66 Proposal Coordinator jobs in Canada

Job Description

Salary:

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending Account to help manage your medical expenses.
  
• Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a talented Proposal Coordinator for part-time or full-time work.

Job Duties and Responsibilities

• Assist in developing/maintaining proposal schedule (including the review and production phases), plans, outlines, and assignments
  
• Identify and track opportunities
  
• Review the request for proposal production/documentation guidelines
  
• Maintain the electronic file structure and electronic proposal file access; establish and maintain files by setting up directories on organization's servers; review stored files for organization and applicability
  
• Support the writing of non-technical sections of the proposal such as corporate experience and resumes
  
• Manage the production of draft and final text and graphics
  
• Coordinate the internal flow and review of all proposal inputs and outputs
  
• Serve as point of contact for subcontractors and teammates.
  
• Interact with contracts/pricing and engineering staff
  
• Serve as the liaison and coordinator for the creation of covers and graphics and formatting and editing of the documents
  
• Assist Engineers and Project Managers with reporting, drafting etc.
  
• Respond to various procurement opportunities
  
• Complete technical services for the Company including technical field and laboratory work.
  
• Maintain a full and valid drivers license.
  
• Have access to a vehicle for transportation to and from construction sites.
  
• Other duties as required

Qualifications

• Undergraduate degree in Business, Engineering, Communications, Marketing, or equivalent experience is considered an asset.
  
• 2+ years experience in proposals writing and tender submissions is considered an asset.
• Experience in construction is a plus.
  
• A valid drivers license, insurance and a personal vehicle is required.
  
• Eligible for federal security clearance.
  
• Flexibility to travel periodically.

Preferred Skills

• Excellent interpersonal, oral and written communication skills.
• Strong attention to detail and accuracy.
• Exceptional organizational skills.
• Data compilation and technical report writing.
• Work in both a self-lead and team environment, in office and field settings.
• A technical background, especially in Civil or Structural Engineering, or related fields, is considered an asset.
• Proficient with Adobe, Microsoft Office, and Visio.

Equal Opportunity Statement

At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

How to Apply

To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Proposal Coordinator - Ottawa" in the subject line. We look forward to hearing from you!

Job Description

Salary:

About PSD Citywide

PSD Citywide is a Fun-clusive place to work! If you were to join, we would want you to love it. Our mission is to understand the unique challenges within Local, First Nations and Regional Governments face and provide them with innovative software solutions and advisory services. Through our infrastructure consulting, advisory practice, and our innovative software we work with decision-makers to refine organizational systems, programs and processes for better corporate outcomes. This is a full-time Hybrid role based in London, Ontario. Move your career forward with PSD Citywide!

What we offer:

• Competitive Salaries: We recognize and reward your skills and experience with a competitive pay structure.
• Benefits Package: Comprehensive health and wellness benefits to keep you and your family covered.
• Company Matched RRSP Contributions: We help you plan for the future with our RRSP matching program.
• Flex Hours & Paid Time Off: Enjoy flexibility in your schedule and paid time off to recharge when you need it.
• Summer Fridays: Enjoy shorter workdays in the summer to kick-start your weekends.
• Social and Charity Events and Initiatives: Participate in engaging social events- both in-person and virtual and contribute to charity initiatives as part of our community focus.
• Career Framework: We provide clear paths for growth and development, helping you reach your career goals with ongoing learning and mentorship.

What youll do:

• Develop and maintain proposal milestones and schedules by issuing and reviewing briefings, response plans, kickoff meetings and due dates and generating Gantt Charts.
• Utilize and further integrate project management processes and methodologies within the role, such as Project and Development Life Cycle, Change Management and Scope Management.
• Update RFP tracker and Salesforce with opportunities and significant dates and documents.
• Track tenders which are out of scope to create a list of potential products and services that could be developed by PSD Citywide.
• Monitor tender websites daily for new opportunities and forward relevant opportunities to their respective account manager.
• Develop comprehension and descriptions for PSD Citywide products, asset management plans, and roadmaps so that prospective clients fully understand PSD Citywide products and service offerings.
• Communicate with other teams to gather necessary information, coordinating the RFP response to establish needs, due dates, signatures, development of new components and submission.
• Develop shared directories and processes for Request for Proposal information exchange and dispersion.
• Develop and manage past performance citations, resumes and proposal reuse materials libraries and software functionality database.
• Lead proposal response for RFP, RFQ, award submittals and roster application responses.
• Develop proposals and presentations to deliver materials meeting RFP requirements, quality standards and overall strategy.
• Develop and execute consistent company identity through document templates, letterhead and logo usage.
• Draft proposal portions such as introduction, overview, project approach and cover letter.
• Ensure timely communication of responses, providing buffer time to prevent delivery issues, communicate and report delivery in RFP tracker.

What were looking for:

• Bachelor's Degree in Business Management, Political Science, or related field.
• 1-3 years professional experience in a similar role.
• Excellent writing skills, attention to detail, and proof-reading ability to ensure proposals flow seamlessly. Experience writing long form documents is an asset.
  
• Previous experience with legal and contract drafting with a focus on the public sector industry (Federal, provincial, municipal etc.) is an asset.
• Firm understanding of project management processes, such as Initiating, Planning, Executing, Monitoring & Controlling and Closing projects.
• Extensive knowledge of the Canadian public sector, previous experience working in/with the public sector, and experience with policy analysis.
• Ability to conduct research to leverage PSD Citywide's expertise when completing proposals.
• Continuously improving knowledge and understanding of PSD products/services to serve as a subject matter expert when completing proposals.
• Ability to work with various software including Word, Excel, Salesforce, Kantata, Citywide modules, and Smartsheets, etc.
• Professional self-starter with a commitment to constantly upgrade skills through continuous learning.
• Deadline driven individual and being able to collaborate with team members with professionalism and tact.
• Proficient with Google suite, MailChimp, GoToWebinar.
• Advance skills with MS Word, Excel and Smartsheet.

Candidate Journey

Resume Review

Once you apply, an actual person will review your resume and we are committed to getting back to you within three weeks with a response.

Phone Interview

PSDs People and Culture team will connect with you to learn about your experience and discuss the role further. Theyll also give you an understanding of what the interview process involves, along with an estimated timeline.

Virtual Interview

Depending on the position, there will be one or two interviews with the Hiring Team that will include questions related to your skills, work experience, values and goals. We provide the opportunity to meet with a wide range of staff members so you can learn more about life at PSD Citywide.

Offer/Feedback

The Hiring Team will debrief and make a decision within a few days of your final interview. If successful, your Recruiter will present you with a verbal offer, followed by a formal offer letter via email. If the timing was not right for this particular opportunity, we will connect with you and provide feedback.

PSD Citywide is committed to ensuring equal access and participation for people with disabilities. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility.

We are committed to accommodating people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. Should you require any accommodation, please indicate this when you apply, and we will work with you to meet your accessibility needs.

Job Description

Salary:

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending Account to help manage your medical expenses.
  
• Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a talented Proposal Coordinator for full-time work.

Job Duties and Responsibilities

• Assist in developing/maintaining proposal schedule (including the review and production phases), plans, outlines, and assignments
  
• Identify and track opportunities
  
• Review the request for proposal production/documentation guidelines
  
• Maintain the electronic file structure and electronic proposal file access; establish and maintain files by setting up directories on organization's servers; review stored files for organization and applicability
  
• Support the writing of non-technical sections of the proposal such as corporate experience and resumes
  
• Manage the production of draft and final text and graphics
  
• Coordinate the internal flow and review of all proposal inputs and outputs
  
• Serve as point of contact for subcontractors and teammates.
  
• Interact with contracts/pricing and engineering staff
  
• Serve as the liaison and coordinator for the creation of covers and graphics and formatting and editing of the documents
  
• Assist Engineers and Project Managers with reporting, drafting etc.
  
• Respond to various procurement opportunities
  
• Complete technical services for the Company including technical field and laboratory work.
  
• Maintain a full and valid drivers license.
  
• Have access to a vehicle for transportation to and from construction sites.
  
• Other duties as required

Qualifications

• Undergraduate degree in Business, Engineering, Communications, Marketing, or equivalent experience is considered an asset.
  
• 2+ years experience in proposals writing and tender submissions is considered an asset.
• Experience in construction is a plus.
  
• A valid drivers license, insurance and a personal vehicle is required.
  
• Eligible for federal security clearance.
  
• Flexibility to travel periodically.

Preferred Skills

• Excellent interpersonal, oral and written communication skills.
• Strong attention to detail and accuracy.
• Exceptional organizational skills.
• Data compilation and technical report writing.
• Work in both a self-lead and team environment, in office and field settings.
• A technical background, especially in Civil or Structural Engineering, or related fields, is considered an asset.
• Proficient with Adobe, Microsoft Office, and Visio.

Equal Opportunity Statement

At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

How to Apply

To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Proposal Coordinator - St. John's" in the subject line. We look forward to hearing from you!

Job Description

Company Description

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.  

Our values showcase everything we believe in:

A Responsible Company  - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company  - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company  - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you?  

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand. 

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

Job Location(s): Toronto, Ottawa, Montreal

The Role:

At our company, we imagine, create, connect, and achieve a sustainable future by providing planning, engineering, and infrastructure services that fit the needs of our local communities all around the world. Our team promotes and encourages innovation to create unique solutions that make a positive impact on the world around us, improve living conditions, and keep people connected across land, air, and sea. Join our team and help us to ‘Impact the Future’ and keep our communities connected.

We are seeking a Proposal Coordinator to join our team. The successful candidate will oversee the development and submission of proposals for engineering consulting projects, ensuring compliance with client requirements and company standards.

• Coordinate the proposal development process from start to finish, including planning and organizing all proposal activities.
• Collaborate with technical teams, partners and other stakeholders to gather necessary information.
• Develop and maintain proposal schedules, ensuring timely submission.
• Produce, review and edit proposal content for clarity, compliance, and consistency.
• Conduct final quality checks to ensure that all proposals meet client requirements and company standards.
• Ensure the proposal aligns with the company's goals and client needs.
• Regularly interact with clients, senior management, and other stakeholders to understand requirements and address concerns.

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Minimum of 5 years of experience in proposal coordination.
• Requires strategic thinking, and project management skills.
• Ability to handle multiple proposals simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and proposal management software.
• Attention to detail and strong organizational skills.
• Strong analytical skills will also be an advantage.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. 

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.