21 Office Management jobs in Toronto

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

Job Description

Ready to join one of Canada's fastest-growing companies (Deloitte's Enterprise Leaders List 2024 – Rank #3) as a Administrative Manager, Mississauga On ? Apply now.

• Competitive Pay & Stable Schedule — Competitive wages with flexible scheduling.
• Full Benefits Package — Comprehensive health and dental coverage to keep you and your family protected from day 1.
• Work-Life Balance — Generous paid time-off program that lets you recharge.
• Cutting-Edge Production Facility and Equipment at a brand new facility

Job Summary:

The Administrative Manager is responsible for managing the administrative team handling all vehicle licensing activities. This role ensures that all business licenses, permits, and regulatory requirements are obtained and maintained in compliance with relevant laws. The supervisor will lead the team, streamline processes, and ensure that licensing activities are efficiently carried out across the organization.

1. Team Management:
• Supervise a team of licensing administrators
• Provide training, mentorship, and performance evaluations to staff
• Assign tasks and set priorities for the team to meet departmental objectives and deadlines
2. Licensing Compliance:
• Ensure that all required licenses and permits are acquired, renewed, and maintained
• Maintain compliance with OMVIC standards as well as government regulations
• Develop and implement processes for tracking and maintaining licensing deadlines
3. Document Management:
• Oversee the collection, filing, and management of all vehicle documentation.
• Ensure the accuracy and completeness of licensing applications and renewals
4. Interdepartmental Coordination:
• Work closely with other departments (e.g., Production, Field Operations, and Sales) to ensure that licensing requirements are integrated into business operations
• Coordinate with external agencies, regulatory bodies, and vendors on licensing matters
5. Problem-Solving & Issue Resolution:
• Address and resolve any licensing issues, discrepancies, or delays in a timely manner
• Act as the point of contact for escalated licensing inquiries
6. Process Improvement:
• Continuously assess and improve internal licensing processes to enhance efficiency and accuracy
• Implement new technologies or software systems for better licensing management

• Experience
• Experience in licensing or regulatory compliance an asset
• At least 1 year in a supervisory or leadership role
• Experience in a highly regulated industry (e.g., healthcare, alcohol, gaming) considered an asset
• Knowledge
• Understanding of licensing laws and regulations specific to vehicle ownership an asset, training will be provided
• Skills
• Excellent leadership, communication, and organizational skills
• Attention to detail and ability to manage multiple projects simultaneously.
• Proficiency in office software (Google Workspace, Airtable) and licensing management tools/software
• Problem-solving and critical thinking abilities
• License
• Minimum of a G2 Driver's License (valid in Ontario).
• Background Check
• Clean criminal background check
• Clean driver's abstract with no major infractions.

Work Authorization

• Legally authorized to work in Canada

Location: Must be comfortable working at our Mississauga facility

• Competitive hourly wage
• Overtime opportunities
• Opportunities for advancement within the Field Operations department

More about us:

We're Clutch – the 100% online auto retailer for buying and selling used cars (clutch.ca). Our goal is to make the experience of buying and selling cars simple and convenient.

Our culture is focused on a simple idea – we work to give our customers the best DEAL :

Deliver awesome experiences to our customers and our community.

Embrace the hard stuff and use it as an opportunity to continuously improve our ability to deliver value.

Assist our teammates and customers when they're in need.

Lead from the front and take ownership to deliver amazing experiences to our customers and community.

If you're interested in helping us revolutionize the industry and expand across Canada, apply today.

Job Description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities :

• Provide reception services while managing the Mail and Packages. Will serve as the facility and security point person.
• Manages the office including resolving all facility related issues in a timely fashion.
• Perform daily facility walk through of building space to ensure the facility is in good working conditions.
• Provide mailroom/shipping/receiving/exporting duties.
• Scans all incoming mail into the proper DMS queues
• Provide reception duties.
• Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy.
• Appropriately direct visitors and guests by announcing to employee that their guest(s) has arrived.
• Maintains safe and clean lobby area.
• Assist in site space planning activities and implementation.
• Act as liaison with Property Management in handling daily issues
• Keeps office and kitchen area clean while performing some porter duties
• Assists with the AP process; coding, scanning and creating Purchase Orders on behalf of PayPal
• Creates employee and visitor badges

Qualifications :

• 3-5 years related experience; Facilities and/or Office management experience required.
• Enthusiastic positive individual.
• Proficient in computer and internet skills, especially Outlook, Excel, Word and Power Point.
• Bachelor's degree or equivalent experience will be considered.
• Team Player with a professional presence and exceptional customer service

Job Description

Kingstec is an engineering and project management firm in Mississauga is seeking a motivated and energetic individual to join our team.

Job Description:

We are currently seeking an experienced English/Cantonese-speaking Office Manager to oversee the daily operations of our Engineering company. The ideal candidate will be responsible for managing and supervising administrative staff, ensuring the smooth running of the office, manage/control office budgets/expenses, maintain a safe and secure working environment for employees and supporting Human Resources activities such as recruitment, onboarding, organizing company events, maintaining employee records, administration of Company benefits and employee relations while being able to communicate effectively in Cantonese/English with staff.

Qualification:

• Diploma or above in Business Administration and/or Human Resources discipline
• Minimum 8 years relevant Office managerial and HR experience of which 3 years in a supervisory level
• Proficiency in Microsoft Word, Outlook, Teams, PowerPoint & Excel
• Excellent working knowledge of current Federal & Provincial employment laws and regulations.
• Fluency in Cantonese/English is required as well as strong verbal and written communication skills in both languages  
• Strong organizational & leadership skills, must be a team player, hardworking, responsible, independent, meticulous in attention to detail, and have working experience in problem-solving and conflict resolution skills.
• Strong interpersonal social and communications skills, able to lead/work in a team-oriented, fast-paced environment, and must be able to multitask and work well under pressure

Benefits

• Group Benefits including medical, dental, vision and life insurance
• Bonus opportunity twice a year
• Paid vacation from 2 to 4 week depending on years of services

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.
We have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.
We have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.

Job Description

Job Overview:

As the Office Manager, you will be responsible for overseeing the day-to-day administrative functions of the office, ensuring that the office environment is efficient, organized, and conducive to the productivity of our team. You will work closely with leadership, HR, and other departments to ensure smooth operations and contribute to creating a positive workplace culture.

Key Responsibilities:

• Manage office operations, including handling correspondence, filing systems, and office supplies.

• Coordinate office activities and events (meetings, team building, etc.).

• Maintain office equipment and ensure it is properly serviced.

• Assist with HR tasks, such as onboarding new employees, maintaining employee records, and coordinating payroll.

• Liaise with vendors and manage office-related contracts and budgets.

• Coordinate scheduling and travel arrangements for the team.

• Handle incoming calls and email communications, directing them to the appropriate team members.

• Develop and implement office policies and procedures to improve operational efficiency.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong problem-solving skills and a proactive approach.

• Ability to manage multiple priorities in a fast-paced environment.

• Experience with office management software and tools is a plus.

• Knowledge of HR procedures is an asset.

Job Description

We're seeking a highly organized Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers competitive salary, immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

We're seeking a highly organized Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers competitive salary, immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

As an Office Manager, you will provide seamless support for the office, ensuring smooth operations and effective communication.

Key Responsibilities will include but not limited to:

• Provide administrative support and ensure that the office runs efficiently and compliant with industry guidelines
• Ensuring annual renewals and inspections are completed, monitoring recalls and returns
• Maintaining and updating log books for all devices, equipment, and licenses
• Assist with HR related administration such as onboarding/off boarding, setting up new hires, benefits administration, health & safety updates, updating policy binder
• Maintain day to day office operations such as maintaining office equipment/ supplies, facilities management, front desk duties
• Take on special projects and assist with ad-hoc tasks, providing flexible support as required

What We’re Looking For:

• Previous administrative and office management experience
• A degree in Business Administration or a related field is a plus
• Exceptional organizational skills and the ability to thrive in a fast-paced, constantly changing environment
• Meticulous attention to detail and sound judgment in handling confidential matters
• Advanced proficiency in MS Office and Google Suite, and video conferencing tools
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders

Job Description

Dental Office Manager - Scarborough

We are now seeking that special someone to join our team as an Office Manager. This is a 12-14 month contract position and requires a positive attitude and strong leadership and organizational skills.

The Office Manager will help manage the daily operations and protocols for the office. They are the point person for the entire team and are required to oversee the administrative operations of the business. They will be required to work “hands-on” in the office and lead by example.

Role Accountabilities

• Effective coordination of schedules for optimal practice efficiencies for both the clinical an administrative area of the office.
• Supervision of team members and ensuring everyone follows the office protocols and policies.
• Have strong understanding of Abeldent practice management software.
• Track and maintain monthly budgets for payroll, office expenses and sundry costs.
• Delegation of work load and hiring of new team members when necessary. This will include the on-boarding process for all roles in the office.
• Maintaining a positive attitude that promotes teamwork within the dental practice and motivating the team to achieve their goals.
• Scheduling and leading monthly team meetings. The goal is to keep the team engaged and informed and appreciated.
• Conflict resolution. Always maintaining a respectful and considerate work environment for both patients and employees.
• Reporting on budget and production goals.
• Control AR and provide monthly reporting.
• Attaining production goals by effective booking and engaging the team to strive to achieve these goals.
• All financial reporting from practice level.
• Ensure the facility and equipment are well maintained and the office is clean and presents the positive professional desired image.
• Start each day with an action plan

Key Requirements

Previous dental management experience and a strong business acumen.

Job Description

Are you an organized, detail-oriented professional seeking a multifaceted role in a fast-growing company? Modern Air Filtration is looking for a dynamic Assistant Office Manager to join our team and contribute to our mission of delivering top-notch air filtration solutions.

Key Responsibilities:

• Order Management: Process and oversee customer orders, ensuring accuracy and timely fulfillment.
• Production Coordination: Work with the production team to manage schedules, track inventory, and ensure smooth operations.
• Bookkeeping: Perform basic accounting tasks, including recording transactions, managing invoices, and reconciling accounts.
• Administrative Support: Handle office operations such as scheduling, correspondence, and record maintenance.
• Customer Interaction: Provide excellent customer service by addressing inquiries and resolving issues.

Qualifications:

• Proven experience in office management, production coordination, or a similar role.
• Basic knowledge of bookkeeping or accounting (experience with QuickBooks or similar software is a plus).
• Proficiency in Microsoft Office Suite and order management systems.
• Excellent organizational and multitasking skills.
• Strong communication skills and attention to detail.
• A proactive attitude with the ability to work both independently and as part of a team.

What We Offer:

• Competitive salary based on experience.
• A positive and collaborative work environment.
• Opportunities for growth within a forward-thinking company.
• Comprehensive training and support to ensure your success.

If you’re ready to make an impact and grow with a company that values innovation and sustainability, we want to hear from you!

How to Apply:

Please send your resume and a brief cover letter to us with the subject line Assistant Office Manager Application.

Be a part of Modern Air Filtration, where clean air and exceptional service are our priorities!

Job Description

Law Office Manager

Job description

Our client is a leading Mississauga law firm serving the GTA across multiple practice areas. They are currently in expansion mode and looking to add an experienced office manager to their team.

Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to lead/provide professional administrative support across the firm. In this new role you will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. You will also liaise with Property Management, leasing, building maintenance and security to ensure a smooth-running office. You will assist with onboarding and offboarding employees including organizing welcome packages, equipment requests, maintaining access passes etc. As the Office Manager you will also be responsible for developing intra-office communication protocols, streamlining administrative procedures, customer management and billing software, office staff supervision, and task delegation.

What you will need to succeed

To be considered for this position, you must have minimum of 3-years office management and administration experience preferably in a law firm. The ability to both multi-task and take initiative to work independently will be a key success factor this new role. A pleasant personality will go a long way in this role. Proficiency with software such as PCLaw will be an added advantage. To be successful in this role you will be highly professional, extremely organized, detailedoriented, punctual, with excellent time management and project management skills.

What you will get in return

This is a great opportunity for an ambitious individual that is looking to make an immediate and lasting impact on the daily operations of the firm. The role also offers a competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.