5 Personnel Administrator jobs in Canada

Position Overview

Calian is seeking a Junior Military Occupational Instructor to join our team at CFB Borden, ON. This full-time position supports the delivery of QL3-level training for the Human Resource Administrator (HRA) occupation. The successful candidate will contribute to student development by delivering instruction, assessing performance, and ensuring the successful execution of the course training plan.

Responsibilities

Tasks may include but are not limited to the following:

• Instructing HRA QL3 course material in accordance with the course training plan

• Assessing student performance, including marking and debriefing evaluation criteria (ECs)

• Providing remedial instruction and individualized student support when required

• Maintaining and updating student files and training records

• Supporting the Course Director with student welfare and training issues

• Participating in synchronous and asynchronous instruction delivery

• Assisting with lesson planning and training activity preparation

• Providing input on course content based on subject matter expertise

• Ensuring compliance with health and safety protocols during training delivery

Qualifications

• Instructor Experience: Minimum of 1 year of experience instructing in the content area relevant to the HRA trade

• Field Experience: Minimum of 2 years of non-instructional experience working in the Human Resource Administrator role

• Standard First Aid Certification: Must hold valid certification

• Driver’s License: Must hold a valid provincial driver’s license and be able to qualify for a DND 404 license (if required for task)

• Language Requirement: English and French proficiency considered a strong asset

• Security Clearance: Must be eligible for a Government of Canada Security Clearance at the Reliability level

This is a remote position.

INNOOVA is a dynamic and innovative company. We are currently seeking a passionate and experienced individual to join our team. The ideal candidate will have a strong background with HR, time, and payroll management systems (ERP) such as Workday, Ceridian, UKG, Oracle, and SuccessFactors, among others, as well as a deep understanding of project management practices, leadership, and governance.

Responsibilities:

As a project coordinator support, you will play a central role in the success of our clients' projects. You will be responsible for supporting project managers in all phases, from planning to closure, ensuring the monitoring of timelines, budgets, and resources. You will keep essential documentation up to date and contribute to the development and implementation of PMO methodologies and standards, ensuring that projects comply with the company's governance policies.

You will facilitate communication between different stakeholders and organize follow-up meetings to ensure a good flow of information. You will prepare progress reports, analyze project performance data, and provide recommendations for continuous improvement. In summary, you will be a strategic pillar, ensuring the efficiency and compliance of projects while supporting project managers in achieving their goals.

Qualifications:

Education and Certifications:

Job Information:

Job Description

Titre du poste : Support du centre de services RH
Contrat : 12 mois renouvelable
Lieu : Longueuil, QC
Poste Hybride
Indicatif régional : 514, 438 et 450
Code postal : J4G
Date de début : D?s que possible
Mots clés : #servicecenter #serviceclient #RHemploi

#nousembauchons Belcan Canada Inc. est a la recherche de soutien au centre de service RH pour se joindre a l'equipe de notre client a Longueuil.
Le candidat ideal pour l'assistance au centre de services RH sera axe sur le client, a la capacite de servir en tant que specialiste des ressources humaines.

Les taches:

* Fournir un service client de qualité superieure, une resolution precise et rapide du premier contact par telephone, e-mail et gestion des cas
* Servir d'employe et de defenseur des clients specialise dans la creation d'une culture axee sur un service client exceptionnel ou des actions individualisees sont prises pour promouvoir et soutenir tous les interets des clients
* Utiliser plusieurs systemes en ligne pour repondre aux questions, resoudre les problemes, repondre aux demandes et aider a resoudre les besoins
* Comprendre les politiques et procedures simples de l'entreprise et de l'unite commerciale, en ayant la capacite de les transmettre de maniere simplifiee
* Identifier activement et soumettre des recommandations d'amelioration des processus
* Veiller au respect de toutes les politiques et procedures de l'entreprise
* Projets speciaux et toutes autres taches assignees par le gestionnaire

Competences et Experience requises :
* Excellentes competences en communication, en français et en anglais (Bilingue)
* Experience avec la politique RH ou d'autres domaines d'expertise au sein des RH est un atout
* Service client minimum 1 an - idealement dans un environement de centre d'appel
* Excellentes competences en resolution de problemes et solides competences en service a la clientele
* Capacite a travailler sous peu de supervision et dans un environnement d'equipe
* Une grande attention aux détails et des compétences organisationnelles pour documenter les problemes et les solutions
* Capacité a faire preuve de prevoyance, de discernement, de perspicacite et a utiliser un bon jugement, en particulier pour les escalades et les resolutions de cas
* Capacité a travailler avec des documents hautement sensibles et confidentiels et posseder un bon jugement commercial

Education et Certifications :
Baccalaureat (ou experience equivalente) avec plus de 3 ans d'experience pertinente ou diplome en RH

Mots clés :#SAP;#ServiceNow;#RH

Job Title: HR Service Center Support
12 month renewable contract
Location: Longueuil, QC
Hybrid position
Postal Code: J4G
Area codes: 514, 438, 450
Keywords: #hrjobs #hrservicecenter #montrealjobs

As an ideal HR Service Center Support Candidate you will be customer focused, pro-active,
with the ability to serve as an HR Specialist.

As an ideal candidate for the HR Service center Support you will:

* Provide superior customer service, accurate and timely first contact resolution via phone, email, and Case Management
* Serve as an employee and customer advocate who specializes in creating a culture focused on exceptional customer service, where individualized actions are taken to promote and support all client interests
* Utilize multiple online systems, to answer questions, troubleshoot issues, complete requests and help resolve needs
* Understand simple company and business unit policies and procedures, having the ability to convey them in a simplified manner
* Actively identify and submit process improvement recommendations
* Ensure adherence to all company policies and procedures
* Special Projects and any other duties assigned by the manager

Skills and Experience

* Excellent communication skills, in French and in English
* Experience with HR policy or other areas of expertise within HR is an asset
* Minimum 1 year customer service in a call center environment
* Excellent problem solving skills and strong customer service skills
* Ability to work under little supervision and in a team environment
* Strong attention to detail and organizational skills for documenting issues and solutions
* Ability to have foresight, discernment, insight and utilize good judgment skills, specifically for escalations and case resolutions
* Ability to work with highly sensitive and confidential material and possess good business judgment and ethics

Education and Certifications
Bachelor's Degree (or equivalent experience) with 3+ years of relevant experience or Degree in HR

Key words:#SAP;#ServiceNow;#HumanResources

Job Description

Salary: $105,000 - $25,000 /yr

Term: Full-Time, Permanent
Reports to: President & CEO

Salary Range: 105,000 - 125,000 /yr

Location: Canada (Remote, with occasional travel)

Expected start date: September 2025

This position is for one active vacancy.

About Us

At Generate Canada we believe in working across sectors and taking a systems-level approach to develop wicked solutions to complex challenges. Together with our partners were working to eliminate plastic waste, advance climate-friendly agriculture, drive investment in nature, shift production to a circular economy, and accelerate our energy transition.

As one of the countrys first and most impactful charitable organizations focused on the intersection of environmental, social, and economic prosperity, we know the solutions we need are interconnected and simply cant be achieved alone. We invite you to join us as we create, test and scale innovations for real progress.

Purpose

As the Director of Operations: HR, Legal, Administration, and Planning, you will provide strategic leadership across critical operational functions that enable Generate Canada's effectiveness as a high-performing, multi-layered organization. You will lead organizational development, strategic planning processes, legal and compliance functions, and administrative excellence while managing a team that includes a Coordinator of Stakeholder Engagement and a part-time HR Specialist. The nature of our small central operations team that supports 40+ staff means that you are excited about both providing oversight and also executing detailed processes yourself.

You will also work with the Senior Manager of Finance & IT to bring overall operational leadership, including coordinating operations roles across our Solution Space teams. Your role is essential to fostering Generate Canada's culture, ensuring compliance, and driving the strategic planning processes that guide our impact across Solution Spaces.

What You'll Do

Organizational Development and Human Resources (25%)

• Work closely with the President & CEO and Managing Directors to develop and implement an organizational development, workforce strategy, and unified culture, identifying skills and capabilities required at the "centre" and Solution Spaces.
• Monitor, report on, and coordinate actions to improve employee engagement across our remote, decentralized teams.
• Oversee (and execute where needed) Human Resources functions, including talent acquisition, development, compensation, performance management, and HR operations.
• Ensure effective HR policies, processes, and compliance measures are in place and regularly updated.
• Oversee the integrity, security, and effectiveness of our HR data, including in our HRIS and related databases.
• Drive initiatives to attract, engage, grow, and retain talented people who deliver on the "GenCan Way."

Strategic Planning (15%)

• Support the President & CEO and Management Team in developing and updating Generate Canada's strategic plan.
• Set up and lead the process for annual planning and OKR setting, ensuring engagement from the management team and input from stakeholders across the organization. Work in partnership with the Senior Manager, Finance & IT to closely integrate the annual planning and budgeting processes.
• Oversee ongoing tracking and accountability processes against strategic plan and yearly OKRs, including support for reporting to the Board of Directors.

Operations and Organizational Effectiveness (20%)

• Develop and maintain an operations strategy for Generate Canada overall, in collaboration with the Senior Manager of Finance & IT, including central versus decentralized capacity considerations.
• Design, document, and execute operational processes that enable excellence in collaborating across Solution Spaces and managing external relationships, including having oversight over our CRM.
• Oversee policy development and documentation across the organization, including regular review for applicability and compliance.
• Oversee document and knowledge management, including our strategy for making resources available to staff through our intranet.
• Champion and support the use of ClickUp as our standard tool for project management.

Legal and Compliance (15%)

• Oversee legal and compliance matters for the organization across multiple legal entities. This includes compliance with charitable, non-profit, and other regulations, including reporting requirements. A key partner in this will be the Senior Manager, Finance & IT.
• Manage legal entity structures and registrations, including evaluation and selection of appropriate entities for different organizational activities.
• Ensure effective contract management and review processes, including broad use and tracking of standardized agreements (and working with legal counsel to keep these updated) and DocuSign.
• Manage relationships with external legal counsel, including being the decision-maker on when legal counsel is needed.

Administration and Board Support (15%)

• Support the President & CEO in resourcing and coordinating the work of the Board of Directors and Committees, including preparing materials and managing correspondence, where needed.
• Ensure standardized and historical reference materials are kept current and made available to the board, committees, and staff groups through Google Drive and/or the organizations Intranet.

Team Leadership and Stakeholder Engagement (10%)

• Build and lead high-performing teams in HR and operations.
• Manage and mentor direct reports, including the Coordinator of Stakeholder Engagement and part-time HR Specialist, to maximize their talents and support professional development.
• Provide overall leadership and coordination for our central teams focused on operational excellence (in partnership with the Senior Manager, Finance & IT), and bring operational coordination through leading our cross-organization Operations Group.
• Partner strategically with Solution Space Managing Directors as trusted advisor and strategic business partner.

Who You Are

• Strategic Operations Leader: You excel at designing and implementing operational strategies that enable high-performing organizations to achieve their mission.
• People-Centered: You are passionate about organizational development, culture building, and creating environments where diverse teams thrive.
• Systems Thinker: You understand how to balance centralized efficiency with decentralized autonomy in complex organizational structures.
• Compliance Expert: You have experience understanding and navigating legal and regulatory requirements with confidence, while maintaining organizational agility.
• Collaborative Builder: You foster trust, alignment, and shared purpose across diverse stakeholders and teams. You are an expert at leading with or without formal authority.

Essential Qualifications

• 10+ years of progressive experience in operations, HR, or organizational development, with at least 5 years in senior leadership roles.
• Proven track record in strategic planning and organizational effectiveness initiatives.
• Strong background in policy development and compliance, preferably in non-profit or multi-entity organizations.
• Demonstrated success in building and leading remote, distributed teams.
• Excellent project management and process design skills.
• Executive presence, including ability to communicate clearly and position issues at the right level of detail and against the organizations strategic priorities.
• Experience supporting governance bodies and Board committees.

Preferred Qualifications

• Experience in the non-profit sector, particularly with registered charities.
• Experience with decentralized organizational models.
• Knowledge of Canadian law and governance requirements, particularly in the areas of registered charities and HR.
  

To Apply

Applicants must be authorized to work in Canada and currently reside in Canada. This role does not offer visa sponsorship.

Please submit your resume and cover letter outlining your relevant experience (details not found in resume) to be considered for this opportunity.

Please note: We would rather receive a short cover letter from YOU than a formal letter from ChatGPT.

The job posting will remain open on Generate Canada's career site: -us/join-our-team/ until 11:59 PM ET on Wednesday, August 27, 2025.

What To Expect From The Hiring Process

We respect your time and value transparency. Heres what to expect:

• Introductory call with HR (10 minutes)
  • Request for work samples
• Interview with Hiring Manager (30-60 minutes)
  • Candidate Exercise/ Assessment Task
• Interview with the Senior Management Panel (45-60 minutes)
• Introductory call with Leadership Team (30 minutes)
• Offer & Onboarding
  

Please note: this is subject to change at any point in the recruitment process based on the needs of the business. All interviewed applicants will be notified of the outcome within 45 days of their final interview.

Equal Opportunity Statement

Generate Canada values equitable opportunities, sustainable solutions, and collaborative and inclusive processes. Generate Canada recognizes and accepts differences in cultural, religious, and political processes and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

At Generate Canada were committed to providing reasonable adjustments throughout our recruitment process and will do our best to support you. If you require any adjustments or accommodations during the interview process, please let us know when we reach out to schedule your interview.

AI Disclosure Statement

At Generate Canada, we are committed to a transparent and human-centered recruitment process. We want to assure all candidates that we do not utilize artificial intelligence (AI) tools for candidate screening or selection, at this time. All applications are reviewed and assessed by a human.