96 Program Assistant jobs in Canada

Job Description

Program Assistant, Job ID #5042
North and Markham with support to other programs at JVS North location / 35 hours per week / Contract until March 31, 2026 / Starting ASAP / North and Keele & Finch

Who is JVS
JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do:

Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.

Program Overview
The JVS Integrated Employment Services (IES) , funded by MLITSD and managed by WCG, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain and retain employment within their field or a related field.  To achieve its goal, the program provides a range of services including one-on-one employment counselling, employment workshops, job development/placement services and job retention supports.  In addition, IES collaborates with other programs to ensure efficient and smooth operations through streamlining client referrals to appropriate services.

We’re looking for someone who will:
•    Responsible for administration of the centralized client intake across JVS Toronto programs; coordinate recruitment and referrals, screen referrals for appropriate programs; understand the flow of client activities for all programs 
•    Provide information to potential clients and referral sources, along with promoting services and answering questions knowledgeably
•    Support system/process implementation, including completing data entry in funder’s database and maintaining electronic file records
•    Conduct regular follow-ups to track client progress, obtain relevant information on employment status, collect required documentation and keep accurate records of the outcomes
•    Conduct the case closures in CAMS, Salesforce, CaseFLO/FFAI assuring all needed information and documentation is on file, meet the targets 
•    Set up and maintain up-to-date participant records and accurate filing systems, along with storage and disposal in accordance with JVS Toronto Privacy Policy
•    Maintain tracking spreadsheets as well as utilize multiple database tools to update participants’ progress and outcomes including preparation of program reports  
•    Assist with organizing appointments, orientations, and workshops 
•    Provide front desk/ reception duties and customer service to all clients, employers and visitors
•    Communicate and follow up with employers on financial incentive agreements, process reimbursement claims, flagging any missing documentation 
•    Assist with organizing events, outreach activities, etc.
•    Other duties as assigned

Minimum Qualifications & Experience:
•    High school education; Diploma or Certificate in Administration preferred
•    2 years of administrative experience
•    Excellent administrative, data entry, analytical, interpersonal, and problem-solving abilities
•    Computer literate with the ability to learn systems used by the agency (ie. EOIS, CaMS, CaseFLO, Salesforce); Proficient in Microsoft Office
•    Strong technical skills and a proven ability to master new databases and tools
•    Effective verbal and written communication skills with a proven ability to conduct research
•    Strong organizational and time-management skills; detail oriented 
•    Customer service oriented and strong interpersonal skills; culturally sensitive
•    A clear Police check is required for this position 
 

Qualified applicants are invited to submit their resume & covering letter here.
JVS Toronto is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact HR. 
JVS Toronto embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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Job Description

Program Assistant, Job ID #5043
EMETemployment / 35 hours per week / 1 year contract with possibility of renewal / Starting ASAP / Keele & Finch

Who is JVS
JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do:

Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.

Qualified applicants are invited to submit their resume & covering letter here.
JVS Toronto is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact HR. 
JVS Toronto embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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Job Description

Salary: CA$31.00-CA$34.00 per hour

About Western Community College

Western Community College is a privately held provider of post-secondary education in British Columbia. We offer a Bachelor of Hospitality Management degree program and over 65 diploma and certificate programs across business, healthcare, education, hospitality, IT, and more. Our dynamic, industry-driven curricula provide an engaging learning environment with a commitment to diversity, equity, inclusion, and community-driven excellence.

We are an equal opportunity employer, fostering an inclusive workplace free of discrimination.

Title: Instructor Dental Assistant Program - Instructor

Western Community College is hiring an Instructor for its Dental Assistant Program. Looking for an experienced Certified Dental Assistant (CDA) to teach in a progressive Dental Assisting Program in our Surrey Campus. Previous teaching experience is an asset. Excellent opportunity for those looking for growth, mentorship, and excellence.

Professional Requirements:

• 2 years of work experience as a CDA.
  
• Classroom and clinical teaching experience is an asset.
  
• Completion of, working towards, or will be working towards Provincial Instructor Diploma or equivalent OR has two years of teaching/training experience.
  
• Certified and in good standing with CDSBC to practice in BC
  
• A bachelors degree or working towards a bachelor's degree would be preferable
  

Personal Qualities:

• Ethical, reliable, responsible, and fair.
  
• Excellent communication and listening skills.
  
• Student-centred vision and approach to teaching and learning.
  
• Commitment to excellence in a collaborative team environment-where all members are valued.
  
• Dynamic thinker with a growth and leadership mindset.
  
  

Schedule: Monday Friday (9 AM to 3 PM)

Expected Start Date- October 2025

Benefits:

• Extended health care

Schedule:

• Morning shift
  

Job Description

Salary: 27-30

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 65 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

Western Community College has been a pioneer in offering various health care programs.

With the opening of a new cohort at our Abbotsford campus for the Medical Laboratory Assistant program, Western Community College (WCC) invites applications from eligible and experienced candidates for the position of Instructor for this program.

Responsibilities:

• Participate in the development of curriculum as per the BCSLS Competencies for Lab Assistants.
• Provide excellent learning and teaching experiences for students
• Participate in the academic progress of students through constant evaluation and feedback
• Collaborate with stakeholders to support a high-quality learning environment.
• Contribute to and support a healthy, collegial, and scholarly work environment through professional practice and professional development.

Qualifications:

For teaching Classroom (Theory) Courses:

• Certified Medical Laboratory Technologist (MLT) in good standing with the Canadian Society for Medical Laboratory Science (CSMLS) OR Certified Medical Laboratory Assistant (MLA), and at least 2 years of recent work experience in the field, preferably with teaching experience.

Job Type: Part-time (20 hours per week), fixed-term contract.

Pay: $27.00-$30.00 per hour

Benefits:

• Extended health care (after probation period).

Schedule (fixed-term contract): From July 28, 2025, to March 9, 2026.

• Monday to Friday, from 9:00 am to 1:00 pm. Please note: continuation of the contract beyond this period is subject to student enrollment numbers.

Work Location: In person - Abbotsford Campus

Job Description

Salary: 27-30

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 65 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

Western Community College has been a pioneer in offering various health care programs.

With the opening of a new cohort at our Surrey campus for the Medical Laboratory Assistant program, Western Community College (WCC) invites applications from eligible and experienced candidates for the position of Instructor for this program.

Responsibilities:

• Participate in the development of curriculum as per the BCSLS Competencies for Lab Assistants.
• Provide excellent learning and teaching experiences for students
• Participate in the academic progress of students through constant evaluation and feedback
• Collaborate with stakeholders to support a high-quality learning environment.
• Contribute to and support a healthy, collegial, and scholarly work environment through professional practice and professional development.

Qualifications:

For teaching Classroom (Theory) Courses:

• Certified Medical Laboratory Technologist (MLT) in good standing with the Canadian Society for Medical Laboratory Science (CSMLS) OR Certified Medical Laboratory Assistant (MLA), and at least 2 years of recent work experience in the field, preferably with teaching experience.

Job Type: Part-time (20 hours per week)

Pay: $27.00-$30.00 per hour

Benefits:

• Extended health care (after probation period).

Expected Start Date: September 15th, 2025, End Date: May 1st, 2026

• Monday to Friday, from 9:00 am to 1:00 pm.

Work Location: In person - Surrey Campus

English

Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Job Description

Salary:

The Assistant Location Director provides and coordinates the necessary support, resources, supervision and leadership to ensure the provision of nurturing care and education to young children in a group setting, in accordance with the goals and curriculum plans of the program, with the philosophy and policies of 1st Class and in strict compliance with Alberta Childcare Licensing Act.

The Assistant Location Director reports to the Program Director and Management Team

Duties and Responsibilities

Works with and supports the Director to ensures and facilitate the smooth functioning of all aspects of the program in order to best serve the children and families
Works with the Director to provide supervision, leadership and support to all program staff
Ensures licensing requirements are met at all times
Works along side the Director to plan and coordinate monthly plans and curriculum
Ensures all materials and supplies are ordered and communicated to Director/Management for approval
Consults, supports and provides guidance to staff in evaluating and revising programming as required
Develops and maintains positive relationships and regular communication with parents
Provides supervision, support and leadership to the children
Ensures program spaces are clean and organized at all times
Ensures all toys and materials are clean, maintained and developmentally appropriate at all times
Ensures they know the number of children in the program at all times as well as their names and details of their interests and important family unit information
Prepares and maintains program for Licensing and Health
Performs other related duties as requested by the management team
Is aware of all Location Director duties and is able to competently perform each in the Location Directors absence.

Qualifications

Must have a flexible schedule and be available for all hours that the program is open and be available to cover shifts within the program
Must have a minimum Level 2 - Early Childhood Educator Certificate (or enrolled to complete)
Must have up to date Police Clearance
Must have valid CPR and First Aid Certificate

** Must have valid drivers license

We have policies and procedures in place to ensure the safety of our staff and the children.

Job Description

Title: Manager, Office Administration & Finance

Location: Brantford Head Office (On-site, 5 days per week)

About Career Colleges Ontario

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Position Summary

The Manager, Office Administration & Finance is a key leadership role responsible for overseeing the administrative, financial operational, and human resources functions of the organization. Reporting to the Executive Director, and working closely with the Administrative Advisor, this position ensures the smooth functioning of the head office, supports internal staff and external members, provides leadership in budgeting and financial reporting and plays a significant role in organizational planning and communications. The ideal candidate will have strong financial acumen, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Office & Operations Management

• Oversee daily administrative functions and supervise office staff.
• Maintain office facilities, equipment, and IT systems, including vendor coordination and repairs.
• Supporting leadership with corporate filings, insurance policies, and leasehold agreements.
• Hold regular staff meetings to ensure communication and alignment.

Human Resources

• In conjunction with the HR consultant and the Administrative Advisor, implement HR policies and procedures and maintain up-to-date job descriptions.
• Lead recruitment and onboarding processes in collaboration with Leadership
• Accountable for staff onboarding and corporate orientation.
• Manage employee performance reviews and administer discipline or terminations in conjunction with Leadership.
• Maintain HR records in compliance with applicable laws and best practices.

Finance & Accounting

• Prepare accurate monthly, quarterly, and year-end financial reports for the Executive Director, Administrative Advisor, and Board of Directors.
• Manage annual budgets and monthly financial projections, under the oversight of the Administrative Advisor and the Executive Advisor.
• Oversee accounts payable and receivable functions.
• Support the annual audit process and ensure timely submission of required documentation.
• Administer payroll and benefits using ADP and serve as point of contact for staff support.
• Provide financial insight and forecasting to support organizational decision-making.

Annual Conference Management

• Collaborate with hotel staff, the Project Administrator, and Communications Officer to coordinate all conference logistics.
• Work with the Board’s Conference Committee to build the conference agenda.
• Oversee speaker and sponsor recruitment, exhibitor coordination, and event promotion.
• Manage promotion of CCO Awards for graduates, instructors, and member colleges.

Project Coordination:

• Process student transcript requests using the CCO’s STEPS (Student Transcript Electronic Protection System) Platform.
• Manage Transcript Storage Agreements for Career Colleges seeking to store student transcripts within STEPS.
• Assist Career Colleges with any issues related to the STEPS platform.

Other Support:

• Provide administrative support to the Board of Directors as needed.
• Take minutes for Association board and committee meetings, if required.
• Schedule and coordinate committee meetings.

• Take initiative in areas where support is needed across the head office.

Qualifications

• Minimum 5 years of experience in office management, financial administration, or HR leadership, preferably in a non-profit or association environment.
• Post-secondary diploma in Business Administration, Accounting, or a related field. An equivalent combination of education and relevant experience will also be considered.
• Strong understanding of budgeting, financial reporting, and payroll systems (preferably ADP).
• Strong understanding of HR best practices and employment legislation.
• Demonstrated experience with budgeting, financial reporting, and payroll systems (preferably ADP).
• Skilled in Microsoft Office Suite, Adobe Acrobat, and CRM platforms (Zoho or similar).
• Excellent organizational and multitasking abilities with attention to detail.
• Professional communication and interpersonal skills.
• Ability to work independently with high discretion and integrity.
• Experience supporting boards or governance structures is an asset.
• Familiarity with Ontario’s private career college sector is beneficial but not required.

Working Conditions

• This position is based in the Brantford head office and requires on-site presence five days per week.
• Occasional travel or extended hours may be required for events, meetings, or the annual conference.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.

Job Description

Company:  Davey Tree Expert Co. of Canada, Limited  
Locations:  Vaughan, Ontario  
Additional Locations:  Greater Toronto Area 
Work Site:  On Site   
Req ID:  206936 

Position Overview

The Davey Accelerated Management Program (AMP) is an industry-leading management training program that will develop highly driven individuals with a business aptitude and familiarize them with the Davey business. After a successful 8-month program, the AMP Trainee will be placed within our Canadian operations into a Management- leadership position to embark on a fulfilling career. Davey Tree is actively seeking three candidates for our 2025 AMP program situated across the Greater Toronto Area.

Candidates considered for this program will need to possess a strong business acumen and entrepreneurial spirit. We believe to be the best leader; you need to understand our business from the ground up. All AMP Trainees will be exposed to:

• Arboriculture Field Operations
• Regional Office Management Processes
• Corporate, Finance, Safety, and Other Support Functions

At the conclusion of this program, the successful Trainee will have the opportunity to take on a front-line Management leadership role within our operations where they will be responsible for all aspects of the assigned business, including staffing, employee development and engagement, profit and loss, safety, customer satisfaction, operations management, and overall performance of a territory.

Qualifications

Undergraduate or Master’s degree, or post-secondary Diploma; with a focus on business administration, business management, operations management, finance, accounting, marketing and strategic management, MBA, forestry, arboriculture, or related.

• Proven leadership capabilities in personal, extra-curricular, or work settings.
• Results driven, strong interpersonal, organizational, and communication skills.
• Interest in the environment, trees, and outdoor activities.
• Valid driver’s license, ability to lift and carry 50 lbs. and work outdoors in all weather.
• Previous landscape, arboriculture or horticulture experience considered an asset.

Additional Information

• Graduated scale of increased compensation upon successful completion of each phase of (D)AMP.
• Successful (D)AMP graduates will receive a lucrative salary with bonus packages upon placement.
• Excellent benefits package, RRSP, and careers advancement opportunities.
• Employee-owned company with stock purchase available

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

If you require accommodation at any time during the recruitment process, please email