2,635 Records jobs in Canada

Professional Staffing has partnered with one of our clients, located near Redwater, AB - approximately 45 minutes north of Edmonton, to hire a Records Management Specialist with SharePoint expertise for a 6 month+ contract to develop and manage a new document control system.

Duration: approx 6 months

Location: ON- SITE - in office 5 days a week in Redwater, AB

Responsibilities:

• Develop and manage SharePoint document control sites, including architecture, permissions, libraries, and metadata to ensure secure, organized, and efficient document access and collaboration.
• Establish and enforce document control procedures aligned with regulatory and organizational standards, overseeing full document lifecycle management—from creation through archival.
• Coordinate cross-functional collaboration to ensure timely and compliant documentation for internal use and regulatory submissions.
• Scanning, indexing, quality-checking, and organizing documents to ensure a smooth and accurate migration into a cloud-based SharePoint document management system.
• Train and support staff on document control systems, tools, and best practices, ensuring consistent adoption across all departments.

Qualifications & Skills

• Certification in Document Control, Records Management, or Quality Management
• Diploma or Degree in Business Administration, Information Management, or related field (preferred).
• 3+ years of experience in document control or a similar role within a regulated environment.
• Advanced proficiency in SharePoint (site creation, document libraries, metadata, permissions, and workflows).
• Strong knowledge of electronic document management systems (EDMS) and best practices in information governance.
• Understanding of regulatory requirements, quality standards, and document retention policies.

Advantages:

• Travel Allowance for Mileage
• Flex Hours Available M-F

Job Description

Salary: $22.80 - $34.18 depending on education and experience

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.

We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Deadline for Applications: Open until filled.

POSITION

Reporting to the Director of Member Services, the Records Information Management System (RIMS) Coordinator effectively carries out records management and general administrative tasks while providing excellent customer service. The RIMS Coordinator uses a cordial and friendly approach in helping WLFN staff to understand the system and works to build effective relationships within the organization.

Employment Type

Permanent, Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

• Grade 12 graduation

Experience Required

• Minimum 3-5 years administrative, clerical or records management experience.

Overtime Status

Non exempt.

DUTIES AND RESPONSIBILITIES

1. Implements a standardized file classification and numbering system and retention schedule for all documentation, correspondence, and records.
2. Transition to Laserfiche, Process Automation and Workflow Platform.
3. Works with supervisor concerning the appropriate creation, use, maintenance, and disposition of electronic records in the existing computer systems.
4. Trains staff in records management, helping them to understand the rationale behind the system.
5. Provides clear instructions and reference material (e.g., file number lists).
6. Transfers semi-active or inactive records including destruction in an orderly and periodic manner.
7. Identifies vital records including preservation of records with permanent value.
8. Classifies, files and records documents and other data according to RIMS cross referencing to other files, as necessary.
9. Coordinates a bring forward system and ensures follow-up dates are set for action in the future.
10. Ensures legal retention requirements are built into the system.
11. Transitions paper files to electronic storage following the classification system.
12. Coordinates a file sign-in and out procedure for files removed from the central file area.
13. Designates Office of Primary Responsibility for records that are shared between departments.
14. Undertakes continuous education and training of staff.
15. Ensures proper safekeeping of records is undertaken including fireproof cabinets, off-site storage for electronic data, confidential storage for sensitive documents and process for file destruction.
16. Provides recommendations for changes to the RIM program, the technology to support the program and other related needs.
17. Supports the mission, vision, and values of Williams Lake First Nation.
18. Contributes to the WLFNs ongoing success by accomplishing other duties as required or assigned.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Job Description

Document Shredder/Customer Service (STAR)

RecordXpress (Formerly known as BEST Shredding)  is a leader in providing premier services in confidential document destruction & storage services to a prestigious and loyal client base. Our goal is to create an environment of operational excellence that maximizes the potential of team members, clients, and RecordXpress.

We offer  a diverse and positive work environment that allows you to enhance your skills and provides opportunities in a rapidly growing organization. You'll also get to enjoy the following perks:

• Competitive wages and benefits packages
• Flexible work schedules
• An excellent company culture with access to educational grants, team events, and celebrations
• Employee appreciation through rewards and recognition, team building events.
• Opportunities for career advancement through training and development

MUST HAVE / REQUIRED:
• Valid Driver’s License and have your own vehicle
• No previous driving record convictions or suspensions in the past 3 years
• No previous criminal record (bondable)

• Monday-Friday, weekend availability 

Key Qualities
• Good computer skills
• Excellent customer service skills
• Detail oriented and accurate
• Ability to work independently
• Flexible and adaptable to change

Position Overview
• Data entry, general shipping and receiving activities
• Loading/Unloading company vehicles and assisting with third-party loads
• Organizing and maintaining warehouse according to company standards
• Completing all paperwork relating to inventory management and policies
• General warehouse duties and maintenance
• Deliver parts, packages, boxes, and documents to clients

Job Description:
The Record Facility Representative serves customers by maintaining and processing physical assets stored in our warehouse. These vital team members process incoming and outgoing orders while also loading/moving boxed items and wheeled bins. They collaborate with team members to enable success for all.
• Process incoming orders; scan carton barcodes and locations
• Investigate and resolve any order discrepancy for incoming or outgoing orders; manifest all orders, bundle and prepare for shipment
• Accurately prepare all necessary paperwork
• Communicate any difficult order issues to manager
• Inspect and maintain all equipment, including scanners, PDTs, magliners, ladders, pump trucks
• Collaborate with team members
• Observe safety procedures and report any safety issues
• Travel between facilities and throughout the city with company vehicle when necessary
• Mentor others as opportunities arise
• Lift, load and move boxes (average weight: 40 pounds)

Requirements:
• Basic computer skills required
• Strong attention to detail
• Commitment to adhere to and enforce all security procedures
• Work well in a team environment

#INDRX

Job Description

Start date: Immediately

Reporting to: Registrar

Location: Dawson Creek, BC

Experience Northern BC with a career at Northern Lights College!

Northern Lights College (NLC) is located throughout northern British Columbia, an area with vibrant natural resources, history, and culture. NLC's mission is to enrich the lives, communities, and industry in northern British Columbia through accessible and applied learning. The College offers a welcoming and inclusive work environment where innovation and creativity are welcomed. NLC provides a generous compensation package with health benefits, excellent pension plan, and the opportunity for personal and professional growth.

Position Summary

Reporting to the Registrar, the Associate Registrar Records & Systems holds a strategic leadership role within the Registrar's Office and NLC community, endorsing a student-experience approach to services and systems. The Associate Registrar, Records & Systems partners with the leadership team to develop and implement policies and procedures, processes, and systems that contribute to the mission, values, and goals of the college. The incumbent has leadership and day-to-day managerial responsibility for designated functions in the areas of student records, systems, data analysis, training, and audit services, along with the hiring, supervision, and development of staff in these areas.

Key Areas of Oversight

• supports the Registrar in the evaluation, implementation, and monitoring of college policies and programs, recommending changes based on consultation with the college community, as well as external research for best practice
• initiates and facilitates change to existing services and develops new processes that will deliver enhanced operations and services to students.
• manages and facilitates special projects
• supervises and supports staff in the Records and Systems Portfolio
• Manages student records, registration processes, and related systems within the college.

Key Responsibilities

• lead from the Registrar's office for the Colleague Student Information System (SIS) to ensure services and functions are delivered effectively and efficiently; research and implement projects, services, and new technology to improve student experience.
• regularly reviews systems, processes and procedures to identify service and process improvements
• Working with other departments, such as admissions, finance, and academic advising, to ensure smooth operations and effective student services.
• coordinate user training for new Registrar's Office staff, as well as staff from other NLC departments as required
• foster awareness of service standards, best practices, and adherence to NLC regulations, policies and procedures
• ensure data integrity and accuracy for all Colleague generated information, records, and reporting
• ensure maintenance of safe and secure student records by overseeing the collection, storage, and retrieval of student information, including academic records, transcripts, and enrollment data.
• oversee the development and administration of procedure manuals by managing the registration process, including course scheduling, enrollment, and ensuring accurate and timely updates to student records.
• oversee the timely production of internal and external reports
• oversee course articulation process between NLC courses and other BC post-secondary institutions according to the BC Council on Admissions and Transfer
• oversee student transfer credit process
• provide input into departmental budget and expenditures within assigned areas and projects
• adjudicate appeal decisions and special requests for policy exceptions from students
• work with the Registrar to conduct elections for representatives on Education Council and Board of Governors and ensure elections rules are enforced, and elections are held in fair and transparent manner
• provide effective leadership, coaching and direction to team, fostering a collaborative and service-oriented culture to ensure a positive student experience
• participate in the selection, development and evaluation of staff to ensure appropriate service levels are maintained
• provide job orientation and appropriate training and ongoing support/professional development for new staff
• represent the Registrar's Office and the College internal and/or external committees, as required
• act on behalf of the Registrar in the Registrar's absence
• act as a back up to the Associate Registrar Enrolment Services in their absence
• participate in professional development to maintain knowledge of developments in student services and post-secondary education
• act as the functional expert for Registrar's Office records and systems including Colleague, the Student Information System

Selection Criteria

• Bachelor's degree and/or equivalent combination of education and experience
• Minimum of 3 years of management experience at the post secondary level, preferably within the functional areas of records and systems services

You Are Someone Who

• demonstrates leadership skills required to build and inspire an effective multi-service team in a student-centered environment resulting in a strong customer service culture for the college
• possesses expertise in managing staff within a union environment
• demonstrates understanding and knowledge of student information systems and other related computer systems and software
• has strong analytical, conflict management, team building and coaching skills
• works collaboratively to design, implement and evaluate new Registrar's Office strategies, projects and initiatives
• can interpret and apply College, government, agency and departmental policies, procedures and guidelines
• possesses strong communication and interpersonal skills required to maintain effective relationships in a multi-campus college
• can deliver effective presentations to small and large groups, both inside and outside the college
• has knowledge and understanding of strategic enrolment management (SEM) planning and practices
• has knowledge of Canadian and International education systems
• has knowledge and understanding of the Freedom of Information and protection of Privacy Act (FIPPA)
• has the willingness to travel within region. A current and valid driver's license is required

To support employment equity and diversity in the workplace, we encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at Northern Lights College.

In the spirit of reconciliation, we are committed to increasing Indigenous Peoples' representation throughout the institution and encourage applicants to self-identify as Indigenous--First Nation, Metis, or Inuit within cover letters and/or resume.

Competition Number 

2022-3634-016

Job Type

Full-time Permanent

Hours

1.00 FTE

Classification

HRT2

Department

Health Records

Salary

$33.6936 to $35.0184 per hour

As per CUPE LOCAL 3634 Collective Agreement

Closing Date

Ongoing until filled

Description

The Health Records Technician 2 performs technical analysis, data entry and verification associated with reporting and utilizing health care data; maintains controls to ensure data quality; demonstrates leadership in the use of health information requests according to PHIPA; and assists the Manager in maintaining other priority functions in the department.

If this opportunity sounds like a great fit for you and you meet most of the essential qualifications we are looking for, we encourage you to apply and provide us more details about why you think you would be a great fit. We cannot make any promises, but we will consider your qualifications and the potential you bring. LWDH is dedicated to ongoing professional development and continuing education opportunities to enhance skillsets and working experience.

Why Work with LWDH? In this position, there are many benefits to joining our team:

• 3 weeks paid vacation
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
li>Desjardin Group Life Insurance coverage that includes life insurance, and short/long-term disability coverage
• Green Shield Canada extended health benefits for single and family including dental services, prescription, health services, vision, hospital accommodation, etc.
• Access to staff physiotherapy, onsite gym, Employee LifeWorks Program, staff wellness initiatives, and much more!

Qualifications

Education

• CHIMA Certification with current registration; maintenance of mandatory continuing professional education credits
• Secondary School diploma or equivalent

Knowledge and Skills

• Knowledge of medical terminology, anatomy and physiology, clinical medicine, surgery, diagnostic tests, radiology, pathology, pharmacology, etc.
• Excellent written and oral communication skills
• Excellent keyboarding skills
• Ability to use designated reference materials
• Ability to work under pressure with time constraints
• Demonstrated experience and knowledge of MS Office, MediTech, and 3M Abstracting and HIM software; experience with other clinical abstracting software and ADT software would be considered as an asset
• Demonstrated ability with 3M report writer and other reporting writing systems
• Excellent organizational and problem-solving skills as well as demonstrative initiative in managing multiple priorities

Experience

• Three (3) years previous experience as HRT preferred
• Previous experience with DAD coding considered an asset

Other

• Reliable attendance record

Please apply through the online application process via

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. First consideration will be given to current internal employees of LWDH.

Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application.

For more information or to request an accommodation please contact the Human Resources Department at ext. 2393

Competition Number 

2022-3634-016

Job Type

Full-time Permanent

Hours

1.00 FTE

Classification

HRT2

Department

Health Records

Salary

$33.6936 to $35.0184 per hour

As per CUPE LOCAL 3634 Collective Agreement

Closing Date

Ongoing until filled

Description

The Health Records Technician 2 performs technical analysis, data entry and verification associated with reporting and utilizing health care data; maintains controls to ensure data quality; demonstrates leadership in the use of health information requests according to PHIPA; and assists the Manager in maintaining other priority functions in the department.

If this opportunity sounds like a great fit for you and you meet most of the essential qualifications we are looking for, we encourage you to apply and provide us more details about why you think you would be a great fit. We cannot make any promises, but we will consider your qualifications and the potential you bring. LWDH is dedicated to ongoing professional development and continuing education opportunities to enhance skillsets and working experience.

Why Work with LWDH? In this position, there are many benefits to joining our team:

• 3 weeks paid vacation
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes portability, inflation protections, survivor benefits, buyback options, and early retirement
li>Desjardin Group Life Insurance coverage that includes life insurance, and short/long-term disability coverage
• Green Shield Canada extended health benefits for single and family including dental services, prescription, health services, vision, hospital accommodation, etc.
• Access to staff physiotherapy, onsite gym, Employee LifeWorks Program, staff wellness initiatives, and much more!

Qualifications

Education

• CHIMA Certification with current registration; maintenance of mandatory continuing professional education credits
• Secondary School diploma or equivalent

Knowledge and Skills

• Knowledge of medical terminology, anatomy and physiology, clinical medicine, surgery, diagnostic tests, radiology, pathology, pharmacology, etc.
• Excellent written and oral communication skills
• Excellent keyboarding skills
• Ability to use designated reference materials
• Ability to work under pressure with time constraints
• Demonstrated experience and knowledge of MS Office, MediTech, and 3M Abstracting and HIM software; experience with other clinical abstracting software and ADT software would be considered as an asset
• Demonstrated ability with 3M report writer and other reporting writing systems
• Excellent organizational and problem-solving skills as well as demonstrative initiative in managing multiple priorities

Experience

• Three (3) years previous experience as HRT preferred
• Previous experience with DAD coding considered an asset

Other

• Reliable attendance record

Please apply through the online application process via

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. First consideration will be given to current internal employees of LWDH.

Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application.

For more information or to request an accommodation please contact the Human Resources Department at ext. 2393

We are looking for a reliable and detail-oriented Data Entry Clerk to join our team in the veterinary sector. This position is responsible for accurately entering and maintaining client, patient, and service information in our records system. Entry-level candidates are welcome to apply—training will be provided.

Key Responsibilities:

• Enter and update client and patient records into veterinary databases.
• Maintain accuracy and confidentiality of sensitive information.
• Assist with billing, invoicing, and appointment data entry.
• Review data for errors or discrepancies and make corrections as needed.
• Generate reports and provide information to veterinary staff when required.
• Support office staff with clerical and administrative tasks.

Qualifications:

• High school diploma or equivalent (some college coursework a plus).
• Strong typing skills with attention to detail and accuracy.
• Basic computer knowledge, including MS Office (Word, Excel).
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent organizational and multitasking skills.
• Strong communication skills and a customer-service mindset.

Job Summary:

As a Remote Data Entry Operator you will be responsible for accurately inputting and managing various types of data into digital databases, spreadsheets, or other data management systems. Your role is essential to maintaining data accuracy, integrity, and efficiency within our organization.

Duties and Responsibilities

• Data Entry: Accurately and efficiently input and update data from various sources into digital databases or spreadsheets using established guidelines and procedures.
• Data Verification: Review and verify data for accuracy, completeness, and consistency, promptly correcting any errors or discrepancies.
• Data Quality Control: Conduct data cleansing and quality control tasks to ensure data integrity, including the identification and resolution of duplicates and inconsistencies.
• Document Management: Maintain organized digital records and files, ensuring easy access to stored data when needed.
• Report Generation: Generate reports and summaries based on stored data to support decision-making processes and business operations.
• Timely Communication: Communicate effectively with team members and supervisors through digital channels, providing progress updates and promptly addressing data-related queries.

Requirements and Qualifications

• High school diploma or equivalent; additional education or relevant certification is a plus.
• Proven experience in data entry or related roles, with a strong emphasis on accuracy and attention to detail.
• Proficiency in using data management software, spreadsheet applications (e.g., Microsoft Excel), and other relevant tools.
• Reliable internet access and a dedicated workspace for remote work.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and meet project deadlines consistently.