72 Online Assistant jobs in Canada

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong background in office management and executive administrative support, along with excellent communication and interpersonal skills.

Responsibilities
• Manage calendars, schedule appointments, and coordinate meetings using Microsoft Outlook Calendar and Google Workspace.
• Provide event planning support, including organizing logistics for meetings, conferences, and special events.
• Assist with project coordination by tracking progress and ensuring deadlines are met.
• Perform bookkeeping tasks and maintain accurate financial records using QuickBooks.
• Handle online marketing and social media management.
• Handle data entry, filing, and clerical duties to ensure smooth office operations.
• Provide executive administrative support by preparing documents, proofreading reports, and transcribing notes.
• Answer phone calls with professionalism and maintain phone etiquette while managing a multi-line phone system.
• Maintain an organized office environment through effective office management practices.
• Assist with customer service inquiries and provide front desk support as needed.

Requirements
• Proven experience as a Personal Assistant or in an administrative role with strong organizational skills.
• Proficiency in online marketing, Ai, and social media engagement.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
• Excellent typing skills with attention to detail for proofreading and transcription tasks.
• Strong clerical experience including data entry and filing systems management.
• Ability to manage multiple priorities effectively while maintaining a high level of accuracy.
• Outstanding communication skills for effective interaction with clients and team members.
• Experience in event planning or project coordination is a plus. If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as a Personal Assistant, we encourage you to apply.

The Remote Personal Assistant provides virtual administrative and organizational support to help executives, professionals, or business owners manage their personal and professional tasks efficiently. This role involves coordinating schedules, managing communication, handling administrative duties, and assisting with personal errands — all performed remotely.

• Manage calendars, schedule appointments, and coordinate virtual/in-person meetings.
• Handle phone calls, emails, and other correspondence on behalf of the employer.
• Organize digital files, records, and databases.
• Book travel arrangements (flights, hotels, transportation).
• Prepare and edit documents, reports, and presentations.
• Conduct online research and provide summaries or recommendations.
• Assist with personal tasks such as online shopping, reservations, or event planning.
• Monitor and manage expenses, invoices, and budget tracking.
• Liaise with clients, staff, and external stakeholders professionally.
• Maintain confidentiality of sensitive information.

• Proven experience as a Personal Assistant, Virtual Assistant, or similar remote role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency with productivity tools (Google Workspace, Microsoft Office, project/task management apps like Trello, Asana, or Slack).
• Ability to work independently and manage time effectively.
• Tech-savvy with problem-solving skills.
• Professional, discreet, and reliable.

We are currently seeking a dedicated, organized, and detail-oriented Personal Assistant to join our growing team. This is a remote position, offering flexibility and the opportunity to work independently from the comfort of your home. The ideal candidate will play a key role in managing payroll, handling invoices, and providing general administrative support to ensure smooth day-to-day operations.

Key Responsibilities:
• Prepare, process, and manage payroll accurately and on schedule.
• Maintain employee records and ensure compliance with company policies.
• Handle invoices — create, track, and process payments as needed.
• Assist with financial reporting and basic bookkeeping tasks.
• Schedule meetings, manage calendars, and organize documents.
• Communicate professionally with clients, vendors, and team members.
• Provide administrative support for ongoing projects as required.
• Help with data entry, document preparation, and email correspondence.

Qualifications & Skills:
• Proven experience as a Personal Assistant, Payroll Clerk, or Administrative Assistant.
• Strong understanding of payroll systems and processes.
• Proficiency with Microsoft Office or Google Workspace (Excel/Sheets is a plus).
• Excellent organizational and time-management skills.
• Attention to detail and ability to handle confidential information responsibly.
• Strong written and verbal communication skills.
• Reliable internet connection and a quiet workspace.

Job Details:
• Position: Remote Personal Assistant (Payroll & Admin)
• Schedule: Flexible hours, full-time or part-time options available
• Compensation: Weekly pay (based on experience and availability)
• Location: Remote – work from anywhere

If you’re dependable, self-motivated, and looking for a stable remote opportunity where your skills are valued, we’d love to hear from you.

A Virtual Assistant (VA) is a remote professional who provides administrative, technical, or creative support to individuals, entrepreneurs, or companies. They help streamline operations, manage schedules, and handle tasks that free up time for clients to focus on core business activities.

• Administrative Support : Manage emails, calendars, appointments, and travel arrangements.
• Communication : Handle phone calls, messages, and correspondence on behalf of the client.
• Data Management : Maintain records, update databases, and organize files.
• Customer Support : Respond to customer inquiries via email, chat, or phone.
• Social Media Management : Create, schedule, and monitor posts across platforms.
• Research : Conduct online research for reports, projects, or market insights.
• Content Support : Assist with proofreading, editing, and document preparation.
• E-commerce Support (if applicable): Manage product listings, orders, and inventory.

• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency with tools like Microsoft Office, Google Workspace, and project management software (e.g., Trello, Asana).
• Familiarity with CRM systems, email marketing platforms, and social media tools.
• Ability to multitask and work independently with minimal supervision.
• High attention to detail and problem-solving skills.

The Project Assistant supports project managers and teams in the planning, coordination, and execution of projects. They handle administrative tasks, track progress, communicate with stakeholders, and ensure smooth day-to-day project operations.

• Assist the Project Manager in project planning, scheduling, and documentation.
• Maintain project records, reports, and files for easy access and tracking.
• Coordinate meetings, prepare agendas, and record minutes.
• Communicate with team members, clients, and vendors to relay project updates.
• Monitor project timelines, deliverables, and milestones.
• Support in preparing project presentations, proposals, and status reports.
• Track project expenses and assist in budget management.
• Identify and report potential risks, issues, or delays to the project manager.
• Ensure compliance with organizational policies, standards, and procedures.
• Perform general administrative support as needed for the project team.

• Bachelor’s degree (Business Administration, Project Management, or related field preferred).
• Previous experience in project coordination, administration, or support role is an asset.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Asana, Trello, Jira).
• Ability to multitask and work in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Team player with a proactive and flexible approach.

We are seeking an experienced full-time Finance & Administrative Specialist. This role supports the Director of Finance with daily accounting operations and provides key administrative support to ensure smooth organizational functioning.

This position is in person, on site and is located in Woodlyn, PA.

Key Responsibilities
• Perform bookkeeping duties, including data entry of receivables and payables.
• Reconcile accounts and assist with monthly financial reporting.
• Manage expense tracking and maintain accurate records.
• Prepare and process donor acknowledgments, including CRM updates.
• Open/sort mail and oversee office supply management,
• Provide additional administrative support as needed.

Qualifications
• Minimum 5 years of relevant accounting & administrative experience.
• Proficiency in QuickBooks Enterprise Desktop (required).
• Strong skills in Google Workspace and other office software.
• Exceptional attention to detail, accuracy, and organizational skills.
• Ability to work independently and meet deadlines.
• Professional demeanor and excellent communication skills.
• Background check required
• Must have valid driver's license

Compensation & Benefits:
• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k)
• Paid time off and holidays

We are looking for a highly organized and resourceful Virtual Assistant to provide administrative and operational support remotely. The Virtual Assistant will help manage day-to-day tasks, coordinate schedules, handle communications, and assist with various business or personal projects. This role requires strong multitasking skills, attention to detail, and the ability to work independently while maintaining professionalism.

• Manage calendars, schedule meetings, and coordinate appointments.
• Respond to emails, messages, and phone inquiries on behalf of management.
• Prepare reports, presentations, and documents as needed.
• Perform data entry, maintain digital files, and organize records.
• Conduct online research and compile information.
• Assist with travel arrangements, including bookings and itineraries.
• Manage social media accounts and create simple content when required.
• Track expenses and assist with basic bookkeeping tasks.
• Provide support for projects, including follow-ups and deadline management.
• Perform other administrative duties as assigned.

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and common productivity tools.
• Familiarity with project management and collaboration platforms (e.g., Trello, Asana, Slack, Zoom).
• Ability to handle sensitive information with discretion.
• Self-motivated and able to work independently with minimal supervision.

• 100% remote role with flexible working hours (depending on business needs).
• Requires reliable internet connection and dedicated workspace.

• Competitive pay with performance-based bonuses.
• Flexible schedule.
• Opportunities for professional development.
• Exposure to diverse tasks and projects.