60 Onsite Admin jobs in Canada
CLERICAL SUPPORT - INTERMEDIATE
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Job Summary:The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.Key Responsibilities:
- Coordinate with and assist junior clerical staff
- Prepare and distribute correspondence, memos, and other documents
- Maintain electronic and paper files and records
- Enter data into project management software and other databases as needed
- Schedule appointments and meetings as requested
- Assist with the organization of project materials and supplies
- Perform general office duties such as photocopying, scanning, and faxing
- Order and maintain office supplies if required
- Assist with office logistics, including coordinating meetings and events
- Assist accounting with billing and invoice management
- Other duties as assigned by office management
- Associate's Degree in business or related field preferred, or equivalent combination of education and experience
- 3-5 years of relevant work experience
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Experience with project management software
- Experience with Deltek Vision or Newforma is an asset
- Strong organizational and communication skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Positive attitude and willingness to learn
- Knowledge of basic office equipment such as printers, copiers, and scanners
Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually
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CLERICAL SUPPORT - JUNIOR
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Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:
- Greet clients and visitors and direct them to the appropriate staff member
- Answer phones and relate messages as needed
- Prepare and distribute correspondence, memos, and other documents
- Maintain electronic and paper files and records
- Enter data into project management software and other databases as needed
- Schedule appointments and meetings as requested
- Assist with the organization of project materials and supplies
- Perform general office duties such as photocopying, scanning, and faxing
- Order and maintain office supplies if required
- Other duties as assigned by office management
- High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
- 1-2 years of relevant work experience
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Strong organizational and communication skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Positive attitude and willingness to learn
- Knowledge of basic office equipment such as printers, copiers, and scanners
Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually
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CLERICAL SUPPORT - JUNIOR
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Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:
- Greet clients and visitors and direct them to the appropriate staff member
- Answer phones and relate messages as needed
- Prepare and distribute correspondence, memos, and other documents
- Maintain electronic and paper files and records
- Enter data into project management software and other databases as needed
- Schedule appointments and meetings as requested
- Assist with the organization of project materials and supplies
- Perform general office duties such as photocopying, scanning, and faxing
- Order and maintain office supplies if required
- Other duties as assigned by office management
- High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
- 1-2 years of relevant work experience
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Strong organizational and communication skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Positive attitude and willingness to learn
- Knowledge of basic office equipment such as printers, copiers, and scanners
Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually
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CONSULTATION CLERICAL SUPPORT
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CONSULTATION CLERICAL SUPPORT
Governance and Administration
The purposes of this position are:
- To provide clerical support for the Consultation Department
- Maintain Consultation Database
The duties and responsibilities of this position are as follows:
- Reception
- Greets all visitors to the office
- Responsible for answering and directing all incoming calls
- Responds to telephone and personal inquiries by providing factual information, or directing the questioner to the appropriate staff
- Responds to telephone and personal inquiries by providing factual information in accordance with Privacy Act
- Secretarial and Administrative Assistance
- Provides secretarial services for the Consultation Lead, including the development and maintenance of all the files and accounts for the Consultation Department
- Provides general secretarial, clerical and administrative services, including typing, transcriptions, filing, photocopying and sending and receiving fax and courier message/parcels
- Maintain accurate, detailed records of projects within Curve Lake First Nation’s territories utilizing the Consultation Database
- Receives and posts mail
- Assists in arranging staff meeting; booking appropriate event spaces and maintains awareness of staff whereabouts on a daily basis
- Prepares invoicing, tracks filing fees and payments received
- Other
- Performs such other related duties as may reasonably be required by the Consultation Lead
QUALIFICATIONS: (APPLICANTS MUST SHOW NECESSARY PROOF WITH APPLICATION OR WILL BE AUTOMATICALLY SCREENED OUT)
EDUCATION:
- Graduation from a post-secondary program preferred with emphasis in Lands and/or Resources, Fishing and Wildlife, etc.
- Graduation from a secondary program with an OSSD
RATED REQUIREMENTS:
Knowledge, Skills & Abilities :
- Working knowledge of office practices, experience with use of office equipment and multi-line phones
- High level of organizational, written and verbal communications skills
- Displays initiative and strong interpersonal skills
- High level computer and word processing skills
- Ability to categorize and index a complex filing system
- Excellent public relations skills, including an appreciation for the need for tact, discretion and a positive, cheerful approach with the public
- Possess a basic knowledge of the Williams Treaties First Nations and Curve Lake First Nation Treaty and Traditional Territories
- Knowledge and appreciation of First Nation culture and traditions
Personal Suitability:
- Be honest and trustworthy
- Be respectful
- Possess awareness and sensitivity to the history, language, culture and traditions of the people of Curve Lake First Nation
- Be flexible
- Demonstrate sound work ethics
- Must demonstrate and ensure a high level of personal and professional conduct
TERMS OF EMPLOYMENT:
This is a Full Time Permanent position beginning immediately. Hourly range for this position is $40,955 to $44,595
APPLICATION:
Application forms and position descriptions are available at the Reception of the Government Services Building. Application forms can also be obtained from the Employment Resource Centre or from the Curve Lake First Nation website ( under documents.
Application package must consist of a completed application form, cover letter, resume, required documentation, addresses and phone number of two most recent employment references (if employed with Curve Lake First Nation previously, references from most recent Supervisor / Manager will be required). Please submit application package to the Government Services Building Receptionist to the attention of:
Agnieszka Mlynarz, Human Resources Assistant
Curve Lake First Nation Government Services Building
Curve Lake, Ontario K0L 1R0
Phone Fax
Deadline for Applications: Friday April 12th, 2024 @ 12:00pm (noon)
Please ensure application is date stamped by the Curve Lake Government Services Building Receptionist. While only qualified applicants will be contacted for an interview, not necessarily all qualified applicants will be offered an interview.
While Curve Lake First Nation appreciates all applications, as outlined in the Curve Lake First Nation Human Resources Management Manual, applicants will be considered in the following priority: Level I: Internal Applicant, Level II: Any First Nation Member Applicants (s. 16(1) CHRA), and Level III: Any Applicants.
The successful candidate must provide an acceptable Canadian Police Information Check (CPIC) with Police Vulnerable Sector Check (PVSC) prior to commencing work.
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CLERICAL SUPPORT - JUNIOR
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Job Description
Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:
- Greet clients and visitors and direct them to the appropriate staff member
- Answer phones and relate messages as needed
- Prepare and distribute correspondence, memos, and other documents
- Maintain electronic and paper files and records
- Enter data into project management software and other databases as needed
- Schedule appointments and meetings as requested
- Assist with the organization of project materials and supplies
- Perform general office duties such as photocopying, scanning, and faxing
- Order and maintain office supplies if required
- Other duties as assigned by office management
- High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
- 1-2 years of relevant work experience
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Strong organizational and communication skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Positive attitude and willingness to learn
- Knowledge of basic office equipment such as printers, copiers, and scanners
Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually
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Manager, Results Management Office
Posted 1 day ago
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At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Canada Operations Ltd. is seeking an entrepreneurial and results-driven leader to manage the **Results Management Office (RMO)** and lead the **Project Management team** .
This leadership role is responsible for developing and implementing project management standards, tools, and processes to ensure the consistent and efficient execution of all projects-delivered on **scope, time, and budget** (triple constraints).
As a member of the Aviation Business Solutions leadership team, this role will drive business growth, support revenue targets, and directly manage large, complex projects. The RMO functions as a **revenue-generating department** with defined financial goals, and this leader will play a key role in both operations and business development.
**Manager RMO Key Responsibilities:**
+ Leadership & Strategy:
+ Lead and grow the Results Management Office (RMO) and Project Management team.
+ Contribute to Aviation Business Solutions' strategic direction as part of the leadership team.
+ Set and achieve revenue goals for the RMO as a revenue-generating unit.
+ Build and expand service offerings, including business development and sales prospecting.
+ Act as an extension of Sales to drive revenue growth.
+ Project Management Excellence:
+ Establish standardized project management practices, policies, and procedures.
+ Create and implement a comprehensive RMO employee development program.
+ Develop and implement project document templates and reporting tools for both internal and customer-facing use.
+ Ensure consistent project execution aligned with scope, schedule, and cost objectives.
+ Provide professional project support and governance to ensure delivery excellence.
+ People & Resource Management:
+ Acquire, onboard, and train project management resources.
+ Develop guidelines for resource allocation and project assignments.
+ Foster a high-performance culture focused on accountability and results.
+ Project Execution:
+ Personally lead and manage large, complex projects as needed.
+ Oversee the portfolio of ongoing projects to ensure alignment with strategic objectives and customer satisfaction.
**Project Manager Responsibilities:**
In addition to leadership duties, this role will directly manage large, complex, customer-facing projects to ensure delivery excellence. Responsibilities include:
+ Define scope, objectives, milestones, and measures of success.
+ Develop detailed project plans, timelines, and risk management strategies.
+ Track and communicate project progress, issues, and updates to stakeholders.
+ Maintain project documentation (action logs, issue logs, decision logs).
+ Monitor and manage project budgets and financial performance.
+ Conduct post-implementation reviews and ensure lessons learned are shared and integrated.
+ Help to develop and implement measures for customer satisfaction.
**Basic Qualifications (Required Skills/Experience):**
+ 20+ years of experience in Project Management.
+ 15+ years of experience managing multiple high-volume, complex, concurrent projects.
+ 10+ Aviation experience required.
+ Project Management Professional (PMP) certification preferred.
+ Six Sigma Designation preferred.
+ Change Management Certification preferred.
+ Must be legally able to work in Canada.
**Preferred Qualifications (Education/Experience):**
+ Excellent communication and presentation skills, both verbal and written communication skills.
+ Extensive experience with project management tools (preferably MS Project), best practices and strong processes.
+ Post-secondary education equivalent to a university degree in Business Administration, Project Management or related field.
+ Strong interpersonal and communication skills.
+ Strong customer service orientation.
+ Must be able to travel - expected travel is 50% of the time.
+ Self-motivated and results oriented.
+ Demonstrated problem solving skills.
+ Demonstrated ability to drive to clear action and ownership.
+ Exceptional project and time management skills.
**Additional Information:**
This requisition is for a locally hired position in Canada. The employer is Boeing Canada. Candidates must be legally authorized to work in Canada. Benefits and pay are determined by Canada and are not on Boeing US-based payroll. This is not an expatriate assignment.
Starting salary will be based on year of post-secondary education completed, qualifications and experience.
British Columbia Salary pay range: CAD 98,000.00 - CAD 175,000.00
Applications for this position will be accepted until **Oct. 29, 2025**
**Relocation**
This position offers relocation based on candidate eligibility.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Equal Opportunity Employer:**
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 ( and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Director Project Management Office
Posted 5 days ago
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Director, Project Management Office (PMO)
Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.
We are seeking a Director, Project Management Office (PMO) to establish and lead our PMO, driving structure, discipline, and excellence in project delivery across the firm. This role is both strategic and hands-on — ideal for a leader who is comfortable designing the PMO framework, directly managing critical projects, and coaching a small but high-performing team.
The Director, PMO will bring proven expertise in Scrum and Agile delivery, strong IT technical knowledge, and a track record of mentoring and developing talent. This role spans business applications, process improvement initiatives, infrastructure and cybersecurity programs, as well as data migration and data warehouse projects.
Responsibilities
Strategic Leadership & Hands-On Delivery
- Design and implement the PMO framework, governance, and standards from the ground up.
- Personally manage key enterprise projects, ensuring delivery excellence.
- Serve as a trusted advisor to executives on portfolio prioritization and risk management.
Team Coaching & Development
- Directly manage one project manager, providing day-to-day guidance and mentorship.
- Build career development plans and create a culture of continuous learning.
- Scale team capacity over time based on business needs.
Comprehensive Project Portfolio
- Lead initiatives across:
- Business applications (CRM, financial systems, investor platforms).
- Process improvements that drive operational efficiency and compliance.
- Infrastructure (network upgrades, cloud migrations, end-user computing).
- Cybersecurity (identity & access management, endpoint protection, vulnerability management, data loss prevention).
- Data warehouse projects supporting analytics and reporting.
- Apply technical expertise to evaluate feasibility, anticipate risks, and ensure successful implementation.
Agile & Scrum Leadership
- Champion Agile delivery across the organization, embedding Scrum ceremonies and metrics.
- Act as Scrum coach to stakeholders and project teams.
- Ensure the organization adopts a repeatable and scalable Agile framework.
Process Improvement & Change Management
- Identify inefficiencies in workflows and lead process re-engineering initiatives.
- Drive change management efforts to secure adoption of new systems and processes.
Stakeholder & Executive Engagement
- Build trusted relationships with executives and business leaders.
- Provide clear, concise reporting on project portfolio health, risks, and value delivered.
- Act as a single point of accountability for project delivery excellence.
Qualifications
- Bachelor’s degree in business, technology, or a related field.
- 10+ years of progressive project/program management experience, with a demonstrated ability to both lead and execute projects.
- Proven experience coaching and developing talent — comfortable leading a small team while remaining hands-on.
- Demonstrated ability to manage initiatives across business applications, process improvement, infrastructure, cybersecurity, and data platforms (migration & warehouse).
- Experience building or maturing a PMO in a mid-sized organization.
- Scrum certification is mandatory.
- PMP or equivalent certification preferred.
- Strong IT technical knowledge and ability to work closely with technical teams.
- Strong analytical and problem-solving abilities.
- Proven success in process improvement and operational efficiency programs.
- Expertise in project, program, and portfolio management principles (Agile, Waterfall, hybrid).
- Familiarity with data governance, cybersecurity frameworks, and regulatory compliance.
- Excellent leadership, facilitation, and communication skills with the ability to influence at all levels.
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Clerical Office Support
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Clerical Officer
PERMANENT or Full-Time
The Clerical Assistant assists the Administrator and Manager at GCA Education Services in a variety of clerical, administrative and receptionist duties.
Responsibilities include administration of the GCA's waitlist and enrolment system and related processes, support with GCA
-calendar activities, purchasing, word processing and typing support, and receptionist duties.
You will have strength and experience in:
• Communication with parents, teachers, and Government staffs such as Licensing Officers, Subsidy etc.
• Receptionist duties including answering the telephone, responding to emails, dealing with parents, Government officers & employees.
• Word processing, typing and formatting documents & spreadsheets.
• Maintenance of databases and information and technology systems such as Himama apps.
• Maintaining and organizing filing systems.
• Assistance with registrations, documentation, promotions, news letter etc., shared tasks with teachers to organize, sanitize, clean rooms.
• Learning complex procedures quickly and following them consistently
• Arrange of office systems and processes including ordering supplies and equipment.
This position requires a responsible, flexible, personable and organized team player with strong time management skills.
You will have:
• ECEA Certificate or Responsible Adults, plus some secretarial courses, or a combination of equivalent education and experience.
• At least 1 year of general office experience that includes reception and clerical functions.
• Demonstrated ability to type 60 words per minute.
• Working knowledge of MS Excel, Word, Outlook and experience with a variety of office equipment.
• High degree of accuracy and attention to detail.
- Proactive and an excellent team-player
Your additional assets include:
• Ability to organize, multi-task and carry out the duties of the position with independence.
• Responsible, reliable, flexible team player.
• Strong written and verbal communication.
• Strong interpersonal skills including dealing with people in a positive and professional manner.
Please send your resume to
Company DescriptionGCA Education Services Inc. has been running for almost 10 years. The company has high employee retention. After probation we provide extended health benefit, dental plan, 5 days paid sick leave.
Company DescriptionGCA Education Services Inc. has been running for almost 10 years. The company has high employee retention. After probation we provide extended health benefit, dental plan, 5 days paid sick leave.
Director, Project Management Office (PMO)
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Job Description
Company Description
Who we are:
At RCL - Reitmans (Canada) Limited , we live and breathe fashion and customer experience every day. We believe that fashion is about more than just style — it's about empowering our customers with the confidence to shine when it matters most.
Whether through bold ideas at the design table or seamless experiences in our stores and digital channels, our goal is to create unforgettable moments. With a strong portfolio of brands and a passionate, creative team, we constantly reimagine what’s possible in fashion retail.
Job DescriptionPosition Overview
Reporting to the Chief Financial Officer (CFO), the Director, Project Management Office (PMO) is a key senior leadership role at Reitmans (Canada) Limited (RCL). This individual will lead the corporate PMO function, overseeing the planning, execution, governance, and successful delivery of strategic, cross-functional projects.
The Director will manage a team of project professionals, external partners and collaborate with departments across the organization to drive initiatives forward. This includes leading major enterprise-wide projects related to technology, business process transformation, and physical infrastructure and equipment upgrades.
A core responsibility of this role is to establish and uphold project governance frameworks, ensuring consistency in project management practices, effective risk management, and alignment with organizational objectives. The Director will play a key role in enabling informed decision-making and driving accountability across all project portfolios.
Key Responsibilities
- Leadership and Strategy : Provide strategic leadership and direction to the PMO team, fostering a culture of excellence, continuous improvement, and strong project governance. Ensure alignment with the organization’s overall strategic priorities by developing and driving a PMO strategy focused on proactive planning, flawless execution, transparency, and measurable delivery.
- Project Governance: Establish and maintain standardized project management methodologies, tools, and best practices, ensuring consistency across all initiatives. Oversee adherence to established governance frameworks to support effective project execution and accountability.
- Portfolio Management: Oversee the management of the project portfolio, managing initiatives based on resource availability, risks and technology. Monitor and report on the status of projects, ensuring timely delivery and effective risk management. Establish and report Key Performance Indicators that reflect progress and potential future issues.
- Resource Allocation: Manage the allocation of resources, including staff, budget, and technology, to support the successful execution of projects. Collaborate with department heads to ensure the optimal utilization of all key resources and address any capacity constraints. Ensure that all key subject matter experts are identified across the organization and contribute to the related projects at the right time. Coordinate sequencing of both resources and project plans to cover IT, people and process (including change management) deliverables.
- Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including executive leadership, department heads, and external partners. Communicate project status, risks and issues effectively, ensuring transparency and stakeholder buy-in. Develop processes and tools to address and negotiate any potential conflicts.
- Team Development: Develop and mentor PMO team members, ensuring they have the skills and competencies needed to deliver high-quality project management services. Recruit and train staff as needed, while fostering a collaborative and supportive environment that promotes continuous learning and professional growth.
- Performance Measurement: Define, track, and analyze key performance indicators to assess the PMO’s effectiveness and efficiency. Conduct regular performance evaluations of project execution and implement corrective actions when needed to ensure delivery of expected outcomes, benefits, and overall project success.
Qualifications
- Bachelor’s degree in business administration, management, technology, or a related field is required. Master's degree or professional certification is a major asset.
- Minimum of 10 years of experience in project management, with at least 5 years in a senior leadership role. Proven experience in managing complex, cross-functional projects and leading a PMO is essential.
- In-depth knowledge of project management methodologies, standards, and best practices. Familiarity with industry-specific regulations and compliance requirements. Understanding of financial management principles and budgetary control.
- Proven leadership, communication, and interpersonal skills, with the ability to inspire teams and influence stakeholders at all levels.
- Demonstrated capability to translate business objectives into actionable project plans, while developing and implementing robust governance frameworks and processes. Proficient in project management tools and software, with strong problem-solving and decision-making abilities to navigate complex project challenges.
- Demonstrated strong customer focus by consistently delivering high-quality services and solutions that meet the needs of both internal and external stakeholders.
- Effective verbal and written communication skills in both English and French, with the ability to articulate complex concepts clearly, confidently, and concisely to diverse audiences.
Additional Information
What Sets Us Apart:
- Ultimate flexibility : Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
- Well-being first: Access a comprehensive benefits program designed to take care of you.
- Flexible time off: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
- Exclusive discounts: Enjoy 50% off regular-priced items from Penningtons, Reitmans, and RW&CO.
- Referral rewards: Refer friends and earn a bonus for helping us grow our talented team.
- Growth opportunities: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.
Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract.
If this inspires you…let’s talk. Send us your resume today!
By the way, did you know that RCL - Reitmans (Canada) Limited has several hundreds of stores all across Canada and three fashion apparel banners? Get ready to join the Canadian fashion retail icon, with a great success story where you can have a voice and make a real difference.
There are many ways to wear a career at RCL! #ReadytoRCL
Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.
We thank all applicants. Only selected candidates will be contacted.
#LI-Hybrid