291 Project Coordination jobs in Canada
Cross Site Supervisor, Interventional Procedures - Surrey
Job Viewed
Job Description
Salary
The salary range for this position is CAD $44.40 - $55.42 / hour
Job Summary
Are you someone who is passionate about making a difference in the lives of others?
We are hiring for a Full Time Cross Site Supervisor, Interventional Procedures in Surrey.
Education, Training and Experience
Certification with the CAMRT. A minimum of four (4) years' recent, related experience, including experience in interventional radiology one (1) year's supervisory and leadership experience or an equivalent combination of education, training and experience. Successful completion of courses in Digital Imaging and Advances in Special Procedures.
The Medical Imaging transfer of service to Fraser Health is now completed and we are thrilled to have the Medical Imaging Teams as part of Fraser Health again. Are you interested in learning more and joining us during this exciting time?
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional development and education opportunities.
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
Four weeks of vacation to start.
Comprehensive 100% employer paid benefits.
Immediate enrollment in a defined municipal pension plan.
87% maternity top-up.
50% subsidy on TransLink passes.
Come work with us!
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Detailed Overview
Reporting to the Site Coordinator, Medical Imaging. The Cross Site Supervisor, Interventional Procedures practices in accordance with the standards of professional practice as well as utilizing a client and family centered care model and the vision and values of the department within Fraser Health (FH).
The Cross Site Supervisor works in a team based environment and is responsible for the supervision and coordination of technical and staffing activities of assigned area. Oversees the quality of technical work performed, participates in recruitment and performance management and coaches and orientates team members. Updates and standardizes policy and procedure manuals, compiles financial and statistical reports and responds to enquiries. Facilitates and coordinates research and development projects, participates in the management of computerized information systems and maintains inventory of supplies. Performs technical/special procedures when required.
Responsibilities
Supervises and coordinates the technical and staffing activities for assigned area by performing duties such as utilizing staff effectively within the allocated budget to meet changing workload demands, setting daily priorities and providing technical guidance/advice. Assists with troubleshooting of equipment, facilitates workplace solutions with other personnel, troubleshoots other work related issues and consults with the management team, medical staff and other technical team members as required to ensure services are performed in an effective, efficient and cost effective manner.
Evaluates requisitions for urgency and procedure requirements, consults/communicates with radiologist regarding requests concerning special requirements and co-ordinates activities with other clinical departments.
Oversees the quality of work performed for assigned area by participating in the development of protocols, checking with team members to ensure procedures/examinations are conducted according to established protocols, ensuring the documentation and implementation of corrective action and assisting with resolutions to difficult quality control issues by determining appropriate internal/external action according to established protocols. Participates in departmental quality improvement and risk management activities by identifying, implementing and evaluating procedures/systems changes as required and training new staff in quality improvement and verification procedures.
Participates in performance management of team members to promote quality work performance. Conducts regular performance evaluations in collaboration with the management team and other designated personnel and provides input regarding technical competence and additional training requirements. Documents performance problems which may lead to discipline for management’s attention and follow-up.
Participates in recruitment of team members in collaboration with the management team and other designated personnel by identifying vacancies, commencing internal paperwork, participating on interview panels for staff selection and providing recommendations regarding evaluation of candidates to facilitate optimal hiring decisions.
Coaches team members and determines and implements related training and orientation in conjunction with management team and Clinical Instructor by clarifying requirements, discussing progress and facilitating establishment of individual and team goals. Assesses progress and provides feedback and/or written documentation to ensure adherence to departmental standards. Coordinates the introduction and ongoing development of new skills/procedures. Coordinates orientation program to ensure staff are familiar with organizational policies, procedures and standards of practice. Arranges and presents in-service sessions as required to respond to the learning needs.
Ensures appropriate staffing coverage within the area in collaboration with Regional Scheduling staff by providing timely information for the preparation of work schedules. Provides guidance and troubleshoots on staffing/scheduling related issues. Facilitates rearrangement of assignments to provide coverage in cases of unplanned staff shortages/absences. Calls in relief staff as appropriate and identifies overtime requirements for approval in accordance with established overtime policies.
Performs technical work as required by performing duties such as positioning patients, explaining procedures, correlating clinical history with examination to be performed and operating imaging equipment in accordance with established standards and procedures. Monitors patient during procedures and responds to emergent situations in accordance with facility policies and procedures.
Works with the Site Coordinator to establish, update and standardize policy and procedure manuals by reviewing existing materials and procedures, providing input into revisions and new policies, requesting and summarizing input of team members and distributing and ensuring compliance with approved new/revised policies and procedures.
Oversees and monitors Occupational Health & Safety Regulations including Infection Control, Fire Safety, Disaster Management, WHMIS and Smart Moves by updating department staff on changes to safety procedures, following up on safety recommendations and ensuring that staff are adequately trained and authorized to operate machinery and equipment. Enforces safety techniques to ensure safety precautions are followed at all times and follows up on identified problem areas according to department procedures.
Oversees area equipment performance by ensuring equipment services are performed. Coordinates with service personnel regarding planned maintenance services and unplanned service calls. Reports malfunctions to appropriate personnel for repair, maintains records of service, meets with trade representatives to provide feedback and obtains information on new updates as well as identifies processes to improve operations.
Maintains a variety of records and prepares reports as required on various activities by setting up and updating computerized files and spreadsheets using word processing and spreadsheet software, compiling, recording and tabulating data from various sources and summarizing information into report form for budgetary requirements and workload monitoring purposes.
Ensures inventory of supplies by checking supplies, identifying depleting stock, ordering and authorizing requisitions and maintaining awareness of status and restrictions to ensure departmental needs are met within budgetary restraints.
Facilitates and coordinates research and development projects for area by promoting staff awareness and involvement in research activities, identifying relevant research opportunities such as issues/practice which require research and incorporating research findings/information into policies, procedures and educational programs and materials.
Maintains knowledge of developments within area of practice and sets measurable goals and objectives within a team or individual environment, incorporating the organization’s vision, values, goals and corporate plan by reviewing relevant literature/resources/product information to keep abreast of new developments and research. Consults with colleagues, participates in professional development activities to improve care through new practices and develops a plan in collaboration with designated personnel/team for professional development. Reviews progress to ensure that goals are achieved within established time frames.
Participates in the management of computerized information by ensuring staff and physicians are trained in the use of the various information and digital imaging storage systems. Monitors system performance, identifies problems, maintains procedure manuals and performs quality utilization functions to maximize the efficiency and effectiveness of Medical Imaging operations.
Ensures a safe and healthy workplace for patients/clients and staff through effective orientation, training, promotion and monitoring of safe work practices and enforcement of health and safety requirements. Reports unsafe situations, investigates and takes corrective action(s) and/or notifies appropriate personnel.
Participates in the departmental Continuous Quality Improvement/LEAN programs by using established monitoring and auditing methodologies to perform quality assurance checks such as patient/physician satisfaction or booking protocols.
Performs other related duties as required.
Qualifications
Education, Training and Experience
Certification with the CAMRT. A minimum of four (4) years' recent, related experience, including experience in interventional radiology one (1) year's supervisory and leadership experience or an equivalent combination of education, training and experience. Successful completion of courses in Digital Imaging and Advances in Special Procedures.
Skills and Abilities
Demonstrated knowledge of the standards of practice and guidelines for Medical Imaging practitioners established by the CAMRT and/or other relevant national professional associations.
Demonstrated knowledge of evidence-based practice.
Demonstrated knowledge of organization policies, procedures, and standards of care, including practice of safe work procedures with modality equipment.
Demonstrated knowledge of research process and methodology.
Demonstrated knowledge of PACS/Radiology Information Systems, i.e. digital imaging, image archiving and retrieval.
Demonstrated ability to function as an effective leader, motivator, facilitator, and team member.
Demonstrated ability to teach, demonstrate, facilitate, coach and mentor staff.
Demonstrated ability to develop procedure protocols and manuals.
Demonstrated ability to promote an evidence based practice and a culture of creativity and enquiry.
Demonstrated ability to develop project plans and implement new projects.
Demonstrated ability to communicate (orally and in writing) and deal effectively with clients and their families, coworkers, physicians, other health care staff, and staff of external agencies.
Demonstrated ability to deal with and/or guide others in resolution of conflict issues.
Demonstrated ability to plan, organize and prioritize work.
Demonstrated skill in modality specific techniques and the use of applicable equipment and supplies.
Demonstrated skill in CPR techniques.
Demonstrated computer skills. Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor
IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.
Job No Longer Available
This position is no longer listed on WhatJobs. The employer may be reviewing applications, filled the role, or has removed the listing.
However, we have similar jobs available for you below.
Bookkeeping, Safety, & Project Coordination
Posted 1 day ago
Job Viewed
Job Description
**Full-Time Opportunity: Bookkeeping, Safety, & Project Coordination**
We're seeking a motivated and dependable individual to join our team in a multifaceted, full-time position. This dynamic role blends bookkeeping with opportunities for growth in safety and project coordination.
**What We Offer:**
* Hands-on training for safety and project coordination responsibilities
* A supportive and collaborative team environment
* Opportunities for professional growth and development
**What We’re Looking For:**
* A dependable team player with strong attention to detail
* Eagerness to learn and take on new responsibilities
* A Team Player
* A proactive attitude and willingness to grow with the role
* Strong working knowledge of Microsoft Office applications (Outlook, Excel, Word) — beyond basic skills
**Preferred Skills & Experience:**
* Experience in bookkeeping or office administration
* Familiarity with safety compliance or construction/project environments is an asset (training provided)
* Excellent organizational and communication skills
* Ability to multitask and prioritize in a fast-paced setting
**Requirements:**
* Must have a valid driver's licence
* Must have transportation
If you're organized, detail-oriented, and looking to broaden your skills in a supportive environment, we’d love to hear from you.
Competitive salary based on experience — and we’re happy to provide training for the right candidate!
**Apply Now!**
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
* Dental care
* Disability insurance
* Extended health care
* Life insurance
* Profit sharing
Schedule:
* 8 hour shift
Language:
* English (preferred)
Work Location: In person
Expected start date: 2025-07-21
Project Support Coordinator
Posted 2 days ago
Job Viewed
Job Description
Project Coordinator – Property Management Industry
Ottawa, ON | On-site | Secret Clearance Required
Our client, a leader in the property management industry , is looking for a Project Coordinator to join their Ottawa team. This is a full-time, permanent position that offers competitive pay, comprehensive benefits, paid time off, and opportunities to grow your career.
Reporting to the Project Manager, you’ll play a key role in supporting the delivery of construction projects, coordinating vendors and tenants, and ensuring projects are completed safely, on time, and within budget.
What You’ll Do
- Support project delivery through scheduling, reporting, and document management.
- Manage tenant requests under $25K, from initiation through completion.
- Coordinate permits, site access, deliveries, and other construction logistics.
- Monitor project sites for safety compliance and report issues.
- Track budgets, review invoices, and support financial reporting.
- Assist with tendering, vendor selection, contracts, and change orders.
- Maintain communication with tenants, contractors, consultants, and internal teams.
- Oversee project closeout (drawings, warranties, manuals, handover to operations).
What We’re Looking For
- Active Secret Clearance (mandatory).
- 3–5 years’ experience as a Project Coordinator in commercial construction or real estate project delivery.
- Post-secondary education in project management, construction, business administration, or related field (preferred).
- Strong knowledge of project documentation, budgets, tenders, and closeout processes.
- Proficiency in Microsoft Office; familiarity with scheduling software (MS Project an asset).
- Excellent communication and organizational skills with the ability to manage multiple priorities.
Why Join?
Competitive compensation
Health & dental benefits
Paid time off
Work with a respected property management leader
Opportunity to support meaningful construction projects in Ottawa
Business Application Analyst/Project Support
Posted today
Job Viewed
Job Description
Job Description
Project
The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.
Woodfibre Management Ltd. is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.
Position
The Business Application Analyst/Project Support supports business application projects by helping gather requirements, coordinate tasks, and ensure delivery meets operational and IT policy requirements. It bridges business and technical teams to support smooth project execution. A key responsibility includes managing SharePoint sites and coordinating security assessments (e.g., SRA) to ensure systems are secure and ready for production use. Experience in business application systems and project environments, and the Oil & Gas industry is a plus.
Key Responsibilities :
The successful applicant will:
- Support the implementation and execution of business application projects to ensure timely and high-quality delivery.
- Provide day-to-day application support to business users and the project implementation team.
- Work closely with business users to gather, analyze, and document requirements for new applications or system enhancements; participate in requirement analysis and solution discussions.
- Collaborate with technical teams to translate business needs into functional specifications and ensure proper implementation.
- Coordinate with the Averis Security Team to initiate and follow up on the Security Risk Assessment (SRA), ensuring the SRA process is completed in a timely manner before the planned go-live date.
- Provide project support to ensure compliance with Group IT policies and procedures throughout the project lifecycle, including but not limited to IT CIP process, security, architecture, change management, etc.
- Track project progress and coordinate internal and external resources to ensure tasks are completed according to schedule.
- Support key project phases such as technical reviews, user acceptance testing (UAT), issue tracking, go-live preparation, and post-go-live support.
- Prepare and maintain project documentation including meeting minutes, requirement specifications, test reports, user guides, SOPs, etc.
- Support project-related procurement processes such as RFP preparation and technical evaluation.
- Monitor project issues and risks, help drive resolution and mitigation actions, work proactively with stakeholders to ensure resolution, etc.
- Facilitate effective communication and collaboration among business users, technical teams, and third-party vendors.
- Create, manage, update, and optimize SharePoint sites, including site creation, permissions, workflow setup, content structure, etc.
- Ad hoc support of IT team with tech support.
Requirements
Required Experience :
- Bachelor’s degree in computer science, Information Systems, or a related field.
- At least 10 years of experience in IT project support or project coordination; 3-5 years of experience as a Business Analyst or in a similar role within business application, preferably in the Energy/LNG sector.
- Proficiency in developing web applications using modern technologies such as HTML, CSS, JavaScript, and frameworks like React, Angular, or Vue.
- Familiarity with backend development using languages such as Python, Node.js, or .NET is an asset.
- Ability to design, implement, and maintain web-based tools to support business workflows or data visualization
- Strong analytical and problem-solving skills, with the ability to understand complex business processes and systems.
- Proven hands-on experience with SharePoint Online administration and development: site creation, permission control, workflow automation, document management, and page customization, etc.
- Familiarity with the lifecycle of business application systems (e.g., ERP, CRM, procurement systems, LNG industry business systems, etc.).
- Previous experience supporting IT projects in the Energy/Oil & Gas/LNG industry is strongly preferred.
- Experience working with IT governance, compliance, and security processes (e.g., SRA).
- Strong communication and coordination skills; team-oriented with a proactive attitude.
- Detail-oriented with good documentation and organizational skills.
- Knowledge of project management methodologies (e.g., Waterfall, Agile) is an advantage.
- Proficiency in Microsoft Office tools; experience with project management tools (e.g., Microsoft Project, JIRA) is a plus.
- Good command of written and spoken English, especially for cross-functional and cross-regional collaboration.
- Relevant Certifications (e.g., PMI-PBA) is an advantage.
Additional Requirements :
- Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
- Experience working and problem solving with centralized global remote support models and processes.
- Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
- Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
- Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
- Demonstrates and seeks accountability within the team.
- Ability to work collaboratively within a team environment.
- Expertise with a variety of computer programs (programs e.g., Office 365, MS teams, MS Visio, MS Project Control, Teams, Adobe Acrobat, DocuSign, Navisworks, Aconex, SharePoint, Borealis, AutoCAD, etc.)
- Motivated and willing to take ownership of tasks.
- Energetic in pursuit of continuous improvement processes.
- Shares knowledge readily and encourages personal development.
- A valid driver’s license and passport (Canadian passport or passport with US Visa).
- As required, the position is based in Vancouver, BC, with travel to Squamish (site).
- Must be legally entitled to work in Canada.
Only qualified candidates legally entitled to work in Canada will be contacted.
Woodfibre Management Ltd. is an equal opportunity employer.
Thank you in advance for your interest!
Benefits
Salary range: CAD 75,000 - 95,000/yr
Medical Office and Special Project Support
Posted today
Job Viewed
Job Description
Job Description
Salary:
JOB SUMMARY
The Medical Office and Special Project Support provides reception and administrative responsibilities while working conjointly with the team of physicians, RNs, and other service providers to support and liaise with individuals and families. This position also provides special project support to the Executive Director and clinic as needs arise.
RESPONSIBILITIES:
- Reception duties: answering phone calls, booking appointments, confirming appointments, meeting and greeting visitors and patients.
- Assist the Executive Director and clinic with special projects by conducting research, drafting, website support, or other related tasks as may be required.
- Troubleshoot basic IT issues in the workplace, acting as a liaison between staff and the external IT provider for more complex technical challenges.
- Facilitate flow of patient waiting area and exam rooms.
- Clerical duties: process correspondence, mail, faxes, document scanning, data entry, filing, records management.
- Assist patients with Non-Insured Health Benefits (NIHBs).
- Explore community resources and facilitate referrals for patients, and coordinate the booking/referral processes.
- Facilitate communication: language and culture interpretation as needed.
- Assist in the resolution of issues regarding access and barriers to health.
- Assist in linking families to services, resources and supports they need.
- Facilitate comprehensive, seamless care as patients navigate AIFHT, hospital, and community services.
- Maintain required patient information.
- Other related duties and activities as may be assigned.
SKILLS/QUALIFICATIONS REQUIREMENTS:
- Education in Office Administration, Medical Terminology, or combination of relevant education and experience
- 1-3 years of community health experience with the Inuit community, an asset.
- Experience with clinical management system/electronic medical records (or willing to be trained)
- Demonstrated knowledge of Inuit health issues and culture
- Knowledge/training/experience with medical terminology and Inuktitut interpretation thereof
- Knowledge/training/experience with resources within or outside of her/his community
- Ability to work in an inter-professional team environment and effectively with all members of a health care team
- Ability to prioritize, manage time effectively and be flexible in a very active work environment
- Competency in computer-based programs (Microsoft Programs Access, Word, Excel), and basic IT services
- High level of accuracy and attention to detail
- Experience maintaining data entry, documentation, and action item requirements
- Proficient verbal and written communication skills are required. Ability to communicate in Inuktitut is considered an asset.
WORKING CONDITIONS:
- Must be accessible by phone.
- May be required to work evening shifts.
REPORTING STRUCTURE:
- This position reports to the AIFHT Executive Director.
Project Coordinator / PMO Support – HR / ERP
Posted 342 days ago
Job Viewed
Job Description
This is a remote position.
INNOOVA is a dynamic and innovative company. We are currently seeking a passionate and experienced individual to join our team. The ideal candidate will have a strong background with HR, time, and payroll management systems (ERP) such as Workday, Ceridian, UKG, Oracle, and SuccessFactors, among others, as well as a deep understanding of project management practices, leadership, and governance.
Responsibilities:
As a project coordinator support, you will play a central role in the success of our clients' projects. You will be responsible for supporting project managers in all phases, from planning to closure, ensuring the monitoring of timelines, budgets, and resources. You will keep essential documentation up to date and contribute to the development and implementation of PMO methodologies and standards, ensuring that projects comply with the company's governance policies.
You will facilitate communication between different stakeholders and organize follow-up meetings to ensure a good flow of information. You will prepare progress reports, analyze project performance data, and provide recommendations for continuous improvement. In summary, you will be a strategic pillar, ensuring the efficiency and compliance of projects while supporting project managers in achieving their goals.
§ Project Coordination: Support project managers in the planning, execution, and closure of projects. Monitor timelines, budgets, and resources. § PMO Support: Contribute to the development and implementation of PMO methodologies, standards, and processes. Assist in managing the project portfolio and prioritization. § Documentation Management: Maintain up-to-date project documentation, including project plans, status reports, risks, and issues. § Communication: Facilitate communication between different stakeholders, ensure the flow of information, and organize follow-up meetings. § Analysis and Management Reports: Prepare progress reports, analyze project performance data, and provide recommendations for improvement. § Compliance and Governance: Ensure that projects comply with the company's governance policies and procedures.Qualifications:
§ Experience: Minimum of 3 years of experience in a similar role, with significant experience with HR, time, and payroll ERP systems in medium to large companies. § Skills: Excellent organizational and time management skills, analytical abilities, ability to work in a team and communicate effectively. § Technical Knowledge: Deep understanding of PMO practices and governance frameworks. § Languages: Proficiency in French and English, both spoken and written.Education and Certifications:
§ Degree: Bachelor's degree in project management, business administration, computer science, or a related field. § Certifications: Project management certification (PMP, CAPM) or PMI is a plus.Job Information:
§ Work Location: Remote / Hybrid § Country: CanadaProject Manager/Estimating Support
Posted 1 day ago
Job Viewed
Job Description
CONSTRUCTION AND DEMOLITION DIVISION
Provide leadership and oversight of secured projects. Although our head office is in Nanaimo, travelling to various job sites within Vancouver Island will be required. Assist in preparing cost estimates for various construction, abatement and demolition projects as well as assist management in bidding on or determining price of service for the Group.
**Salary:** starting at $95 000 per year, based on experience
**QUALIFICATIONS & ABILITIES:**
* Self-starting and a pro-active approach
* Critical thinking
* Problem solving
* Strong communication at multiple levels of an organization
* Decision making based on both creative and logical thinking
* Resource management
* Experience with Microsoft Office to assist with bidding and administration of projects
* Construction law and accounting process knowledge
**KEY EXPECTATIONS:**
* Manage all Milner Group and Brod Demolition projects to completion by:
* • Selecting, preparing and managing trade contacts and suppliers
* Preparing all quotes for Brod Demolition
* Enter all Brod Demolition estimates into a presentable format
* Ensuring the projects are on time and on budget with a pro-active approach
* Scheduling, project tracking and cost analysis
* Process shop drawings, RFI’s changes
* Communicate with owners, consultants, trades and staff proactively and in a professional manner to allow for efficient project completion
* Consult with clients, vendors, personnel in other departments as well as construction supervision to discuss and resolve issues if they arise
* Draft contracts and subcontracts
* Review and markup contracts
* Prepare and process all information and documents required for project billing
* Assess cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops
* Prepare and process job completion information and documents required by all stakeholders and submit to accounting following contract close out rules and procedures
* Set up and manage cost monitoring and reporting systems and procedures
* Liase with accounting to ensure accurate cost allocations for all project related work
* Assist in conducting special studies to develop and establish standard hour and related cost data or to effect cost reduction or sub-contract components of a project
* Assist in preparing and maintaining a directory of suppliers, contractors and subcontractors
* Analyze blueprints, construction drawings and other documentation to prepare time, cost, materials, and labor estimates and ensure strong understanding of all projects
* Assist in preparation of estimates for use in selecting vendors or subcontractors
* Prepare cost and expenditure statements and other necessary documentation at regular intervals for the duration of the project
* Review and approve all project invoices
* Small estimates
* 50% of all quote documents
* Oversee and manage Junior Project Managers, if any
* All other related duties as assigned
Project Assistant
Posted today
Job Viewed
Job Description
Job Description
A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.
About this role
We are recruiting for a Project Assistant to join our team in Terrace. Here's how your role will strengthen our team.
Your responsibilities
- Answer phones, direct calls, take messages and greet and direct visitors
- Maintain accurate employee timesheet records and construction activities, enter weekly payroll data, and assist with new hire onboarding
- Receive and sort mail, order and maintain office supplies, and schedule and receive courier deliveries
- Maintain the cleanliness and order of the front desk and general office area
- Track shipments for project orders, track backorders, and keep on top of suppliers for delivery of materials
- Handle billing process, generate and distribute routine construction project reports
- Issue and track purchase orders, maintain project budgets, cost reports, and forecasting
- Manage billing processes, compile and issue client invoices
Your experience and skills
- High School Diploma
- 2+ more years in a similar administrative/project support position
- Excellent computer skills and proficient in Microsoft 365 Suite (Word, Excel, Outlook)
- Dependable, punctual, and prepared work habits
- Organized, detail-oriented, and works well in a team
- Strong problem solving and critical thinking skills
- Professional, friendly and outgoing demeanor
- Strong written and verbal communication skills
- Excels under pressure and time constraints – multi-tasks well
About Houle
As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.
Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.
As a certified Great Place to Work , one of BC's Top 100 Employers, and Best Managed company, we have been recognized for our efforts in creating a safe and inclusive work environment.
Why join our team?
- We emphasize having a work-life balance – We offer flexible work schedules including hybrid work arrangements and compressed work week options.
- Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
- Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
- We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
- We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
- A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.
Salary range: $55,000-$70,000 plus a competitive total compensation package. Actual salary will commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.
Sound like a match? We'd love to connect.
Please visit and click on the listing for Project Assistant. The opportunity will remain open until it has been filled.
Connect with us on LinkedIn , Instagram , Facebook , and X!
Houle will not be accepting unsolicited resumes from recruitment firms sent to HR, our managers, or employees directly without a signed agreement within the last 12 months. Unsolicited resumes sent to Houle will not be accepted or obligate our organization to pay any fees if the candidate is hired through alternate contacts.
Be The First To Know
About the latest Project coordination Jobs in Canada !
Project Assistant
Posted today
Job Viewed
Job Description
Job Description
Our Transmission and Distribution group is currently looking to add a Project Assistant to the team.
Reporting to the Director Transmission, the Project Assistant helps ensure smooth project delivery by managing documents, coordinating schedules, supporting communication between teams and vendors, and assisting with financial and procurement tasks. The ideal candidate is organized, detail-oriented, and a strong communicator, able to work well in a fast-paced construction and utility environment.
Duties and Responsibilities
- Financial & Procurement Support
- Support Accounts Receivable (AR) and Accounts Payable (AP) functions
- Collect and review invoices, packing slips, and tickets
- Process purchase order site requests and entries
- Assist with procurement tasks and purchase order closeouts
- Submit and track expense reports
- Timesheet and Payroll Support
- Review employee timesheets for accuracy and consistency
- Enter approved time data into Valard’s payroll system
- Liaise with Corporate Payroll to resolve discrepancies
- Travel Coordination
- Arrange flights, accommodations, and shuttles as required for Materials Management staff
- Ensure travel bookings are completed in a timely and cost-effective manner
- IT and Systems Support
- Provide basic on-site IT support to staff
- Relay IT equipment or access requests to the appropriate department
- Follow up to ensure requests are completed
- Reporting and Data Management
- Collect, input, and distribute data for daily, weekly, and monthly reports
- Support the team with general data entry and incorporation of field data into reports
- General Administrative Support
- Perform general administrative duties to support project operations
- Participate in Valard’s safety programs and contribute to a strong safety culture
- Manage hard copy documentation, including updating Foremen binders as new drawings are released
- Utilize Valard systems and tools to complete tasks efficiently
- Develop working relationships across departments to access information and coordinate efforts
Requirements
- Minimum of 2 years experience in a related data entry or administrative role
- College diploma or undergraduate degree
- Strong attention to detail with a focus on accuracy and quality
- Demonstrated experience in document control processes
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
- Excellent interpersonal, verbal, and written communication skills
- Strong organizational and time management skills, with the ability to manage multiple priorities
- Demonstrated initiative and problem-solving capabilities
- Quick to adapt and learn new software programs and systems
Preferred Skills/Qualifications
- Undergraduate degree in Business Administration, Education, or Commerce
- Prior experience in the construction industry
- Experience collaborating with utility companies or working on utility-related projects
- Working knowledge of material management and purchasing practices
- Proficiency with JD Edwards or other enterprise resource planning (ERP) systems
Benefits
We offer a comprehensive and competitive total rewards package that includes base salary and a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.
About our Business
Valard Construction LP is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.
Valard Construction is an equal opportunity employer.
Learn more
Visit us at and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.
* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.
* Applicants must have legal authorization to work in Canada with no restrictions.
* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.
Project Assistant
Posted today
Job Viewed
Job Description
Job Description
Job Title: Project Assistant
Location: Toronto, Canada
Role: FT
Job Description:
- 6 months- 1 years of experience in Project Management or related roles - project assistant/project coordinator
- Proficiency in Excel, PowerPoint, Word, and strong communication skills are essential.
- Strong experience in Project- Updates & management
- Hands on experience in Resource Allocation
- Strong experience in Reporting & Analysis- updating Profitability reports, updating Client retention reports
- Strong experience in Budget Management -Tracking and maintaining project budgets
- Strong experience in Documentation – BRDs, SOWs, creating Bios & Profiles
- Strong experience in meeting coordination, Internal alignment & kickoff calls
- Strong experience in Approvals & Exceptions Task estimate approvals, VRANK exceptions
- Hands on experience in Project Record Management - Overall project and task record tracking
- Quick learner with strong collaboration skills
Powered by JazzHR
sdt8aUfxAW
Training Development Project Assistant
Posted today
Job Viewed
Job Description
Job Description
Title : Training Development Project Assistant
Location : Toronto, Ontario
Position Status : Part Time, Contract (21 hours per week for 6 months)
Reports to : Manager Learning Innovation and Technology
Rate: $24.00/hour
Deadline Date: September 3, 2025.
Life is a journey full of challenges, dreams, adventure, and fun. At CNIB Deafblind Community Services (DBCS), we believe life for people who are Deafblind should be no different.
DBCS continues to be one of Canada's leading providers of specialized support and emergency services for people who are Deafblind. Our services enable people who are Deafblind to maximize their independence and engagement with the world around them.
We're looking to develop our team with passionate individuals who are interested in making a difference in the lives of others. If that sounds like you, talk to us today about this rewarding career opportunity.
What you'll do for CNIB Deafblind Community Services
In covering a broad range of duties, Training Development Project Assistant performs moderately complex administrative work. The position entails, but is not limited to the following general responsibilities:
- Update the program manual and develop a structured training outline for onboarding Skills Development Specialists.
- Review the current program manual to gather feedback and identify gaps in information.
- Standardize Skills Development training across the province.
- Develop a clear and accessible flow of information within the manual, ensuring integration of all relevant policies, processes, and links, specifically including the Employment Ontario Information System Case Management System (EOIS CaMS), Ontario Adult Literacy Curriculum Framework (OALCF), and guidelines from the Ministry of Labour, Immigration, Training and Skills Development (MLITSD).
- Ensure all training materials are accessible.
- Review draft manual and tools with key stakeholders and incorporate feedback from stakeholders and the program manager.
- Equip new instructors with essential resources and confidence.
Relationships
- Regular collaboration with the manager, as well as key stakeholders such as Skills Development Specialists and other service providers in the Deafblind community.
Problem Solving/Time Frame of Impact
- Ability to identify current training gaps and implement solutions with a long-term impact on service quality and learner outcome.
- This role requires strong time management and prioritization skills.
Decision Autonomy
- Works independently under the guidance of manager, exercising discretion in organizing tasks, gathering and analyzing feedback, and drafting content and training structures.
Leadership
- Provides leadership in curriculum and resource development, playing a critical role in shaping how new instructors are trained and supported.
Who you are:
- Proven experience in project coordination, curriculum development, or instructional design.
- Knowledge of adult literacy principles and a learner-centered approach.
- Understanding of accessibility standards and inclusive education practices.
- Excellent writing, editing, and organizational skills.
- Proficiency in using remote communication and collaboration tools
- Familiarity with Ontario’s LBS program and OALCF is an asset.
- Knowledge of EOIS-CaMS and MLITSD contracts is an asset.
Requirements
We want to hear from you if you have:
- Relevant post-secondary education or equivalent work experience in education, instructional design, social services, or related field.
- Demonstrated experience in developing training materials and onboarding resources.
How to Apply
Contact: Sally Teng, Coordinator, People Engagement & Operations
Email:
CNIB Deafblind Community Services is committed to Employment Equity and Diversity based on merit, transparency, accessibility, and inclusion ensuring that all candidates are given a fair opportunity. We will provide accommodation; accessible formats and communication supports at every stage of the recruitment and selection process upon request.
Please note:
We thank all applicants for their interest in CNIB Deafblind Community Services, however, only those selected for an interview will be contacted. While we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.
Website:
Facebook Twitter LinkedIn