609 Proposal Specialist jobs in Canada
Proposal Specialist
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As a Proposal Specialist, you will lead and support high-profile, strategic pursuits by managing complex proposals under tight deadlines. You’ll develop EOIs, RFQs, and RFPs that meet Ledcor’s brand and industry standards, while navigating complex procurement processes typical of design-build and alternative delivery models. Depending on the pursuit, you may take full ownership, guiding cross-functional teams to create compelling, compliant submissions or contribute specialized expertise in areas like content development, messaging, or compliance.
Your ability to shift between coordination and strategy ensures each pursuit is handled with precision. Reporting to the Proposal Team Manager, you’ll drive continuous improvement by refining proposal processes, templates, and tools. You’ll help standardize practices across the team to boost efficiency and alignment with industry expectations. As a senior team member, you’ll also mentor junior staff, sharing best practices and fostering a collaborative, growth-oriented environment.
Join our exciting pursuits team and support our dynamic operations group in Edmonton, Toronto, Ottawa or Calgary!
**Essential Responsibilities:**
- Lead and coordinate the full proposal lifecycle for EOIs, RFQs, and RFPs, ensuring compliance with Ledcor’s standards, client requirements, and tight deadlines
- Collaborate with cross-functional teams to align proposal content with project goals, integrating strategic win themes that highlight Ledcor’s value and differentiation
- Conduct compliance reviews and contribute expertise in strategic messaging, content planning, and narrative development to optimize scoring potential
- Tailor proposal content to client-specific needs and evaluation criteria, using insights from strategy sessions to craft compelling and targeted responses
- Mentor and lead proposal team members by providing training, onboarding support, and ongoing guidance to foster continuous learning and professional growth
- Lead or support high-profile pursuits, offering content review, feedback, and best practices while managing quality control and consistency across deliverables
- Maintain and enhance the proposal content library, ensuring materials are accurate, up-to-date, and aligned with brand standards
- Drive continuous improvement by refining proposal processes, tools, and templates, and collaborating with Marketing and Technology to enhance proposal impact
- Analyze proposal outcomes and lessons learned to improve future strategies and facilitate workshops or training sessions to share knowledge across the team
**Qualifications:**
- Minimum 6 years of experience in proposals, marketing, communications, or project coordination/management
- Minimum of 1 year of experience in a supervisory or lead role with direct reports in a pursuits-focused environment
- 3+ years focused on writing, coordinating, and preparing proposals for complex pursuits for infrastructure or building construction projects.
- Proven ability to lead and coordinate high-profile proposals in the construction industry, including experience with private and public procurement processes and alternative delivery models (P3, Design-Build, Progressive Design-Build, IPD)
- Strong background in business development and marketing within the AEC (Architecture, Engineering, Construction) sector
- Skilled in managing multiple proposals simultaneously, with expertise in proposal planning, prioritization, and deadline-driven project execution
- Deep understanding of the full proposal lifecycle (EOIs, RFQs, RFPs), compliance standards, and strategies to maximize scoring potential
- Advanced writing and editing skills, with the ability to synthesize complex information into persuasive, client-focused content under tight deadlines
- Proficient in visual design and publishing using Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Visio) to create brand-aligned proposals
- Experienced in using and improving digital tools for collaboration and content management (e.g., SharePoint, Box, Jungle Docs, Salesforce, Empower, Microsoft Teams)
- Provide mentorship and onboarding support to junior team members, while building strong cross-functional relationships to ensure cohesive, strategically aligned proposals
**Working Conditions:**
- Minimum of 3 days per week in office, with flexibility of 1-2 days working remotely
**Additional Information**
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.
Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.
**Employment Equity**
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion, and belonging.
_Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via_(_email_)(mailto: )_. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our_(_I&D page_)( Roper Road NW,
Edmonton, AB
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Proposal Specialist
Posted 5 days ago
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**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldâs most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
AECOM is seeking a **Proposal Specialist** to join our team. This position is based in our Burnaby office, with opportunities for hybrid work.
**Job Summary:**
Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.
**Major Responsibilities:**
+ Assists with large proposals and able to lead small to medium proposals (cross regions or business lines), and supports from capture through to interview stage, as required.
+ Coordinates content and information for qualifications and proposals, including schedule, templates, compliance, content plan and production. Provides conceptual leadership for document design. May serve as lead writer/editor for resumes and past performance sections for proposals.
+ May facilitate color review (Pink and Red team) reviews, and apply lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
+ Participates in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
+ Completes internal debriefs for proposals they lead and reviews debriefs and reviews client feedback on proposals to ensure and demonstrate continuous improvement.
+ Complete training on the bid searching process (including, but not limited to, learning bid search sites, distribution lists and tracking sheets) to act in a supporting role to the Canada West bid search person for vacation and/or sick time periods.
+ Has solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory).
+ Liaises with appropriate/relevant business line team, operations, technical, and business development professionals to support or develop marketing information (including but not limited to case studies/project sheets and capabilities summaries).
+ Provides guidance to entry level proposal team members
+ Performs a self-check of work prior to submitting to others for review/approval
**Qualifications**
**Minimum Requirements:**
+ Bachelor's degree in Marketing, Communications, Business, Engineering, or a related field.
+ Minimum of 2 years of experience in proposal coordination, preparation, or related work in a professional services environment.
+ Strong organizational skills, with the ability to manage multiple priorities and deadlines.
+ Excellent writing, editing, and verbal communication skills in English (French is an asset).
+ Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Suite (InDesign, Photoshop) considered an asset.
**Preferred Requirements:**
+ 4+ years of experience in a proposal, marketing, or communications role within an engineering consulting, architecture, or construction firm.
+ Demonstrated experience leading and coordinating small to medium-sized proposal efforts across multiple regions or business lines.
+ Familiarity with standard proposal processes (e.g., Go/No-Go, Pink/Red/Gold reviews, compliance matrices).
+ Knowledge of Canadian public and private sector procurement practices.
+ Understanding of strategic capture planning, market research, and competitive intelligence.
+ Ability to write and edit resumes, project descriptions, and proposal content with a focus on clarity and impact.
+ Experience supporting proposal-related tools and platforms such as SharePoint, CRM systems, or online bid portals.
+ Ability to work both independently and collaboratively with cross-functional teams, including technical and business development staff.
+ Strong attention to detail and commitment to delivering high-quality, client-focused documents under tight deadlines.
**Additional Information**
Offered compensation will be based on location and individual qualifications. The expected range is $62,000.00 - $5,000.00.
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of 16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J
**Business Line:** Geography OH
**Business Group:** DCS
**Strategic Business Unit:** Canada
**Career Area:** Marketing & Communications
**Work Location Model:** Hybrid
**Legal Entity:** AECOM Canada ULC
Proposal Specialist
Posted today
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Job Description
Job Description
Salary:
Position Summary
As a Proposal Specialist, you will play a crucial role in our companys growth by crafting compelling and winning proposals for construction projects. This role partners with the Pre-Construction and Business Development team. Your expertise in the industry and exceptional writing skills will help us secure valuable contracts. You will be responsible for writing, editing, and formatting content for clarity and compliance, conducting thorough research for supporting data, and managing timelines to meet proposal submission deadlines.
As a Proposal Specialist your key accountabilities will involve:
- Designing, creating, composing, and customizing persuasive and comprehensive proposals, ensuring full compliance with RFQ/RFP requirements.
- Composing and editing proposal content, blending technical information and showcasing our expertise effectively.
- Rewriting and customizing previous proposals and qualifications in response to new pursuits.
- Collaborating with internal team members to gather information and understand project requirements.
- Developing persuasive proposal strategies.
- Writing, editing, and formatting proposal content to ensure clarity, coherence, and compliance with client submission guidelines and deadlines.
- Conducting thorough research to gather supporting data and technical information.
- Reviewing and analyzing RFQs and RFPs to understand project objectives and evaluation criteria.
- Managing proposal timelines and coordinating with internal stakeholders to meet deadlines.
- Incorporating feedback from subject matter experts and senior management to enhance proposal quality.
As a Proposal Specialist your experience and qualifications will include:
- Proven 3-5 years of experience as a Proposal Specialist in the construction industry. Knowledge of design-build and construction management delivery methods is an asset.
- A strong knowledge of the RFP/RFQ process.
- Degree in English, marketing, communications, journalism, creative writing, or equivalent work experience.
- Strong understanding of construction terminology, methods, and industry practices.
- Knowledge of design-build and construction management delivery methods a plus.
- Exceptional writing and editing skills with an eye for detail.
- The creative ability to develop visually unique graphics for proposal covers, tables, and illustrations.
- The ability to work collaboratively in a fast-paced environment, managing multiple deadlines.
- Excellent communication and interpersonal skills.
- Strong knowledge and competency with desktop proposal management software.
What we have to offer:
- Competitive salary, plus potential bonus & profit sharing
- Matching RRSP
- Extended benefits, Employee Assistance Program, life insurance, AD&D, LTD, CI
- Paid vacation
- Professional development support
- Head Office centrally located in Burnaby and transit-accessible
- Lunch catered to the office twice a week
- Office gym and group personal training classes
- We get together often for company-wide social events
We have a lot to be proud of at Ventana Construction. As a full-service construction partner, our goal is to deliver the best building and the best service possible for our clients. Our tag line, Relationships to build on is a philosophy that we truly believe in, and we encourage our team to practice every day. Building and maintaining strong relationships is vital to our success.
By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver top-notch client service in a collaborative work environment. The high performing, values driven atmosphere provides the opportunity for you to make a real impact and build a rewarding career at Ventana. Being a part of Ventana means working on a variety of interesting projects including breweries and recreation complexes, working with a supportive team, and being proud to say, we built that.
Proposal Specialist (Hybrid)
Posted today
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Job Description
Proposal Specialist (Hybrid) Survalent seeks an energetic and enthusiastic Proposal Specialist to join our Customer Success team. The Proposal Specialist is responsible for preparing and delivering high-quality, competitive proposals in response to RFPs/RFQs. This role requires meticulous attention to detail, exceptional communication skills, and the ability to collaborate effectively with internal departments. The ideal candidate will have a strong technical understanding combined with a passion for sales, ensuring that our proposals not only meet customer requirements but also contribute to closing deals. Join our expert team and seize this great opportunity to grow and learn! What you will be doing? * Review RFP/RFQ documents: Thoroughly analyze requirements to create both technical and commercial proposals, ensuring accurate cost allocation, adherence to Survalent’s standards, and competitive positioning within agreed timelines. * Proposal Preparation: Develop error-free, technically accurate, and well-structured proposals that clearly articulate the scope of work, methodology, project approach, and implementation services. * Collaboration: Proactively communicate with project managers, finance and sales teams to gather and integrate technical, financial, and operational information into proposals. Work closely with management to report on the status of quotes, and proposals workloads. Collaborate with peers to share information, lessons learned, and promote continuous improvement. * Sales Support: Partner with sales representatives to design solutions that meet customer requirements while maintaining target margins. Demonstrate a strong understanding of project requirements, services associated with specific tasks, and cross-dependencies on software. * Quotation and Order Management: Track and maintain the status of quotations and orders in the department’s business system, ensuring timely updates and efficient workflow. * Customer File Maintenance: Ensure customer files are up-to-date and compliant with team protocols, including ISO standards and Survalent work instructions. * Financial Coordination: Liaise with the Finance Department to ensure accurate and timely invoicing and payment. Request bid and performance bonds as required. * Adherence to Policies: Follow standard company policies and procedures diligently. * Other Duties: Perform additional tasks as assigned by management. What are we looking for? * Strong focus on the meticulous review of RFP/RFQ requirements, cost allocation, proposal formatting, and wording to ensure accuracy and consistency. * Fluent in English, both oral and written. Demonstrated proficiency in English writing skills, particularly in describing the scope of work, methodology, project approach, and implementation services. * Takes initiative in communicating with internal teams, reporting status updates to management, and collaborating with peers to foster a culture of continuous improvement. * Ability to quickly learn and comprehend project requirements, associated services, and software cross-dependencies, coupled with a passion for sales and supporting the sales team in closing deals. * Advanced skills in Microsoft Word and Excel, including the use of automated tools, formulas, pivot tables, and macros to ensure accurate cost allocation, expedite response times, and validate the scope of work, pricing, and margins. Proficiency in Microsoft Visio and Microsoft Project is considered an asset. * Strong problem-solving skills, especially in bid/no-bid assessments, and the ability to review and interpret commercial and legal documentation. * Excellent organizational skills, with the ability to manage multiple tasks and meet tight deadlines. * Maintains a positive attitude and demonstrates perseverance, even under pressure. Education, Knowledge, Skills and Abilities * Bachelor’s Degree from a 4-year college or university. * Minimum of 5 years’ experience in an application engineering or comparable role, preferably in the SCADA, automation, or IT industry. * Versed in Microsoft Word and Excel; Proficiency in Microsoft Visio, Microsoft Project and Salesforce is an asset. * Fluent English skills (oral and written). * Excellent telephone and negotiating skills, technical writing abilities, and strong organizational skills. This is a full-time permanent position reporting to the Proposal and Learning Manager. If you are interested in joining a growing organization in this exciting role, please submit your cover letter and resume. About Us: Survalent Technology Corporation is the leading provider of real-time smart grid management systems for enabling visualization, optimization and improved operations for utilities. For six decades, we have helped more than 800 utilities use operational data to increase reliability, efficiency, and customer service. With our proven and reliable SCADA (Supervisory Control and Data Acquisition), Distribution Management System (DMS), Outage Management System (OMS), and Substation Automation (SA) solutions, utilities transform data into actionable intelligence. We partner with utilities across the globe to create mission critical solutions that will achieve the promise of the Smart Grid. Survalent values a diverse workplace and strongly encourages women, people of all races, color, creed, ancestry, ethnic origin, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, marital status, family status, and those with disabilities to apply. Survalent is an equal opportunity employer. We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.
Inside Automation National Proposal Specialist
Posted today
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Job Description
Westburne Electric is a leading distributor of electrical and automation solutions across Canada. We are looking for an Inside Automation Proposal Specialist to join our team. In this role, you will be responsible for promoting and supporting Rockwell Automation products while providing exceptional customer service to our National Customers. What You Will Do: * Support our Specialist and Sales team with Rockwell Automation and Encompassing partner products. * Provide technical expertise and product recommendations to customers in the electrical, electronics, and instrumentation fields. * Develop and maintain strong relationships with customers, assisting them in selecting the best solutions for their automation needs. * Obtain orders/quotation requests through Dynamics 365, telephone calls, inside sales team. * Follow up on written quotations to secure orders or reason for loss of order. * Maintain system backorder report. * Stay updated on industry trends and emerging automation technologies. What You Bring: * Diploma or degree in Electrical, Electronics, or Instrumentation Engineering (or related field). * Experience in industrial automation, electrical distribution, or control systems is an asset. * Familiarity with Rockwell Automation products is highly preferred. * Strong technical aptitude and ability to understand customer needs. * Excellent communication and problem-solving skills. * Ability to work collaboratively in a fast-paced environment. * Able to travel Why Join Us? * Competitive salary and benefits package. * Opportunities for career growth and professional development. * Work with a knowledgeable and supportive team in the automation industry. What Is Next * If this is the right position for you, click apply. * We thank all candidates for their interest, however, only candidates selected for interviews will be contacted. * If you require any accommodation in the application process, please contact us with the “Need Help” button in Fitzii.
Inside Automation National Proposal Specialist
Posted today
Job Viewed
Job Description
Job Description
Westburne Electric is a leading distributor of electrical and automation solutions across Canada. We are looking for an Inside Automation Proposal Specialist to join our team. In this role, you will be responsible for promoting and supporting Rockwell Automation products while providing exceptional customer service to our National Customers. What You Will Do: * Support our Specialist and Sales team with Rockwell Automation and Encompassing partner products. * Provide technical expertise and product recommendations to customers in the electrical, electronics, and instrumentation fields. * Develop and maintain strong relationships with customers, assisting them in selecting the best solutions for their automation needs. * Obtain orders/quotation requests through Dynamics 365, telephone calls, inside sales team. * Follow up on written quotations to secure orders or reason for loss of order. * Maintain system backorder report. * Stay updated on industry trends and emerging automation technologies. What You Bring: * Diploma or degree in Electrical, Electronics, or Instrumentation Engineering (or related field). * Experience in industrial automation, electrical distribution, or control systems is an asset. * Familiarity with Rockwell Automation products is highly preferred. * Strong technical aptitude and ability to understand customer needs. * Excellent communication and problem-solving skills. * Ability to work collaboratively in a fast-paced environment. * Able to travel Why Join Us? * Competitive salary and benefits package. * Opportunities for career growth and professional development. * Work with a knowledgeable and supportive team in the automation industry. What Is Next * If this is the right position for you, click apply. * We thank all candidates for their interest, however, only candidates selected for interviews will be contacted. * If you require any accommodation in the application process, please contact us with the “Need Help” button in Fitzii.
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