298 Project Teams jobs in Canada

Job Description

Job Description

Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.

Woodfibre Management Ltd. is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Business Application Analyst/Project Support supports business application projects by helping gather requirements, coordinate tasks, and ensure delivery meets operational and IT policy requirements. It bridges business and technical teams to support smooth project execution. A key responsibility includes managing SharePoint sites and coordinating security assessments (e.g., SRA) to ensure systems are secure and ready for production use. Experience in business application systems and project environments, and the Oil & Gas industry is a plus.

Key Responsibilities :

The successful applicant will:

• Support the implementation and execution of business application projects to ensure timely and high-quality delivery.
• Provide day-to-day application support to business users and the project implementation team.
• Work closely with business users to gather, analyze, and document requirements for new applications or system enhancements; participate in requirement analysis and solution discussions.
• Collaborate with technical teams to translate business needs into functional specifications and ensure proper implementation.
• Coordinate with the Averis Security Team to initiate and follow up on the Security Risk Assessment (SRA), ensuring the SRA process is completed in a timely manner before the planned go-live date.
• Provide project support to ensure compliance with Group IT policies and procedures throughout the project lifecycle, including but not limited to IT CIP process, security, architecture, change management, etc.
• Track project progress and coordinate internal and external resources to ensure tasks are completed according to schedule.
• Support key project phases such as technical reviews, user acceptance testing (UAT), issue tracking, go-live preparation, and post-go-live support.
• Prepare and maintain project documentation including meeting minutes, requirement specifications, test reports, user guides, SOPs, etc.
• Support project-related procurement processes such as RFP preparation and technical evaluation.
• Monitor project issues and risks, help drive resolution and mitigation actions, work proactively with stakeholders to ensure resolution, etc.
• Facilitate effective communication and collaboration among business users, technical teams, and third-party vendors.
• Create, manage, update, and optimize SharePoint sites, including site creation, permissions, workflow setup, content structure, etc.
• Ad hoc support of IT team with tech support.

Requirements

Required Experience :

• Bachelor’s degree in computer science, Information Systems, or a related field.
• At least 10 years of experience in IT project support or project coordination; 3-5 years of experience as a Business Analyst or in a similar role within business application, preferably in the Energy/LNG sector.
• Proficiency in developing web applications using modern technologies such as HTML, CSS, JavaScript, and frameworks like React, Angular, or Vue.
• Familiarity with backend development using languages such as Python, Node.js, or .NET is an asset.
• Ability to design, implement, and maintain web-based tools to support business workflows or data visualization
• Strong analytical and problem-solving skills, with the ability to understand complex business processes and systems.
• Proven hands-on experience with SharePoint Online administration and development: site creation, permission control, workflow automation, document management, and page customization, etc.
• Familiarity with the lifecycle of business application systems (e.g., ERP, CRM, procurement systems, LNG industry business systems, etc.).
• Previous experience supporting IT projects in the Energy/Oil & Gas/LNG industry is strongly preferred.
• Experience working with IT governance, compliance, and security processes (e.g., SRA).
• Strong communication and coordination skills; team-oriented with a proactive attitude.
• Detail-oriented with good documentation and organizational skills.
• Knowledge of project management methodologies (e.g., Waterfall, Agile) is an advantage.
• Proficiency in Microsoft Office tools; experience with project management tools (e.g., Microsoft Project, JIRA) is a plus.
• Good command of written and spoken English, especially for cross-functional and cross-regional collaboration.
• Relevant Certifications (e.g., PMI-PBA) is an advantage.

Additional Requirements :

• Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
• Experience working and problem solving with centralized global remote support models and processes.
• Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
• Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
• Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
• Demonstrates and seeks accountability within the team.
• Ability to work collaboratively within a team environment.
• Expertise with a variety of computer programs (programs e.g., Office 365, MS teams, MS Visio, MS Project Control, Teams, Adobe Acrobat, DocuSign, Navisworks, Aconex, SharePoint, Borealis, AutoCAD, etc.)
• Motivated and willing to take ownership of tasks.
• Energetic in pursuit of continuous improvement processes.
• Shares knowledge readily and encourages personal development.
• A valid driver’s license and passport (Canadian passport or passport with US Visa).
• As required, the position is based in Vancouver, BC, with travel to Squamish (site).
• Must be legally entitled to work in Canada.

Only qualified candidates legally entitled to work in Canada will be contacted.

Woodfibre Management Ltd. is an equal opportunity employer.

Thank you in advance for your interest!

Benefits

Salary range: CAD 75,000 - 95,000/yr

This is a remote position.

INNOOVA is a dynamic and innovative company. We are currently seeking a passionate and experienced individual to join our team. The ideal candidate will have a strong background with HR, time, and payroll management systems (ERP) such as Workday, Ceridian, UKG, Oracle, and SuccessFactors, among others, as well as a deep understanding of project management practices, leadership, and governance.

Responsibilities:

As a project coordinator support, you will play a central role in the success of our clients' projects. You will be responsible for supporting project managers in all phases, from planning to closure, ensuring the monitoring of timelines, budgets, and resources. You will keep essential documentation up to date and contribute to the development and implementation of PMO methodologies and standards, ensuring that projects comply with the company's governance policies.

You will facilitate communication between different stakeholders and organize follow-up meetings to ensure a good flow of information. You will prepare progress reports, analyze project performance data, and provide recommendations for continuous improvement. In summary, you will be a strategic pillar, ensuring the efficiency and compliance of projects while supporting project managers in achieving their goals.

§  Project Coordination: Support project managers in the planning, execution, and closure of projects. Monitor timelines, budgets, and resources.  §  PMO Support: Contribute to the development and implementation of PMO methodologies, standards, and processes. Assist in managing the project portfolio and prioritization.  §  Documentation Management: Maintain up-to-date project documentation, including project plans, status reports, risks, and issues.  §  Communication: Facilitate communication between different stakeholders, ensure the flow of information, and organize follow-up meetings.  §  Analysis and Management Reports: Prepare progress reports, analyze project performance data, and provide recommendations for improvement.  §  Compliance and Governance: Ensure that projects comply with the company's governance policies and procedures.

Qualifications:

§  Experience: Minimum of 3 years of experience in a similar role, with significant experience with HR, time, and payroll ERP systems in medium to large companies.  §  Skills: Excellent organizational and time management skills, analytical abilities, ability to work in a team and communicate effectively.  §  Technical Knowledge: Deep understanding of PMO practices and governance frameworks.  §  Languages: Proficiency in French and English, both spoken and written.  

Education and Certifications:

§  Degree: Bachelor's degree in project management, business administration, computer science, or a related field.  §  Certifications: Project management certification (PMP, CAPM) or PMI is a plus.  

Job Information:

§  Work Location: Remote / Hybrid §  Country: Canada

Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. 
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. 
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

Hi, we're HUB!
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.    
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
#LI-onsite
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we're HUB!
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.    
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
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Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
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Communities everywhere share the need for clean water. And as they work to meet that need, they're facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we're helping communities improve, reuse, and protect our world's most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
Your Opportunity
We are currently looking for a Water and Wastewater Project Coordinator to join our Water group in Edmonton who will get to work on a broad range of water and wastewater treatment projects located regionally. This is a work environment where your abilities will strengthen and grow through a diverse range of projects focused on water and wastewater treatment and process mechanical design.
Your Key Responsibilities
- Assistance planning and design execution of complex water and wastewater treatment projects and related infrastructure.
- Assistance leading pursuits and proposals for water and wastewater infrastructure, including assembling project teams.
- Assistance managing project deliverables, administering contracts, and controlling project financials and schedules.
- Coordination of multidisciplinary design teams throughout the lifecycle of a project.
- Contract document preparation, including front-end contracts, detailed design drawings, and specifications.
- Maintaining and developing strong client relationships.
- Support in account management.
- Quality Management reviews.
- Help develop and ensure the ongoing success of a high performance team through mentorship and development.
- Attend in house and formal training sessions to ensure continuing professional development.
Your Capabilities and Credentials
- A strong technical understanding of municipal water, municipal wastewater, and industrial water treatment design and engineering.
- Registration as a Project Management Professional (PMP) is considered an asset.
- Experience with alternative project delivery is considered an asset.
- Registered with APEGA as a Professional Engineer (P.Eng).
- Strong design leadership and client relation building skills with proven capability to lead design teams and mentor staff.
- Strong presentation skills and experience in presenting designs and concepts to clients and colleagues.
- Strong communication skills including participation in professional societies and authoring professional papers and presentations.
- Knowledge and experience working with municipal clients in Alberta.
- Demonstrated experience in team leadership.
- Excellent interpersonal skills, as well as strong written and verbal communication skills.
- Valid Class 5 driver's license.
Education and Experience
- Bachelor's degree in Civil, Chemical, Mechanical or Environmental Engineering from an accredited post-secondary institute.
- Related graduate degree would be an asset.
- Minimum seven (7) years of consulting experience, primarily in the design of municipal water, municipal wastewater, and industrial water treatment infrastructure, with a minimum of 5 years' experience in a project coordination role. Experience in the consulting engineering environment and project management experience is an asset. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | AB | Edmonton
**Organization:** BC-1101 Water-CA Alberta
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 09/09/ :09:24
**Req ID:** REQ A0

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.
Your Opportunity
As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.
Your Key Responsibilities
- Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
- Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
- Assist with financial management, including: - Budget tracking and updates
- Estimate to completion (ETC) analysis
- Invoicing coordination
- Financial reporting and variance analysis
- Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
- Support the preparation of project deliverables and submission packages.
- Track Requests for Information (RFIs), responses, and team inputs.
- Ensure compliance with internal project management frameworks and client requirements.
- Facilitate communication between internal teams and external stakeholders.
- Assist with permit applications and project documentation for regulatory approvals.
- Contribute to business development efforts, including proposal support and marketing materials.
Your Capabilities and Credentials
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a proactive approach to problem-solving.
- Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
- Familiarity with project financials and reporting tools.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
- Experience with document control systems and construction administration processes.
- Knowledge of building construction systems and terminology is an asset.
- Familiarity with Ontario AFP and P3 procurement processes is a plus.
- Understanding of clinical and engineering terminology is an asset.
Education and Experience
Bachelor's degree in Architecture, Engineering, or a related field.
Minimum 5 years of experience in project coordination or project management support roles.
LEED Green Associate or LEED AP preferred.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Toronto
**Organization:** 1610 Buildings-CA Ontario GTA-Toronto ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:03
**Req ID:**

Our Waterloo/Markham/Ottawa offices have an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
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