7,429 Project Assistant jobs in Canada

Job Description

Our Transmission and Distribution group is currently looking to add a Project Assistant to the team.

Reporting to the Director Transmission, the Project Assistant helps ensure smooth project delivery by managing documents, coordinating schedules, supporting communication between teams and vendors, and assisting with financial and procurement tasks. The ideal candidate is organized, detail-oriented, and a strong communicator, able to work well in a fast-paced construction and utility environment.

Duties and Responsibilities

• Financial & Procurement Support
• Support Accounts Receivable (AR) and Accounts Payable (AP) functions
• Collect and review invoices, packing slips, and tickets
• Process purchase order site requests and entries
• Assist with procurement tasks and purchase order closeouts
• Submit and track expense reports
• Timesheet and Payroll Support
• Review employee timesheets for accuracy and consistency
• Enter approved time data into Valard’s payroll system
• Liaise with Corporate Payroll to resolve discrepancies
• Travel Coordination
• Arrange flights, accommodations, and shuttles as required for Materials Management staff
• Ensure travel bookings are completed in a timely and cost-effective manner
• IT and Systems Support
• Provide basic on-site IT support to staff
• Relay IT equipment or access requests to the appropriate department
• Follow up to ensure requests are completed
• Reporting and Data Management
• Collect, input, and distribute data for daily, weekly, and monthly reports
• Support the team with general data entry and incorporation of field data into reports
• General Administrative Support
• Perform general administrative duties to support project operations
• Participate in Valard’s safety programs and contribute to a strong safety culture
• Manage hard copy documentation, including updating Foremen binders as new drawings are released
• Utilize Valard systems and tools to complete tasks efficiently
• Develop working relationships across departments to access information and coordinate efforts

Requirements

• Minimum of 2 years experience in a related data entry or administrative role
• College diploma or undergraduate degree
• Strong attention to detail with a focus on accuracy and quality
• Demonstrated experience in document control processes
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
• Excellent interpersonal, verbal, and written communication skills
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Demonstrated initiative and problem-solving capabilities
• Quick to adapt and learn new software programs and systems

Preferred Skills/Qualifications

• Undergraduate degree in Business Administration, Education, or Commerce
• Prior experience in the construction industry
• Experience collaborating with utility companies or working on utility-related projects
• Working knowledge of material management and purchasing practices
• Proficiency with JD Edwards or other enterprise resource planning (ERP) systems

Benefits

We offer a comprehensive and competitive total rewards package that includes base salary and a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction LP is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

Job Description

Job Title: Project Assistant
Location: Toronto, Canada
Role: FT

Job Description:

• 6 months- 1 years of experience in Project Management or related roles - project assistant/project coordinator
• Proficiency in Excel, PowerPoint, Word, and strong communication skills are essential.
• Strong experience in Project- Updates & management
• Hands on experience in Resource Allocation
• Strong experience in Reporting & Analysis- updating Profitability reports, updating Client retention reports
• Strong experience in Budget Management -Tracking and maintaining project budgets
• Strong experience in Documentation – BRDs, SOWs, creating Bios & Profiles
• Strong experience in meeting coordination, Internal alignment & kickoff calls
•  Strong experience in Approvals & Exceptions Task estimate approvals, VRANK exceptions
•  Hands on experience in Project Record Management - Overall project and task record tracking
• Quick learner with strong collaboration skills

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Job Description

Title : Training Development Project Assistant

Location : Toronto, Ontario

Position Status : Part Time, Contract (21 hours per week for 6 months)

Reports to : Manager Learning Innovation and Technology

Rate: $24.00/hour

Deadline Date: September 3, 2025.

Life is a journey full of challenges, dreams, adventure, and fun. At CNIB Deafblind Community Services (DBCS), we believe life for people who are Deafblind should be no different.

DBCS continues to be one of Canada's leading providers of specialized support and emergency services for people who are Deafblind. Our services enable people who are Deafblind to maximize their independence and engagement with the world around them.

We're looking to develop our team with passionate individuals who are interested in making a difference in the lives of others. If that sounds like you, talk to us today about this rewarding career opportunity.

What you'll do for CNIB Deafblind Community Services

In covering a broad range of duties, Training Development Project Assistant performs moderately complex administrative work. The position entails, but is not limited to the following general responsibilities:

• Update the program manual and develop a structured training outline for onboarding Skills Development Specialists.
• Review the current program manual to gather feedback and identify gaps in information.
• Standardize Skills Development training across the province.
• Develop a clear and accessible flow of information within the manual, ensuring integration of all relevant policies, processes, and links, specifically including the Employment Ontario Information System Case Management System (EOIS CaMS), Ontario Adult Literacy Curriculum Framework (OALCF), and guidelines from the Ministry of Labour, Immigration, Training and Skills Development (MLITSD).
• Ensure all training materials are accessible.
• Review draft manual and tools with key stakeholders and incorporate feedback from stakeholders and the program manager.
• Equip new instructors with essential resources and confidence.

Relationships

• Regular collaboration with the manager, as well as key stakeholders such as Skills Development Specialists and other service providers in the Deafblind community.

Problem Solving/Time Frame of Impact

• Ability to identify current training gaps and implement solutions with a long-term impact on service quality and learner outcome.
• This role requires strong time management and prioritization skills.

Decision Autonomy

• Works independently under the guidance of manager, exercising discretion in organizing tasks, gathering and analyzing feedback, and drafting content and training structures.

Leadership

• Provides leadership in curriculum and resource development, playing a critical role in shaping how new instructors are trained and supported.

Who you are:

• Proven experience in project coordination, curriculum development, or instructional design.
• Knowledge of adult literacy principles and a learner-centered approach.
• Understanding of accessibility standards and inclusive education practices.
• Excellent writing, editing, and organizational skills.
• Proficiency in using remote communication and collaboration tools
• Familiarity with Ontario’s LBS program and OALCF is an asset.
• Knowledge of EOIS-CaMS and MLITSD contracts is an asset.

Requirements

We want to hear from you if you have:

• Relevant post-secondary education or equivalent work experience in education, instructional design, social services, or related field.
• Demonstrated experience in developing training materials and onboarding resources.

How to Apply

Contact: Sally Teng, Coordinator, People Engagement & Operations

Email:

CNIB Deafblind Community Services is committed to Employment Equity and Diversity based on merit, transparency, accessibility, and inclusion ensuring that all candidates are given a fair opportunity. We will provide accommodation; accessible formats and communication supports at every stage of the recruitment and selection process upon request.

Please note:

We thank all applicants for their interest in CNIB Deafblind Community Services, however, only those selected for an interview will be contacted. While we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.

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We are looking for a highly organized and results-driven Project Manager to oversee and coordinate projects from initiation to completion. The Project Manager will be responsible for planning, executing, and delivering projects on time, within scope, and within budget while ensuring high-quality outcomes. This role requires excellent leadership, communication, and problem-solving skills.

• Plan, organize, and manage project timelines, budgets, and resources.
• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Lead project teams, assign tasks, and monitor progress.
• Identify and manage project risks, issues, and changes.
• Communicate project updates to stakeholders and senior management.
• Ensure projects meet quality standards and client expectations.
• Prepare and maintain detailed project documentation and reports.

• Bachelor’s degree in Project Management, Business, or a related field (or equivalent experience).
• Proven experience as a Project Manager or in a similar leadership role.
• Strong knowledge of project management tools and methodologies (Agile, Scrum, or Waterfall).
• Excellent organizational and time-management skills.
• Strong communication and leadership abilities.
• Ability to handle multiple projects simultaneously and adapt to changing priorities.
• Entry-level applicants with leadership or coordination experience are welcome to apply.

• Competitive salary and performance-based bonuses.
• Opportunities for career growth and professional development.
• Supportive and collaborative team environment.
• Training and resources to help you succeed in your role.

Job Description

Are you a strategic problem-solver who thrives in fast-paced, industrial environments? At ROCKWOOL, we are looking for a Manager, Project Management who will lead capital projects that power manufacturing excellence across our Milton, ON site. From idea to execution, you will be at the heart of innovation, optimizing productivity, improving quality, and building sustainable value.

This is the role:

As a key member of the Factory Management Team, you will lead cross-functional teams, manage budgets and timelines, and ensure safety and compliance, bringing big ideas to life in one of the most resilient manufacturing sectors.

What you will do:

• Guide, develop, and engage a team of Project Engineers and interns, while building a culture of innovation and accountability.
• Managing small to large capital investment projects by defining project scope, budget, schedule, and forecasting with a commitment to excellence.
• Developing business cases for all projects with cost & benefits analysis for group management approval
• Handling procurement, vendor, and subcontractor management for successful implementation of projects.
• Effectively communicating with all stakeholders
• Partner with Production, Engineering, Maintenance, and Supply Chain to integrate new equipment, systems, and processes with minimal disruption.
• Report on KPIs, risks, and milestones through tier meetings and strategic reviews with leadership.
• Act as a ROCKWOOL ambassador demonstrating our core values of Ambition, Integrity, Responsibility and Efficiency.

What you will bring:

• Bachelor's degree in engineering (Mechanical, Industrial, or related).
• 5+ years of project management experience in industrial or manufacturing environments.
• Minimum 5 year experience leading a team
• PMP certification or equivalent is a strong asset.
• Solid knowledge of automation, process equipment, and Lean principles.
• Strong communication, leadership, and stakeholder management skills.
• Proficiency in MS Office Suite, SAP, and project planning & reporting tools.
• Excellent analytical, problem-solving, and decision-making skills.
• Ability to thrive in a fast-paced, dynamic environment.

What we offer:

• Competitive salary
• Comprehensive benefits package including Health, Dental, Vision, Massage Therapy and more
• Generous Paid Time Off (PTO) and Paid Holidays
• Retirement Pension Matching Program
• Life and Disability Programs
• Educational Assistance
• Top up plans for maternity and paternity leave
• Fitness Reimbursement
• Employee Assistance Program (EAP)

Who we are:

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,000 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose - to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDG's) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Diverse and Inclusive Culture:

We want all our people to feel valued, respected, included, and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as "The ROCKWOOL Way". This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity, and efficiency.

ROCKWOOL is proud to be an Equal Opportunity Employer. We evaluate qualified candidates without regard to race, colour, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Job Description

Who We Are
ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people centered at heart and enjoys variety in their day to day.

At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice:

• Can Do Attitude
• Get It Done Right
• Win as a Team
  
  

• Competitive Wages
• Excellent Health and Dental Benefit Plan
• RRSP and Profit-Sharing Program
• Career Advancement Opportunities
• Tuition Reimbursement
• Casual Dress Code
• On-Site Parking
• Employee Referral Program

• Monitor incoming emails for yourself and your project manager(s)
• Generate the necessary documents in required systems
• Send out requests for quotes necessary for new jobs, file any paperwork left in your bin from accounting into the corresponding physical files
• Prepare any required quotes or invoices and supporting documentation (type scopes, send repair scopes to your PM for numbers)
• Send any required work orders to in house staff and/or purchase orders to sub-trades
• Assist reception in answering phones/take messages/relay messages
• Update files with new information
• Complete invoicing as required for finished projects
• Coordinate with Project Managers for scheduling repairs from start to finish
• Update insureds, adjusters, property managers etc. as to the status of a claim

• Knowledge of the restoration industry is an asset
• Administrative assistant experience
• General knowledge of the insurance industry
• Computer savvy and knowledgeable in Microsoft Office Suite
• Minimum typing speed of 50 WPM
• Ability to multitask and have great attention to detail
• Able to work in a high pressure environment
• Ability to work in sensitive solutions
• Strong communication skills
• Team player