets and monthly financial projections, under the oversight of the Administrative Advisor and the Executive Advisor.
• Oversee accounts payable and receivable functions.
• Support the annual audit process and ensure timely submission of required documentation.
• Administer payroll and benefits using ADP and serve as point of contact for staff support.
• Provide financial insight and forecasting to support organizational decision-making.

Annual Conference Management

• Collaborate with hotel staff, the Project Administrator, and Communications Officer to coordinate all conference logistics.
• Work with the Board’s Conference Committee to build the conference agenda.
• Oversee speaker and sponsor recruitment, exhibitor coordination, and event promotion.
• Manage promotion of CCO Awards for graduates, instructors, and member colleges.

Project Coordination:

• Process student transcript requests using the CCO’s STEPS (Student Transcript Electronic Protection System) Platform.
• Manage Transcript Storage Agreements for Career Colleges seeking to store student transcripts within STEPS.
• Assist Career Colleges with any issues related to the STEPS platform.

Other Support:

• Provide administrative support to the Board of Directors as needed.
• Take minutes for Association board and committee meetings, if required.
• Schedule and coordinate committee meetings.

• Take initiative in areas where support is needed across the head office.

Qualifications

• Minimum 5 years of experience in office management, financial administration, or HR leadership, preferably in a non-profit or association environment.
• Post-secondary diploma in Business Administration, Accounting, or a related field. An equivalent combination of education and relevant experience will also be considered.
• Strong understanding of budgeting, financial reporting, and payroll systems (preferably ADP).
• Strong understanding of HR best practices and employment legislation.
• Demonstrated experience with budgeting, financial reporting, and payroll systems (preferably ADP).
• Skilled in Microsoft Office Suite, Adobe Acrobat, and CRM platforms (Zoho or similar).
• Excellent organizational and multitasking abilities with attention to detail.
• Professional communication and interpersonal skills.
• Ability to work independently with high discretion and integrity.
• Experience supporting boards or governance structures is an asset.
• Familiarity with Ontario’s private career college sector is beneficial but not required.

Working Conditions

• This position is based in the Brantford head office and requires on-site presence five days per week.
• Occasional travel or extended hours may be required for events, meetings, or the annual conference.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Job Description

Job Description:  
The Executive & Office Coordinator will be responsible for supporting the firm’s Co-CEOs and Executive Chairman (SET - Senior Executive Team) in managing day-to-day operations and ensuring the smooth running of the firm. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously. 
 
Key Responsibilities:  
 
Executive Support:  

• Manage individual calendars for the Co-CEOs, ensuring each executive is well-informed of upcoming commitments and responsibilities 
• Serve as a central point of communication for leadership on various projects tasks, and keep all stakeholders informed on essential updates 
• Assist in the preparation and dissemination of documents for the SET’s execution 
• Take notes and prepare minutes for meetings involving SET, as requested 
• Prepare, organize and file various forms of communication; letters, agendas, emails, notes, and reports as required 
• Plan and execute department meetings, luncheons and firm events and manage meeting logistics for SET 
• Coordinate reservations and travel arrangements for the SET 
• Assist with SET’s monthly expense filings 
• Assist with other tasks for various teams as requested by SET 

• Answer, screen and direct mainline phone calls 
• Oversee the overall functioning of the firm’s head office, including ordering and replenishing all necessary office supplies and maintaining the office environment (i.e. maintain office, kitchen and common areas as welcoming, tidy, and collaborative) 
• Serve as the primary point of contact for third parties, including, but not limited to, building management, suppliers, and delivery services 
• Process incoming and outgoing shipments, mail, and courier deliveries 
• Act as a member of the Joint Health & Safety Committee 

• Support HR initiatives, including maintaining employee data, coordinating onboarding and offboarding tasks, administrative recruitment support, policy maintenance, benefits and payroll administration, as well as new initiatives 

• Provide backup support to other departments and involvement in special projects as assigned for the overall benefit of Hamilton ETFs 

• Completion of college diploma or university degree in business, administration or another relevant field. 
• 3 – 5+ years’ experience in a similar role, executing administrative responsibilities and supporting leadership. Experience in a small financial services firm and in human resources administration an asset. 
• Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe. Experience with signing software (e.g., DocuSign), expense management software (e.g., SAP Concur), and HR systems (e.g., CollageHR). 
• Exceptional professionalism, communication, and interpersonal skills, both written and verbal. 
• Strong organizational skills with impeccable attention to detail and the ability to manage multiple tasks simultaneously. 
• A desire to be part of a team with a strong corporate culture, while balancing the need for a high degree of confidentiality and discretion in handling sensitive information. 
• Ability to work independently, prioritize tasks, and complete projects with minimal supervision. 
• Exceptional customer service orientation and strong relationship management skills. 
• Flexibility to support outside of normal working hours, as required. 
• Bilingual in French is an asset. 

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Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,