4 Real Estate Administrative Assistant jobs in Kitchener

Job Description

Royal LePage is committed to helping you launch and accelerate your real estate career by providing the industry-leading technology, lead generation and training you need to reach your goals. With a culture built on community and collaboration, Royal LePage attracts professionals who share a mindset that fosters collective achievement as well as your individual success.

Royal LePage delivers:

• The latest lead generation tools and business-building technologies that make you productive from the start.
• Your own lead generation optimized website, leads from Canada’s #1 real estate company website, royallepage.ca, and tools to generate free and paid leads through Facebook, Google, and more.
• A Customer Relationship Management (CRM) platform to work your leads and your developing book of business, powered by artificial intelligence and behavioural automation.
• Timely and relevant professional development for every stage of your career to enhance your productivity.
• Dedicated team of professional trainers that deliver in-person, virtual and on-demand training on emerging trends, technology, marketing, core best practices, and more.
• Partnerships with the industry’s top training and coaching companies featuring sales, financial and business development strategies and tactics, with accountability to follow through.
• An environment to nurture and grow your business through an inclusive culture and a supportive community that celebrates your successes.
• Networking opportunities at sales rallies, training workshops, award galas, and business-building conferences offering insights from experts and peers to leverage proven tactics.
• A means to strengthen your local community through supporting the Royal LePage Shelter Foundation, Canada’s largest public foundation dedicated exclusively to funding women’s shelters and violence prevention programs.

Desired skills and experience:

• Customer-focused and service-oriented mindset
• Self-motivated and goal-orientated
• Sales experience, corporate or retail, is an asset
• To become a licensed Realtor, you need to complete provincial requirements. If you are in the process of obtaining your license or are interested in the steps involved to become licensed, please complete the job application to connect with a local broker who can assist you.

Salary: $50,000 - $150,000+ per year, based on commissions earned

About Royal LePage

Royal LePage is the Voice of Canadian Real Estate with over 7.9 billion media impressions* in 2020. Since 1913, we have delivered high quality real estate services while pioneering industry innovations from offering virtual tours to launching a website. We provide our 19,000+ strong agent network in over 600 offices coast-to-coast with the latest tools, technologies, intelligence and professional development they need to excel in their careers. We care deeply about the communities our agents and clients live and work in through The Royal LePage Shelter Foundation, Canada’s largest public foundation dedicated exclusively to funding women’s shelters and violence prevention programs. Helping You Is What We Do™ embodies the philosophy that we live and breathe at every level and it is what drives us forward as an industry leader.

*Print and online media impressions January 1, 2020 to December 31, 2020.

Job Description

Salary: $50,000

About Gillis

At Gillis, we believe that sales is the lifeblood for all organizations. Our mission is to make sales accessible and achievable to all hotel owners. We also believe that our associates are our biggest asset, and we put our people first over profit. If you are looking for a company that invests in its culture in a fast-paced, supportive, and dynamic environment, we would love to hear from you.

Our clients trust us to increase their revenue and build both short-term and long-term business. We embrace the dynamic nature of our industry and always ask ourselves, How can this be done better? and How can we provide more value?

Overview

• The Accounting and Administrative Assistant plays a key role in supporting both the Operations and Finance Teams. This position ensures the smooth execution of accounting processes and provides administrative support that enhances internal efficiency and external service.
• The ideal candidate is detail-oriented, organized, and a strong communicator, capable of thriving in a fast-paced, collaborative environment.
• The position is hybrid and reports to the Director of Operations.

Whats in it for you?

• Position is hybrid from both the Gillis office and your home office and requires occasional travel for in-person meetings.
• Working within a fun and fast-paced environment, Gillis culture offers dynamic training, ongoing coaching, and a deep commitment to taking care of our employees.
• Competitive salary $50,000, operations bonus and an annual profit-sharing bonus.
• 15 accrued PTO days per year.
• Additional Gillis Days in months without an observed holiday.
• Comprehensive benefits package.
• In-Person team offsites.

Responsibilities

Accounting Support (70%):

• Manage the accounting email inbox, ensuring timely responses and appropriate delegation of inquiries.
• Support month-end financial reporting, including validation of production data.
• Prepare payroll for Canadian and US Teams under guidance from the finance leadership team.
• Process and manage Accounts Payable (AP) and Accounts Receivable (AR), including collections, in compliance with Gillis internal accounting policies and procedures.
• Assist with the full billing cycle: generate and submit invoices, process payments, and issue related reports on a semi-monthly basis.
• Reconcile transactions from multiple merchant platforms.
• Process purchase orders in alignment with budget guidelines.
• Create and maintain client accounting profiles within company systems.
• Maintain relationships with existing vendors and manage contracts.

Administrative Support (30%):

• Function as the primary point of contact for internal and external communications, routing inquiries to the appropriate team members.
• Coordinate and schedule team travel, accommodations, and transportation.
• Provide data entry and administrative support for systems such as Salesforce and BambooHR.
• Support the Operations and Finance Teams as needed with various business projects.

Requirements

Accounting & Administrative Experience:

• College diploma in business or accounting is preferred.
• 2-3 years of experience in accounting and administrative roles.
• High degree of attention to detail, accuracy, and organization.
• Proven ability to manage confidential information and sensitive financial data.
• Self-motivated and reliable in a remote work setting.

Technical Proficiency:

• Strong ability to use all Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint, Microsoft Teams, SharePoint), QuickBooks Online, and/or other accounting software systems, and Salesforce and/or other CRM systems.
• Ability to work remotely from your home office at a computer for extended periods of time.
  

Other Skills:

• Excellent verbal and written communication skills to create and deliver general correspondence, proposals, and reports.
• Strong organization, time management, and adaptability skills are essential.
• A collaborative team player who is goal-oriented, eager to contribute and learn from others, while seeking continuous improvement.
• Trustworthy and possesses solid work ethics.
• Ability to travel occasionally to attend in-person meetings (ie. Team Offsites, etc.).
• Must successfully pass pre-employment screening assessments as a condition of employment.
• Applicant is preferred to reside near Waterloo Region, in Ontario, Canada.

Employee Experience

Dont take our word for it! Read below what some team values about working at Gillis:

• I find it remarkable that our company takes pride in doing the right thing, for the sole pleasure of doing the right thing. Integrity, professionalism, and freedom to spread our wings. I cannot think of a better working environment.
  

• The company makes an extra effort to make sure that their staff is well taken care of mentally and financially.

• I love the opportunity for growth and advancement, the flexibility to work from home, generous paid vacation, good benefits. Great leadership and a team culture.