35 Office Manager jobs in Toronto

# About the Role

We’re seeking a strategic and service-minded Office Manager to lead the operations and workplace experience across two of our flagship office spaces in Toronto and Mississauga. This role is essential to ensuring our physical environments are not only functional and safe—but also living embodiments of our brand values, reflecting the innovation, hospitality, and professionalism that define us.

Our offices are often the first impression for clients, partners, candidates, and new hires—and the daily backdrop for our teams. As Office Manager, you will be responsible for bringing our brand to life within the workplace, while building a strong presence in the local community and amplifying the employee experience through thoughtful programming and operations.

This is an ideal role for someone who blends logistical precision with creative thinking, who loves making things work better, and who embraces technology and AI tools to enhance workflows and simplify complexity.

# Job Summary

Now, if you were to come on board as our Office Manager, we’d ask you to do the following for us:

**Workplace Operations & Brand Stewardship**
- Serve as the operational and cultural lead for both office environments, ensuring spaces are safe, well-maintained, fully stocked, and aligned with brand identity.
- Proactively shape the physical and cultural environment to reflect the values of the organization—from environmental design and hospitality touches to how people experience a day in the office.
- Represent our workplace brand externally by building strong relationships with vendors, property managers, and community partners; advocate for our presence as a desirable employer and community contributor.

**Vendor & Service Management**
- Manage a range of service providers, including cleaners, coffee and plant vendors, maintenance crews, and equipment suppliers.
- Oversee our daily food and catering program in collaboration with culinary partners—curating seasonal menus, monitoring quality, and soliciting feedback to continuously improve the experience.
- Ensure all vendor contracts are up to date, service levels are consistently met, and budgets are managed effectively.

**Space & Scheduling Coordination**
- Own office-wide scheduling and space management: meeting rooms, event spaces, collaborative zones, and shared resources.
- Collaborate with IT and facilities teams to optimize technology setup, signage, and wayfinding within both locations.
- Recommend changes to layouts, signage, or operations that enhance team experience or better align with changing needs.

**Employee Experience & Programming**
- Develop and manage internal programs that bring people together: office culture initiatives, leadership meetings, onboarding tours, and seasonal events.
- Partner closely with **HR Business Partners and Talent Acquisition** to support onboarding and offboarding logistics—ensuring a welcoming, informative, and brand-aligned experience for every team member.
- Act as a connective force between EAs, team leads, and cross-functional groups to coordinate high-impact team moments and events.

Think you have what it takes to be our Office Manager? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

- 5+ years managing office spaces, facilities, or workplace programs—preferably across multiple locations or in a hybrid/tech environment. Relevant experience will be applicable.
- You understand the importance of space and service in shaping culture, reputation, and recruitment.
- You can host a leadership event one day and optimize a space booking system the next.
- You’re excited by the potential of AI and automation, and seek tools that help you (and others) work smarter.
- Detail-driven & proactive: You anticipate needs and act before being asked. You take pride in smooth operations and meaningful touches.
- You build strong relationships across HR, TA, Culinary, IT, and Executive Support, and know how to get things done through influence, not just authority.

Job Description

Job Description

Kingstec is an engineering and project management firm in Mississauga is seeking a motivated and energetic individual to join our team.

Job Description:

We are currently seeking an experienced English/Cantonese-speaking Office Manager to oversee the daily operations of our Engineering company. The ideal candidate will be responsible for managing and supervising administrative staff, ensuring the smooth running of the office, manage/control office budgets/expenses, maintain a safe and secure working environment for employees and supporting Human Resources activities such as recruitment, onboarding, organizing company events, maintaining employee records, administration of Company benefits and employee relations while being able to communicate effectively in Cantonese/English with staff.

Qualification:

• Diploma or above in Business Administration and/or Human Resources discipline
• Minimum 8 years relevant Office managerial and HR experience of which 3 years in a supervisory level
• Proficiency in Microsoft Word, Outlook, Teams, PowerPoint & Excel
• Excellent working knowledge of current Federal & Provincial employment laws and regulations.
• Fluency in Cantonese/English is required as well as strong verbal and written communication skills in both languages  
• Strong organizational & leadership skills, must be a team player, hardworking, responsible, independent, meticulous in attention to detail, and have working experience in problem-solving and conflict resolution skills.
• Strong interpersonal social and communications skills, able to lead/work in a team-oriented, fast-paced environment, and must be able to multitask and work well under pressure

Benefits

• Group Benefits including medical, dental, vision and life insurance
• Bonus opportunity twice a year
• Paid vacation from 2 to 4 week depending on years of services

Company Description

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.
We have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.

Company Description

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.
We have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.

Job Description

Job Description

We're seeking a highly organized Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers competitive salary, immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

We're seeking a highly organized Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers competitive salary, immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

As an Office Manager, you will provide seamless support for the office, ensuring smooth operations and effective communication.

Key Responsibilities will include but not limited to:

• Provide administrative support and ensure that the office runs efficiently and compliant with industry guidelines
• Ensuring annual renewals and inspections are completed, monitoring recalls and returns
• Maintaining and updating log books for all devices, equipment, and licenses
• Assist with HR related administration such as onboarding/off boarding, setting up new hires, benefits administration, health & safety updates, updating policy binder
• Maintain day to day office operations such as maintaining office equipment/ supplies, facilities management, front desk duties
• Take on special projects and assist with ad-hoc tasks, providing flexible support as required

What We’re Looking For:

• Previous administrative and office management experience
• A degree in Business Administration or a related field is a plus
• Exceptional organizational skills and the ability to thrive in a fast-paced, constantly changing environment
• Meticulous attention to detail and sound judgment in handling confidential matters
• Advanced proficiency in MS Office and Google Suite, and video conferencing tools
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders

Job Description

Job Description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities :

• Provide reception services while managing the Mail and Packages. Will serve as the facility and security point person.
• Manages the office including resolving all facility related issues in a timely fashion.
• Perform daily facility walk through of building space to ensure the facility is in good working conditions.
• Provide mailroom/shipping/receiving/exporting duties.
• Scans all incoming mail into the proper DMS queues
• Provide reception duties.
• Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy.
• Appropriately direct visitors and guests by announcing to employee that their guest(s) has arrived.
• Maintains safe and clean lobby area.
• Assist in site space planning activities and implementation.
• Act as liaison with Property Management in handling daily issues
• Keeps office and kitchen area clean while performing some porter duties
• Assists with the AP process; coding, scanning and creating Purchase Orders on behalf of PayPal
• Creates employee and visitor badges

Qualifications :

• 3-5 years related experience; Facilities and/or Office management experience required.
• Enthusiastic positive individual.
• Proficient in computer and internet skills, especially Outlook, Excel, Word and Power Point.
• Bachelor's degree or equivalent experience will be considered.
• Team Player with a professional presence and exceptional customer service

Job Posted by ApplicantPro

Job Description

Job Description

Job Overview:

As the Office Manager, you will be responsible for overseeing the day-to-day administrative functions of the office, ensuring that the office environment is efficient, organized, and conducive to the productivity of our team. You will work closely with leadership, HR, and other departments to ensure smooth operations and contribute to creating a positive workplace culture.

Key Responsibilities:

• Manage office operations, including handling correspondence, filing systems, and office supplies.

• Coordinate office activities and events (meetings, team building, etc.).

• Maintain office equipment and ensure it is properly serviced.

• Assist with HR tasks, such as onboarding new employees, maintaining employee records, and coordinating payroll.

• Liaise with vendors and manage office-related contracts and budgets.

• Coordinate scheduling and travel arrangements for the team.

• Handle incoming calls and email communications, directing them to the appropriate team members.

• Develop and implement office policies and procedures to improve operational efficiency.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong problem-solving skills and a proactive approach.

• Ability to manage multiple priorities in a fast-paced environment.

• Experience with office management software and tools is a plus.

• Knowledge of HR procedures is an asset.

Job Description

Job Description

Are you an organized, detail-oriented professional seeking a multifaceted role in a fast-growing company? Modern Air Filtration is looking for a dynamic Assistant Office Manager to join our team and contribute to our mission of delivering top-notch air filtration solutions.

Key Responsibilities:

• Order Management: Process and oversee customer orders, ensuring accuracy and timely fulfillment.
• Production Coordination: Work with the production team to manage schedules, track inventory, and ensure smooth operations.
• Bookkeeping: Perform basic accounting tasks, including recording transactions, managing invoices, and reconciling accounts.
• Administrative Support: Handle office operations such as scheduling, correspondence, and record maintenance.
• Customer Interaction: Provide excellent customer service by addressing inquiries and resolving issues.

Qualifications:

• Proven experience in office management, production coordination, or a similar role.
• Basic knowledge of bookkeeping or accounting (experience with QuickBooks or similar software is a plus).
• Proficiency in Microsoft Office Suite and order management systems.
• Excellent organizational and multitasking skills.
• Strong communication skills and attention to detail.
• A proactive attitude with the ability to work both independently and as part of a team.

What We Offer:

• Competitive salary based on experience.
• A positive and collaborative work environment.
• Opportunities for growth within a forward-thinking company.
• Comprehensive training and support to ensure your success.

If you’re ready to make an impact and grow with a company that values innovation and sustainability, we want to hear from you!

How to Apply:

Please send your resume and a brief cover letter to us with the subject line Assistant Office Manager Application.

Be a part of Modern Air Filtration, where clean air and exceptional service are our priorities!

Job Description

Job Description

Dental Office Manager - Scarborough

We are now seeking that special someone to join our team as an Office Manager. This is a 12-14 month contract position and requires a positive attitude and strong leadership and organizational skills.

The Office Manager will help manage the daily operations and protocols for the office. They are the point person for the entire team and are required to oversee the administrative operations of the business. They will be required to work “hands-on” in the office and lead by example.

Role Accountabilities

• Effective coordination of schedules for optimal practice efficiencies for both the clinical an administrative area of the office.
• Supervision of team members and ensuring everyone follows the office protocols and policies.
• Have strong understanding of Abeldent practice management software.
• Track and maintain monthly budgets for payroll, office expenses and sundry costs.
• Delegation of work load and hiring of new team members when necessary. This will include the on-boarding process for all roles in the office.
• Maintaining a positive attitude that promotes teamwork within the dental practice and motivating the team to achieve their goals.
• Scheduling and leading monthly team meetings. The goal is to keep the team engaged and informed and appreciated.
• Conflict resolution. Always maintaining a respectful and considerate work environment for both patients and employees.
• Reporting on budget and production goals.
• Control AR and provide monthly reporting.
• Attaining production goals by effective booking and engaging the team to strive to achieve these goals.
• All financial reporting from practice level.
• Ensure the facility and equipment are well maintained and the office is clean and presents the positive professional desired image.
• Start each day with an action plan

Key Requirements

Previous dental management experience and a strong business acumen.

Job Description

Job Description

Law Office Manager

Job description

Our client is a leading Mississauga law firm serving the GTA across multiple practice areas. They are currently in expansion mode and looking to add an experienced office manager to their team.

Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to lead/provide professional administrative support across the firm. In this new role you will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. You will also liaise with Property Management, leasing, building maintenance and security to ensure a smooth-running office. You will assist with onboarding and offboarding employees including organizing welcome packages, equipment requests, maintaining access passes etc. As the Office Manager you will also be responsible for developing intra-office communication protocols, streamlining administrative procedures, customer management and billing software, office staff supervision, and task delegation.

What you will need to succeed

To be considered for this position, you must have minimum of 3-years office management and administration experience preferably in a law firm. The ability to both multi-task and take initiative to work independently will be a key success factor this new role. A pleasant personality will go a long way in this role. Proficiency with software such as PCLaw will be an added advantage. To be successful in this role you will be highly professional, extremely organized, detailedoriented, punctual, with excellent time management and project management skills.

What you will get in return

This is a great opportunity for an ambitious individual that is looking to make an immediate and lasting impact on the daily operations of the firm. The role also offers a competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

Job Description

Dental Office Manager - Scarborough

We are now seeking that special someone to join our team as an Office Manager. This is a 12-14 month contract position and requires a positive attitude and strong leadership and organizational skills.

The Office Manager will help manage the daily operations and protocols for the office. They are the point person for the entire team and are required to oversee the administrative operations of the business. They will be required to work “hands-on” in the office and lead by example.

Role Accountabilities

• Effective coordination of schedules for optimal practice efficiencies for both the clinical an administrative area of the office.
• Supervision of team members and ensuring everyone follows the office protocols and policies.
• Have strong understanding of Abeldent practice management software.
• Track and maintain monthly budgets for payroll, office expenses and sundry costs.
• Delegation of work load and hiring of new team members when necessary. This will include the on-boarding process for all roles in the office.
• Maintaining a positive attitude that promotes teamwork within the dental practice and motivating the team to achieve their goals.
• Scheduling and leading monthly team meetings. The goal is to keep the team engaged and informed and appreciated.
• Conflict resolution. Always maintaining a respectful and considerate work environment for both patients and employees.
• Reporting on budget and production goals.
• Control AR and provide monthly reporting.
• Attaining production goals by effective booking and engaging the team to strive to achieve these goals.
• All financial reporting from practice level.
• Ensure the facility and equipment are well maintained and the office is clean and presents the positive professional desired image.
• Start each day with an action plan

Key Requirements

Previous dental management experience and a strong business acumen.