69 Program Office jobs in Canada

Project Coordinator – Property Management Industry

Ottawa, ON | On-site | Secret Clearance Required

Our client, a leader in the property management industry , is looking for a Project Coordinator to join their Ottawa team. This is a full-time, permanent position that offers competitive pay, comprehensive benefits, paid time off, and opportunities to grow your career.

Reporting to the Project Manager, you’ll play a key role in supporting the delivery of construction projects, coordinating vendors and tenants, and ensuring projects are completed safely, on time, and within budget.

What You’ll Do

• Support project delivery through scheduling, reporting, and document management.
• Manage tenant requests under $25K, from initiation through completion.
• Coordinate permits, site access, deliveries, and other construction logistics.
• Monitor project sites for safety compliance and report issues.
• Track budgets, review invoices, and support financial reporting.
• Assist with tendering, vendor selection, contracts, and change orders.
• Maintain communication with tenants, contractors, consultants, and internal teams.
• Oversee project closeout (drawings, warranties, manuals, handover to operations).

What We’re Looking For

• Active Secret Clearance (mandatory).
• 3–5 years’ experience as a Project Coordinator in commercial construction or real estate project delivery.
• Post-secondary education in project management, construction, business administration, or related field (preferred).
• Strong knowledge of project documentation, budgets, tenders, and closeout processes.
• Proficiency in Microsoft Office; familiarity with scheduling software (MS Project an asset).
• Excellent communication and organizational skills with the ability to manage multiple priorities.

Why Join?

Competitive compensation

Health & dental benefits

Paid time off

Work with a respected property management leader

Opportunity to support meaningful construction projects in Ottawa

Job Description

Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.

Woodfibre Management Ltd. is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Business Application Analyst/Project Support supports business application projects by helping gather requirements, coordinate tasks, and ensure delivery meets operational and IT policy requirements. It bridges business and technical teams to support smooth project execution. A key responsibility includes managing SharePoint sites and coordinating security assessments (e.g., SRA) to ensure systems are secure and ready for production use. Experience in business application systems and project environments, and the Oil & Gas industry is a plus.

Key Responsibilities :

The successful applicant will:

• Support the implementation and execution of business application projects to ensure timely and high-quality delivery.
• Provide day-to-day application support to business users and the project implementation team.
• Work closely with business users to gather, analyze, and document requirements for new applications or system enhancements; participate in requirement analysis and solution discussions.
• Collaborate with technical teams to translate business needs into functional specifications and ensure proper implementation.
• Coordinate with the Averis Security Team to initiate and follow up on the Security Risk Assessment (SRA), ensuring the SRA process is completed in a timely manner before the planned go-live date.
• Provide project support to ensure compliance with Group IT policies and procedures throughout the project lifecycle, including but not limited to IT CIP process, security, architecture, change management, etc.
• Track project progress and coordinate internal and external resources to ensure tasks are completed according to schedule.
• Support key project phases such as technical reviews, user acceptance testing (UAT), issue tracking, go-live preparation, and post-go-live support.
• Prepare and maintain project documentation including meeting minutes, requirement specifications, test reports, user guides, SOPs, etc.
• Support project-related procurement processes such as RFP preparation and technical evaluation.
• Monitor project issues and risks, help drive resolution and mitigation actions, work proactively with stakeholders to ensure resolution, etc.
• Facilitate effective communication and collaboration among business users, technical teams, and third-party vendors.
• Create, manage, update, and optimize SharePoint sites, including site creation, permissions, workflow setup, content structure, etc.
• Ad hoc support of IT team with tech support.

Requirements

Required Experience :

• Bachelor’s degree in computer science, Information Systems, or a related field.
• At least 10 years of experience in IT project support or project coordination; 3-5 years of experience as a Business Analyst or in a similar role within business application, preferably in the Energy/LNG sector.
• Proficiency in developing web applications using modern technologies such as HTML, CSS, JavaScript, and frameworks like React, Angular, or Vue.
• Familiarity with backend development using languages such as Python, Node.js, or .NET is an asset.
• Ability to design, implement, and maintain web-based tools to support business workflows or data visualization
• Strong analytical and problem-solving skills, with the ability to understand complex business processes and systems.
• Proven hands-on experience with SharePoint Online administration and development: site creation, permission control, workflow automation, document management, and page customization, etc.
• Familiarity with the lifecycle of business application systems (e.g., ERP, CRM, procurement systems, LNG industry business systems, etc.).
• Previous experience supporting IT projects in the Energy/Oil & Gas/LNG industry is strongly preferred.
• Experience working with IT governance, compliance, and security processes (e.g., SRA).
• Strong communication and coordination skills; team-oriented with a proactive attitude.
• Detail-oriented with good documentation and organizational skills.
• Knowledge of project management methodologies (e.g., Waterfall, Agile) is an advantage.
• Proficiency in Microsoft Office tools; experience with project management tools (e.g., Microsoft Project, JIRA) is a plus.
• Good command of written and spoken English, especially for cross-functional and cross-regional collaboration.
• Relevant Certifications (e.g., PMI-PBA) is an advantage.

Additional Requirements :

• Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
• Experience working and problem solving with centralized global remote support models and processes.
• Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
• Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
• Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
• Demonstrates and seeks accountability within the team.
• Ability to work collaboratively within a team environment.
• Expertise with a variety of computer programs (programs e.g., Office 365, MS teams, MS Visio, MS Project Control, Teams, Adobe Acrobat, DocuSign, Navisworks, Aconex, SharePoint, Borealis, AutoCAD, etc.)
• Motivated and willing to take ownership of tasks.
• Energetic in pursuit of continuous improvement processes.
• Shares knowledge readily and encourages personal development.
• A valid driver’s license and passport (Canadian passport or passport with US Visa).
• As required, the position is based in Vancouver, BC, with travel to Squamish (site).
• Must be legally entitled to work in Canada.

Only qualified candidates legally entitled to work in Canada will be contacted.

Woodfibre Management Ltd. is an equal opportunity employer.

Thank you in advance for your interest!

Benefits

Salary range: CAD 75,000 - 95,000/yr

Job Description

Salary:

JOB SUMMARY

The Medical Office and Special Project Support provides reception and administrative responsibilities while working conjointly with the team of physicians, RNs, and other service providers to support and liaise with individuals and families. This position also provides special project support to the Executive Director and clinic as needs arise.

RESPONSIBILITIES:

• Reception duties: answering phone calls, booking appointments, confirming appointments, meeting and greeting visitors and patients.
• Assist the Executive Director and clinic with special projects by conducting research, drafting, website support, or other related tasks as may be required.
• Troubleshoot basic IT issues in the workplace, acting as a liaison between staff and the external IT provider for more complex technical challenges.
• Facilitate flow of patient waiting area and exam rooms.
• Clerical duties: process correspondence, mail, faxes, document scanning, data entry, filing, records management.
  
• Assist patients with Non-Insured Health Benefits (NIHBs).
• Explore community resources and facilitate referrals for patients, and coordinate the booking/referral processes.
• Facilitate communication: language and culture interpretation as needed.
• Assist in the resolution of issues regarding access and barriers to health.
• Assist in linking families to services, resources and supports they need.
• Facilitate comprehensive, seamless care as patients navigate AIFHT, hospital, and community services.
• Maintain required patient information.
  
• Other related duties and activities as may be assigned.

SKILLS/QUALIFICATIONS REQUIREMENTS:

• Education in Office Administration, Medical Terminology, or combination of relevant education and experience
• 1-3 years of community health experience with the Inuit community, an asset.
• Experience with clinical management system/electronic medical records (or willing to be trained)
• Demonstrated knowledge of Inuit health issues and culture
• Knowledge/training/experience with medical terminology and Inuktitut interpretation thereof
• Knowledge/training/experience with resources within or outside of her/his community
• Ability to work in an inter-professional team environment and effectively with all members of a health care team
• Ability to prioritize, manage time effectively and be flexible in a very active work environment
• Competency in computer-based programs (Microsoft Programs Access, Word, Excel), and basic IT services
• High level of accuracy and attention to detail
• Experience maintaining data entry, documentation, and action item requirements
• Proficient verbal and written communication skills are required. Ability to communicate in Inuktitut is considered an asset.

WORKING CONDITIONS:

• Must be accessible by phone.
• May be required to work evening shifts.

REPORTING STRUCTURE:

• This position reports to the AIFHT Executive Director.

We are looking for a highly organized and results-driven Project Manager to oversee and coordinate projects from initiation to completion. The Project Manager will be responsible for planning, executing, and delivering projects on time, within scope, and within budget while ensuring high-quality outcomes. This role requires excellent leadership, communication, and problem-solving skills.

• Plan, organize, and manage project timelines, budgets, and resources.
• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Lead project teams, assign tasks, and monitor progress.
• Identify and manage project risks, issues, and changes.
• Communicate project updates to stakeholders and senior management.
• Ensure projects meet quality standards and client expectations.
• Prepare and maintain detailed project documentation and reports.

• Bachelor’s degree in Project Management, Business, or a related field (or equivalent experience).
• Proven experience as a Project Manager or in a similar leadership role.
• Strong knowledge of project management tools and methodologies (Agile, Scrum, or Waterfall).
• Excellent organizational and time-management skills.
• Strong communication and leadership abilities.
• Ability to handle multiple projects simultaneously and adapt to changing priorities.
• Entry-level applicants with leadership or coordination experience are welcome to apply.

• Competitive salary and performance-based bonuses.
• Opportunities for career growth and professional development.
• Supportive and collaborative team environment.
• Training and resources to help you succeed in your role.

Job Description

Are you a strategic problem-solver who thrives in fast-paced, industrial environments? At ROCKWOOL, we are looking for a Manager, Project Management who will lead capital projects that power manufacturing excellence across our Milton, ON site. From idea to execution, you will be at the heart of innovation, optimizing productivity, improving quality, and building sustainable value.

This is the role:

As a key member of the Factory Management Team, you will lead cross-functional teams, manage budgets and timelines, and ensure safety and compliance, bringing big ideas to life in one of the most resilient manufacturing sectors.

What you will do:

• Guide, develop, and engage a team of Project Engineers and interns, while building a culture of innovation and accountability.
• Managing small to large capital investment projects by defining project scope, budget, schedule, and forecasting with a commitment to excellence.
• Developing business cases for all projects with cost & benefits analysis for group management approval
• Handling procurement, vendor, and subcontractor management for successful implementation of projects.
• Effectively communicating with all stakeholders
• Partner with Production, Engineering, Maintenance, and Supply Chain to integrate new equipment, systems, and processes with minimal disruption.
• Report on KPIs, risks, and milestones through tier meetings and strategic reviews with leadership.
• Act as a ROCKWOOL ambassador demonstrating our core values of Ambition, Integrity, Responsibility and Efficiency.

What you will bring:

• Bachelor's degree in engineering (Mechanical, Industrial, or related).
• 5+ years of project management experience in industrial or manufacturing environments.
• Minimum 5 year experience leading a team
• PMP certification or equivalent is a strong asset.
• Solid knowledge of automation, process equipment, and Lean principles.
• Strong communication, leadership, and stakeholder management skills.
• Proficiency in MS Office Suite, SAP, and project planning & reporting tools.
• Excellent analytical, problem-solving, and decision-making skills.
• Ability to thrive in a fast-paced, dynamic environment.

What we offer:

• Competitive salary
• Comprehensive benefits package including Health, Dental, Vision, Massage Therapy and more
• Generous Paid Time Off (PTO) and Paid Holidays
• Retirement Pension Matching Program
• Life and Disability Programs
• Educational Assistance
• Top up plans for maternity and paternity leave
• Fitness Reimbursement
• Employee Assistance Program (EAP)

Who we are:

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,000 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose - to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDG's) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Diverse and Inclusive Culture:

We want all our people to feel valued, respected, included, and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as "The ROCKWOOL Way". This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity, and efficiency.

ROCKWOOL is proud to be an Equal Opportunity Employer. We evaluate qualified candidates without regard to race, colour, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.